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HomeMy WebLinkAbout02/16/2001 '- . . . THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee ROLL CALL Present Were: Also Present: February 16,2001 Minutes of a special meeting of the General Purpose and Administration Committee held on Friday, February, 16,2001 at 9:30 a.m., in the Council Chambers. Mayor J. Mutton Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Rowe Councillor 1. Schell Councillor C. Trim Chief Administrative Officer, F. Wu Manager of Engineering, T. Cannella Director of Community Services, J. Caruana Fire Chief, M. Creighton Director of Planning and Development, D. Crome Manager of Operations, F. Horvath (attended the meeting at 9:40 a.m.) Treasurer,~.~arano Chief Librarian, C. Mearns Assistant Director of Community Services, B. Taylor Deputy Treasurer, N. Taylor Director of Public Works, S. Vokes Municipal Clerk, P. Barrie DISCLOSURE OF PECUNIARY INTEREST Mayor Mutton chaired this portion of the meeting. PRESENTA nONS There were no Disclosures of Pecuniary Interest stated for this meeting. Mayor Mutton stated that in his opinion, the budget before Committee has been well done and is a good service budget. He referred the Members of the Committee to his earlier memorandum wherein a few areas of reduction were identified. He stated that these reductions would provide some much needed room for the operating budget deliberations in April, 2001. Marie Marano, Treasurer, provided a brief overview outlining that the overall Capital Budget assumes that the growth value will be applied thereby maintaining a zero percent increase over last year. She indicated that the budget is driven by projects in the Public Works and Community Services Department. Steve Vokes, Director of Public Works, provided an explanation of the larger projects which have been identified in the Public Works Capital Budget, namely: 301 G.P. & A. Minutes -2- February 16, 200 I PRESENTATIONS CONT'D. . . Bridge Reconstruction - Graham Creek . Road Reconstruction - Centre Street . Pavement Rehabilitation Program - various locations . Guiderail Installations - various locations . Pavement Rehabilitation - Hobbs Drive/Morgandale Crescent . Sidewalk Construction - various replacements . Replacement of Fleet . Park Development - Apple Blossom Neighbourhood . Park Development - Glass Court/Graham Neighbourhood Joe Caruana, Director of Community Services addressed Council with respect to Report CS-05-01 - Courtice Community Park Project. Mr. Caruana advised Committee that the Municipality can no longer accommodate all of the ice requests received and, in fact, many leagues are going out of the Municipality for ice time. He is therefore recommending that the Community Park Project identified in the Development Charges Background Study for Bowmanville be changed to Courtice. The site for the project has been identified as thirty acres ofland located south of Bloor Street on the east side of Prestonvale Road in the Courtice urban area. The timing ofthe project was outlined and Mr. Caruana stated that, with the approval of Council to proceed, staff is optimistic that the anticipated opening date of Fall, 2003 is attainable for the project. Resolution #GPA-1l4-0l Moved by Councillor Schell, seconded by Councillor Rowe . THAT Committee recess for ten minutes. "CARRlED" The meeting reconvened at II :05 a.m. Bruce Taylor, Assistant Director of Community Services addressed Council with respect to Report CS-06-0 I - Courtice Community Complex Expansion. Mr. Taylor apprised Council of the proposed addition on the north-west side of the Courtice Community Complex which will maintain the integrity of the design of the building. Following completion of the project, the Fitness Centre will be able to accommodate 2400 members. Mr. Taylor outlined the timeframe for construction and indicated that it is anticipated that the facility could be opened in January, 2002. REPORTS 2001 Four Resolution #GPA-1l5-01 Year Capital Budget Moved by Councillor Schell, seconded by Councillor Pingle THAT Report TR-05-01 be received; THAT the 200 I Capital Budget as outlined in the document attached to Report TR-05-0 I and in Report TR-05-01 be approved, with the following adjustments: . 302 . . . G.P. & A. Minutes REPORTS CONT'D. Courtice Connnunity Park Project - 3- February 16,2001 . Account #7003-00000-0506 - Mayor and Council- FnrniturelEquipment- reduce by $4,000 to recognize an amount of $1 ,000 . Account #7205-01011-0261 - Guiderail Installations - reduce from 5140,000 to $70,000 (to be phased in over two years) . Account #7209-00000-0501 - Building Services Contingency - eliminate the $20,000 and staff be authorized to expend necessary funds in case of an emergency . Account #7029-00000-0501 - Salt and Sand Dome Repairs - reduce the account by $30,000 leaving an amount of $30,000 THAT Attachments 1,2 and 3 to Report TR-05-01, identifying the Reserve Fund and Reserve Fund balances and summaries of capital draws on these funds be approved; and THAT the Four Year Forecast be approved in principle. "CARRIED" Councillor Rowe chaired this portion of the meeting. Resolution #GPA-116-01 Moved by Councillor Schell, seconded by Mayor Mutton THAT Report CS-05 -0 1 be recei ved; THAT the change in the project location identified in the development charges background study from Bowmanville to Courtice be approved; THAT staff be authorized to proceed with the land acquisition for the Courtice Community Park and report back; THAT staff be authorized to proceed with the Request for Proposals for Professional Services; THAT the development of the Courtice Community Park be scheduled to open in 2003; THAT the necessary funds for the acquisition of property and professional services be accessed from Community Services Account #7602-00000-0500; THAT the Treasurer be authorized, at the time of tendering the project, to make application to the Region of Durham for debenturing the necessary funds for this project; THAT Council's intent to fund this project, including debenture repayments and financing, to the extent allowable from current and future development charges be expressed; THAT the portion of the project not collectible from the development charges (approximately $1,282,397) be financed from a combination of the municipal capital works reserve fund and the tax base in the budget year that the project is constructed; and THAT the Region of Durham be advised of the intent to debenture the project based on the tender price. "CARRIED" 303 . . . G.P. & A. Minutes - 4- February 16, 2001 Courtice Resolution #GPA-117-01 Community Complex Expansion Moved by Councillor Schell, seconded by Councillor Robinson ADJOURNMENT THAT Report CS-06-01 be received; THAT the Site Plan attached to Report CS-06-0 1 as Attachment # I identifying the proposed expansion be approved; THAT the Floor Plan attached to Report CS-06-0 I as Attachment #2 be approved in principle; THAT staff be authorized to proceed with Contractor Pre-qualification Process; and THAT staff be authorized to proceed to issue Tender call for construction ofthe Courtice Connnunity Complex, FORTHWITH. "CARRIED" Mayor Mutton chaired this portion of the meeting. Resolution #G P A -118-0 I Moved by Councillor Robinson, seconded by Councillor Rowe THAT the meeting adjourn at II :54 a.m. "CARRIED" MAYOR 304