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HomeMy WebLinkAbout2020-01-15Tyrone Community Centre Minutes Wednesday January 15th, 2020 Meeting 7:00 — 9:00 Attendance: Larry Quinney, Lyndsay Luckhardt, Dave Taylor, Joy Vaneyk, Danielle Carroll, Marlene Raby, Corinna Traill, Steve Hutchinson, Kyle Young, Greg Carroll, Craig Raby, Paul Rowan Regrets: Corrine VandeGrootheveen, Dani McCarthy, Dianne Woodley, Marlene Craig, Cecile Bowers, Justin Vachon, Alvina Hare Welcome Approval of agenda — approved by Dave, seconded by Lyndsay Approval of minutes from November — motioned by Dave to approve minutes, seconded by Marlene Committee Reports • Chair — Danielle — has met with the Municipality about the insurance. The purpose it to better protect ourselves. If it is a board ran event, no insurance is needed. Any private event would be required to obtain the insurance through the Municipality. If it is a wedding, they can list all parties (DJ, Coordinator, Caterer, Etc.) and they will also be included under the insurance. Newcastle is going to be a pilot for this and once they report back it will be rolled out to other Community Centers. Mentioned about a grant that can be applied for, amount is $5000. Proposed to use this towards a/c in the hall, 4 units would be required to cool the hall. Total amount is approx $12920.00 plus tax. Discussion was had Steve made a motion to apply for the grant and use the money for ductless split A/C units needed. Seconded by Dave. All in favor • Vice Chair — Joy — nothing to report • Treasurer — Steve — presented the financials for the Hall for the year. Approx $17268.65 in the account. Motioned by Joy to approve financials as printed. Seconded by Kyle. All in favor. • Rental Coordinator — Marlene —January was a slow month. One rental coming up. Lots of community events were held. 2 rentals for February. Coming up Events: Potluck Jan 26th, Movie Night Jan 315t, 30+ Dance Feb 15t, Euchre Feb 4th, Youth Dance Feb 7th, Chicken Pot Pie Feb 29th • Maintenance — Larry — advised that products will need to be purchased soon. Danielle to follow up with Janet in regards to pricing and further details. Health Inspection was complete and hall passed. Discussion was had about the dishwasher and the constant error code in regards to water level and float. Possibly more cleaning needs to be done due to hard water. • Grounds and Building Up Keep — Kyle — the "C was put back up. Concern about the water laying around building and need for grading to be completed was mentioned again. The Ash Trees will be taken down once they arrive this way. They are currently working west of 57. • 30+ Dance — Dave —147 attended. Warned that last year in February we had 197 attend. Craig is our next DJ • Shirts — Dianne — no report given New Business • Youth Activities — nothing to report • Pot Luck —discussion about having themed dinners. • Breakfast with Santa — Review, how did it go? Everyone who attended seemed to have fun. Air brush tattoos were a huge hit. Motion was made by Greg to apply for a $500 grant to go towards Breakfast with Santa for this year. Seconded by Craig. All in Favor • Pub Night— discussion was had about running this event. Proposed date of Feb 8th. Cost to enter would be $12 at the door. It would cost $500 for the band. Bar will be open, drinks are $5. Light lunch will be provided. This will be tried once with the possibilities of being ran more regular if successful. • Other Events nothing to report Old Business • Ice Rink — discussion was had about how to make the rink better for next season and how to best fix the rink for this year. Will ask the Municipality about obtaining some snow fencing to place around the rink to ensure that people are not on it until the ice is frozen and able to be used. • Insurance — covered under Chairs report • Other — All — Discussion was had about upcoming AGM and need to replace the Treasurer position. Lock Box Key — it was discussed about having a key in a lock box outside for renters so that if ever needed they can get inside the building in case the door was not unlocked or accidentally locks while they are loading/unloading their things. Was decided that the code would be changed after each rental. A motion was made by Corrina to spend upto $50 for a lock box to be purchased. Seconded by Larry. All in favor. Adjournment motion made at 9:25 by Larry and seconded by Marlene. NEXT MEETING Wednesday February 19th (AGM), 2020 7:00 pm