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09/14/2020 Joint Committee
General Government and Planning and Development Committees Post -Meeting Agenda Date: September 14, 2020 Time: 9:30 AM Location: Microsoft Teams Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Lindsey Patenaude, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at Ipatenaude@clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. AudioNideo Record: The Municipality of Clarington makes an audio and/or video record of Council and Committee meetings. If you make a delegation or presentation or attend, the Municipality will be recording you and will make the recording public by on the Municipality's website, www.clarington.net/calendar. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non -audible mode during the meeting. Copies of Reports are available at www.clarington.net *Late Item added after the Agenda was published. Pages 1. Call to Order 2. Land Acknowledgement Statement 3. New Business — Introduction Members of Committee are encouraged to provide the Clerk's Department, in advance of the meeting, a copy of any motion the Member is intending to introduce, (preferably electronic) such that staff could have sufficient time to share the motion with all Members prior to the meeting. 4. Adopt the Agenda 5. Declaration of Interest 6. Announcements 7. Adoption of Minutes of Previous Meeting 7.1 Minutes of a Regular Meeting of the General Government Committee 9 Meeting dated June 22, 2020 7.2 Minutes of a Regular Meeting of the Planning and Development 56 Committee Meeting dated June 29, 2020 8. Public Meetings 8.1 Public Meeting for a Proposed Zoning By-law Amendment 69 Applicant: Mark Foley Report: PSD-028-20 Location: 293 Townline Road North, Courtice Link to Public Meeting_ Presentation 9. Delegations 9.1 Lawson Gay, Richard H. Gay Holdings, Regarding Report PSD-029-20 Addition of Properties to the Municipal Register - 1696 Hwy. 2 10. Communications — Receive for Information 10.1 Minutes of the Orono Business Improvement Area dated June 11, 2020 71 11 10.2 Minutes of the Newcastle Business Improvement Area dated July 9, 72 2020 10.3 Elaine Baxter-Trahair, Chief Administrative Officer, Region of Durham, 74 Regarding Mixed Waste Pre -Sort and Anaerobic Digestion Project 10.4 Stephanie Allman, Regulatory Coordinator - Regulatory Affairs, 76 Enbridge Gas Inc., Regarding 2021 Rate Application Link to the Application 10.5 Ralph Walton, Regional Clerk, Region of Durham, Regarding Durham 77 Region's Response to Proposed Amendment 1 to A Place to Grow: Growth Plan for the Greater Golden Horseshoe and Proposed Land Needs Assessment Methodology for A Place to Grow Link to Report 2020-P-14 10.6 Nando lannicca, Regional Chair & Chief Executive Officer, Regional 80 Municipality of Peel, Regarding National Active Transportation Strategy and COVID-19 Economic Stimulus Package 10.7 Memo from Ron Albright, Manager of Infrastructure, Regarding Whistle 83 Cessation Update - Cobbledick Road and Bennett Road 10.8 Memo from Ron Albright, Manager of Infrastructure, Regarding Scugog 89 St./Bons Ave. - Bowmanville - Heightened Awareness of All -Way STOP Control Intersection 10.9 Memo from Gord Weir, Director of Emergency and Fire Services, 93 Regarding Response to Resolution #GG-249-20 Questions to the Chief Regarding Volunteer Firefighters *10.10 Minutes of the Tyrone Community Hall Board dated January 15, 2020, 96 February 19, 2020, May 22, 2020 and June 17, 2020 *10.11 Memo from Ron Albright, Manager of Infrastructure, Regarding Flooding 104 on Nash Road Update Communications — Direction 11.1 Mary Medeiros, City Clerk, City of Oshawa, Regarding Licensing 105 Payday Loan Establishments (Motion for Direction) Link to Report CNCL-20-76 Page 3 11.2 Mary Medeiros, City Clerk, City of Oshawa, Regarding COVID-19 107 Funding (Motion for Direction) *11.3 Mary Medeiros, City Clerk, City of Oshawa, Regarding Construction of 109 Accessible Units as Part of all Residential Development Projects (Motion to Endorse) Link to Public Report CNCL-20-149 11.4 Ralph Walton, Regional Clerk, Region of Durham, Regarding 111 Reconvening the Body -Worn Camera (BWC) Team (Motion for Direction) 11.5 Ralph Walton, Regional Clerk, Region of Durham, Regarding Dorsay 114 Development Corporation's Request for a Minister's Zoning Order for Lands in Northeast Pickering and the Region's Municipal Comprehensive Review (Motion to Endorse) Link to Report #2020-P-15 11.6 Sarah Delicate, President, United Shoreline Ontario (USO), Regarding 117 Stimulus Funding for Shore Line Resilience Movement (Motion for Direction) 11.7 Stasia Carr, Clerk, Town of Gore Bay, Regarding Support of OPP 118 Diversity Training (Motion for Direction) 11.8 Judy Smith, Director Municipal Governance, Clerk/Freedom of 120 Information Coordinator, Municipality of Chatham -Kent, Regarding Emancipation Day (Motion for Direction) 11.9 Robin Crone, Regarding A Request for a By-law to Regulate Clothes 122 Lines (Motion for Direction) 11.10 Susan Cassell, City Clerk, City of Pickering, Regarding Call to Action 123 (Public Inquiry) - Second Request (Motion for Direction) 11.11 Tammy Fowkes, Deputy Clerk, Town of Amherstburg, Regarding Long 127 Term Care Home Improvements (Motion for Direction) 11.12 Dan Carter, Mayor, City of Oshawa, Containing Letters to the Prime 131 Minister and John Henry, Regional Chair, Regarding Mental Health for Police Services (Motion to Endorse) 11.13 Andrew Evers, Manager, Environmental Assessment Branch, Ministry of 136 the Environment, Conservation and Parks, Regarding Proposed Recycling and Anaerobic Digestion Facility (Motion to Refer to Staff) *11.14 Raymond Kiomall, Regarding Request for a Lighting Nuisance By-law 137 (Motion to refer to Staff to report back to Council) Link to Town of Ajax By-law 046-2017, Property Standards By-law 11.15 Letters from Robert Grimley, William and Donna Cooper, and Linda and 138 Serge Lafrance, Regarding Report FND-029-20 Whistle Cessation Funding Options (Motion to refer to the consideration of Report FND-029-20 Whistle Cessation Funding Options) *11.16 Clayton Self, Regarding a Request for a Traffic Study at Richfield Sq. 141 and Nash Rd. Intersection and a Review of the Water Table at 1668 Nash Road (Motion for Direction) *11.17 Memo from Anne Greentree, Municipal Clerk, Regarding Appointment of 143 Department Liaisons - Change Departments (Motion for Direction) 12. Presentations 12.1 Jack Ammendolia, Managing Partner and Director, Education, and Robert J. Williams,Ph. D., Public Affairs Consultant, Watson & Associates Economists Ltd., Regarding Report CLD-014-20, Ward Boundary Review — Interim Report 13. Planning and Development Department Reports Page 5 13.1 PSD-028-20 Zoning By-law Amendment to Facilitate the Creation of 144 One New Lot at 293 Townline Road North, Courtice 13.2 PSD-029-20 Addition of Property to the Municipal Heritage Register; 154 1697 Highway 2, Courtice 13.3 PSD-030-20 Clarington Climate Action Update 165 13.4 PSD-031-20 An Application by Goldmanco Inc. to Amend Sign By-law 174 2009-123 to Permit a Monolith Sign Along Highway 2 at the Courtice Urban Centre Development 14. Public Works Department Reports 14.1 PWD-001-20 Ice Skating Trail 181 15. Emergency and Fire Services Department Reports No Reports for this section of the Agenda 16. Community Services Department Reports No Reports for this section of the Agenda. 17. Municipal Clerk's Department Reports 17.1 CLD-012-20 Remote Meeting Participation Legislation — Allowing All 192 Members to be Remote (Bill 197 enacted as the COVID-19 Economic Recovery Act, 2020) 17.2 CLD-013-20 Addressing Frivolous, Vexatious or Malicious Enforcement 198 Complaints 17.3 CLD-014-20 Ward Boundary Review 203 18. Corporate Services Department Reports No Reports for this section of the Agenda 19. Finance Department Reports 19.1 FND-027-20 2020 — 2021 Insurance Report 235 19.2 FND-028-20 BILD COVID19 Recommendations 240 19.3 FND-029-20 Whistle Cessation Funding Options 257 19.4 FND-030-20 2021 Budget Guidelines and Update 263 19.5 FND-031-20 Funding Approval for South Bowmanville Recreation 275 Centre 20. Solicitor's Department Reports No Reports for this section of the Agenda 21. Chief Administrative Office Reports No Reports for this section of the Agenda 22. New Business — Consideration *22.1 Banning Confederate Flags 283 *22.2 Diversity in Clarington 284 *22.3 Residents in New Subdivisions Converting their Homes to RoomHouses *22.4 Speeding in Subdivisions *22.5 Long Grass *22.6 Confidential Questions Regarding 110 Port Darlington Boulevard *22.7 Confidential Questions for the Acting Director of Planning and Development Services *22.8 Confidential Question for the Municipal Clerk, Regarding a Personnel Matter 23. Unfinished Business 23.1 OPD-006-20 Operations Needs Assessment (Referred from the July 6- 7, 2020 Council Meeting) Link to Report OPD-006-20 23.2 Confidential Memo from Faye Langmaid, Acting Director, Planning and Development Services, Regarding Report PSD-023-20 3705 Bowmanville Avenue (Motion to refer to Confidential Report PSD-023-20 Potential Acquisition - Future Works Yard) Page 7 23.3 Confidential Report PSD-023-20 Potential Acquisition - Future Works Yard (Referred from the June 22, 2020 General Government Committee Meeting) 24. Confidential Reports 25. Adjournment Clarington If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 General Government Committee Minutes Date: June 22, 2020 Time: 9:30 AM Location: Microsoft Teams Present Were: Mayor A. Foster Present Via Electronic Councillor G. Anderson, Councillor R. Hooper, Councillor J. Means: Jones, Councillor J. Neal, Councillor C. Traill, Councillor M. Zwa rt Staff Present: J. Gallagher, L. Patenaude Present Via Electronic A. Allison, G. Acorn, R. Albright, F. Langmaid, R. Maciver, S. Means: Brake, M. Marano, T. Pinn, G. Weir, A. Greentree Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2. Land Acknowledgement Statement Councillor Jones led the meeting in the Land Acknowledgement Statement. 3. New Business — Introduction Councillor Jones asked that an item regarding Traffic Calming Strategies on Darlington Blvd. and an item Drainage in Solina, be added to the New Business - Consideration section of the agenda. Councillor Traill asked that an item regarding Anaerobic Digestion Facility, be added to the New Business - Consideration section of the agenda. Councillor Anderson asked that an item regarding Prohibit Symbols of Hate, be added to the New Business - Consideration section of the agenda. Councillor Hooper asked that an item regarding Scugog Street and Bons Avenue Intersection Awareness, be added to the New Business - Consideration section of the agenda. General Government Committee Minutes of June 22, 2020 4. Adopt the Agenda Resolution # GG-184-20 Moved by Councillor Hooper Seconded by Councillor Zwart That the Agenda for the General Government Committee meeting of June 22, 2020, be adopted with the following additions: • New Business Item Regarding Traffic Calming Strategies on Darlington Blvd. • New Business Item Regarding Drainage in Solina • New Business Item Regarding Anaerobic Digestion Facility • New Business Item Regarding Prohibit Symbols of Hate • New Business Item Regarding Scugog Street and Bons Avenue Intersection Awareness • Correspondence Item 10.10 Regarding Report EGD-011-20 Proposal to Close and Convey a Portion of a Road Allowance (Given Road) Situated in Lot 30, Concession 2, Former Township of Clarke Carried 5. Declaration of Interest Later in the meeting, Councillor Hooper declared a direct interest in Item 22.5, Paragraph 7, Correspondence from the Historic Downtown Bowmanville Centre. Later in the meeting, Councillor Neal declared an indirect interest in Report CSD- 005-20 regarding the 2020 Community Sponsorship Requests for Autism Home Base Durham (Application 20-19). Later in the meeting, Councillor Neal declared an indirect interest in Item 22.5, Paragraph 4, regarding Community Agencies Rent Relief. 6. Announcements Members of Committee announced upcoming community events and matters of community interest. 2 Page 10 General Government Committee Minutes of June 22, 2020 7. Adoption of Minutes of Previous Meeting 7.1 Minutes of a Regular Meeting of General Government Committee dated June 1, 2020 Resolution # GG-185-20 Moved by Councillor Zwart Seconded by Councillor Jones That the minutes of the regular meeting of the General Government Committee held on June 1, 2020, be approved. Carried 8. Delegations 8.1 Aimee Chada, Event Coordinator, Donor Relations, Canadian Blood Services, Regarding the Need for Blood Donations during COVID-19 Pandemic Aimee Chada, Event Coordinator, Donor Relations, and Jennifer Mathieu, Territory Manager for Blood Services, Canadian Blood Services, were present via electronic means regarding the need for blood donations during COVID-19 pandemic. Ms. Mathieu thanked the Municipality of Clarington for their support of the ongoing need for blood during the pandemic. She explained the need for blood during the pandemic and added that patients are relying on the blood services. Ms. Mathieu explained that blood donors can make an appointment now and through the summer months. She added that, by accepting donors by appointment only, donors can complete a pre-screening and they can limit the number of donors in the center at one time. Ms. Mathieu noted that they have enhanced their cleaning and wellbeing practices during the pandemic and will ensure physical distancing is maintained. Ms. Chada explained that blood has a shelf life and some donors may have a limited time of up to 12 months that they are not able to donate. Ms. Mathieu and Ms. Chada concluded by encouraging everyone to donate blood whenever possible and advised the Members of Committee that they are currently in need of a replacement location in Bowmanville for the months of July, August and December. They explained that Trinity United Church is unable to host due to space limitations for appropriate social distancing and would appreciate any location suggestions. Ms. Mathieu and Ms. Chada asked if their social media posts for blood donations could be shared by the Members of Council and the Municipality of Clarington. They answered questions from the Members of Committee. 3 ism General Government Committee Minutes of June 22, 2020 Resolution # GG-186-20 Moved by Councillor Hooper Seconded by Councillor Zwart That the Delegation of Aimee Chada, Event Coordinator, Canadian Blood Services and Jennifer Mathieu, Territory Manager for Blood Services, Canadian Blood Services, regarding the Need for Blood Donations during the COVID-19 Pandemic, be received with thanks. Carried 8.2 Rachel Traore-Takura, Chair, Clarington Diversity Advisory Committee, Regarding Report CSD-007-20 Diversity in Clarington - Update on Diversity Initiatives and Clarington's Diversity Advisory Committee Rachel Traore-Takura, Chair, Clarington Diversity Advisory Committee (CDAC), was present via electronic means regarding Report CSD-007-20 Diversity in Clarington - Update on Diversity Initiatives and Clarington's Diversity Advisory Committee. Ms. Traore made a verbal presentation to accompany an electronic presentation. She noted the Committee was established as a Committee of Council in 2018 and reviewed the Committee make up. Ms. Traore-Takura provided an overview of the Committee's Vision Statement which is "striving towards a safe, welcoming and inclusive Clarington, where differences are celebrated, and the voices of all peoples are heard". She added that the Committee participated in some strategic planning to develop a vision and mission statement, which complements and incorporates the Terms of Reference. Ms. Traore-Takura noted that the Diversity Committee engages Clarington residents to raise awareness by celebrating the community's differences and strengths. She provided an overview of their accomplishments to date, which included developing a workplan, drafting the Land Acknowledgement Statement, and creating a Community Diversity Survey. Ms. Traore-Takura explained that, together with the Municipality of Clarington, they developed a joint anti -Black racism statement which included publicly condemning the tragic and senseless death of George Floyd in the United States. She added that the CDAC recommends that Clarington develop a robust anti -racism policy and add an anti - racism lens to strengthen the focus and message that racism, in any form, whether anti -Black, anti -Indigenous or against any marginalized group, will not be tolerated. Ms. Traore-Takura provided an overview of the Committee's current initiatives which includes a diversity and inclusion training program for Council and Municipal Staff, development of a diversity lens which could be used by Council, and added that they are planning to have a presence in community events. She concluded by noting the CDAC is always looking for ways to connect with the community and hopes to promote the celebration of diversity in the community through recognizing and embracing the differences. Ms. Traore- Takura answered questions from Members of Committee. 12 General Government Committee Minutes of June 22, 2020 8.3 Steve Gregoris, Site Vice -President, Darlington Nuclear, Dietmar Reiner, Senior Vice -President, Chief Project Officer and Jennifer Knox, Director, Nuclear Stakeholder Relations, Ontario Power Generation, Regarding Ontario Power Generation (OPG) Update Steve Gregoris, Site Vice -President, Darlington Nuclear, Dietmar Reiner, Senior Vice -President, Chief Project Officer and Jennifer Knox, Director, Nuclear Stakeholder Relations, Ontario Power Generation (OPG) were present via electronic means regarding a Darlington Nuclear Station update. Mr. Gregoris made a verbal presentation to accompany an electronic presentation. He explained that OPG's dedicated employees continue to generate reliable electricity to power Ontario's hospitals, care facilities and homes during the COVID-19 crisis and added that Darlington provides 20% of Ontario's electricity. Mr. Gregoris highlighted the 2019 accomplishments of the Darlington Nuclear Station. Dietmar Reiner, explained that the Unit 2 refurbishment was successfully completed safely, with COVID-19 restrictions, on June 4, 2020. He added that Unit 3 refurbishment was deferred due to COVID-19 and will begin in late summer, and is expected to take 40 months to complete, with no impact to the 2026 four -unit commitment. Mr. Gregoris advised that Darlington is the only site in Canada licensed for new nuclear build with an environmental assessment. He added that new nuclear will be a significant asset for the Province of Ontario and will allow low -carbon nuclear energy to continue playing an important role in Ontario's future energy mix. Mr. Gregoris stated that the site preparation licence expires August 2022 and added that a new application for renewal will be submitted in Q3 2020 to Canadian Nuclear Safety Commission. He provided an overview of OPG's COVVD-19 response. Mr. Gregoris explained that they manage their response through the operation of key response teams. Mr. Gregoris added that staff are reporting to the station as well as working from home to help flatten the curve of COVID-19. Mr. Gregoris noted that the OPG Infectious Disease Response Teams meets regularly and reviewed the measures and protocols they have in place. He noted that OPG has provided assistance to communities including providing surgical and N95 masks to Lakeridge Health, and Tyvek protective suits in Clarington/Durham. Mr. Gregoris added that he worked with Gord Weir, Director of Emergency & Fire Services, to donate protective suits to first responders. He thanked Chief Weir for partnering with them. Mr. Gregoris announced that Jennifer Knox, Director, Nuclear Stakeholder Relations, was the recipient of this year's President's Leadership Award. He noted that she leads from the heart and the company has benefited from her dedication to work and the community. Mr. Reiner thanked Mayor and Members of Committee and answered questions from Committee. Gw Page 13 General Government Committee Minutes of June 22, 2020 Suspend the Rules Resolution # GG-187-20 Moved by Councillor Anderson Seconded by Councillor Jones That the Rules of Procedure be suspended to extend the delegation of Steve Gregoris, Site Vice -President, Darlington Nuclear, Dietmar Reiner, Senior Vice - President, Chief Project Officer and Jennifer Knox, Director, Nuclear Stakeholder Relations, Ontario Power Generation (OPG), for an additional 5 minutes. Carried Resolution # GG-188-20 Moved by Councillor Jones Seconded by Councillor Anderson That the Delegation of Steve Gregoris, Site Vice -President, Darlington Nuclear, Dietmar Reiner, Senior Vice -President, Chief Project Officer and Jennifer Knox, Director, Nuclear Stakeholder Relations, Ontario Power Generation (OPG), regarding OPG Update, be received with thanks. Carried 8.4 Gregory Smith, Regarding EGD-011-20 Proposal to Close and Convey a Portion of a Road Allowance (Given Road) Situated in Lot 30, Concession 2, Former Township of Clarke Gregory Smith was present via electronic means regarding Report EGD-011-20 Proposal to Close and Convey a Portion of a Road Allowance (Given Road) Situated in Lot 30, Concession 2, Former Township of Clarke. Mr. Smith made a verbal presentation to accompany an electronic presentation. He provided an overview of the village of Newcastle and what the village provides. Mr. Smith explained the history of Tornat's mixed -use apartments and provided an insight of their plan. He questioned why the market value for the subject land is being considered from November 2018 and not present market value. Mr. Smith stated that residents were misled on the zoning and development and added that they do not agree with the development. He concluded by asking Committee to support the residents regarding the sale of the land. Mr. Smith answered questions from Members of Committee. Convey a PoFtion of a Road AllowanGe (G ven Road) Situated in Lot 30, ConGession 2, Former Township of Clarke Mr. Perdue had notified the Clerk's Department of his intention to withdraw his delegation. 6 Page 14 General Government Committee Minutes of June 22, 2020 8.6 Steven lordanidis, Regarding Speeding on George Reynolds Drive, Courtice Steven lordanidis was present via electronic means regarding speeding on George Reynolds Drive in Courtice. Mr. lordanidis noted he is a resident of George Reynolds Drive and stated that speeding has been an issue since he had moved in. He added that other residents in the area are also concerned with the speeding issue on George Reynolds Drive and added that residents are taking matters into their own hands which is leading to yelling on the street. Mr. lordanidis thanked Councillor Jones and Councillor Neal for addressing these concerns with local residents. He added that residents are open to any traffic calming measures that can be made. Mr. lordanidis requested that a stop sign be installed at the intersection of George Reynolds and Devondale Street to assist with the speeding. He explained that it is a safety concern for residents who live on the bend because of sight line issues and cars parking on the boulevard. Mr. lordanidis added other concerns of the residents include exiting their driveway, getting the mail, and school bus drop-offs. Mr. lordanidis noted his concern for the children crossing to Highland Park. He concluded by stating he is asking for support of Councilior Jones', and Councillor Neal's position, and the position of the residents of George Reynolds Drive and the section between Devondale Street and McLelland Drive and he answered questions from Members of Committee. Recess Resolution # GG-189-20 Moved by Councillor Jones Seconded by Councillor Zwart That the Committee recess for 10 minutes. Carried The meeting reconvened at 11:35 AM with Mayor Foster in the Chair. Resolution # GG-190-20 Moved by Councillor Jones Seconded by Councillor Neal That Staff be directed to install a four-way stop sign at the intersection of George Reynolds Drive and Devondale Street. Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart Carried, later in the meeting, on a recorded vote (7 to 0) 7 Page 15 General Government Committee Minutes of June 22, 2020 Resolution # GG-191-20 Moved by Councillor Neal Seconded by Councillor Jones That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-190-20 for a second time. Carried Suspend the Rules Resolution # GG-192-20 Moved by Councillor Jones Seconded by Councillor Hooper That the Rules of Procedure be suspended to extend the meeting for an additional 5 minutes. Carried That the foregoing Resolution #GG-190-20 was then put to a recorded vote and carried. Recess The Committee recessed for their one hour scheduled break as per the Procedural By- law. The meeting reconvened at 1:00 PM with Mayor Foster in the Chair. 9. Communications — Receive for Information 9.1 Minutes of the Orono Business Improvement Area dated February 20, 2020, March 12, 2020, April 9, 2020 and May 14, 2020 9.2 Minutes of the Newcastle Business Improvement Area dated May 14, 2020 and June 11, 2020 9.3 Minutes of the Bowmanville Business Improvement Area dated May 12, 2020 and June 9, 2020 9.4 Ralph Walton, Regional Clerk/Director of Legislative Services, Region of Durham, Regarding New Durham Tourism Brand 9.6 Memo from Ron Albright, Acting Director, Engineering Services, Regarding Ice Skating Trail Report Fall 2020 8 Page 16 General Government Committee Minutes of June 22, 2020 Resolution # GG-193-20 Moved by Councillor Neal Seconded by Councillor Zwart That Communication Items 9.1 to 9.4 and 9.6 be received for information, on consent, with the exception of items 9.5, 9.7 and 9.8. Carried 9.7 Memo from Ron Albright, Acting Director, Engineering Services, Regarding Flooding on Nash Road Resolution # GG-194-20 Moved by Councillor Neal Seconded by Councillor Jones That Communication Item 9.7 be received for information. Carried 9.5 Steve Clark, Minister of Municipal Affairs and Housing, Regarding Funding for Reliable Broadband Access Across Ontario Resolution # GG-195-20 Moved by Councillor Anderson Seconded by Councillor Zwart That Communication Item 9.5 be received for information. Carried 9.8 Memo from George Acorn, Director of Community Services, Regarding 2020 Clarington Sports Hall of Fame Event Resolution # GG-196-20 Moved by Councillor Hooper Seconded by Councillor Zwart That Communication Item 9.8 be received for information. Carried 10. Communications — Direction 10.1 Tanya Daniels, City Clerk, City of Brantford, Regarding Essential Workers Day - March 17 Resolution # GG-197-20 Moved by Councillor Traill Seconded by Councillor Hooper That the following resolution from Tanya Daniels, City Clerk, City of Brantford, regarding Essential Workers Day - March 17, be endorsed by the Municipality of Clarington: General Government Committee Minutes of June 22, 2020 Whereas the Province of Ontario enacted a Declaration of Emergency on March 17th, 2020 in response to the COVID-19 Worldwide Pandemic; And whereas during the state of emergency certain services have been deemed essential services by the Government of Ontario; And whereas citizens are asked to isolate at home to reduce the spread of COVID-19 as essential workers continue to work and provide an essential service to their community; And whereas essential workers across the country are risking their lives; And whereas some essential workers have been stricken with illness, suffered trauma or injury, or lost their lives as a result of providing an essential service; And whereas without this dedicated workforce, essential services, including but not limited to, healthcare, police, fire, paramedics, military, social services, community services, food distribution, agriculture, postal and delivery services, education, security, transit, financial services, hospitality, commerce, manufacturing, construction, maintenance and repair, waste management, sanitation services, government, and administrative services would fail to function; And whereas our community owes a profound debt of gratitude to every single essential worker who ensured our community could continue to operate; Now therefore, the Municipal Council of The Corporation of the City of Brantford Hereby Resolves as follows: a. That March 17 be proclaimed by the Council for The Corporation of the City of Brantford to be Essential Workers Day in the City of Brantford; b. That the Clerk be directed to provide a copy of this resolution, with a covering letter, to MPP Will Bouma and MP Phil McColeman to respectfully request that the Government of Ontario and the Government of Canada formally declare March 17 to be Essential Workers Day to honour all of the essential workers who sacrificed so much during the COVID-19 pandemic; and c. That all municipalities across Ontario and Canada be invited to proclaim March 17 to be Essential Workers Day in their respective municipalities, and that a copy of this resolution be provided to AMO, LUMCO, FCM, and ROMA for that purpose. Carried General Government Committee Minutes of June 22, 2020 10.2 Ralph Walton, Regional Clerk/Director of Legislative Services, Region of Durham, Regarding Waiving of Overage Charges on LTE Network for Rural Mobile Phone Subscribers Resolution # GG-198-20 Moved by Councillor Traill Seconded by Councillor Anderson That the following resolution from Ralph Walton, Regional Clerk/Diector of Legislative Services, regarding Waiving of Overage Charges on LTE Network for Rural Mobile Phone Subscribers, be endorsed by the Municipality of Clarington: Whereas many Rural Communities do not have access to broadband Internet and use the LTE Network as a bridge to the Internet; And whereas during the COVID-19 Health Emergency, the ability to access the Internet is an essential service that enables the Public to have reliable up to date information from various levels of government; And whereas during this crisis those without Broadband Internet access risk excessive overage charges through the LTE Network; Now therefore be it resolved that Council for the Region of Durham recommends that the CRTC take the necessary action to direct Mobility providers to waive overage charges for those customers that do not have access to Broadband Internet during the COVID- 19 Health Care Crisis; and That copies of this motion be sent to Ian Scott, Chair and CEO for CRTC, Honourable Steven Guilbeault, Minister for Canadian Heritage, all Durham MPs, the CEO's for Rogers, Telus and Bell, and the local area municipalities. Carried 10.3 Tracy Macdonald, Assistant Clerk, Town of Orangeville, Regarding Diversity Training Program Resolution # GG-199-20 Moved by Councillor Neal Seconded by Councillor Jones That Communication Item 10.3 from Tracy Macdonald, Assistant Clerk, Town of Orangeville, regarding Diversity Training Program, be referred to the Region of Durham. Carried 11 General Government Committee Minutes of June 22, 2020 10.4 Darrin Canniff, Mayor/CEO, Municipality of Chatham -Kent, Regarding Support for the Psychosocial and Emotional Wellbeing of Long -Term Care (LTC) and Retirement Home (RH) Residents. Resolution # GG-200-20 Moved by Councillor Traill Seconded by Councillor Hooper That Communication Item 10.4 from Darrin Canniff, Mayor/CEO, Municipality of Chatham -Kent, regarding Support for the Psychosocial and Emotional Wellbeing of Long -Term Care (LTC) and Retirement Home (RH) Residents, be endorsed by the Municipality of Clarington. Carried 10.5 Darrin Canniff, Mayor/CEO, Municipality of Chatham -Kent, Regarding Support of Government's Commission on Long -Term Care Resolution # GG-201-20 Moved by Councillor Jones Seconded by Councillor Zwart That Communication Item 10.5 from Darrin Canniff, Mayor/CEO, Municipality of Chatham -Kent, regarding Support for Government's Commission on Long -Term Care, be endorsed by the Municipality of Clarington. Motion Withdrawn Resolution # GG-202-20 Moved by Councillor Neal Seconded by Councillor Jones That Communication Item 10.5 from Darrin Canniff, Mayor/CEO, Municipality of Chatham -Kent, regarding Support of Government's Commission on Long -Term Care, be referred to the Region of Durham's Health and Social Services Committee. Motion Withdrawn Resolution # GG-203-20 Moved by Councillor Neal Seconded by Councillor Anderson That Communication Item 10.5 from Darrin Canniff, Mayor/CEO, Municipality of Chatham -Kent, regarding Support of Government's Commission on Long -Term Care, be referred to the next Regular Council Meeting dated July 6, 2020. Carried 12 Page 20 General Government Committee Minutes of June 22, 2020 10.6 Minutes of the Top Aggregate Producing Municipalities (TAPMO) dated May 28, 2020 Resolution # GG-204-20 Moved by Councillor Zwart Seconded by Councillor Neal Whereas previous assessment methodologies for aggregate resource properties valued areas that were used for aggregate resources or gravel pits at industrial land rates on a per acre basis of the total site and such properties were formally classified and taxed as industrial lands; And whereas the Council of the Municipality of Clarington supports a fair and equitable assessment system for all aggregate resource properties; And whereas the Municipal Property Assessment Corporation determined, with the participation only of the Ontario Sand, Stone and Gravel Association, revised criteria for assessing aggregate resource properties; And whereas the Council of the Municipality of Clarington has concerns that the revised criteria does not fairly assess the current value of the aggregate resource properties; Now Therefore Be It Resolved: (a) That the Council of the Municipality of Clarington does not consider the revised criteria for assessment of aggregate resource properties as a fair method of valuation for these properties; (b) That the Council of the Municipality of Clarington believes there is a need to review the current assessment scheme for aggregate resource properties to address the inequity of property values; (c) That the Council of the Municipality of Clarington hereby calls upon the Province to work with the Municipal Property Assessment Corporation to address the assessment issue so that aggregate resource properties are assessed for their industrial value; and (d) That the Council of the Municipality of Clarington directs staff to provide a copy of this motion to the Minister of Finance, Minister of Municipal Affairs and Housing, Minister of Natural Resources and Forestry and the local MPPs. Carried 13 Page 21 General Government Committee Minutes of June 22, 2020 10.7 Memo from Steve Brake, Acting Director of Operations, Regarding Report OPD-005-20 — Tennis Courts and other Infrastructure Enhancements Resolution # GG-205-20 Moved by Councillor Neal Seconded by Councillor Traill That Communication Item 10.7, Memo from Steve Brake, Acting Director of Operations, Regarding Report OPD-005-20, Tennis Courts and Other Infrasturcture Enhancements, be referred to the consideration of Report OPD-005-20 Tennis Courts and other Infrastructure Enhancements. Carried 10.8 Memo from Trevor Pinn, Director of Finance/Treasurer, Regarding Tax Rebate Program and CIP Update Resolution # GG-206-20 Moved by Councillor Neal Seconded by Councillor Zwart That Communication Item 10.8 from Trevor Pinn, Director of Finance/Treasurer, regarding Tax Rebate Program and CIP Update, be referred to the consideration of Report FND-018-20, COVID-19 Financial Support Update. Carried 10.9 Alexander Harras, Manger, Legislative Services/Deputy Clerk, Town of Ajax, Regarding Alternatives to Institutionalization of Older Adults Resolution # GG-207-20 Moved by Councillor Hooper Seconded by Councillor Zwart That Communication Item 10.9 from Alexander Harras, Manager, Legislative Services/Deputy Clerk, regarding Alternatives to Institutionalization of Older Adults, be referred to the Clarington Task Force on Affordable Housing and the Region of Durham's Health and Social Services Committee. Carried 14 Page 22 General Government Committee Minutes of June 22, 2020 10.10 Roxanne Joshua and Phil Refalo, Regarding Report EGD-011-20 Proposal to Close and Convey a Portion of a Road Allowance (Given Road) Situated in Lot 30, Concession 2, Former Township of Clarke Resolution # GG-208-20 Moved by Councillor Zwart Seconded by Councillor Anderson That Communication Item 10.10 from Roxanne Joshua and Phil Refalo, regarding Report EGD-011-20, be referred to the consideration of Report EGD-011-20, regarding Close and Convey a Portion of a Road Allowance (Given Road) Situated in Lot 30, Concession 2, Former Township of Clarke. Carried 11. Presentations No Presentations. 12. Engineering Services Department Reports 12.1 EGD-011-20 Proposal to Close and Convey a Portion of a Road Allowance (Given Road) Situated in Lot 30, Concession 2, Former Township of Clarke Resolution # GG-209-20 Moved by Councillor Zwart Seconded by Councillor Anderson That Report EGD-011-20 be received; That Part 1 on Plan 40R-30883 be declared surplus and conveyed to Tornat Newcastle Limited for the appraised value and Parts 2, 3, 4, 6, 10, 11 and 12 on Plan 40R-30883 be declared surplus and conveyed to Lindvest Property (Clarington South) Limited for the appraised value; That the applicants pay all applicable costs and fees for the preparation and registration of the transfers, including HST; That Council approve the draft By-law attached as Attachment 2 to Report to close and convey Parts 1, 2, 3, 4, 6, 10, 11 and 12 on Plan 40R-30883; and That all interested parties listed in Report EGD-011-20 and any delegations be advised of Council's decision. Referred 15 Page 23 General Government Committee Minutes of June 22, 2020 Resolution # GG-210-20 Moved by Councillor Neal Seconded by Councillor Jones That the foregoing Resolution #GG-209-20, be referred to the Regular Council Meeting dated July 6, 2020. Carried 12.2 EGD-012-20 Clarington/Oshawa Boundary Road Agreement Resolution # GG-211-20 Moved by Councillor Neal Seconded by Councillor Zwart That Report EGD-012-20 be received; That the Mayor and Clerk be authorized to execute the Boundary Road Agreement between Clarington and Oshawa, attached to Report EGD-012-20 as Attachment 1; and That all interested parties listed in Report EGD-012-20 and any delegations be advised of Council's decision. Carried 12.3 EGD-013-20 Whistle Cessation Update - Cobbledick Rd and Bennett Rd Resolution # GG-212-20 Moved by Councillor Traill Seconded by Councillor Jones That Report EGD-013-20 Whistle Cessation Update - Cobbledick Rd and Bennett Rd, be referred to the next Regular Council Meeting dated July 6, 2020. Carried 13. Operations Department Reports 13.1 OPD-003-20 Cemetery By-law Updates Resolution # GG-213-20 Moved by Councillor Neal Seconded by Councillor Hooper That Report OPD-003-20 be received; That the Orono Cemetery be included in the Municipality's Cemetery By-law 2012-061; That the service costs for the Orono Cemetery be harmonized with the Municipality's other active cemeteries subject to the 2020 Rates and Fees schedule; 16 Page 24 General Government Committee Minutes of June 22, 2020 That an additional charge of $300.00 plus HST, be introduced for customer requests for replacement cremation niche plaques; That the language in Section 2.6 of Cemetery By-law 2012-061 be revised to allow interments on a Statutory Holiday in accordance with the extra charge as currently outlined in the 2020 Rates and Fees schedule; That Section 4.0 of Cemetery By-law 2012-061 be amended to include a limit on the sale of Interment Rights to a maximum of 12 lots/graves to each individual; That Attachment 1 to Report OPD-003-20, being an amending by-law to By-law 2012-061, addressing each of the above recommendations for the maintenance, management, regulation and control of the cemeteries in the Municipality of Clarington, be approved; and That all local funeral homes be advised of Council's decision. Carried 13.2 OPD-004-20 Gardening at Municipal Buildings Resolution # GG-214-20 Moved by Councillor Traill Seconded by Councillor Zwart That Report OPD-004-20 be received; That Council provide approval for staff to contract out the gardening requirements for the Sarah Jane Williams, Waverly House and Newcastle Community Hall Buildings, and the Visual Arts Centre with the addition of $10,000 one time only, to the $20,000 budget approved for such purpose; and That all interested parties listed in Report OPD-004-20, be advised of Council's decision. Carried Recess Resolution # GG-215-20 Moved by Councillor Neal Seconded by Councillor Jones That the Committee recess for 15 minutes. Carried The meeting reconvened at 3:11 PM with Mayor Foster in the Chair. 17 Page 25 General Government Committee Minutes of June 22, 2020 13.3 OPD-005-20 Tennis Courts and other Infrastructure Enhancements Resolution # GG-216-20 Moved by Councillor Neal Seconded by Councillor Jones That Report OPD-005-20 be received; That Staff be directed in 2020 to undertake usual maintenance on the tennis courts, as well as contracted repairs for Avondale Park and Guildwood Park utilizing available budgetary allowances; and That a public information centre take place, and public feedback be received in the summer of 2020 on the renovation of Stuart Park tennis/basketball courts; and That Staff be directed to report back in September 2020 on re -surfacing the tennis courts, basketball court, and creation of separate pickleball courts, along with firm numbers on lighting the courts, given the proximity of available power. Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart Motion Lost on a recorded vote (3 to 4) Resolution # GG-217-20 Moved by Councillor Hooper Seconded by Councillor Zwart That Report OPD-005-20 be received; That in 2020 staff be directed to undertake the identified contracted tennis court repairs for Avondale Park and Guildwood Park utilizing available budgetary allowances; and That Council direct staff to host a public information center to receive feedback on the Stuart Park tennis courts and to also submit a Capital justification in 2021 to complete the recommended upgrades. Carried Resolution # GG-218-20 Moved by Councillor Neal Seconded by Councillor Anderson That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-217-20 for a second time. Carried The foregoing Resolution #GG-217-20 was then put to a vote and carried. im General Government Committee Minutes of June 22, 2020 13.4 OPD-006-20 Operations Needs Assessment Resolution # GG-219-20 Moved by Councillor Hooper Seconded by Councillor Anderson That Report OPD-006-20 be received; and That the Operations Needs Assessment, as prepared by Resource Planning Group (RPG), be approved as the strategic guide for the development of the facility and site requirements for the future Public Works Department of the Municipality of Clarington. Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill, and Councillor Zwart No (2): Councillor Jones, and Councillor Neal Carried on a recorded vote (5 to 2) Resolution # GG-220-20 Moved by Councillor Neal Seconded by Councillor Jones That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-219-20 for a second time. Carried That the foregoing Resolution #GG-219-20 was then put to a recorded vote and carried. 14. Emergency and Fire Services Department Reports 14.1 ESD-004-20 Emergency and Fire Services 2019 Annual Report Resolution # GG-221-20 Moved by Councillor Anderson Seconded by Councillor Hooper That Report ESD-004-20 be received for information. Carried 14.2 ESD-005-20 Emergency Services Activity Report — Q1 2020 Resolution # GG-222-20 Moved by Councillor Neal Seconded by Councillor Jones That Report ESD-005-20 be received for information. Carried 19 Page 27 General Government Committee Minutes of June 22, 2020 Suspend the Rules Resolution # GG-223-20 Moved by Councillor Neal Seconded by Councillor Jones That the Rules of Procedure be suspended to extend the meeting for an additional 30 minutes until 5:00 PM. Carried 15. Community Services Department Reports 15.1 CSD-007-20 Diversity in Clarington — Update on Diversity Initiatives and Clarington's Diversity Advisory Committee Resolution # GG-224-20 Moved by Councillor Hooper Seconded by Councillor Zwart That Report CSD-007-20 be received for information. Carried 15.2 CSD-008-20 Fee Assistance Program Resolution # GG-225-20 Moved by Councillor Zwart Seconded by Councillor Hooper That Report CSD-008-20 be received; That the Fee Assistance Program (FAP) as outlined in Report CSD-008-20 be approved; That expired credits on Active.net accounts and unredeemed Jumpstart funds be used to offset the cost of the Fee Assistance Program; and That staff be directed to update all advertising, forms and communication plans related to the Fee Assistance Program. Carried General Government Committee Minutes of June 22, 2020 16. Municipal Clerk's Department Reports 16.1 CLD-009-20 Appointments to the Accountability and Audit Committee and the CAO Review Committee Resolution # GG-226-20 Moved by Councillor Jones Seconded by Councillor Anderson That Report CLD-009-20 be received; That the Committee receive names of Committee Members wishing to stand for appointment to the Accountability and Audit Committee, and that the vote be conducted to make the appointments, in accordance with the Appointment to Boards and Committees Policy; and That the Committee receive names of Committee Members wishing to stand for appointment to the CAO Review Committee, and that the vote be conducted to make the appointments, in accordance with the Appointment to Boards and Committees Policy. Carried Accountability and Audit Committee Councillor Hooper nominated Councillor Zwart to be the Council Appointment to the Accountability and Audit Committee. Councillor Zwart declined the nomination. Councillor Zwart nominated Councillor Hooper to be the Council Appointment to the Accountability and Audit Committee. Councillor Hooper accepted the nomination. Councillor Jones nominated Councillor Neal to be the Council Appointment to the Accountability and Audit Committee. Councillor Neal accepted the nomination. Resolution # GG-227-20 Moved by Councillor Anderson Seconded by Councillor Jones That Councillor Hooper and Councillor Neal be appointed to the Accountability and Audit Committee for a term ending December 31, 2022 or until a successor is appointed. Carried 21 Page 29 General Government Committee Minutes of June 22, 2020 CAO Review Committee Councillor Neal nominated Councillor Jones to be the Council Appointment to the CAO Review Committee. Councillor Jones accepted the nomination. Councillor Hooper nominated Councillor Anderson to be the Council Appointment to the Accountability and Audit Committee. Councillor Anderson accepted the nomination. Resolution # GG-228-20 Moved by Councillor Neal Seconded by Councillor Hooper That Councillor Jones and Councillor Anderson be appointed to the CAO Review Committee for a term ending December 31, 2022 or until a successor is appointed. Carried 16.2 CLD-010-20 Delegation of Authority to Alter Records Retention Schedule/By-law Resolution # GG-229-20 Moved by Councillor Neal Seconded by Councillor Anderson That Report CLD-010-20 be received; That Council delegate the authority, to the Municipal Clerk, to approve and amend the Municipality of Clarington's Records Retention Schedule; and That the draft by-law, Attachment 1 to Report CLD-010-20, delegating authority to approve and amend the Corporate Records Retention Schedule, to the Municipal Clerk, be approved. Carried 16.3 CLD-011-20 Electronic Participation at Meetings Resolution # GG-230-20 Moved by Councillor Neal Seconded by Councillor Jones That Report CLD-011-20 be received; That the Procedural By-law be amended to provide for electronic participation at any meeting, including statutory Public Meetings under the Planning Act, for, a. Members of Council, in accordance the provisions set out in the Municipal Act, 2001, b. Delegations and presentations, and c. Members of the public 22 Page 30 General Government Committee Minutes of June 22, 2020 That Council authorize remote participation for local board meetings, and that any local board resolving to take advantage of the opportunity to participate electronically be directed to amend their procedural by-law accordingly; That the Terms of Reference for all Council Advisory Committees be amended to allow for electronic participation up to, and including, all members and members of the public; That once the LPAT has updated its procedural rules to provide for electronic hearings, Staff (i.e. Planning Services Department and Municipal Solicitor) be directed to undertake a review of the Committee of Adjustment By-law (83-83) to bring it up to date, including provisions for the holding of electronic hearings, and report back to Council with their findings and possible recommendations; That the protocol for participating electronically shall be set out by the Municipal Clerk and may be amended from time to time; That the By-law attached to Report CLD-011-20, as Attachment 1, amending the Procedural By-law to allow for electronic participation at Council and Committee meetings, be approved with the following amendment: "Subsection 2.5.8 - replace the word "him" with the words "the Member" That all interested parties listed in Report CLD-011-20, and any delegations be advised of Council's decision. Carried Later in the Meeting Resolution # GG-231-20 Moved by Councillor Neal Seconded by Councillor Jones That the foregoing Resolution #GG-230-20 be amended by adding the following at the end of Paragraph 6: "including amending Section 5.9 of Procedure C00-006 (Attachment 2 to Report CLD-011-20) to delete the following wording: "the Chair will call the vote as if it were a recorded vote but will not be recorded as such, unless a recorded vote is actually requested. Note, where the motion is simply procedural (e.g. Recess, adjourn, adopt the agenda, etc.)" and replacing it with the words "unless a recorded vote is actually requested". Motion Lost The Committee recessed for a one hour break. The meeting reconvened at 6:00 PM with Mayor Foster in the Chair. 23 Page 31 General Government Committee Minutes of June 22, 2020 Resolution # GG-232-20 Moved by Councillor Zwart Seconded by Councillor Hooper That the foregoing Resolution #GG-230-20 be amended by adding the following to Paragraph 2a), after the words "Members of Council": "where a member of Council is travelling outside of the municipality on municipal business, or, where a member is ill and not fit to physically attend the Council Chambers; or where there are extenuating circumstances". Yes (3): Mayor Foster, Councillor Hooper, and Councillor Zwart No (4): Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Traill Motion Lost on a recorded vote (3 to 4) Resolution # GG-233-20 Moved by Councillor Neal Seconded by Councillor Jones That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-232-20 for a second time. Carried The foregoing Resolution #GG-230-20 was then put to a recorded vote and carried. 17. Corporate Services Department Reports No Reports for this section of the agenda. 18. Finance Department Reports 18.1 FND-019-20 2019 Annual Investment Report Resolution # GG-234-20 Moved by Councillor Neal Seconded by Councillor Hooper That Report FND-019-20 be received for information. Carried 24 Page 32 General Government Committee Minutes of June 22, 2020 18.2 FND-020-20 FCM — Asset Management Grant Opportunity Resolution # GG-235-20 Moved by Councillor Hooper Seconded by Councillor Neal That Report FND-020-20 be received; and That Council authorize staff to complete the application for funding for Municipal Asset Management Program. Carried 18.3 FND-021-20 Supply, Delivery and Application of Calcium Chloride, Magnesium Chloride or Calcium -Magnesium Blend Resolution # GG-236-20 Moved by Councillor Hooper Seconded by Councillor Zwart That Report FND-021-20 be received; That Miller Paving Ltd., with an annual bid amount of $102,004.00 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of tender CT-539A-20, be awarded the contract for an initial one- year term for the supply, delivery and application of calcium chloride, magnesium chloride or calcium -magnesium blend, as required by the Operations Department; That, pending satisfactory performance, the Purchasing Manager, in consultation with the Acting Director of Operations, be given the authority to extend the contract for this service for up to two additional one-year terms; That the funds required for this project in the amount of $102,004.00 (Net HST Rebate) be funded by the Municipality as follows: Description Account Number Amount Winter Control / Winter Mtnce- 100-36-383-10300-7112 $102,004 Plow/Sand/Salt / Misc Oper Supply That all interested parties listed in Report FND-021-20 and any delegations be advised of Council's decision. Carried 25 Page 33 General Government Committee Minutes of June 22, 2020 18.4 FND-022-20 Supply of Sodium Chloride Resolution # GG-237-20 Moved by Councillor Zwart Seconded by Councillor Hooper That Report FND-022-20 be received; That K&S Windsor Salt Ltd., with a total bid amount of $2,395,091 (Net HST Rebate) for the initial three-year term being the lowest compliant bidder meeting all terms, conditions and specifications of tender T-280-20, be awarded the contract for the supply of sodium chloride, as required by the Operations Department; That, pending satisfactory performance, the Purchasing Manager, in consultation with the Acting Director of Operations, be given the authority to extend the three- year contract for this service for up to two additional one-year terms; That the funds required for the first -year term in the amount of $767,781 (Net HST Rebate) be funded by the Municipality as provided. The funds required for the second -year term in the amount of $797,699 (Net HST Rebate) and the third - year term in the amount of $829,611 (Net HST Rebate) will be included in future budget accounts. The funding required for the initial one-year term will be funded from the following account: Description Account Amount Number 2020 Winter Control / Winter Mtnce- 100-36-383- $767,781 Plow/Sand/Salt / Misc Oper Supply 10300-7112 That all interested parties listed in Report FND-022-20 and any delegations be advised of Council's decision. Carried 18.5 FND-023-20 Sidewalk Bay Replacements Resolution # GG-238-20 Moved by Councillor Neal Seconded by Councillor Zwart That Report FND-023-20 be received; That Emmacon Corp., with an annual bid amount of $75,053.00 (Net HST Rebate), being the lowest compliant bidder meeting all terms, conditions and specifications of tender CL2020-12, be awarded the contract for an initial one- year term for Sidewalk Bay Replacements, as required by the Engineering Department; m Page 34 General Government Committee Minutes of June 22, 2020 That, pending satisfactory performance, the Purchasing Manager, in consultation with the Acting Director of Engineering be given the authority to extend the contract for this service for up to three additional one-year terms; That the funds required for this project in the amount of $75,053.00 (Net HST Rebate) be funded by the Municipality as follows: Description Account Number Amount Ops 2019 Sidewalk 100-36-380-10733-7112 $10,764 Eng Sidewalk Replacement 110-32-331-83215-7401 $64,289 That all interested parties listed in Report FND-023-20 and any delegations be advised of Council's decision. Carried 18.6 FND-024-20 Engineering Services Brown Street Reconstruction Resolution # GG-239-20 Moved by Councillor Hooper Seconded by Councillor Zwart That Report FND-024-20 be received; That the proposal received from CIMA+, having the lowest price meeting all terms, conditions and specifications of RFP2020-1 be awarded the contract for the provision of engineering services required for the reconstruction of Brown Street; That the funds required in the amount of $101,754.37 (net HST rebate) be drawn from the following accounts: Brown St. Reconstruction (2019) 110-32-330-83457-7401 $ 81,714.62 Region of Durham (2019) 110-32-330-83457-7402 $ 20,039.75 27 Page 35 General Government Committee Minutes of June 22, 2020 That, subject to budget approval in 2021 for the reconstruction of Brown Street, the CIMA+ be authorized to provide the required Inspection and Contract Administration at a cost of $75,774.71 (net HST Rebate) and that the required funds be drawn from the following accounts: Brown St. Reconstruction (2021) 110-32-330-83457-7401 $ 60,619.77 Region of Durham (2021) 110-32-330-83457-7402 $ 15,154.94 That all interested parties listed in Report FND-024-20 and any delegations be advised of Council's decision. Carried 18.7 FND-025-20 Single Source award to Grant Thornton for the development of Key Performance Indicators and Management by Objectives Councillor Jones left the meeting at 6:46 PM. Resolution # GG-240-20 Moved by Councillor Anderson Seconded by Councillor Zwart That Report FND-025-20 be received; That, under the single source provision of the Municipality's Purchasing By -Law and based on the proposal received, Council grant the Purchasing Manager the authority to negotiate an agreement with Grant Thornton for the development of Key Performance Indicators (KPIs) and Management by Objectives (MBOs) for the Municipality; That the Purchasing Manager be authorized to execute the necessary agreement with Grant Thornton for the services, outlined in Recommendation 2, in a form acceptable to the Municipal Solicitor; That funds required for the services be funded from the Continuous Improvement Reserve Fund; and That all interested parties listed in Report FND-025-20 and any delegations be advised of Council's decision. Carried 19. Solicitor's Department Reports No Reports for this section of the agenda. 28 Page 36 General Government Committee Minutes of June 22, 2020 20. CAO Office Reports 20.1 CAO-016-20 Strategic Plan Update Councillor Jones returned to the meeting at 6:58 PM. Resolution # GG-241-20 Moved by Councillor Zwart Seconded by Councillor Hooper That Report CAO-016-20 be received for information. Carried 21. New Business — Consideration 21.1 Traffic on Darlington Blvd. Resolution # GG-242-20 Moved by Councillor Jones Seconded by Councillor Neal That Staff be directed to report back at the Council Meeting of July 6, 2020 with recommendations for traffic calming strategies on Darlington Blvd. in Courtice, to include consideration of decreasing the speed limit to 40km/hr and blocking the entrance to Foxhunt Trail from Darlington Blvd. Carried 21.2 Drainage in Solina Resolution # GG-243-20 Moved by Councillor Jones Seconded by Councillor Neal That Staff be directed to report back at the September 28, 2020 General Government Committee Meeting on Drainage issues in Solina (the West lake Development) on the following: • How many years has the Operations department had to do work on fixing drainage issues in this development? • Do we anticipate future drainage issues to continue every year? • What is the total cost that has been spent on repairing these issues to date? Carried 29 Page 37 General Government Committee Minutes of June 22, 2020 21.3 Anaerobic Digestion Resolution # GG-244-20 Moved by Councillor Traill Seconded by Councillor Anderson That Clarington Council advise our Member of Provincial Government, Lindsey Park, of Council's declaration of being an unwilling host to the planned recycling plant and anaerobic digestion proposal on Megawatt Drive; That Council ask the Provincial Government, and our MPP, to place a `hold' on the proposed site until a full and proper Environmental Assessment (EA) can be conducted; and That the Minister of Environment, Conservation and Parks be requested to pass an order prohibiting the Region of Durham from proceeding with the planned recycling plant and anaerobic digestion facility until the EA is completed to the satisfaction of Clarington Council. Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill, and Councillor Zwart No (2): Councillor Jones, and Councillor Neal Carried on a recorded vote (5 to 2) Resolution # GG-245-20 Moved by Councillor Neal Seconded by Councillor Traill That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-244-20 for a second time. Carried The foregoing Resolution #GG-244-20 was then put to a recorded vote and carried. 21.4 Prohibit Symbols of Hate Resolution # GG-246-20 Moved by Councillor Anderson Seconded by Councillor Hooper That Staff be directed to develop a protocol to prohibit symbols of hate and racial intolerance in our community; and That the Diversity Advisory Committee be consulted in the development of this protocol. Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart Carried on a recorded vote (7 to 0) General Government Committee Minutes of June 22, 2020 21.5 Scugog Street and Bons Avenue Intersection Awareness Resolution # GG-247-20 Moved by Councillor Hooper Seconded by Councillor Anderson That, in light of the recent motor vehicle accident at the intersection of Scugog Street and Bons Avenue, Council request staff to investigate and report back at the Joint General Government and Planning and Development Committee Meeting of September 14, 2020 on measures that can be taken to heighten awareness of the all -way stop at this intersection, in particular that on Scugog Street. Carried 21.6 Questions for the Chief of Emergency and Fire Services Suspend the Rules Resolution # GG-248-20 Moved by Councillor Traill Seconded by Councillor Jones That the Rules of Procedure be suspended to add an additional item to the Agenda. Carried Resolution # GG-249-20 Moved by Councillor Traill Seconded by Councillor Zwart That Staff be directed to report back, in the fall, on the following: 1. How is the complement of volunteer firefighters to -date? 2. How many volunteer firefighters has Clarington trained and equipped for the past five years and what has been the cost? 3. How many volunteer firefighters has Clarington lost over the last five years? 4. What is Clarington's plan to attract and to retain volunteer firefighters, as per the Master Fire Plan requirements? 5. How much will it cost to accomplish #4 above (to meet the volunteer firefighter requirements set forth in the Master Fire Plan including equipment, training and salary?) 31 Page 39 General Government Committee Minutes of June 22, 2020 6. Are there any areas where the Chief is concerned that there will be issues in attracting, training and retaining these volunteer firefighters in future? 7. If yes to Question #6, what is Council expected to do about any areas where the Chief has concerns (i.e. not meeting levels of protection)? Carried Recess Resolution # GG-250-20 Moved by Councillor Traill Seconded by Councillor Hooper That the Committee recess for 10 minutes. Carried The meeting reconvened at 8:07 PM with Mayor Foster in the Chair. 22. Unfinished Business 22.1 CSD-006-20 Addendum to Report CSD-004-20 2020 Community Grant Requests Resolution # GG-251-20 Moved by Councillor Hooper Seconded by Councillor Zwart That Report CSD-006-20 Addendum to Report CSD-004-20 2020 Community Grant Requests, be received for information. Carried Tyrone Community Centre Resolution # GG-252-20 Moved by Councillor Traill Seconded by Councillor Anderson That the Grant Application #20-06, from Tyrone Community Centre, be approved in the amount of $5000.00. Carried 32 Page 40 General Government Committee Minutes of June 22, 2020 Newtonville Community Hall Kendal Community Centre Brownsdale Community Centre Solina Community Centre Resolution # GG-253-20 Moved by Councillor Zwart Seconded by Councillor Traill That the Grant Applications #20-01, 20-02, 20-04 and 20-05, be approved on consent as follows: Newtonville Community Hall That the Grant Application #20-01 for the Newtonville Community Hall, be approved in the amount of $2,500.00. Kendal Community Centre That the Grant Application #20-02 for the Kendal Community Centre, be approved in the amount of $2,500.00. Brownsdale Community Centre That the Grant Application #20-04 for the Brownsdale Community Centre, be approved in the amount of $2,500.00. Solina Community Centre That the Grant Application #20-05 for the Solina Community Centre, be approved in the amount of $2,500.00. Carried Hampton Community Association Resolution # GG-254-20 Moved by Councillor Hooper Seconded by Councillor Anderson That the Grant Application #20-03, from the Hampton Community Association, be approved in the amount of $4,000.00. Carried 33 Page 41 General Government Committee Minutes of June 22, 2020 Orono Agricultural Society Resolution # GG-255-20 Moved by Councillor Anderson Seconded by Councillor Zwart That the Grant Application #20-15, from the Orono Agricultural Society, be approved in the amount of $2,500.00. Carried Clarington Ravens Resolution # GG-256-20 Moved by Councillor Jones Seconded by Councillor Neal That the Grant Application #20-32, from the Clarington Ravens, be approved in the amount of $2,500.00. Carried Feed the Need Durham Resolution # GG-257-20 Moved by Councillor Neal Seconded by Councillor Zwart That the Grant Application #20-16, from Feed the Need Durham, be approved in the amount of $2,500.00. Carried Bowmanville Allotment Gardens Liberty Allotment Garden Resolution # GG-258-20 Moved by Councillor Traill Seconded by Councillor Zwart That the Grant Application #20-13 and 20-14, be approved on consent as follows: Bowmanville Allotment Gardens That Grant Application #20-13 from the Bowmanville Allotment Gardens, be approved in the amount of $500.00 Liberty Allotment Garden That Grant Application #20-13 from the Liberty Allotment Garden, be approved in the amount of $500.00 Carried 34 Page 42 General Government Committee Minutes of June 22, 2020 Orono Horticultural Society Resolution # GG-259-20 Moved by Councillor Zwart Seconded by Councillor Anderson That the Grant Application #20-12 from the Orono Horticultural Society, be approved in the amount of $800.00 Carried Big Brothers Big Sisters Resolution # GG-260-20 Moved by Councillor Anderson Seconded by Councillor Zwart That the Grant Application #20-21, from Big Brothers Big Sisters, be approved in the amount of $4000.00. Carried Bowmanville Horticultural Society Resolution # GG-261-20 Moved by Councillor Hooper Seconded by Councillor Zwart That the Grant Application #20-11, from the Bowmanville Horticultural Society, be approved in the amount of $800.00. Carried Autism Home Base Durham Councillor Neal declared an indirect interest in Report CSD-004-20 regarding the 2020 Community Grant Requests for Autism Home Base Durham (Application #20-19) as he is a member of the Board. Councillor Neal muted his audio and video and refrained from discussion on this matter. Resolution # GG-262-20 Moved by Councillor Jones Seconded by Councillor Hooper That the Grant Application #20-19, from Autism Home Base Durham, be approved in the amount of $3000.00. Carried Councillor Neal returned to the meeting. 35 Page 43 General Government Committee Minutes of June 22, 2020 The Gathering Place Resolution # GG-263-20 Moved by Councillor Neal Seconded by Councillor Jones That the Grant Application #20-17, from the Gathering Place, be approved in the amount of $3000.00. Carried Scientists in School Resolution # GG-264-20 Moved by Councillor Traill Seconded by Councillor Zwart That the Grant Application #20-20, from Scientists in School, be approved in the amount of $1000.00. Carried Bowmanville District Navy League Resolution # GG-265-20 Moved by Councillor Zwart Seconded by Councillor Neal That the Grant Application #20-09, from the Bowmanville District Navy League, be approved in the amount of $2000.00. Carried Boys and Girls Club of Durham Resolution # GG-266-20 Moved by Councillor Anderson Seconded by Councillor Traill That the Grant Application #20-18, from the Boys and Girls Club of Durham be approved in the amount of $3000.00. Motion Lost Luke's Place Resolution # GG-267-20 Moved by Councillor Anderson Seconded by Councillor Traill That the Grant Application #20-24, from Luke's Place, be approved in the amount of $2,500.00. Carried General Government Committee Minutes of June 22, 2020 St. Paul's United Church Resolution # GG-268-20 Moved by Councillor Hooper Seconded by Councillor Zwart That the Grant Application #20-25, from St. Paul's United Church, be approved in the amount of $2,500.00. Carried Clarington Martial Arts Resolution # GG-269-20 Moved by Councillor Jones Seconded by Councillor Traill That the Grant Application #20-34, from Clarington Martial Arts, be approved in the amount of $2500.00. Motion Lost Resolution # GG-270-20 Moved by Councillor Jones Seconded by Councillor Hooper That the Grant Application #20-34, from Clarington Martial Arts, be approved in the amount of $1000.00. Carried Newcastle Village and District Historical Society Resolution # GG-271-20 Moved by Councillor Zwart Seconded by Councillor Anderson That the Grant Application #20-08, from the Newcastle Village and District Historical Society, be approved in the amount of $1000.00. Carried Clarington Tamil Association Resolution # GG-272-20 Moved by Councillor Anderson Seconded by Councillor Traill That the Grant Application #20-10, from the Clarington Tamil Association, be approved in the amount of $2000.00. Carried 37 Page 45 General Government Committee Minutes of June 22, 2020 Clarington Swim Club Resolution # GG-273-20 Moved by Councillor Hooper Seconded by Councillor Zwart That the Grant Application #20-31, from the Clarington Swim Club, be approved in the amount of $2500.00. Carried St. John's Anglican Church Resolution # GG-274-20 Moved by Councillor Zwart Seconded by Councillor Hooper That the Grant Application #20-26, from St. John's Anglican Church, be approved in the amount of $1000.00. Carried Clarington Knights Football Resolution # GG-275-20 Moved by Councillor Hooper Seconded by Councillor Anderson That the Grant Application #20-33, from the Clarington Knights Football, be approved in the amount of $1000.00. Carried Soper Valley Model Railroad Association Resolution # GG-276-20 Moved by Councillor Zwart Seconded by Councillor Hooper That the Grant Application #20-28, from the Soper Valley Model Railroad Association, be approved in the amount of $750.00. Motion Lost Resolution # GG-277-20 Moved by Councillor Zwart Seconded by Councillor Hooper That the Grant Application #20-28, from the Soper Valley Model Railroad Association, be approved in the amount of $500.00. Carried General Government Committee Minutes of June 22, 2020 Heroes 4 Wildlife Resolution # GG-278-20 Moved by Councillor Anderson Seconded by Councillor Hooper That the Grant Application #20-27, from Heroes 4 Wildlife, be approved in the amount of $1000.00. Carried Bowmanville Tennis Club Resolution # GG-279-20 Moved by Councillor Hooper Seconded by Councillor Zwart That the Grant Application #20-30, from Bowmanville Tennis Club, be approved in the amount of $750.00. Carried Boys and Girls Club of Durham Resolution # GG-280-20 Moved by Councillor Hooper Seconded by Councillor Neal That the Grant Application #20-18, from Boys and Girls Club of Durham, be received for information. Carried 22.2 Report CSD-004-20 2020 Community Grant Requests (Referred from the May 11, 2020 General Government Committee Meeting) Resolution # GG-281-20 Moved by Councillor Hooper Seconded by Councillor Zwart That Report CSD-004-20 be received for information. Carried 39 Page 47 General Government Committee Minutes of June 22, 2020 22.3 Resolution #GG-093-20 Hall Board Grant Requests (Referred from the May 25, 2020 Council Meeting) 22.4 Resolution #C-232-20 Newtonville Community Hall Grant Application (Referred from May 25, 2020 Council Meeting) Resolution # GG-282-20 Moved by Councillor Jones Seconded by Councillor Hooper That Unfinished Business Items 22.3 and 22.4, be received on consent. Carried Recess Resolution # GG-283-20 Moved by Councillor Neal Seconded by Councillor Zwart That the Committee recess for 5 minutes. Carried The meeting reconvened at 9:05 PM with Mayor Foster in the Chair. 22.5 FND-018-20 COVID-19 Financial Support Update (Referred from the June 15, 2020 Council Meeting) Resolution # GG-284-20 Moved by Councillor Neal Seconded by Councillor Zwart That Report FND-018-20 be received; That the temporary tax relief by-law under Section 365 of the Municipal Act, as set forth in Attachment 1 to the memo from the Director of Finance dated June 9, 2020, be approved, with the following amendments: a. "Eligible Proprietor" be deleted; b. The eligibility period shall expire on June 19, 2020 and the deadline for submitting an application shall be August 31, 2020; c. Any amounts unexpended from the $1,000,000 tax relief fund as of September 30, 2022 be transferred to the Clarington CIP. That the Clarington CIP be drafted, and a $1,000,000 fund be established for improvements as set forth in the staff report to qualifying businesses in Clarington that meet the following criteria: a. The business was forced to shut down as a result of the provincial emergency declaration; General Government Committee Minutes of June 22, 2020 b. A restaurant which was only doing take out business qualifies as being forced to shut down; c. The business is independently owned, and is not part of a national or provincial chain; d. The business owner meets a means test, as determined by staff. Carried as Amended, Later in the Meeting, by Division Resolution # GG-285-20 Moved by Councillor Zwart Seconded by Councillor Jones That the foregoing Resolution #GG-284-20 be amended by adding the following at the end: That Community Agencies renting space in Municipal Buildings be provided rent relief, outside of the Community COVID-19 Support Program, as recommended in Attachment 3 to Report FND-018-20; That Community COVID-19 Support Program guidelines and application, as included in Attachments 4 and 5, be approved and Staff be directed to proceed with the intake with the Director of Finance, Director of Community Services and the CAO being delegated authority to award grants; That Darlington Soccer Club be granted a deferral of their contribution to the Bowmanville Indoor Soccer Facility to 2021; That Correspondence dated April 20, 2020 from the Historic Downtown Bowmanville Centre (BIA) be received for information; and That all interested parties listed in Report FND-018-20 and any delegations be advised of Council's decision. Carried as Amended by Division Resolution # GG-286-20 Moved by Councillor Zwart Seconded by Councillor Jones That the foregoing Resolution #GG-285-20 be divided such that Paragraph (Regarding Community Agencies) and Paragraph 5 (regarding the BIA) be considered separately. Carried 41 Page 49 General Government Committee Minutes of June 22, 2020 Paragraph 1 of the foregoing Resolution #GG-285-20 was now before the Committee for consideration. Councillor Neal declared an indirect interest in Paragraph 1, regarding Community Agencies Rent Relief as he is a member of the Autism Home Base Durham Board. Councillor Neal muted his video and audio and refrained from voting on this matter. Resolution # GG-287-20 Moved by Councillor Zwart Seconded by Councillor Hooper That Community Agencies renting space in Municipal buildings be provided rent relief, outside of the Community COVID-19 Support Program, as recommended in Attachment 3 to Report FND-018-20. Carried Councillor Neal returned to the meeting. Paragraph 5 of the foregoing Resolution #GG-285-20 was now before the Committee for consideration. Councillor Hooper declared a direct interest in Paragraph 5, Correspondence from the Historic Downtown Bowmanville Centre as he is a member of the BIA. Councillor Hooper muted his video and audio and refrained from voting on this matter. Resolution # GG-288-20 Moved by Councillor Zwart Seconded by Councillor Traill That Correspondence dated April 20, 2020 from the Historic Downtown Bowmanville Centre (BIA), be received for information. Carried Councillor Hooper returned to the meeting. Resolution # GG-289-20 Moved by Councillor Zwart Seconded by Councillor Neal That the foregoing Resolution #GG-284-20 be amended by adding the following as the second last paragraph: That Staff examine options and implement the closing of downtown streets and Municipal parking lots to provide outdoor seating, in consultation with the BIAs. Carried 42 Page 50 General Government Committee Minutes of June 22, 2020 Resolution # GG-290-20 Moved by Councillor Zwart Seconded by Councillor Neal That the foregoing Resolution #GG-284-20 be amended in Paragraph 3 by replacing the word "enacted" with the word "drafted". Carried The amended Resolution #GG-285-20 was now before the Committee for consideration. Resolution # GG-291-20 Moved by Councillor Hooper Seconded by Councillor Zwart That the foregoing Resolution #GG-284-20 be divided such that Paragraph 7 be considered separately. Carried Resolution # GG-292-20 Moved by Councillor Neal Seconded by Councillor Zwart That the foregoing Resolution #GG-284-20 be divided such that Paragraph 4 be considered separately. Paragraphs 1, 2, 3, 5, 6, 8 and 9 of the amended Resolution #GG-284-20 was now before Committee. Resolution # GG-293-20 Moved by Councillor Hooper Seconded by Councillor Zwart That Report FND-018-20 be received; That the temporary tax relief by-law under Section 365 of the Municipal Act as set forth in Attachment 1 to the memo from the Director of Finance dated June 9, 2020, be approved, with the following amendments: a. "Eligible Proprietor" be deleted; b. The eligibility period shall expire on June 19, 2020 and the deadline for submitting an application shall be August 31, 2020; c. Any amounts unexpended from the $1,000,000 tax relief fund as of September 30, 2022 be transferred to the Clarington CIP. That the Clarington CIP be enacted, and a $1,000,000 fund be established for improvements as set forth in the staff report to qualifying businesses in Clarington that meet the following criteria: 43 Page 51 General Government Committee Minutes of June 22, 2020 a. The business was forced to shut down as a result of the provincial emergency declaration; b. A restaurant which was only doing take out business qualifies as being forced to shut down; c. The business is independently owned, and is not part of a national or provincial chain; d. The business owner meets a means test, as determined by staff. That Community COVID-19 Support Program guidelines and application, as included in Attachments 4 and 5, be approved and Staff be directed to proceed with the intake with the Director of Finance, Director of Community Services and the CAO being delegated authority to award grants; That Darlington Soccer Club be granted a deferral of their contribution to the Bowmanville Indoor Soccer facility to 2021; That Staff examine options and implement the closing of downtown streets and Municipal parking lots to provide outdoor seating in consultation with the BIAs; and That all interested parties listed in Report FND-018-20 and any delegations be advised of Council's decision. Yes (5): Councillor Anderson, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart No (2): Mayor Foster, and Councillor Hooper Carried on a recorded vote (5 to 2) Paragraph 4 of the amended Resolution #GG-284-20 was now before the Committee for consideration. Councillor Neal declared a direct interest in paragraph 4, regarding Rent Relief for Community Agencies. Councillor Neal muted his video and audio and refrained from voting on this matter. Resolution # GG-294-20 Moved by Councillor Hooper Seconded by Councillor Zwart That Community Agencies renting space in Municipal buildings be provided rent relief, outside of the Community COVID-19 Support Program, as recommended in Attachment 3 to FND-018-20; Yes (5): Mayor Foster, Councillor Anderson, Councillor Jones, Councillor Traill, and Councillor Zwart No (1): Councillor Hooper Carried on a recorded vote (5 to 1) Councillor Neal returned to the meeting. 44 Page 52 General Government Committee Minutes of June 22, 2020 Paragraph 7 of the amended Resolution #GG-284-20 was now before the Committee for consideration. Councillor Hooper declared a direct interest in Paragraph 7, Correspondence from the Historic Downtown Bowmanville Centre as he is a member of the BIA. Councillor Hooper muted his video and audio and refrained from voting on this matter. Resolution # GG-295-20 Moved by Councillor Neal Seconded by Councillor Zwart That Correspondence dated April 20, 2020 from the Historic Downtown Bowmanville Centre (BIA), be received for information. Yes (6): Mayor Foster, Councillor Anderson, Councillor Jones, Councillor Neal, Councillor Traill, and Councillor Zwart Carried (6 to 0) Councillor Hooper returned to the meeting. Suspend the Rules Resolution # GG-296-20 Moved by Councillor Hooper Seconded by Councillor Anderson That the Rules of Procedure be suspended to extend the meeting until 11:00 PM. Carried 23. Confidential Reports 23.1 PSD-023-20 Potential Acquisition — Future Works Yard Closed Session Resolution # GG-297-20 Moved by Councillor Neal Seconded by Councillor Anderson That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing matters that deal with: 1. a proposed or pending acquisition or disposition of land by the municipality or local board; and 45 Page 53 General Government Committee Minutes of June 22, 2020 2. a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization. Carried Rise and Report The meeting resumed in open session at 10:37 PM. Mayor Foster advised that three items were discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and one resolution was passed to provide direction to staff to refer the Confidential Report PSD-023- 20 to the September 14, 2020 Joint General Government and Planning and Development Committee meeting. 23.2 Memo from Ron Albright, Acting Director, Engineering Services, Regarding Land Appraisal Value to Portion of Given Road to be Closed and Conveyed as Part of Adjacent Development Proposals Resolution # GG-298-20 Moved by Councillor Neal Seconded by Councillor Anderson That the item 23.2 be referred to the next Regular Council Meeting dated July 6, 2020. Carried 23.3 CAO-017-20 Rural Broadband Connectivity Resolution # GG-299-20 Moved by Councillor Anderson Seconded by Councillor Zwart That Report CAO-017-20 be received; That the Mayor and Clerk be authorized to enter into a multi -site lease agreement with Rapid Connex substantially on the terms set out in this Report in order to implement a phased approach for the provision of broadband services in rural Clarington; That the Mayor and Clerk be authorized to execute such other documents or agreements reasonably required to implement the proposal outlined in this report; That, prior to installing any tower infrastructure, a public meeting be held in accordance with the public notice requirements of the Ministry of Innovation, Science and Economic Development; General Government Committee Minutes of June 22, 2020 That staff continue to work with Fontur International to assist the rollout of this initiative, a long-term broadband strategy and the update of our Telecommunications Antennae and Tower Policy; That staff continue to work with other levels of government and private entities to explore other potential locations across Clarington for infrastructure installation; and That Rapid Connex be advised of Council's decision. Carried 24. Adjournment Resolution # GG-300-20 Moved by Councillor Neal Seconded by Councillor Zwart That the meeting adjourn at 10:44 PM. Carried Mayor Deputy Clerk 47 Page 55 Clarington If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Planning and Development Committee Minutes Date: June 29, 2020 Time: 7:00 PM Location: Microsoft Teams Present Were: Councillor J. Neal Present Via Electronic Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Means: Councillor J. Jones, Councillor M. Zwart Regrets: Councillor C. Traill Staff Present: J. Gallagher, L. Patenaude Present Via Electronic A. Allison, R. Albright, F. Langmaid, R. Maciver, C. Pellarin, B. Means: Weiler Call to Order Councillor Neal called the meeting to order at 7:00 PM. 2. Land Acknowledgment Statement Councillor Anderson led the meeting in the Land Acknowledgement Statement. 3. New Business — Introduction There were no new business items added to the Agenda. 4. Adopt the Agenda Resolution # PD-097-20 Moved by Councillor Hooper Seconded by Councillor Anderson That the Agenda for the Planning and Development Committee meeting of June 29, 2020 be adopted as presented with the addition of item 11.4 Clarington Heritage Committee, Regarding Report PSD-041-19 Community Vision for Jury Lands, Urban Design Master Plan + Design Guidelines for former Ontario Boys Training School and WWII Prison of War Camp 30 — Amendment No. 121 to the Clarington Official Plan. Carried 5. Declaration of Interest There were no disclosures of interest stated at this meeting. Planning and Development Committee Minutes of June 29, 2020 6. Announcements Members of Committee announced upcoming community events and matters of community interest. 7. Adoption of Minutes of Previous Meeting 7.1 Minutes of a Regular Meeting of June 8, 2020 Resolution # PD-098-20 Moved by Councillor Jones Seconded by Councillor Anderson That the minutes of the regular meeting of the Planning and Development Committee meeting held on June 8, 2020, be approved; and Carried 7.2 Minutes of a Special Meeting of June 23, 2020 Resolution # PD-099-20 Moved by Councillor Hooper Seconded by Councillor Jones That the minutes of the Special meeting of the Planning and Development Committee meeting held on June 23, 2020, be approved. Carried 8. Public Meetings 8.1 Public Meeting for a Proposed Zoning By-law Amendment Applicant: Trolleybus Urban Development Inc. Report: PSD-024-20 Location: 2910 & 2936 Hancock Road Brandon Weiler, Planner, was present via electronic means. Mr. Weiler made a verbal and electronic presentation to the Committee regarding the application. Libby Racansky, local resident, spoke in opposition to the application. Ms. Racansky noted her concerns regarding the traffic on Nash Road, lack of green space, drainage and storm water management. She added that trees on the west side of the proposal would be beneficial to the public to create a sustainable and livable community. Ms. Racansky stated that Lake Iroquois Beach should be considered in any proposals along Nash Road and added that the land form is valued for its groundwater recharge, discharge functions, and landscape features. She explained that the land is not suitable for high-rise buildings as they need deep basements below the clay, which will cut off or redirect the groundwater flow to unsuspected areas. Ms. Racansky noted her concerns regarding the environment and diseases. She added that planting trees close to Highway 418 would help to absorb the air, water and noise pollution. 2 Page 57 Planning and Development Committee Minutes of June 29, 2020 Ms. Racansky stated that widening Hancock and Nash Road will increase traffic and she expressed her concern for safety along these roads. She noted that, a trenchless extension of water/sewers should be used in the neighbourhood and not divert the groundwater flow. Ms. Racansky explained that the deletion or diversion of tributaries to pipes along Hancock or Nash Roads to the Black Creek or SWM should not be considered. She noted that there is a lack of parks and trails in the Hancock north and south neighbourhoods. Ms. Racansky concluded by stating her concerns regarding climate change and habitat. Suspend the Rules Resolution # PD-100-20 Moved by Councillor Anderson Seconded by Councillor Hooper That the delegation of Libby Racansky, be extended for an additional 2 minutes. Carried Christine Khashmanian, local resident, spoke in opposition to the application. She noted her concerns regarding the traffic impact on Nash Road and the safety of children at Moyse Park. Ms. Khashmanian added that residents will use the road extension as a cut -through to Hancock Road, which is a safety concern for increased traffic. Brian Gronke, local resident, spoke in opposition to the application. Mr. Gronke noted his concerns regarding the details of the style of development. He questioned if a sidewalk on the south side of Nash Road will continue down to connect to the existing sidewalks. Mr. Gronke stated that his major concern with the traffic flow on Nash Road is at the corner of Moyse Drive and Hancock Road. He added that cars are already speeding excessively along the road that leads to Black Creek, which is dangerous for anyone backing out of their driveway. Mr. Gronke expressed his concerns regarding being exposed to increased light pollution in the rural area. He added his concern for the neighbourhood's shallow wells and explained that the Harry Gay Development effected resident's wells. Mr. Gronke questioned who is responsible for paying for the costs to go on town water because people don't need the extra cost during the pandemic. He concluded by stating that he is concerned that, with this new development, the neighborhood will turn from an R1 zone to a R3 or R4 zone. Alona May, local resident, spoke in opposition of the application. Ms. May noted she lives on Hancock Road and agreed with Mr. Gronke's concerns. She added her concerns regarding the safety of her family and the widening of the road. She added that she agrees that the wells will be affected with the proposal. Ms. May answered questions from Committee. 3 '� Planning and Development Committee Minutes of June 29, 2020 Greg Gilbert, applicant, explained the background of the application. Mr. Gilbert noted that he had a productive meeting with the residents on the north and south side of Nash Road and Hancock Road. He added that he is available to have a virtual meeting to discuss concerns and solutions with residents. Mr. Gilbert explained that the development is a medium density infill type zone and added that the area has been planned for development since 1998. He stated tha, they spend significant time on storm water monitoring and noted that they are doing their best to provide low impact development techniques. Mr. Gilbert added that the reports are available to residents and thanked the residents and Committee for their comments. He concluded by stating he encourages residents to contact him with concerns. Mr. Gilbert answered questions from Members of Committee and several delegates. Alter the Agenda Resolution # PD-101-20 Moved by Mayor Foster Seconded by Councillor Anderson That the Agenda be altered to consider Item 13.1, Report PSD-024-20 Trolleybus Urban Development Inc. proposed Draft Plan of Subdivision and Rezoning Applications Part Lot 27, Concession 2, Former Township of Darlington - 2910 and 2936 Hancock Road, Courtice, at this time. Carried 13.1 PSD-024-20 Trolleybus Urban Development Inc. proposed Draft Plan of Subdivision and Rezoning Applications Part Lot 27, Concession 2, Former Township of Darlington - 2910 and 2936 Hancock Road, Courtice Resolution # PD-102-20 Moved by Councillor Jones Seconded by Councillor Hooper That Report PSD-024-20 be received; That the proposed Draft Plan of Subdivision and Zoning By-law Amendment submitted by BV Courtice Partners LP (Trolleybus Urban Development) continue to be processed including the preparation of a subsequent report; and 0 Page 59 Planning and Development Committee Minutes of June 29, 2020 That all interested parties listed in Report PSD-024-20, and any delegations be advised of Council's decision. Carried 9. Delegations 9.1 Jenny Gibson, Regarding Addendum to Report PSD-019-20, 415 Mill Street Jenny Gibson, was present via electronic means regarding Addendum to Report PSD-019-20, 415 Mill Street. Ms. Gibson noted that she doesn't agree with the proposed development being pushed extremely tight to Mill Street. She questioned where the extra parking will go, as she is concerned with overflow parking on Robert Street near the school. Ms. Gibson requested that "no parking signs" be placed on Robert Street as it is a safety risk for children in the area. She expressed her concern with the lack of park amenities. She noted that she isn't trying to stop the development but doesn't agree with the proposed application. Ms. Gibson stated her concerns with the landscape package and lack room for large coniferous trees. She requested that, if the coniferous trees are unable to be planted, the hedge along her property not be removed so that it may help maintain shading, privacy and mitigate noise. Ms. Gibson requested that the visitors' parking be moved and that no streetlights be installed in the parking lot. She concluded by stating that over 300 residents disagree with the application and that it does not fit the historic entrance. 9.2 Mike Pettigrew, The Biglieri Group Ltd., Regarding Addendum to Report PSD-019-20, 415 Mill Street Mike Pettigrew, The Biglieri Group Ltd., was present via electronic means regarding Addendum to Report PSD-019-20, 415 Mill Street. Mr. Pettigrew explained that, after meeting with staff, the overall height has been reduced to 10m and does not require a variance. He added that the development grade will be raised to help the existing slope and storm water drainage issues. Mr. Pettigrew stated that the proposed location is appropriate for the development because it is a medium density area and is adjacent to arterial roads. He added that the Official Plan identified the location as being appropriate for a gateway. Mr. Pettigrew addressed Ms. Gibson's concerns regarding landscaping and added that landscaping and privacy is included in the site plan process. Mr. Pettigrew noted that he is committed to work with his client on the concerns from Ms. Gibson and is available for a virtual meeting to discuss the plans. GW Planning and Development Committee Minutes of June 29, 2020 He explained that the building orientation will direct vehicles to the rear of the property which will create a safer environment and will have no garages on Mill Street. Mr. Pettigrew added that the private road is not intended to increase density and is the appropriate format to achieve the urban design goals for the type of development. He stated that his client reviewed and listened to all comments and concerns from the last public meeting and reduced the number of units by a significant margin. Mr. Pettigrew noted that the development is on the low end of a medium density area and respectfully requested that Committee approve the application. 9.3 Enzo Bertucci, Kaitlin Corporation, Regarding Report PSD-041-19 Community Vision for Jury Lands, Urban Design Master Plan + Design Guidelines for former Ontario Boys Training School and WWII Prison of War Camp 30 — Amendment No 121 to the OPA Enzo Bertucci, Kaitlin Corporation, was present via electronic means regarding Report PSD-041-19 Community Vision for Jury Lands, Urban Design Master Plan + Design Guidelines for former Ontario Boys Training School and WWII Prison of War Camp 30 — Amendment No 121 to the Official Plan (OP). Mr. Bertucci provided a background of the application submitted on May 21, 2020. He explained that over 20 reports and studies have been prepared to be included in his application. Mr. Bertucci asked that the OPA 121 be deferred to the fall to allow the Committee to have a proper wholesome review of the application. He added that public feedback is important to help understand the key issues and concerns from residents. Mr. Bertucci answered questions from Members of Committee. 9.4 Peter Van Loan, Aird & Berlis, Regarding Report PSD-041-19 Community Vision for Jury Lands, Urban Design Master Plan + Design Guidelines for former Ontario Boys Training School and WWII Prison of War Camp 30 — Amendment No 121 to the Clarington Official Plan Peter Van Loan, Aird & Berlis, was present regarding Report PSD-041-19, Community Vision for Jury Lands, Urban Design Master Plan + Design Guidelines for former Ontario Boys Training School and WWII Prison of War Camp 30 — Amendment No 121 to the OPA. Mr. Van Loan requests that the Report be deferred to the fall so that there is an opportunity for a meeting of minds. He explained that the only way the public benefits is through a voluntary agreement and added that they want to help achieve the objective. Mr. Van Loan noted that his clients are genuine and have full intentions of reaching common ground. Mr. Van Loan shared a document outlining the development of the lands. He concluded by answering questions from Committee. n Planning and Development Committee Minutes of June 29, 2020 Recess Resolution # PD-103-20 Moved by Mayor Foster Seconded by Councillor Hooper That the Committee recess for 10 minutes. Carried The meeting reconvened at 9:35 PM with Mayor Foster in the Chair. 10. Communications — Receive for Information 10.1 Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs, Regarding Bill 156 - Security from Trespass and Protecting Food Safety Act, 2020 Resolution # PD-104-20 Moved by Councillor Zwart Seconded by Councillor Jones That Communication Item 10.1, be received for information. Motion Withdrawn Resolution # PD-105-20 Moved by Councillor Zwart Seconded by Councillor Anderson That Communication Item 10.1 from Ernie Hardemen, Minister of Agriculture, Food and Rural Affairs, regarding Bill 156 - Security from Trespass and Protecting Food Safety Act, 2020, be endorsed by the Municipality of Clarington. Motion Withdrawn Resolution # PD-106-20 Moved by Councillor Anderson Seconded by Councillor Zwart That Communication Item 10.1 be received; and That Staff be directed to communicate the message from Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs, regarding Bill 156 — Security from Trespass and Protecting Food Safety Act, 2020, to the Agricultural Advisory Committee. Carried 7 Page 62 Planning and Development Committee Minutes of June 29, 2020 11. Communications — Direction 11.1 Libby Racansky, Regarding PSD-024-20 Trolleybus Urban Development Inc. proposed Draft Plan of Subdivision and Rezoning Applications Part Lot 27, Concession 2, Former Township of Darlington - 2910 and 2936 Hancock Road, Courtice 11.2 Memo from Faye Langmaid, Acting Director of Planning Services, Regarding PSD-041-20 (Unfinished Business Item 15.6) 11.3 Stuart McReynolds, Regarding Addendum to Report PSD-019-20, 415 Mill Street 11.4 Clarington Heritage Committee, Regarding Report PSD-041-19 Resolution # PD-107-20 Moved by Mayor Foster Seconded by Councillor Jones That Communication Items 11.1 to 11.4, be referred on consent, to the respective reports as indicated in the Agenda. Carried 12. Presentations No Presentations. 13. Planning Services Department Reports 13.2 PSD-025-20 Addition of Properties to the Municipal Heritage Register Resolution # PD-108-20 Moved by Councillor Hooper Seconded by Councillor Jones That Report PSD-025-20 be received; That 58 Centre Street, Bowmanville be added to the Municipal Register; That 64 Centre Street, Bowmanville be added to the Municipal Register; That 72 Centre Street, Bowmanville be added to the Municipal Register; and That all interested parties listed in Report PSD-025-20 and any delegations be advised of Council's decision. Carried 8 Page 63 Planning and Development Committee Minutes of June 29, 2020 13.3 PSD-026-20 Proposed Alteration to a Designated Heritage Property; 5 Beech Avenue, Bowmanville Resolution # PD-109-20 Moved by Councillor Hooper Seconded by Mayor Foster That Report PSD-026-20 be received; That the Heritage Permit Application (File No. HPA2020-003) to facilitate a rear addition, replacement of the detached garage, and replacement fencing at 5 Beech Avenue, Bowmanville be approved as per the elevation drawings in Attachment 2, and in accordance with the applicable Designation By-laws 96-073 and 2006-102, and Sections 33(4) and (42(1) of the Ontario Heritage Act, R.S.O. 1990, Chapter 0.18; and That the Ontario Heritage Trust, the Beech Avenue Heritage Conservation District Advisory Committee, the Clarington Heritage Committee, the property owners, and all interested parties listed in Report PSD-026-20 be advised of Council's decision. Carried 14. New Business — Consideration 15. Unfinished Business 15.1 Correspondence from Devon Daniell, Kaitlin Corp., Regarding Report PSD- 041-19 (Referred from the June 15, 2020 Council Meeting) 15.2 Correspondence from Bernice Norton, President, ACO Clarington, Regarding PSD-014-19 (Referred from the June 15, 2020 Council Meeting) 15.3 Correspondence from Marilyn Morawetz, Jury Lands Foundation, Regarding PSD-041-19 (Referred from the June 15, 2020 Council Meeting) 15.4 Correspondence from Peter Van Loan, Aird and Berlis, Regarding Report PSD-041-19 (Referred from the June 15, 2020 Council Meeting) 15.5 Correspondence from Bob Schickedanz, Far Sight Homes, Regarding Report PSD-041-19 (Referred from the June 15, 2020 Council Meeting) Resolution # PD-110-20 Moved by Mayor Foster Seconded by Councillor Anderson That Unfinished Business Items 15.1 to 15.5, be referred to the consideration of Report PSD-041-19, Community Vision for Jury Lands, Urban Design Master Plan + Design Guidelines for former Ontario Boys Training School and WWII Prison of War Camp 30 — Amendment No 121 to the Clarington Official Plan. Carried 9 Page 64 Planning and Development Committee Minutes of June 29, 2020 15.6 Report PSD-041-19 Community Vision for Jury Lands, Urban Design Master Plan + Design Guidelines for Former Ontario Boys Training School and WWII Prison of War Camp 30 — Amendment No 121 to the Clarington Official Plan Resolution # PD-111-20 Moved by Mayor Foster Seconded by Councillor Hooper That Report PSD-041-19, Community Vision for Jury Lands, Urban Design Master Plan & Design Guidelines for Former Ontario Boys Training School and WWII Prison of War Camp 30 — Amendment No. 121 to the Clarington Official Plan, be referred back to Staff for inclusion on the October 5, 2020 Planning and Development Committee meeting; That Council request of Kaitlin Corporation to withdraw their Official Plan Amendment (OPA); That Staff engage with Kaitlin Corporation to consider mediation between Kaitlin and the Municipality of Clarington; and That Staff engage with Kaitlin Corporation to consider hiring a 3rd party land use planning expert to address, amongst other things, densities, definitions of affordability and details surrounding the "memory care" units. Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwa rt No (2): Councillor Jones, and Councillor Neal Absent (1): Councillor Traill Carried on a recorded vote (4 to 2) Councillor Jones chaired this portion of the meeting. Councillor Neal moved a motion to divide foregoing Resolution #PD-111-20. The motion lost due to no seconder. Councillor Neal chaired this portion of the meeting. The foregoing Resolution #PD-111-20 was then put to a recorded vote and carried. 10 Page 65 Planning and Development Committee Minutes of June 29, 2020 15.7 Confidential Report LGL-005-20 Camp 30 Option Agreement (Referred from the June 15, 2020 Council Meeting) Resolution # PD-112-20 Moved by Councillor Jones Seconded by Councillor Zwart That Confidential Report LGL-005-20, Camp 30 Option Agreement, be received for information. Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones, and Councillor Zwart No (1): Councillor Neal Absent (1): Councillor Traill Carried on a recorded vote (5 to 1) 15.8 PSD-019-20 Applications by Kaleido Corporation (formerly Landmark - Newcastle Limited) to Amend Zoning By-law 84-63 to Permit a 15 Unit Townhouse Development at the South -East Corner of Mill Street and Robert Street in Newcastle Resolution # PD-113-20 Moved by Mayor Foster Seconded by Councillor Zwart That Report PSD-019-20 be received; That the application to amend the Zoning By-law submitted by Kaleido Corporation be approved and the Zoning By-law Amendment contained in Attachment 1 to Report PSD-019-20, be passed; That once requirements for removal of the (H) Holding Symbol, as outlined in the policies of the Clarington Official Plan are satisfied, a By-law authorizing the removal of the (H) Holding Symbol be forwarded to Council for approval; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD019-20 and Council's decision; and That all interested parties listed in Report PSD-019-20 and any delegations be advised of Council's decision. Motion Withdrawn 11 Page 66 Planning and Development Committee Minutes of June 29, 2020 Resolution # PD-1 14-20 Moved by Mayor Foster Seconded by Councillor Zwart That Report PSD-01920 be referred to the consideration of Addendum to Report PSD-019-20. Yes (5): Mayor Foster, Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor Zwart No (1): Councillor Hooper Absent (1): Councillor Traill Carried on a recorded vote (5 to 1) 15.9 Addendum to Report PSD-019-20, 415 Mill Street Resolution # PD-1 15-20 Moved by Mayor Foster Seconded by Councillor Zwart That Report Addendum to PSD-019-20 be received; That the application to amend the Zoning By-law submitted by Kaleido Corporation be approved and that the Zoning By-law contained in Attachment 1 to Addendum Report to PSD-01 9-20 be passed; That once all conditions contained in the Official Plan with respect to the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be approved; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-019-20 and Council's decision; and That all interested parties listed in Report PSD-019-20 and any delegations be advised of Council's decision Yes (4): Mayor Foster, Councillor Jones, Councillor Neal, and Councillor Zwart No (2): Councillor Anderson, and Councillor Hooper Absent (1): Councillor Traill Carried on a recorded vote (4 to 2) 12 Page 67 Planning and Development Committee Minutes of June 29, 2020 16. Confidential Reports 17. Adjournment Resolution # PD-1 16-20 Moved by Councillor Hooper Seconded by Mayor Foster That the meeting adjourn at 10:32 PM. Carried Chair Deputy Clerk 13 The owner wishes to split the current lot into two lots. On the retained lot, the existing dwelling and garage would remain. On the new lot, one new single detached dwelling would be built. To facilitate this, the lands are proposed to be rezoned from Agricultural (A) to Urban Residential (R2). The application is complete. 293 Townline Road North, Courtice The property is located on the southwest corner of Townline Road and Wabbokish Court. The east side of Townline Road is Municipality of Oshawa. The proposed zoning by-law amendment application and additional information are available for review at the Planning Services Department. Questions? Please contact Mark Jull 905-623-3379, extension 2426 or by email at miull@clarington.ne Our procedures have changed as we continue to adapt to the COVID-1 9 pandemic. As mandated by Public Health, to maintain physical distancing these meetings will take place electronically using an online device or telephone. Speak at the Public Meeting: Date: September 14, 2020 Time: 9:30 AM Place: Electronic Teams (Microsoft) meeting by way of on-line device or telephone. The Meeting will start at 9:30 AM. If you wish to participate, any time after 9:15 AM you may join the meeting by visiting the Municipal website at www.clarington.net/calendar. Click on the Join Microsoft Teams Meeting link provided in the "How to Join the Electronic Public Meeting" document next to the Agenda or call telephone number +1 289-274-8255. When prompted, enter the Conference ID: 397 817 729#. If you have concerns with joining an electronic meeting, you are encouraaed to contact the Clerk's DeDartmerlRW(00-623-3379 ext 2109. If you wish to provide written comments on this application, please submit them to Mark Jull via email at mull @clarington.net, or via mail or dropped off at 40 Temperance Street, Bowmanville, ON L1C 3A6. A drop box is located at the Church Street entrance. File Number: ZBA2020-0012 Freedom of Information and Protection of Privacy Act The personal information you submit will become part of the public record and may be released to the public. Questions about the information we collect can be directed to the Clerk's Department at 905- 623-3379, extension 2102. Accessibility If you have accessibility needs and require alternate formats of this document or other accommodations, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Appeal Requirements If you do not speak at the public meeting or send your comments or concerns to the Municipality of Clarington before the by-law is passed: a) you will not be entitled to appeal the decision to the Local Planning Appeal Tribunal; and b) you will not be able to participate at a hearing of an appeal before the Local Planning Appeal Tribunal, in the opinion of the Tribunal, there are reasonable grounds to do so. Faye Langmaid, FCSLA, RPP Acting Director of Planning Services Page 70 ODBIA Meeting Agenda June 11, 2020 9:00 a.m. Terrens Wellness ZOOM — contact Karen Present: Karen Lowery, Julie Cashin-Oster, Tina Barrie. via Zoom Regrets: Absent: Motion by Karen L.., seconded by Tina B. THAT the minutes of the meeting May 14, 2020 be approved. Carried. Motion: Approval of the Agenda Julie C-O., Second: Karen L. New Business 1. Web update/brochure — Karen update. Brain Rutherford is working on a draft of the website. The goal is to have it up before the end of July. Sandy York submitted information that she had gathered. Julie took pictures of businesses for Brain to use. Once we get the link to the first draft. Karen and Julie will review — send Brain any missing information. At some point all members will have to look at it — as well as community members, to ensure information is correct and complete. 2. Canada Day colouring contest — in lieu of an event the BIA will hold a colouring contest and we will decorate downtown business windows with the art work. After Canada Day we will randomly draw 2 winners from 2 age groups. Donations will be collected for prizes. 3. Financial Update CIBC balance — not available 4. EV Stations in Orono — moving forward this is on the planning agenda 5. Veridian update — no update 6. New Chair for Orono Economic Development Strategy Committee — deferred later meeting when more members are present for a discussion. 7. Benches — Karen has ordered 4 — she will be meeting with the municipality and region for approval on the 2 new spots. Replace benches in front of the Times and Strands (no approval needed), one in front of All for the Woof and at Stutts (need approval). Alternate place is Soper Creek Yarn, north side (approval needed). 8. Bike racks — blue, red and yellow still coming, placement needs approval 9. Orono Horticulture Flowers — BIA will pay for flowers — good faith. Due to COVID OHS has been unable to hold meetings or fundraisers. New Business No July 2020 meeting. Time adjourned: 10:00 Next meeting: August 13, 2020 9 am —Terrens Wellness Centre Page 71 Newcastle BIA MINUTES July 9th, 2020 www. vi l lageof newcast le. ca Attendance: Janeen Calder, Marni Lewis, Tracy Yates, Councillor Marg Zwart, Leslie Ray, Valentine Lovekin, Donna Wood, Sheila Hall Regrets: Greg Lewis, Jane Black, Granville Anderson, Theresa Vanhaverbeke, Helen Vatandoust 1. Meeting called to order at 10:05 a.m. 2. Approval of May Minutes: Donna Wood Seconded by: Janeen Calder 3. Business Arising from Minutes: n/a 4. Council Report: Mask in Durham Region will be mandatory as of Friday. A private vendor has been hired to instal more cell towers in rural communities. 5. President's Report: n/a 6. Treasurer's Report: n/a 7. Committee Reports: Safety Et Decor: n/a Advertising: 976 Instagram followers 1703 Facebook Posts are reaching 10,711 people We will look into Twitter, Pinterest, TikTok? Not sure if this platform is suitable for our needs? Special Events: n/a a) Town Hall Lighting - b) Breakfast with Santa- c) Santa Parade - Page 72 d) Harvest Festival - e) Canada Day - Digital Main Street Project- CBOT was approached to apply and project manage this program on behalf of the 3 BIAs plus Courtice ( Newcastle, Bowmanville, Orono). A Clarington application wilt be submitted to the OBIAA to focus on businesses in and outside of the BIA. CBOT is also offering businesses "shop with confidence" videos. We want to promote and encourage consumers back into your store safely. These videos are shared on social media and are free for businesses. We are continuing to focus on outreach to the business community and collaborating with the BIAs across Durham. 9. Chamber News: n/a 10. CIP: n/a 11. New Business: #Newcastleproud t-shirts are ready to move forward, the website will be launching in the next couple of weeks. The BIA will be able to purchase before it is open to the community. 12. Next meeting, August 13th, 2020 at 10:OOam via ZOOM 13. Motion to adjourn meeting by Janeen Calder seconded by Tracy Yates Page 73 77M77))))l DURHAM REGION RegionalThe NOW 114. • `. _ - • 1 = Elaine Baxter-Trahair j• July 15, 2020 The Honourable Jeff Yurek, M.P.P. Minister of Environment, Conservation and Parks Via E-Mail: minister. mecp@ontario.ca Dear Minister Yurek: RE: Mixed Waste Pre -Sort and Anerobic Digestion Project Regional Municipality of Durham The Regional Municipality of Durham (the Region) was copied on a letter sent to you from the Municipality of Clarington (Clarington) dated July 9, 2020. In that letter Clarington requests an order from your office prohibiting the Region from proceeding with a Mixed Waste Pre-sort and Anaerobic Digestion facility (Project) until an a "full and proper Environmental Assessment can be conducted". As background information, the Region has approved a Project that includes: A Mixed Waste Pre-sort, that will remove organics, recyclables and non -combustibles from the curbside and multi -residential garbage steams; A wet anaerobic digestor that will process both the Source Separated Organics along with the Facility Separated Organics from the Mixed Waste Pre-sort; and The treatment of the resultant biofuel to create a Renewable Natural Gas suitable for injection into the grid. The residual waste from this Project will be processed at the Durham York Energy Centre (DYEC) located immediately adjacent to the Project site. In preparation for the Project, the Region had several conversations with Ministry of the Environment, Conservation and Parks (MECP) staff and provided written correspondence to Ministry staff (September 25, 2019), regarding the Environmental Assessment Act (Act) requirements for the Project. The Ministry of the Environment, Conservation and Parks (MECP) responded to that inquiry through a letter dated March 20, 2020 and stated that: 'In accordance with subsection 11(1)4 of O. Reg. 101107 (Waste Management Projects) made under the Act, the establishment of a new waste disposal site at which waste would be handled, treated or processed and that would transfer less than 1, 000 tonnes of waste per If this information is required in accessible format, please contact 1-800-372-1102, ext. 2009. Page 74 77W77))))1 DURHAM REGION RegionalThe NOW 114. WMATTI `, _ - • 1 = Elaine Baxter-Trahair j• day for final disposal does not trigger provincial environmental assessment requirements. " The Region's Project will not exceed 1,000 tonnes of waste per day for final disposal. The Region is proposing a fully integrated waste management system that will manage and divert our municipal waste, specifically organic waste materials, effectively from final disposal. The implementation of this project will provide Durham Region with capacity to manage our organic waste, meet the waste disposal requirements of our growing population, delay the need for a DYEC expansion into the future, increase diversion, facilitate a circular economy and improve our climate change performance. We appreciate the Ministry's support of this project and look forward to showcasing this Project, the first of its kind in terms of the full integration of a waste management system in Ontario. We have been in discussions with the Municipality of Clarington to understand the concerns and provide mitigation where possible. We will continue those discussions in an effort to resolve any perceived issues with the Project. The Region can confirm that through design, the facility will be compatible with other land uses in the Energy Park and through strict operating standards, all potential environmental impacts will be negated. Durham Region is available to meet with the MECP to further discuss the project. Should you require additional information, please do not hesitate to contact me directly at 905-668-7711, extension 3000 or Gioseph Anello at extension 3445 or Gioseph.anello a@durham.ca. Sincerely, Elaine Baxter-Trahair Chief Administrative Officer Cc Lindsay Park, MPP Durham June Gallagher, Deputy Clerk, Municipality of Clarington Susan Siopis, Commissioner, Works, Region of Durham Ralph Walton, Regional Clerk, Region of Durham If this information is required in accessible format, please contact 1-800-372-1102, ext. 2009. Page 75 July 30, 2020 The Honourable Steve Clark Minister of Municipal Affairs and Housing 777 Bay Street, 17th Floor Toronto, ON M5G 2E5 Dear Minister Clark: The Regional RE: Durham Region's Response to Proposed Amendment 1 to Municipality of Durham A Place to Grow: Growth Plan for the Greater Golden Horseshoe (ERO Posting #019-1680) and Proposed Land Corporate Services Department Needs Assessment Methodology for A Place to Grow: Legislative services Growth Plan for the Greater Golden Horseshoe (ERO Posting #019-1679) (2020-P-14), Our File: L00 605 Rossiand Rd. r. Level 1 PO Box 623 Council of the Region of Durham, at its meeting held Jul 29, 2020, g g on y Whitby, ON L1N 6A3 Canada adopted the following recommendations: 905-668-7711 1-800-372-1102 "A Report #2020-P-14 of the Commissioner of Planning ) That Re p g and Fax: 905-668-9963 Economic Development be endorsed and submitted to the Ministry of Municipal Affairs and Housing as Durham Region's response to durham.ca Environmental Registry of Ontario (ERO) Postings #019-1680 and Don Beaton, BCom,M.P.A. #019-1679 regarding Proposed Amendment 1 to A Place to Grow, Commissioner of Corporate 2019 and proposed changes to the Provincial Land Needs Services Assessment Methodology. Key comments and recommendations are that the Province: i) Update Schedule 3 of A Place to Grow to implement population and employment forecasts as proposed in the Reference Forecast that includes a 2051 population forecast of 1,300,000 and a 2051 employment forecast of 460,000; ii) Include only a 2051 total population and employment forecast in the updated Schedule 3 of A Place to Grow (referred to as "Mock B") and not provide the interim forecasts for 2031 and 2041; iii) Not proceed with the amendment to A Place to Grow that allows municipalities to develop their own higher growth forecasts, which could result in the siphoning of growth from other municipalities across the GGH and exacerbate the challenges for underperforming municipalities; If you require this information in an accessible format, please contact 1-800-372-1102 extension 2097. Page 77 Page 2 of 3 iv) Not proceed to delete Policy 4.2.8.2 a) ii of A Place to Grow, as this change could erode environmental protection of habitat of endangered and threatened species, particularly in communities that are outside the boundaries of the Greenbelt Plan; v) Amend its municipal comprehensive review conformity date from July 1, 2022 to July 1, 2023 to account for the impacts caused by the continued changes to Provincial Policy and the remaining outstanding Provincial decisions; vi) Expand the proposed Land Needs Assessment Methodology to include detailed steps, assumptions, data sources and processes that will align with the latest amendments to A Place to Grow; vii) Remove the requirement under subsection 17 (17.1) of the Planning Act which requires municipalities to provide a copy of the proposed Regional Official Plan (or Amendment) to the Minister 90 days before notice is issued of a public meeting and/or open house to help expedite the completion of the Region's municipal comprehensive review; viii) Reconsider, as part of Amendment 1 to A Place to Grow, the existing hard cap of 10 hectares for Settlement Area Boundary Expansions within the Greenbelt Plan Area. Instead, municipalities should be permitted to consider larger Settlement Boundary Expansions to support the long-term viability of small urban settlements, subject to the completion of a servicing capacity study, and provincial approval through an MCR process; and ix) Reconsider, as part of Amendment 1 to A Place to Grow, additional permissions to expand rural employment areas to accommodate new employment opportunities and provide the ability to establish new rural employment areas, subject to certain conditions such as availability of servicing, protection of the natural heritage system and ensure compatibility with surrounding uses; and B) That a copy of Report #2020-P-14 of the Commissioner of Planning and Economic Development be forwarded to Durham's area municipalities for their information." '� Page 3 of 3 Please find enclosed a copy of Report #2020-P-14 for your information. 1ZaZp1,vW aW&Yv Ralph Walton Regional Clerk RW/tf c: S. Bickford, Acting Director, Growth Management Strategic Policy, Innovation and Partnerships Branch, Ontario Growth Secretariat N. Cooper, Clerk, Town of Ajax B. Jamieson, Clerk, Township of Brock A. Greentree, Clerk, Municipality of Clarington M. Medeiros, Clerk, City of Oshawa S. Cassel, Clerk, City of Pickering J.P. Newman, Clerk, Township of Scugog D. Leroux, Clerk, Township of Uxbridge C. Harris, Clerk, Town of Whitby B. Bridgeman, Commissioner of Planning and Economic Development Page 79 August 5, 2020 The Honourable Catherine McKenna .Witielft—s .9*f ;k 4 nandoJannicca@peeIre9ion.ca pee%qeC80 Thank you for your consideration of this request. I look forward to working with you closely on the development of the National Active Transportation Strategy and the inclusion of a national cycling infrastructure stimulus fund. Kindest personal regards, Nando lannicca, Regional Chair & Chief Executive Officer Regional Municipality of Peet n and 0A nnicca@peelreq ion ca peepe".61 Region of Peel APPROVED AT REGIONAL COUNCIL July 23, 2020 8.5 Motion Regarding National Urban Cycling Infrastructure Stimulus Fund as Part of a COVID-19 Economic Stimulus Package and the National Active Transportation Strategy Resolution Number 2020-629 Moved by Councillor Santos Seconded by Councillor Fonseca That the Regional Chair send a letter, on behalf of Regional Council, to the Federal Government supporting the creation of a national urban cycling infrastructure fund of at least $265 million as part of a COVID-19 economic stimulus package to be distributed over the next two years to Canadian cities; And further, that Regional Council support the Federal Government's recent announcement to establish a national transportation strategy, and advocate for the inclusion of longer -term sustainable funding to implement active transportation infrastructure and programs; And further, that copies of the Regional Chair's letter be sent to the Cities of Brampton and Mississauga, the Town of Caledon and neighbouring Greater Toronto Area and Hamilton municipalities as an encouragement towards collaborative advocacy to the Federal Government for a national urban cycling infrastructure stimulus fund. Carried If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 To: Mayor and Members of Council From: Ron Albright, Manager of Infrastructure Date: September 1, 2020 Subject: Whistle Cessation Update — Cobbledick Road and Bennett Road File: RR.60.42 During the July 6-7, 2020 Council meeting, Council passed resolution #C-349-20 directing staff to report back at the Joint Committee Meeting of September 14, 2020 with potential funding options and various data requests pertaining to safety improvements at the Cobbledick Road and Bennett Road grade level railway crossings in the pursuit of whistle cessation at these crossings. As Finance report FND-029-20 addresses the potential funding options, this memo will focus on the various data requests. Rail Safety Improvement Program — Infrastructure, Technology and Research (RSIP- ITR) funding Application At the request of Council, Public Works Staff submitted an application on July 31 st, 2020 to Transport Canada's Rail Safety Improvement Program (RSIP) to seek contribution funding for the proposed improvements at Cobbledick Road. Should this project be selected for RSIP funding, a contribution in the amount of 80% of works that remain Municipal assets and 50% of works that remain railway assets may be received. As per the preliminary design cost estimate that was completed in support of the application, contribution funding of approximately $697,000 was requested as eligible expenses under the RSIP program. Note that should this contribution funding be awarded to this full amount, the Municipality's cost obligation would be approximately $627,000. The Municipality's cost responsibility is subject to adjustment and will be refined as we proceed through the detailed design process. Staff had requested funding over a 2- year period due to the substantial amount of coordination that will be required with CN Rail and amount of work required. This will provide a sufficient buffer in the project's lifecycle to mitigate risk of not meeting constrained RSIP timelines and of lapsed funding. A decision regarding projects that have been approved under the RSIP is expected in Spring 2021. CN Rail has indicated that the proposed improvements to the Bennett Rd. grade level crossing, as per the approved engineering plans in support of the Lakebreeze Subdivision, should be adequate to qualify the grade level crossing for whistle cessation from their perspective. Once the improvements have been constructed, the crossing Page 11 The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1 C 3A6 1 905-623-3379 Page 83 will need to undergo a subsequent field review by Public Works and CN Rail staff for any deficiencies prior to an application for review by Transport Canada. Cobbledick Road and Bennett Road Level Crossing Roadway Operation Council had requested the following roadway operation information regarding the Cobbledick Rd. and Bennett Rd. crossings: Number of train crossing movements per day (comprised of both freight and high speed passenger): o Cobbledick Road: 44 movements per day o Bennett Road: 44 movements per day 2. Number of vehicle crossing movements per day or annual average daily traffic (AADT): o Cobbledick Road: 850 AADT o Bennett Road: Upon full build out of the Lakebreeze subdivision and inclusive of other future area developments (Wilmot Creek, etc.) traffic modeling anticipates an AADT of approximately 3,200 vehicles. It is assumed that build out of developments in the immediate area would occur over the next 10 years. 3. Daily cross product calculation (A product of the average number of trains per day multiplied by the AADT at a grade level crossing): o Cobbledick Road: 44 (train movements per day) x 850 vehicles per day = 37,400 o Bennett Road: 44 (train movements per day) x 3,200 vehicles per day = 140,800 In response to the question regarding daily cross product calculation and sharing the crossing improvement costs between the Municipality and the railway based on these numbers, staff provide the following: A cross -product calculation is primarily used as an initial assessment in consideration for the implementation of a grade separation at a railway crossing. Transport Canada defines a criteria threshold of a cross product exceeding 1,000,000 as a location that may warrant grade separation. When considering types of safety requirements at a grade level crossing the criteria are more granular and consider road approach conditions, vehicle speeds, sightlines, type of traffic, proximity to intersections I entrances, etc. in the analysis. Transport Canada's Grade Crossing Standards list other considerations where the cross product calculation Page 12 The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1 C 3A6 1 905-623-3379 Page 84 is utilized to establish the level of warning system requirements at level crossings, however as both Cobbledick Road and Bennett Road each have gated warning systems there are no further considerations based on cross product when whistling is in place. The cost of the Bennett Road crossing improvements, which should be adequate to qualify for whistle cessation, are the responsibility of the Developer as per the Conditions of Draft Approval for the subdivision. Note that the Municipality would be responsible for any costs relating to subsequent reviews of the grade level crossing or further infrastructure requirements by Transport Canada once an application for whistle cessation is put forward. These costs include fees for review of the crossing, rail line flagging, rail corridor fencing, etc. as outlined in Staff's previous report to Council. The improvements at Cobbledick Road would be the sole responsibility of the Municipality as CN does not presently have any noted deficiencies or planned upgrades at this crossing. As noted previously, staff have applied to the RSIP to assist with funding the Cobbledick Road crossing improvements. Traffic Growth as a Result of New Plans of Subdivision At present, The Wilmot Creek Secondary Plan is an extension of the development westward towards Bennett Road and any further development in this Plan would utilize Bennett Road as a primary access to and from the development as they would not have access to Cobbledick Road. The Traffic Impact Study that was conducted in support of the Lakebreeze Subdivision had accounted for this development plan growth and the volumes noted above reflect this. It is not expected that any further developments within a ten kilometer radius will contribute a significant growth in traffic volumes at these crossings. Identifying the Influence Area Staff would like to request further clarification regarding the intent of determining an `influence area' that would receive benefit from whistle cessation at the grade level crossings within "existing and planned (new) developments within a ten kilometer radius of both crossings". This may be a substantial undertaking as a ten kilometer radius extends from Courtice Road to Taunton Road to Newtonville Road which comprises a significant portion of the urban clusters of Clarington. Details regarding the number of properties and a map outlining a ten -kilometer radius area has been provided below for reference. Page 13 The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON Ll C 3A6 1 905-623-3379 Page 85 Page 14 The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1 C 3A6 1 905-623-3379 Page 86 The removal of an audible train whistle noise for properties outside of the immediate area of influence is a subjective benefit and would need to be further refined if pursued. Criteria such as time of day, type of development/property, land topography, weather, etc. all could be factors in conducting an assessment of this magnitude. The Ministry of the Environment Conservation and Parks (MECP) sets noise threshold levels generated by transportation sources when considering developments and a noise assessment is an obligatory study for developments within direct vicinity of a rail corridor. The new developments surrounding these crossings would go through a noise feasibility study and would require implementation of noise abatement measures if any MECP thresholds are exceeded. Page 15 The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1 C 3A6 1 905-623-3379 Page 87 Staff have not initiated this study due to its potential substantial cost and would need to develop a Terms of Reference in support of a Request for Proposal for this work as per the Municipality's Purchasing By -Law. Please be advised that all staff at the WSP Global Inc. (WSP) office who were authors on the `Train Whistle Cessation Study — Feb 2018' are no longer employed with WSP. Pursuing a study of this type would best be handled by a noise and acoustics engineering consultant. Should you have any questions or need further information, please don't hesitate to contact me. ,5p, 06f - Ron Albright, P. Eng. Manger of Infrastructure RA/RB/SB/kb cc: Stephen Brake, Director of Public Works Robert Brezina, P. Eng., Capital Works Engineer Page 16 The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1 C 3A6 1 905-623-3379 Page 88 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 To: Mayor and Members of Council From: Ron Albright, Manager of Infrastructure Date: September 1, 2020 Subject: Scugog St. / Bons Ave. — Bowmanville — Heightened Awareness of All -Way STOP Control Intersection File: Transportation During the July 6-7, 2020 General Government Committee meeting, Council approved resolution #GG-247-20 directing staff to report back at the Joint Council Meeting of September 14, 2020 with recommendations for heightening awareness of the All -Way STOP control at the intersection of Scugog St. and Bons Ave. in Bowmanville in light of a recent serious single motor vehicle accident. Scugog St. is a 2-lane urban Type `C' arterial class roadway aligned north -south with its busiest leg (south) seeing an annual average daily traffic (AADT) volume of approximately 4,800 vehicles. Bons Ave. is a 2-lane urban collector class roadway aligned east -west with its busiest leg (east) seeing an AADT volume of approximately 2,900 vehicles. The intersection previously operated as a 2-way STOP (Bons Ave.) control intersection until 2015 when it was converted to an All -Way STOP. The Scugog St. road approaches are in good condition, comprised of a dedicated travel lane, dedicated cycling lane, sidewalks on each side of the road and an absence of direct frontage of any residential properties. There is an aerial hydro line within the west boulevard with streetlighting co -located and there is an absence of any other obstructions with the exception of young boulevard trees. The STOP control is marked by an advance notification sign located at least 170m away from the intersection in both directions, regulatory oversized STOP signs complete with reflective red and white banded `tiger -tail' signs on a u-channel post, a perpendicular painted STOP bar, and perpendicular painted crosswalk lines. The intersection approaches are open and clear, free of sight line obstructions, and are typically free of glare caused by the rising or setting sun. The Bons Ave. road approaches are in good condition comprised of a dedicated travel lane, sidewalks on each side of the road and are fronted by single family residential properties with co -located driveways. All utilities are buried underground with standalone regular streetlight poles on the west leg and decorative streetlight poles on the east leg. There is an absence of any other obstructions with the exception of young boulevard trees. The STOP control is marked by regulatory oversized STOP signs Page 11 The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1 C 3A6 1 905-623-3379 Page 89 complete with reflective red and white banded `tiger -tail' signs on a u-channel post, a perpendicular painted STOP bar and perpendicular painted crosswalk lines. The intersection approaches are open and clear, free of sight line obstructions, and may be subject to glare caused by the rising or setting sun. The existing intersection currently meets all requirements per Clarington's modified Ontario Traffic Manual (OTM) guidelines which are regarded as the regulatory basis for safe and required measures to be implemented on roadways. Radar message boards were deployed recently to all legs of the intersection to review speed, which was shown to be in compliance with averages in the low to mid-40km/h and an 85th percentile speed (the speed at which 85% of vehicles travel at or under) of 60km/h. The speeds recorded indicate that vehicles are travelling at speeds whereby adequate distance is available for a vehicle to come to a complete STOP when registering the approaching All -Way STOP control. In light of a recent single motor vehicle accident and concerns raised by area residents, Public Works staff undertook a video deployment of existing intersection operations to analyze traffic movements through the intersection, any non -compliant behaviour, and any unforeseen complications with the operation of the intersection. An initial video study was conducted from June 6th — 8th with the camera deployed at the southeast corner of the intersection positioned to capture all road approaches. A subsequent video study was conducted on June 14th — 15th with the camera deployed further along the south road approach to analyze vehicle queueing at the intersection. Traffic behaviour at the intersection is calm, with no excessive speeding or vehicles rapidly decelerating and accelerating. It was noted that a significant portion of the northbound traffic turns right onto Bons. Ave. and the majority of traffic on Bons Ave. make right or left hand turns to head north or south on Scugog St. The majority of cars roll through the intersection, some with a relatively high rate of speed, unless meeting another crossing vehicle at the same time which then both vehicles generally come to a stop. At peak hours in the morning and in the early evening, a queuing of cars on Scugog forces motorists to come to a stop as well, but when traffic volumes are lighter during the majority of the day, cars approach the intersection with clear views and good sightlines and proceed to roll through the intersection as there is no perceived conflict with another approaching vehicle. It was observed that there is tendency that when two crossing vehicles meet at the intersection at relatively the same time, the vehicle that arrives slightly sooner will roll through the intersection at a faster rate to insure the other car gives right of way and does not attempt to cross before them. The intersection meets all current standards of practice regarding traffic control and no deficiencies have been identified that would cause the non -compliant behaviour observed at this intersection. This non-compliance could be attributed to the very Page 12 The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1 C 3A6 1 905-623-3379 Page 90 straight, wide, and open nature of Scugog St. in which a motorist on the higher order and heavier volume roadway of Scugog St. is focused on a distant point beyond the intersection and is inattentive to the STOP condition or to vehicles approaching from Bons Ave. perhaps under the assumption of the lesser order road being a 2-way STOP condition only. Sometimes this can occur when one vehicle is following another closely and fixated on the vehicle in front and not on the advisory signage and pavement markings. When the lead vehicle rolls through the STOP condition the vehicle behind may think the road is a through condition and not register the STOP condition leading to a point of conflict with queued vehicles waiting to turn. Staff however did not notice this behaviour of vehicles not registering the STOP condition as all vehicles approaching the intersection made efforts to slow down upon reaching the STOP control. Noting this behaviour, Staff obtained historical motor vehicle accident reports (MVAR) from Durham Regional Police Service (DRPS) in an effort to better understand vehicle conflicts during operation at the intersection and potential causes leading to collisions. There is only one MVAR on record from November 2016, after the intersection was converted to an All -Way STOP, in which two eastbound vehicles were involved in a rear -ending collision on an icy road surface and the report indicates a causation of road conditions and driver inattentiveness resulting in property damage only. At the time of this Memo, the MVAR for the recent single motor vehicle accident was not available. Once this information is received, Staff will update Council should anything pertaining to the intersection and operation have contributed to the accident. Area representatives have enquired about the installation of rapid red flashing beacons at this intersection. A flashing beacon assists in notifying approaching traffic well in advance of a forthcoming STOP condition and is helpful in poor visibility conditions, or low sun glare conditions in cutting through the poor visibility to reach the motorist's sightline. As per the Ontario Traffic Manual: "Intersection control beacons consist of 200 mm or 300 mm diameter lenses with continuously flashing red or amber indications. Applications include. overhead beacons mounted on suspension wire at the centre of an intersection; and the provision of visual assistance where stop signs are not conspicuous, or sightlines to the major road are poor or in situations where the driver has not needed to stop for some distance and may not be expecting to have to do so. Flashing beacons may be used when two major high speed roads intersect in a rural area, or when the collision history suggests that additional treatments are required." The intersection of Scugog St. and Bons Ave. does not fall within the categorization and typical warranted use as noted above. Furthermore, these are not typically deployed in urban settings as the rapid flashing beacon becomes a source of light pollution and Page 13 The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1 C 3A6 1 905-623-3379 Page 91 nuisance for immediate area residents as the beacon is continuous, 24 hours a day. Furthermore, in context of the Scugog St. and Bons Ave. intersection it would appear that the vast majority of drivers recognize and acknowledge the STOP condition but choose to willfully not comply with the condition, and therefore, the installation of a flashing beacon may not yield much, if any, benefit. For reference one (1) solar powered beacon typically costs approximately $1,700 for an installed unit. Installing the beacons at all legs of an All -Way STOP intersection would cost approximately $7,000. Staff feel that primary consideration and efforts should be given to coordination with DRPS for routine scheduling of enforcement at the intersection to strictly enforce and ticket non -compliant behaviour. The intersection, meeting all current requirements with good geometry and open and clear sightlines, appears to have elicited complacent behaviour with motorist self -perception and judgment leading to the behaviour being observed and it does not appear that there is a failure to recognize the STOP condition. Durham Regional Police Service is presently undergoing the assignment of a new lead traffic officer for the Municipality of Clarington. Staff will work closely with DRPS once the new lead is assigned to provide and review the collected data and recommendations and suggest enforcement assignments to the area. Routine and continual enforcement penalizes offending motorists who are less likely to elicit similar behaviour in the future if ticketed or if they continually observe enforcement officers in the area. For reference, failure to comply with a STOP sign under the Highway Traffic Act can result in a fine, three demerit points, the conviction registered on a motorists driving record for three (3) years, and the possibility of insurance rate increases. Should you have any questions or need further information, please don't hesitate to contact me. Regards, Ron Albright, P. Eng. Manager of Infrastructure cc: Robert Brezina, P. Eng., Capital Works Engineer Slav Potrykus, Traffic Coordinator Page 14 The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1 C 3A6 1 905-623-3379 Page 92 All If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. To: Mayor and Council From: Gord Weir, Fire Chief Date: September 2, 2020 Re: Resolution GG-249-20 As per Resolution #GG-249-20 1 am providing the following information: 1. How is the complement of volunteer firefighters to date? The volunteer complement for our 5 stations (Bowmanville, Courtice, Newcastle, Orono and Enniskillen) is currently 105; full complement being 125. 2. How many volunteer firefighters has Clarington trained and equipped for the past 5 years and what has been the cost? YEAR # OF NEW VOLUNTEERS 2015 12 2016 12 2017 11 2018 13 2019 18 2020 18 Typically, we replace and train between 10-15 volunteers each year. Using 2020 rates, equipment is $2,695 and training costs are projected to be $4,106 per volunteer. 3. How many volunteer firefighters has Clarington lost over the last five years? Since 2015 we have lost 84 volunteers due to a variety of reasons. As indicated above in Question 2, volunteers are replaced as they leave in efforts to maintain stable numbers. A good percentage left as they obtained full-time status with other departments: 18 of those have been with us. We have also had 7 retire. Others have moved out of the Municipality and some have found they no longer had the time to commit to volunteering with us. The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local:905-623-3379 1 info@clarington.net I www.clarington.net Page 93 4. What is Clarington's plan to attract and retain volunteer firefighters, as per the Master Fire Plan requirements? Clarington annually posts advertising to recruit volunteers through various means, and we accept applications on-line and in person. The consultant will be asked to look at this process and make recommendations. 5. How much does it cost to accomplish Question 4 above (to meet the volunteer firefighter requirements set forth in the upcoming Master Fire Plan including equipment, training and salary?) Depending on what recommendations will result from the upcoming Master Fire Plan, costs would consist of the following: • Personal Protective Equipment, clothing and textbook - $2,695 • Training costs - $4,106/person • Salary - Volunteers are paid on a point system. One point equates to $14.26. Generally, they are paid $57.04 (4 points) per call. After the first hour, they are paid 2 points per hour for the duration. For monthly training they earn 1 '/2 points per hour, which is usually a minimum of 4 hours. Total salary budgeted for volunteers in 2019 was $745,413 with end of year actuals being $918,983. $208,943 was for training. Advertising material is currently done in-house therefore costs are relatively minimal (staff time and posters); subject to new recommendations 6. Are there any areas where the Chief is concerned that there will be issues in attracting, training and retaining these volunteer firefighters in future? As a composite department with a large geographical area, the use of volunteers will be with us for many years down the road. Retention is an issue but in a general sense always has been. Volunteers come and go, usually when they obtain full-time firefighting positions. It has always been difficult to attract and retain our full complement in Enniskillen, mainly because it is a rural area with less population and sparse housing near the station. In the past, the "double hatter" issue with fire unions discouraging full-time from working as volunteers or part-time firefighters with other fire services has been a concern. Although legislation has been amended to prevent fire unions from disciplining or fining members who chose to serve as volunteer firefighters with other municipalities, the issue is still very much alive. Fire unions are not supportive of members double hatting. Training is not an issue in that we have a Chief Training Officer and Training Officer in place to deliver training. However, based on our Collective Agreement, much of the training creates overtime costs. 7. If yes to Question 6, what is Council expected to do about any areas where the Chief has concerns (i.e. not meeting levels of protection)? At this time, it is requested that Council continue to support the volunteer force through the budget process. The Master Fire Plan is currently in the RFP stage and is expected to be completed mid-2021, the cost of which is included in the 2020 budget. Recommendations will be presented to Council for consideration and inclusion of costs in future budgets, as appropriate. With regards to concerns about levels of protection, I believe Clarington provides a high level of protection with numerous checks and balances to assist in providing current service levels. It is up to Council to set or approve levels of service. Should Council wish to change or enhance any service level areas, it will be implemented conditional on budgetary support if required. 6ord Weir Fire Chief cc: Department Heads Human Resources Page 95 Page 13 Tyrone Community Centre Minutes Wednesday January 151h, 2020 Meeting roil] • We Attendance: Larry Quinney, Lyndsay Luckhardt, Dave Taylor, Joy Vaneyk, Danielle Carroll, Marlene Raby, Corinna Traill, Steve Hutchinson, Kyle Young, Greg Carroll, Craig Raby, Paul Rowan Regrets: Corrine VandeGrootheveen, Dani McCarthy, Dianne Woodley, Marlene Craig, Cecile Bowers, Justin Vachon, Alvina Hare Welcome Approval of agenda — approved by Dave, seconded by Lyndsay Approval of minutes from November — motioned by Dave to approve minutes, seconded by Marlene Committee Reports • Chair — Danielle — has met with the Municipality about the insurance. The purpose it to better protect ourselves. If it is a board ran event, no insurance is needed. Any private event would be required to obtain the insurance through the Municipality. If it is a wedding, they can list all parties (DJ, Coordinator, Caterer, Etc.) and they will also be included under the insurance. Newcastle is going to be a pilot for this and once they report back it will be rolled out to other Community Centers. Mentioned about a grant that can be applied for, amount is $5000. Proposed to use this towards a/c in the hall, 4 units would be required to cool the hall. Total amount is approx $12920.00 plus tax. Discussion was had Steve made a motion to apply for the grant and use the money for ductless split A/C units needed. Seconded by Dave. All in favor • Vice Chair — Joy — nothing to report • Treasurer — Steve — presented the financials for the Hall for the year. Approx $17268.65 in the account. Motioned by Joy to approve financials as printed. Seconded by Kyle. All in favor. • Rental Coordinator — Marlene —January was a slow month. One rental coming up. Lots of community events were held. 2 rentals for February. Coming up Events: Potluck Jan 261h, Movie Night Jan 3111, 30+ Dance Feb 15`, Euchre Feb 41h, Youth Dance Feb 7th, Chicken Pot Pie Feb 291h • Maintenance — Larry — advised that products will need to be purchased soon. Danielle to follow up with Janet in regards to pricing and further details. Health Inspection was complete and hall passed. Discussion was had about the dishwasher and the constant error code in regards to water level and float. Possibly more cleaning needs to be done due to hard water. • Grounds and Building Up Keep — Kyle —the "C" was put back up. Concern about the water laying around building and need for grading to be completed was mentioned again. The Ash Trees will be taken down once they arrive this way. They are currently working west of 57. • 30+ Dance — Dave —147 attended. Warned that last year in February we had 197 attend. Craig is our next D1 • Shirts — Dianne — no report given New Business • Youth Activities — nothing to report • Pot Luck —discussion about having themed dinners. • Breakfast with Santa — Review, how did it go? Everyone who attended seemed to have fun. Air brush tattoos were a huge hit. Motion was made by Greg to apply for a $500 grant to go towards Breakfast with Santa for this year. Seconded by Craig. All in Favor • Pub Night — discussion was had about running this event. Proposed date of Feb 8th. Cost to enter would be $12 at the door. It would cost $500 for the band. Bar will be open, drinks are $5. Light lunch will be provided. This will be tried once with the possibilities of being ran more regular if successful. • Other Events nothing to report Old Business • Ice Rink — discussion was had about how to make the rink better for next season and how to best fix the rink for this year. Will ask the Municipality about obtaining some snow fencing to place around the rink to ensure that people are not on it until the ice is frozen and able to be used. • Insurance — covered under Chairs report • Other — All — Discussion was had about upcoming AGM and need to replace the Treasurer position. Lock Box Key — it was discussed about having a key in a lock box outside for renters so that if ever needed they can get inside the building in case the door was not unlocked or accidentally locks while they are loading/unloading their things. Was decided that the code would be changed after each rental. A motion was made by Corrina to spend upto $50 for a lock box to be purchased. Seconded by Larry. All in favor. Adjournment motion made at 9:25 by Larry and seconded by Marlene. NEXT MEETING Wednesday February 19th (AGM), 2020 7:00 pm Page 97 Tyrone Community Centre Minutes Wednesday February 19th, 2020 Meeting roil]to it Attendance: Larry Quinney, Lyndsay Luckhardt, Dave Taylor, Danielle Carroll, Marlene Raby, Steve Hutchinson, Kyle Young, Marlene Craig, Lindsay Bell Regrets: Corrine VandeGrootheveen, Dani McCarthy, Dianne Woodley, Cecile Bowers, Justin Vachon, Alvina Hare, Paul Rowan, Corrina Traill, Joy Vaneyk Welcome Approval of agenda — approved by Dave, seconded by Lyndsay Approval of minutes from January— motioned by Marlene to approve minutes, seconded by Larry Committee Reports • Chair — Danielle — advised there is no money in the current budget to complete grading at this time. Spoke with Rob about the possibility of the A/C units. Rob felt that this would work for our hall. Further discussion will be had. Question was asked about the issues with the toilets and why we are now having issues with not having enough water to flush them during large events. Danielle will follow up with Rob. Danielle, Larry and Janet will need to sit down and speak about needs and products. • Vice Chair — Joy — nothing to report • Treasurer — Steve — presented the financials. Current balance is $10,242.42 Stated that contact with Superior needs to be done as there is some confusion of billing and payments. Announced that Brian Glaspell is interested in taking the position and contact will be made. Steve will complete the grant applications for us. • Rental Coordinator — Marlene — 4 events left in February. Upcoming events for March: March 3`d Euchre, March 6th Movie Night, March 71h 30+ Dance, private wedding March 14 and private event March 215t. Pot Luck March 29th. Pub Night was a success. 90 people attended. It was mentioned that we have been approached by Chronical Brewery that they are interested in participating in our Pub Nights. They will hold a sampling and maybe produce a Tyrone beer. Other discussion was had about possible improvements. • Maintenance — Larry — will be polishing the floors when time permits. Checked bookings for the next couple months. Will reach out when a date is decided to have help move furniture. Will also touch up the walls and door frames with fresh paint where needed. Also talked about ordering products for cleaning. • Grounds and Building Up Keep — Kyle — sadly the ice rink is a no go this year. We will look at better protection for next year to help avoid vandalism to ensure that we can get a good layer of ice going. Work has been done in the basement with painting and removal of contaminated material and mould. Some bathroom faucets are calcified and need to be CLR'd. Kyle made note of some items that are checked "NO" on his quarterly check list report. Will be mentioned to the Municipality. Lock box will be installed outside the door shortly. • 30+ Dance — Dave — 185 attended the February. It was a great dance. Last year the March dance was only 104 but the previous year in 2018 it was 208. No prediction could be made. Discussion was had about how to deal with the drinks on/near the dance floor. Motion was made to look into cups with lids to be available for purchase by Dave. Seconded by Lyndsay. Will announce at the next dance about our new practice of bring your own cup with a lid or purchase one here going forward. Will be looked into more before final purchase is made. • Shirts — Dianne — no report given • Pub Night —provided up above in Rental New Business • Discussion was had about still needing a trolley for moving the tables around. • Lindsay B made a suggestion of placing a poll on social media to help generate ideas about events of interest to be held in the community. Danielle will look into having one made up. Old Business • Youth Activities: mentioned that the youth dance has been cancelled for March due to the D1 being away on vacation. • Pot Luck : theme is soup and salads • Ice Rink: mentioned above • Air Conditioning: Mentioned above • Basement Clean Up: mentioned above Adjournment motion made at 8:30 by Lyndsay and seconded by Dave. NEXT MEETING Wednesday March 1811, 2020 7:00 pm Tyrone Community Centre Minutes Friday May 22nd, 2020 Meeting via Zoom 115110112RXIE1 Attendance: Lyndsay Luckhardt, Dave Taylor, Danielle Carroll, Marlene Raby, Steve Hutchinson, Marlene Craig, Joy Vaneyk, Greg Carroll, Alvina Hare, Dianne Woodley, Corrine VandeGrootheveen, Cecile Bowers, Regrets: Dani McCarthy, Justin Vachon, Paul Rowan, Corrina Traill, Kyle Young, Larry Quinney Welcome Approval of agenda — Approval of minutes from February — Committee Reports • Chair — Danielle — everything has been cancelled until June 28th at this point. NO rentals, community events can be held. Has been busy posting little fun posts daily with helpful hints and activities to do to keep the community active. The Municipality is looking at how to help small town halls like us and Danielle will be in contact to keep updated on any funding available to help with expenses. • Vice Chair — Joy — nothing really to report. Asked Larry to turn off the breakers hot water tank and the furnances due to lack of use. Garbage pick up has been suspended for the time being. Applications for Municipal grants were tabled at the May 11 Committee Meeting. Councillor Traill spoke to our $5000 Grant Application for air conditioning. I believe staff will be providing a report to Council on May 25th. In the meantime, we have received a questionnaire from the Municipality regarding our plans / ability to proceed with our project. • Treasurer — Steve — Brian has been provided with everything just does not have access to the bank account or signing as of yet due to Covid. Things are ok at the moment and will continue to be monitored as things progress for future payments that are needed to be paid. A couple refunds have been provided due to cancellations • Rental Coordinator — Marlene — mentioned that there are a couple bookings in June that need to be cancelled and rescheduled if wanted by the renters. • Maintenance — Larry — no report given • Grounds and Building Up Keep — Kyle — provided by Danielle — the Ash trees are being cut down at this moment. Will check about any other maintenance that may have been completed. • 30+ Dance — Dave — nothing reported • Shirts — Dianne — Joy and Dianne were able to go to the bank and open a Benevolent account for the tshirt money to go into. The current balance is $951. Recently they were able to help a local family in need during this difficult time. • Pub Night — nothing to report New Business • Discussion about possible fundraising ideas. Possibilities included was Grab Bags for families with activities or crafts for kids to be doing during this time. Orders would be placed on a Monday and available the following Monday for pick up. Another option discussed was a pizza kit idea. It is from Little Caesars. Information was given about the possible kits available. Making masks was also discussed. Masks will be looked into if there can be a supplier that will support this. Other ideas were discussed about other ways of raising funds for the hall. • Discussion was also had about what to do about the gardens. It was felt that this year was not the year to pay someone locally to maintain the gardens. A request will be put out on social media for anyone in the community that is interested in helping to maintain the garden by pulling some weeds safely by signing up for time slots to ensure that we can be at a safe distance. Old Business Adjournment meeting was ended at 8:21 NEXT MEETING as needed to be agreed on at a later date Tyrone Community Centre Minutes Wednesday June 17, 2020 Meeting • We Attendance: Lyndsay Luckhardt, Danielle Carroll, Marlene Raby, Steve Hutchinson, Greg Carroll, Corrine VandeGrootheveen, Cecile Bowers, Kyle Young, Dianne Woodley, Corrina Traill, Joy Vaneyk Regrets: Dani McCarthy, Justin Vachon, Paul Rowan, Larry Quinney, Marlene Craig, Alivina Hare, Dave Taylor, Welcome Approval of agenda — Approval of minutes from May — Committee Reports • Chair — Danielle — all the ash trees have been cut down. There are a bunch of wood chips there if anyone is needing some. There was some damage to the soccer shed but the town will come and look to see. Joy and Alvina are going to go on Monday to do a cleaning. A schedule will be made if more people can attend to help ensure social distancing is still met. • Vice Chair — Joy — will be at the hall at 9:30 to start cleaning. The freezers were emptied out. Feels a really good deep clean is needed. Maybe some painting needs to be done. • Treasurer — no report • Rental Coordinator — no report • Maintenance — Larry — no report given • Grounds and Building Up Keep — Kyle — building looks good. Fire extinguishers have been checked by a Municipality worker. Asked about replanting plans by the Municipality to replace the trees, Danielle will look into this • Shirts — Dianne — 90 shirts were just ordered and will arrive tomorrow. The Spirit Day in our tshirts was a great success. Another day will be planned for July 191n • Pub Night — nothing to report New Business • Rental Questionnaire — allowed to have 10 people in the hall for rentals at this point. Discussion was held on if we should allow bookings again. Valid points were mentioned and the decision was made that we will not allow rentals until more direction is given by the government. A questionnaire will be given to potential rentals outlining what we are able to do. We are closed until June 3011 for sure. • Other — There is a drive by for the Grade 12 Grads tomorrow night. Cecile gave the information. There is also a drive by to say farewell to a couple that will be leaving the village to move to B.C. Old Business • Fundraising — Danielle • Other - Applications for Municipal grants were tabled at the May 11 Committee Meeting. Councillor Traill spoke to our $5000 Grant Application for air conditioning. I believe staff will be providing a report to Council on May 25th. In the meantime, we have received a questionnaire from the Municipality regarding our plans / ability to proceed with our project Adjournment NEXT MEETING to be determined as needed Clarington MEMO If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131 To: Mayor and Members of Council From: Ron Albright, P.Eng., Manager of Infrastructure Date: September 1, 2020 Subject: June 16, 2020 Memo to Council, Flooding on Nash Road File: D.03.27.003 This update is provided to respond to some questions/direction raised by Council regarding the above memorandum at the July 6, 2020 Council meeting. The June 16, 2020 memorandum has been sent to the following addresses who had contacted the Municipality regarding the flooding during or after the event: 1812 Nash Road 15 Harry Gay Drive The ditch inlet in question was last inspected in November of 2015 prior to acceptance of the subdivision which was approved by Council February 8, 2016. It should be noted that there is also a rear yard catch basin on easement in the rear of 1812 Nash Road. Landowners are advised to keep the catch basins clear of debris and to not build anything over them that would impact drainage. An A1�6r- Ron Albright, P.Eng. Manager of Infrastructure cc: Department Heads Page 104 File: A-2100 June 17, 2020 DELIVERED BY EMAIL The Right Honourable Justin Trudeau, Prime Minister of Canada Email: justin.trudeau@parl.gc.ca Re: Licensina Pavdav Loan Establishments Corporate Services Department City Clerk Services The Honourable Doug Ford, Premier of Ontario Email: premier@ontario.ca Oshawa City Council considered the above matter at its meeting of May 25, 2020 and adopted the following recommendation: "That in accordance with Section 5.6.2 of Report CNCL-20-76 concerning Licensing Payday Loan Establishments dated May 20, 2020, the Licensing By-law 120-2005, as amended, and General Fees and Charges By-law 13-2003, as amended, be further amended to: • establish a licensing system for payday loan establishments as generally set out in Section 5.6 of the Report • restrict the number of payday loan establishments to 2 per ward to a maximum of 10 in the City • prohibit new payday loan establishments in the Downtown Urban Growth Centre as defined in the Oshawa Official Plan • establish a minimum 150m setback from other payday loan establishments and elementary and secondary schools • include appropriate grandfather provisions for existing establishments and that such an amending by-law be passed in a form and content acceptable to the Commissioner, Corporate Services Department and Legal Services; and, The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L1 H 3Z7 Phone 905-436-3311 1.800-667.4292 Fax 905.436-5697 www.oshawa.ca Page 105 2 2. That the notice provisions of By-law 147-2007 be waived in connection with the introduction of the licensing system for payday loan establishments and associated fees; and, 3. That Council requests the Province of Ontario to limit the annual interest rates to a reasonable amount for all payday loans; and, 4. That Council requests the Federal Government to: Require chartered banks and credit unions to have branches in low-income neighbourhoods which offer credit lines to low-income people at the same rates they offer to other customers; Work with partners such as credit unions and chartered banks, to encourage and steward the development of lower -cost financial products that can provide an alternative for users of payday loan establishments; and, 5. That this report and resolution be forwarded to Prime Minister Trudeau, Premier Ford, local Oshawa MPs and MPPs, the Region of Durham, all Durham municipalities, the Federation of Canadian Municipalities and the Association of Municipalities of Ontario." Please find attached Report CNCL-20-76. Oshawa City Council respectfully requests your consideration of the above noted matters. If you need further assistance concerning this matter, please contact Tracy Adams, Commissioner, Corporate Services Department at the address listed on Page 1 or by telephone at 905-436-3311. Mary Medeiros City Clerk /fb C. Region of Durham Association of Municipalities of Ontario Federation of Canadian Municipalities Durham Region area Members of Parliament and Members of Provincial Parliament Durham Region Municipalities (Oshawao June 26, 2020 Corporate Services Department City Clerk Services The Right Honourable Justin Trudeau, The Honourable Doug Ford, Prime Minister of Canada Premier of Ontario Email: justin.trudeau@parl.gc.ca Email: premier@ontario.ca Re: COVID-19 Funding Oshawa City Council considered the above matter at its meeting of June 22, 2020 and adopted the following recommendation: "Whereas on March 11, 2020, the World Health Organization and the Canadian Government declared COVID-19 a global pandemic; and, Whereas on March 12, Ontario ordered schools closed and by March 17, began a more extensive shut down; and, Whereas the pandemic has led to the closure of public spaces and the cancellation of events around the world throughout the country our province and right here within our own community, causing great stress on the arts sector; and, Whereas local cultural organizations such as the Oshawa Folk Arts Council representing over 13 member clubs and organizations, as well as the many local service groups such as the Oshawa Rotary Club, have all been forced to cancel major events (i.e. Fiesta Week; Rib Fest; etc.) which historically contribute in large part to the fundraising and operational financing efforts of these sociocultural entities; and, Whereas the Government of Canada and the Province of Ontario have committed they through the Canada Council for the Arts will continue to work with the Government of Canada, as well as provincial, territorial, and municipal partners, to ensure the strength of the sector; and, The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L1 H 3Z7 Phone 905.436-3311 1-800.667.4292 Fax 905.436.5697 www.oshawa.ca Page 107 0 Whereas at present, the Canada Council's for the arts priorities as are our collective governing priorities are to ensure the health and safety of people across Canada and around the world and to work towards the sustainability and recoverability of the arts sector; and, Whereas a significant period has past without further indication as to what tools, funding measures, or financial support our local social cultural, service clubs, and children/youth minor sporting originations can readily access to help support their operating costs and programming, Therefore be it resolved: 1. That the Federal, Provincial, and Regional Government help local municipalities assist their local social cultural, service clubs, and children/youth minor sporting originations with clear and definitive relief funding programs directed to help sustain the afore mention groups through these trying times inflected on them by the affects of COVID-19; and, 2. That a copy of this resolution be sent to the Prime Minister of Canada, the Premier of Ontario, all Ontario Municipalities, all Members of Provincial Parliament, all Members of Parliament and Association of Municipalities of Ontario and Federation of Canadian Municipalities." Oshawa City Council respectfully requests your consideration of the above noted matters. If you need further assistance concerning this matter, please contact Ron Diskey, Commissioner, Community Services Department at the address listed on Page 1 or by telephone at 905-436- 3311. Mary Medeiros City Clerk /fb C. Association of Municipalities of Ontario Federation of Canadian Municipalities Members of Parliament and Members of Provincial Parliament Ontario Municipalities '� * Corporate Services Department City Clerk Services File: A-2100 July 21, 2020 DELIVERED BY EMAIL (clerks@durham.ca) Region of Durham Re: Construction of Accessible Units as Part of all Residential Development P Oshawa City Council considered the above matter at its meeting of July 13, 2020 and adopted the following recommendation: That, pursuant to Report CNCL-20-149 dated July 8, 2020, the Province of Ontario be requested to amend the Ontario Building Code in consultation with municipalities, the building and development industry and other stakeholders to permit individual municipalities to establish in consultation with the public and the building and development industry unique approaches and standards applicable only to that municipality to advance accessibility such as a minimum number of accessible units in new development projects. 2. That a copy of Report CNCL-20-149 dated July 8, 2020 and the related Council resolution be sent to: • Region of Durham and Durham Area Municipalities • Durham Region Members of Provincial Parliament • Association of Municipalities of Ontario • Oshawa's Accessibility Advisory Committee • Durham Regional Accessibility Advisory Committee • Large Urban Mayor's Caucus of Ontario • Advocacy Centre for the Elderly • Provincial Ministers for Seniors • United Senior Citizens of Ontario • Oshawa Senior Citizens Centres • Ministry of Municipal Affairs and Housing • Ministry of Government and Consumer Services • The City's Building Industry Liaison Team including Durham Region Homebuilder's Association and Building Industry and Land Development Association The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L1 H 3Z7 Phone 905-436-3311 1.800-667.4292 Fax 905.436-5697 www.oshawa.ca 2 Ontario Building Officials Association The Accessibility Directorate of Ontario Please find attached Report CNCL-20-149. If you need further assistance concerning this matter, please contact Warren Munro, Commissioner, Development Services Department at the address listed on Page 1 or by telephone at 905-436-3311. Mary Medeiros City Clerk /j I C. Region of Durham and Durham Area Municipalities Durham Region Members of Provincial Parliament Association of Municipalities of Ontario Oshawa's Accessibility Advisory Committee Durham Regional Accessibility Advisory Committee Large Urban Mayor's Caucus of Ontario Advocacy Centre for the Elderly Provincial Ministers for Seniors United Senior Citizens of Ontario Oshawa Senior Citizens Centres Ministry of Municipal Affairs and Housing Ministry of Government and Consumer Services The City's Building Industry Liaison Team including Durham Region Homebuilder's Association and Building Industry and Land Development Association Ontario Building Officials Association The Accessibility Directorate of Ontario • 605 Rossland Rd. E. Level 1 PO Box 623 Whitby, ON L1N 6A3 Canada z rom r . -T• Commissioner� Services July 7, 2020 Anita Longo, Executive Assistant Durham Regional Police Services Board 605 Rossland Road East Box 911 Whitby, ON L1 N 0138 Dear Ms. Longo: RE: Reconvening the Body -Worn Camera (BWC) Team, Our File: C12 Council of the Region of Durham, at its meeting held on June 24, 2020, adopted the following recommendations: "Whereas Body -Worn Cameras (BWC) have been adopted by a growing number of police services across the country and the world; widely seen as a real benefit to public trust, transparency, accountability and accuracy, and have been useful in determining what exactly has taken place during confrontations between officers and civilians, aiding in building positive relations with the communities they serve; and Whereas recent hate -filled and brutal displays of anti -Black racism have resulted in preventable deaths and revived community outcry for more oversight and accountability for officers and police services; and Whereas on June 17, 2020 the Parliamentary Black Caucus urged all levels of government to act immediately to eliminate the barriers to access to justice and public security for Black Canadians and Indigenous people, including requiring all on -duty police officers in contact with the public to wear BWCs; and Whereas Toronto Police Chief Mark Saunders has said he will fast - track body cameras for all front-line officers within the Toronto Police Service (TPS) due to recent events; and Whereas Durham Regional Police Service (DRPS) conducted a year -long BWC pilot from June 2018 to June of 2019, using officers from two units in West Division, Regional Traffic Enforcement and members from the Festive R.I.D.E team; and Whereas approximately 80 officers were outfitted with cameras during the pilot, resulting in 26,600 videos being collected - of which If you require this information in an accessible format, please contact 1-800-372-1102 extension 2097. Page 2 of 3 52 per cent were categorized as evidence and about 30 per cent have been or will be used in criminal and provincial offences trials - and the project manager has said that "1 don't think we've seen very much resistance at all - and the officers fairly quickly got comfortable with the technology", yet no formal recommendations or go -forward plans have been presented to DRPS Board; and Whereas on April 21, 2020, DRPS informed their Board that the BWC study was on hold due to the pandemic, and all officers were sent back to their original deployments, further delaying a decision; Therefore be it resolved that to be responsive to the needs of our community, the Durham Regional Police Services Board (`Board') be requested to reconvene the Body -Worn Camera (BWC) team effective immediately; and That Regional Council request the DRPS Police Services Board, at the earliest possible opportunity, to consider BWC implementation, which shall include funding requirements to start phasing in the procurement and outfitting of front-line officers with cameras to eliminate subjectivity in civilian and police interactions; and That Regional Council requests the Board present a delegation to Regional Council by September 2020, or as soon thereafter as is reasonably possible, including a timeline and budget to address this need at the earliest opportunity; and That the presentation include an update by the Board regarding the DRPS officer training plan, addressing how officers are trained to handle mental health distress and de-escalation techniques, specifically within the Black and Indigenous community; and That this motion be circulated to the DRPS Board, and all Durham municipalities." 2aplti W cu ttc-w Ralph Walton, Regional Clerk/Director of Legislative Services RW/ks c: Nicole Cooper, Clerk, Town of Ajax Becky Jamieson, Clerk, Township of Brock Anne Greentree, Clerk, Municipality of Clarington Page 3 of 3 Mary Medeiros, Clerk, City of Oshawa Susan Cassel, Clerk, City of Pickering John Paul Newman, Clerk, Township of Scugog Debbie Leroux, Clerk, Township of Uxbridge Chris Harris, Clerk, Town of Whitby July 30, 2020 The Honourable Steve Clark Minister of Municipal Affairs and Housing 777 Bay Street, 17th Floor Toronto, ON M5G 2E5 Dear Minister Clark: The Regional Municipality RE: Dorsay Development Corporation's Request for a of Durham Minister's Zoning Order for Lands in Northeast Pickering and the Region's Municipal Comprehensive Review Corporate Services Department (2020-P-15), Our File: D00 Legislative Services 605 Rossland Rd. r. Council of the Region of Durham, at its meeting held on July 29, 2020, Level 1 adopted the following recommendations: PO Box 623 Whitby, ON L1N 6A3 Canada "A) That the Region advise Dorsay Development Corporation that their request to expand the urban boundary in northeast Pickering 9 5-66$ 2 11102 will be considered through Envision Durham, the Region's Fax: 905-668-9963 Municipal Comprehensive Review, in conjunction with the other urban boundary expansion requests, and subject to Policy durham.c� 7.3.11 p) of the Regional Official Plan, provided that the Region's Don Beaton, BCom,M.P.A. Land Needs Assessment concludes additional urban land is Commissioner of Corporate required to accommodate the Region's population and Services employment forecasts to the planning horizon defined in A Place to Grow: A Growth Plan for the Greater Golden Horseshoe; B) That the Region advise the Minister of Municipal Affairs and Housing that it does not support Dorsay Development Corporation's request for a Minister's Zoning Order in northeast Pickering on the basis that the request: i) does not include the information required for a request to amend or revoke an existing Minister's Zoning Order, of which there is one currently in place for these lands; ii) requires separate evaluation and consultation with Transport Canada to ensure that the scope and scale of urban development would not compromise the long-term viability and operation of a future airport in Pickering; iii) impacts the integrity of the Region's Provincial Growth Plan conformity exercise and municipal comprehensive review of the Durham Regional Official Plan and needs to be considered within the context of all other urban boundary expansion requests across the Region; If you require this information in an accessible format, please contact 1-800-372-1102 extension 2097. Page 2 of 3 iv) needs to be evaluated within the context of section 7.3.11 p) of the Durham Regional Official Plan including the Carruthers Creek Watershed Plan; and v) requires detailed analysis to fully understand the servicing and fiscal impacts to the Region; and C) That a copy of Report #2020-P-15 of the Commissioner of Planning and Economic Development be sent to the federal Transport Canada Minister, the Region's area municipalities, the Toronto and Region Conversation Authority, and Durham's MPs and MPPs." Please find enclosed a copy of Report #2020-P-15 for your information. Ratplti W aW&Yv Ralph Walton Regional Clerk RW/tf c: G. Grayhurst, President and CEO, Dorsay Development Corporation J. Koke, Vice President — Development, Dorsay Development Corporation A. Beduz, Chief of Staff, Minister's Office, Ministry of Municipal Affairs and Housing The Honourable Marc Garneau, Minister of Transport N. Cooper, Clerk, Town of Ajax B. Jamieson, Clerk, Township of Brock A. Greentree, Clerk, Municipality of Clarington M. Medeiros, Clerk, City of Oshawa S. Cassel, Clerk, City of Pickering J.P. Newman, Clerk, Township of Scugog D. Leroux, Clerk, Township of Uxbridge C. Harris, Clerk, Town of Whitby J. MacKenzie, Chief Executive Officer, Toronto & Region Conservation Authority Jennifer O'Connell, MP (Pickering/Uxbridge) Mark Holland, MP (Ajax) Ryan Turnbull, MP (Whitby) Dr. Colin Carrie, MP (Oshawa) Erin O'Toole, MP (Durham) Page 115 Page 3 of 3 Jamie Schmale, MP (Haliburton/Kawartha Lakes/Brock) Philip Lawrence, MP (Northumberland -Peterborough South) Peter Bethlenfalvy, MPP (Pickering/Uxbridge) Rod Phillips, MPP (Ajax) Lorne Coe, MPP (Whitby) Jennifer French, MPP (Oshawa) Lindsey Park, MPP (Durham) Laurie Scott, MPP (Haliburton/Kawartha Lakes/Brock) David Piccini, MPP (Northumberland -Peterborough South) B. Bridgeman, Commissioner of Planning and Economic Development From To: Patenaude, Lindsey Subject: pw:summus funding for shoreline resilience has your municipality joined this movement? Date: Wednesday, July 29, 2020 1:34:42 PM From: Sent July 9,2O2O1:1UPM To: Cc: 'Stone Productions' Subject: Stimulus funding for shoreline resilience - has your municipality joined this movement? Canadian Lake Ontario and St. Lawrence River Mayors. The flooding of 2017 and 2019 seriously compromised our shores. Climate Change realities demand that shores be repaired and protected, as shoreline resilience is essential for secure infrastructure, for thriving tourism, recreation and business, and for the safety of families and emergency responders. Investments now will protect lives and property while saving money in the future. Recognizing the impact C0V|D-19has had nnmunicipal resources, the Great Lakes and St, Lawrence c� (]�LLOi��jvelaunched anevvcampaign onJuly " ,202O,toadvocoteforfedera|financia|resources to restore and protect shorelines while creating local employment. The details of the campaign and supporting resources can befound Lere. an ted Shoreline Ontario wholeheartedly supports this effort and would like to urge you to add your voice to the many mayors that are fighting for shoreline recovery and resiliency. If you are unfamiliar with the campaign, there is a that helps explain it. | have attached the sample Canadian CLity Council . The Great Lakes and St. Lawrence City Initiative also provide all the materials required fora a2Lial media campaign, and a template letter for Canadian Members of par|ianoent.ThereisasJIvey1ocomp|etere8ardin8thedamages1otheshore|ineandresi|iency projects required. All details and resources can befound here. On behalf of the 1000's of shoreline residents we represent, we thank you for joining the Great Lakes and 5t. Lawrence Cities Initiative in their campaign to bring stimulus funding toyour municipality for coastal restoration. Sarah Delicate,� President, United Shoreline Ontario (UUSO) '::AUni'*.f Lof f ®� o� 'rHB TOyt,N®� Jam- osta Box 590 15 (Watzi cS hctaE !3m& l ay, DnEaslo rJdgonz (705) 282-2g20 ®4O J(POJn 111-40 lax (705) 282-3og,6 y 9J7r, 0 I N 1SyA Off Of a. Incorporated 1890 Clerk July 21, 2020 Tracy Macdonald Assistant Clerk Town of Orangeville 87 Broadway Orangeville, ON L9W 1K1 Dear Tracy; Re Support of OPP Diversity Training Please be advised that at a recent Council meeting held on July 13, 2020 Council reviewed your correspondence regarding common training requirements for all members of Police Services in Ontario as it relates to diversity, empathy and use of force. The Town of Gore Bay supports the town of Orangeville in their efforts to encourage common training requirements to all members of the Ontario Provincial Police Force. Please find attached a certified true copy of Resolution No.14851 indicating the Town of Gore "Bay's support. Yours truly, aol� 10 Stasia Carr Clerk Encl. SC/cp cc: The Honourable Sylvia Jones, Solicitor General AMCTO Page 118 THE CORPORATION OF THE TOWN OF RESOLUTION NUMBER 14851 14851 Moved by Paulie Nodecker Seconded by Aaron Wright WHEREAS the Town of Orangeville is requesting support of their motion regarding OPP Diversity Training, AND WHEREAS they are concerned that although the OPP have indicated they have a comprehensive diversity training program, there may not be the same resources available throughout the province detachments; AND WHEREAS there is public concern regarding the use of force, such as neck restraints, and oversight; THEREFORE BE IT RESOLVED THAT Gore Bay Council supports the Town of Orangeville in their efforts to encourage common training requirements to all members of the Ontario Provincial Police Force and they be so advised; FURTHER this motion be sent to the Solicitor General's Office and be circulated to all Ontario Municipalities. Carried THIS IS A CERTIFIED TRUE COPY OF RESOLUTION NUMBER 14851 ADOPTED BY COUNCIL ON July 13, 2020 ewv►i Stasi Clerk Page 119 41 Chatham-K6nt 10h, The Right Honourable Justin Trudeau Office of the Prime Minister 80 Wellington Street Ottawa, ON K1 A OA2 Municipality of Chatham -Kent Corporate Services Municipal Governance 315 King Street West, P.O. Box 640 Chatham ON N7M 5K8 Tel: 519.360.1998 Fax: 519.436.3237 Toll Free: 1.800.714.7497 Please be advised the Council of the Municipality of Chatham -Kent at its regul-'" meeting held on July 20, 2020 passed the following resolution: I That Chatham -Kent Council acknowledges and supports the following Private Members Bill put forward by Majid Jowhari; M-36, Emancipation Day, 43rd Parliament, 1st Session that reads as follows: M-1 M11 11 ill"i III I llj��Ill Jill 1111111 lipill III I III ig"It 01111ll 11 c) Abolitionists and others who struggled against slavery, including those who arrived in Upper and Lower Canada by the Underground Railroad, have historically celebrated August 1, as Emancipation Day d) The Government of Canada announced on January 30, 2018 that it would officially recognize the United Nations International Decade for People of African Descent to highlight the important contributions that people of African Descent have made to Canadian society, and to provide a platform for conforming anti -black racism; and e) The heritage of Canada's people of African descent and the contributions they have made and continue to make to Canada; and that in the opinion of the House, the government should designate August 1 of every year as "Emancipation Day" in Canada I That support for this motion is sent to our Member of Parliament and all House Commons representatives. And that support for this motion be sent to all Municipalities." I If you have any questions or comments, please contact Judy Smith at ckcierk&chatham-kent.ca Sincerely, J uJ Srmn+ith,MO'��C Director Municipal Governance Clerk /Freedom of Information Coordinator N All House of Commons Representatives Ottawa, ON KlA OA6 Mon TI'anda Thomas Bernard Senator- Nova Scotia (East Preston) From: Patenaude Lindsey To: Patenaude, Lindsey Subject: FW: Clothes Lines Date: Thursday, August 13, 2020 10:56:44 AM -----Original Message ----- From: info@clarington.net <info@clarington.net> On Behalf Of Robin Crone Sent: August 12, 2020 12:31 PM To: Mayor Shared Mailbox <mayor@clarington.net> Subject: Clothes Lines EXTERNAL I would like to request that Council consider a clothes line by-law in town. We live on a 30ft lot and the rental house next door hangs laundry out every day and this is what my family has to look at while we sit outside. ------------------------------------- i ♦ 1 . � 'rs This email was sent to you by Robin Crone<robincrone2004@yahoo.ca> through httRs.;// www.clarington.net/.t Page 122 01 DICKERING Sent by Email July 7, 2020 Corporate Services Department Legislative Services The Families of Orchard Villa orchardvillaltchfamilies(a)a ail.com Subject: Re: Call to Action (Public Inquiry) - Second Request - Urgent Corr. 28-20 File: A-1400-001-19 The Council of the Corporation of the City of Pickering considered the above matter at a meeting held on June 29, 2020 and adopted the following resolution: 1. That Corr. 28-20, dated May 29, 2020, from the Families of Orchard Villa, regarding a Call To Action (Public Inquiry) - Second Request — Urgent, be endorsed; and, 2. That a copy of this Resolution be forwarded to the Premier of Ontario, the Lieutenant Governor, Durham MPPs, Opposition Leaders, the Regional Municipality of Durham, and Durham Region municipalities. A copy of the original correspondence is attached for your reference. Should you require further information, please do not hesitate to contact the undersigned at 905.420.4660, extension 2019. Yours truly Susan Cassel City Clerk SC:rp Enclosure Pickering; Civic Complex I One 0 23de I Pickering, Ontario L1V 6K7 T. 905.420.4611 1 F. 905AM9685 1 Toll Free .866.683.2760 1 clerksftickering.ca l pickeringca Call to Action (Public Inquiry) - Second Request - Urgent July 7, 2020 Page 2 of 2 Copy: The Hon. Doug Ford, Premier of Ontario The Hon. Elizabeth Dowdeswell, Lieutenant Governor of Ontario Lorne Coe, Member of Provincial Parliament, Whitby Jennifer French, Member of Provincial Parliament, Oshawa Lindsey Park, Member of Provincial Parliament, Durham The Hon. Rod Phillips, Member of Provincial Parliament, Ajax The Hon. Laurie Scott, Member of Provincial Parliament, Haliburton-Kawartha Lakes -Brock The Hon. Peter Bethlenfalvy, Member of Provincial Parliament, Pickering -Uxbridge Andrea Horwath, Member of Provincial Parliament, Leader of the Official Opposition John Fraser, Member of Provincial Parliament, Interim Leader of the Ontario Liberal Party Mike Schreiner, Member of Provincial Parliament, Leader of the Green Party of Ontario Nicole Cooper, Clerk, Town of Ajax Becky Jamieson, Clerk, Township of Brock Anne Greentree, Municipal Clerk, Municipality of Clarington Mary Medeiros, City Clerk, City of Oshawa John Paul Newman, Director of Corporate Services/Clerk, Township of Scugog Debbie Leroux, Director of Legislative Services/Clerk, Township of Uxbridge Chris Harris, Clerk, Town of Whitby Ralph Walton, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham Chief Administrative Officer Page 124 From: Families Orchard Villa<orchardvillaltchfamilies(a)gmail.com> Date: May 29, 2020 at 3:01:23 PM EDT Subject: CALL TO ACTION (PUBLIC INQUIRY) - SECOND REQUEST - URGENT May 29, 2020 Dear Mr. Ford and Ms. Fullerton, This is our second attempt to contact you as the family members of Orchard Villa, and individuals within our group have been reaching out to you both since early to mid -April, but none of our group or individual attempts have been met with an appropriate response. We have been watching your daily announcements as we wait at home for updates on our loved ones who still reside in Orchard Villa Long -Term Care Home and Retirement Home, and grieve the loss of our family members who have passed. We mourned the information that was written on the military report, made public on Tuesday May 26, 2020. Our grieving isn't just for the facts contained in the report, but also for the knowledge that these facts have been communicated to you and your offices both by us and in the media for several weeks now. We grieve because our words were not enough and while our pleas for help fell on deaf ears more of our loved ones died. Our one consolation is that the military's voice echoed our own and that their voice was loud enough for you to hear. Today we write to you first to thank you for the nursing and military support that you have provided to Orchard Villa LTCH, we have seen a change in our family's basic care needs recently and we now are comforted to know that they are being fed and hydrated, however we are far from a full result of having regular updates on our loved ones, having COVID-19 tests being continued and from feeling that our families are safe. We want to know what plan is in place for beyond June 12, 2020 when the military and hospital support has left Orchard Villa. The military report clearly indicates that the current management cannot be left to their own devices. Mr. Ford, we are one month shy of the two-year anniversary of your swearing in as Premier of Ontario. As we look back to June 29, 2018 we hear you speak the words 7, Doug Ford, swear that 1 will duly and faithfully, and to the best of my skill and knowledge, execute the powers and trust reposed in me as Premier ...of the Province Of Ontario, so help me God." On that day we took you at your word and Page 125 trusted that not only would you lead the people of Ontario, but that you would serve them as well. Ms. Fullerton, we believe you echo Mr. Ford's position that the military report was shocking, however this only indicates that you have not been listening to our pleas. Today we are asking you to begin an independent public inquiry as soon as possible. You will find that we are united in our need for this type of inquiry, that we do not want an independent commission where information is controlled and stones can be left unturned. With this request we enclose a link to our petition signed by 5,700+ individuals who have added their voices to our own. How many voices will it take until we are finally heard? • We ask that you please refrain from sending us a generic reply as many of us have received in the past. We ask that you remove the wall that has been built between yourself, your staff and the people that you serve. A second e-mail will follow this with the contact information for two representatives of our group, and we trust that we will hear from you by no later than Wednesday June 3, 2020. We have been waiting, writing, speaking and mourning for eight weeks. We have been kept in the dark. We ask that you now respond to us directly and we thank you for your time. Respectfully, The Families of Orchard Villa bcc: National and local media outlets 0c (f oryoratiou offhe VIA FMAIL To: All Ontario Municipalities RE: Long Term Care Home Improvements At its meeting of July 13t", 2020, Council passed the following resolution for your consideration: That Administration BE DIRECTED to send correspondence in support of the City of Sarnia `s resolution regarding their request for long term care home improvements. Enclosed is a copy of the City of Sarnia's resolution for convenience and reference purposes. Regards, Tammy Fowkes Deputy Clerk, Town of Amherstburg (519) 736-0012 ext. 2216 tfowkes@am herstburg.ca Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) 736-0012 Fap(5A�) J3�5403 TTY: (519)736-9860 cc: Doug Ford, Premier of Ontario Email: premier@ontario.ca Taras Natyshak, MPP Email: tnayshak-qp@ndp.on.ca Chris Lewis, MP Email: chris.lewis@parl.gc.ca Dianne Gould -Brown City Clerk, City of Sarnia Email: clerks@sarnia.ca Robert Auger, Town Solicitor, Legal and Legislative Services/Clerk - Town of Essex Email: rauger@essex.ca Jennifer Astrologo, Director of Corporate Services/Clerk - Town of Kingsville Email: jastrologo@kingsville.ca Agatha Robertson, Director of Council Services/Clerk - Town of LaSalle Email: arobertson@lasalle.ca Kristen Newman, Director of Legislative and Legal Services/Clerk - Town of Lakeshore Email: knewman@lakeshore.ca Brenda Percy, Municipal Clerk/Manager of Legislative Services - Municipality of Leamington Email: bpercy@leamington.ca Laura Moy, Director of Corporate Services/Clerk - Town of Tecumseh Email: Imoy@tecumseh.ca Mary Birch, Director of Council and Community Services/Clerk -County of Essex Email: mbirch@countyofessex.ca Valerie Critchley, City Clerk — City of Windsor Email: clerks@citywindsor.ca Association of Municipalities of Ontario (AMO) Email: amo@amo.on.ca Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) 736-0012 Fap(518) JA5403 TTY: (519)736-9860 THE CORPORATION OF THE CITY OF SARNIA "F City Clerk's Office 255 Christina Street N. PO Box 3018 Sarnia ON Canada N7T 71\12 519 332-0330 519 332-3995 (fax) 519 332-2664 (TTY) r www.sarnia.ca clerks@sarnia.ca June 24, 2020 To: All Ontario Municipalities Re: Long Term Care Home Improvements At its meeting held on June 22, 2020, Sarnia City Council adopted the following resolution submitted by Councillor Margaret Bird with respect to the conditions in Long Term Care homes exposed by the pandemic: That due to the deplorable conditions exposed by the pandemic in LTC homes in the province, and because this is a time for action, not just continuous streams of investigations, commissions and committees, and because the problems have been clearly identified, that Sarnia City Council direct staff to send this motion to the 444 Ontario Municipalities, asking them to urge Premier Ford to start implementing the required resolutions immediately, as follows; 1. increasing hours for all part-time and casual labour 2. since the government provides funding for privately - operated homes, they have an obligation to inspect these homes and see that they are being properly run, and that funds are being used for the benefit of the residents and not the huge profitability of the operators, and 3, to end the neglect and unacceptable conditions being experienced, each day, by our vulnerable seniors. Sarnia City Council respectfully seeks your endorsement of this resolution. If your municipal council endorses this resolution, we would request that a copy of the resolution be forwarded to the following: Page 129 Doug Ford, Premier of Ontario; and City of Sarnia, City Clerk's Office clerks@sarnia.ca Sincerely, Dianne Gould -Brown City Clerk cc: AMO 9�2 OSHAWA ONTARIO, CANADA MAYOR DAN CARTER July 28, 2020 Honourable Justin Trudeau Prime Minister House of Commons Ottawa, ON K1 A 0A2 Dear Prime Minister, OFFICE OF THE MAYOR CITY OF OSHAWA 50 CENTRE STREET SOUTH OSHAWA, ONTARIO L1 H 3Z7 TELEPHONE (905) 436-5611 FAX (905) 436-5642 E-MAIL: mayor oshawa.ca The recent highly publicized interactions between members of police services and individuals in crisis in both the United States and Canada are calling for government and organizations to re-examine our systems and processes and take action. am writing today, on behalf of Oshawa City Council, to urge all levels of government in Canada to heed this call, and to commit to two significant actions. First, to commit to an investment of dedicated mental health units within police services and second, to establish an independent professional certification for all police personnel. Police personnel are increasingly encountering individuals in our community dealing with complex mental health issues during their emergency calls. In fact, we are aware that police services across the country estimate that as many as a third of the calls to which police personnel respond are related in some way to a mental health issue. Further, it is increasingly likely that police personnel are the first point of contact with individuals when arriving on scene of an incident. Police services, such as the Durham Regional Police Service, have added dedicated personnel to respond to these types of calls, and this measure should be applauded. However, the current levels of mental health front line support to our community in our local, provincial and federal police service are woefully inadequate. All levels of policing must commit to providing dedicated and fully funded mental health front line units who have specialized skills in mental health crisis intervention and de-escalation within their police service. This would include a team of a plain -clothes officer and mental health nurse. It is imperative that these units are available to respond to situations 24 hours a day, 7 days a week, and 365 days per year. It's important to note, that this call for dedicated personnel does not replace the need for ongoing mental health awareness and de-escalation training for all personnel. Secondly, we believe that the establishment of an independent professional certification for all police personnel, similar to certifications in other professions such as accounting and engineering, would be of benefit to police services across the country. This suggestion was brought forward through our local consultations. This designation or accreditation could be received by individual police personnel. It is essential that the program be administered and overseen by an independent body, rather than through peers or police service organizations, to achieve greater accountability. We believe that these two actions will have significant benefits for both our community and police personnel and will improve the accountability and effectiveness of police response in our communities. cc: Hon. Doug Ford, Premier John Henry, Regional Chair MP Erin O'Toole MP Colin Carrie MPP Jennifer French MPP Lindsay Park Oshawa City Council Chief Paul Martin, Durham Region Police Services Association of Municipalities of Ontario, AMO Bill Karsten, President, Federation of Canadian Municipalities Durham Region Municipalities (Clerks) VA Kevin Ashe, Durham Region Police Services Board Norah Marsh, Acting Director of Education, Durham District School Board Tracy Barill, Director of Education, Durham Catholic District School Board LUMCO MARCO Jeff McGuire, Executive Director, Ontario Association of Chiefs of Police Peter Cuthbert, Interim Executive Director, Canadian Association of Chiefs of Police Oshawa Community Diversity, Equity, Inclusion Committee 3 OSHAWA ONTARIO, CANADA MAYOR DAN CARTER July 28, 2020 John Henry Regional Chair Regional Municipality of Durham 605 Rossland Rd E Whitby, ON L1 N 6A3 Dear Chair Henry, OFFICE OF THE MAYOR CITY OF OSHAWA 50 CENTRE STREET SOUTH OSHAWA, ONTARIO L1 H 3Z7 TELEPHONE (905) 436-5611 FAX (905) 436-5642 E-MAIL: mayor oshawa.ca The recent highly publicized interactions between members of police services and individuals in crisis, in both the United States and Canada, are calling for organizations to re-examine systems and processes and take action. am writing today, on behalf of Oshawa City Council, to urge all levels of government in Canada to heed this call, and commit to an investment of dedicated mental health units within police services who are available at all times to effectively and appropriately respond to individuals in crisis in our communities. Police personnel are increasingly encountering individuals in our community dealing with complex mental health issues during their emergency calls. In fact, we are aware that police services across the country estimate that as many as a third of the calls to which police personnel respond are related in some way to a mental health issue. Further, it is increasingly likely that police personnel are the first point of contact with individuals when arriving on scene of an incident. Police services, such as the Durham Regional Police Service, have added dedicated personnel to respond to these types of calls, and this measure should be applauded. However, the current levels of mental health front line support to our community in our local, provincial and federal police service are woefully inadequate. All levels of policing must commit to providing dedicated and fully funded mental health front line units who have specialized skills in mental health crisis intervention and de-escalation within their police service. This would include a team of a plain -clothes officer and mental health nurse. It is imperative that these units are available to respond to situations 24 hours a day, 7 days a week, and 365 days per year. It's important to note, that this call for dedicated personnel does not replace the need for ongoing mental health awareness and de-escalation training for all personnel. We believe that this action will have significant benefits for both our community and police personnel and will improve the effectiveness of police response in our communities. r cc: Chief Paul Martin, Durham Region Police Services MP Erin O'Toole MP Colin Carrie MPP Jennifer French MPP Lindsay Park Oshawa City Council Association of Municipalities of Ontario, AMO Bill Karsten, President, Federation of Canadian Municipalities Kevin Ashe, Durham Region Police Services Board Durham Region Municipalities (Clerks) Norah Marsh, Acting Director of Education, Durham District School Board Tracy Barill, Director of Education, Durham Catholic District School Board LUMCO MARCO Jeff McGuire, Executive Director, Ontario Association of Chiefs of Police Peter Cuthbert, Interim Executive Director, Canadian Association of Chiefs of Police Oshawa Community Diversity, Equity, Inclusion Committee 4 Page 135 Ministry of the Environment, Conservation and Parks Environmental Assessment Branch V Floor 135 St. Clair Avenue W Toronto ON M4V 1P5 Tel.: 416 314-8001 Fax.: 416 314-8452 August 13, 2020 Ministere de I'Environnement, de la Protection de la nature et des Pares Direction des evaluations environnementales Rez-de-chaussee 135, avenue St. Clair Ouest Toronto ON M4V 1P5 Tel.: 416 314-8001 Telec.: 416 314-8452 Ms. June Gallagher Deputy Clerk Corporation of the Municipality of Clarington 40 Temperance Street Bowmanville ON L1 R 3A6 Email: CMacDonald clarin ton,net Dear Ms. Gallagher: 357-2020-1672 Thank you for forwarding the Municipality of Clarington's Council Resolution to Minister Yurek about the Regional Municipality of Durham's proposed recycling and anaerobic digestion facility. I have been asked to respond to you on behalf of the Minister. I understand that the Municipality of Clarington has a concern about the proposed facility being located within the municipality and municipal Council has passed a resolution to request that the Minister make the proposal subject to the requirements of the Environmental Assessment Act. We appreciate being made aware that the municipality will be making a formal designation request. For more information about how to make a designation request and the required supporting documentation, please contact Mr. Gavin Battarino, Special Project Officer, with the ministry's Environmental Assessment Branch, at gavin.battarinoC ontario.ca. Thank you again for writing. Yours sincerely, v Andrew Evers, Manager Environmental Assessment Branch c: Lindsey Park, MPP-Durham Ralph Walton, Regional Clerk, Regional Municipality of Durham Mayor and Council 40 Temperance Street Bowmanville, ON L1C 10-5 M I am a resident of the issue with a neighbour, only to be advised that the municipality has no by-law to address the matter. The issue is the intentional redirection of an outside flood light to shine directly on my house, with the light shining into a bedroom window. This flood light'impacts our ability to enjoy our ol iieck due to the fact that this flood light is blinding to individuals sitting on the deck. E I appreciate that there will always be a certain amount of light that will generate from a neighbours house at night (light source from a coach light, windows, outdoor lighting on a walkway). As explained to your Manager of By-law, this is a flood light that has intentionally been moved from it precious direction of pointing down (lighting a walkway) to point directly at our house. I have spoken to Regional Council Joe Neal and Mayor Foster several times on this matter to try and find a peaceful resolution. -•Tfie rVVY, C1 1 e its previous position, which he has refused to do. In researching other municipalities, I found that the Town of Ajax has within its Property Standards by-law a section which addresses residential exterior lighting. Section 5.79 states: Exterior A6#ffrT'#Tr4 shining directly into a dwelling". I respectfully request that Clarington amend on of the by-laws, or enact a lighting nuisance b &'W, law which will address this, or similar situatio gFd_'-8'T #- " 4F.TA �o of Clarington that has, or has had, an issue such as this, and I am sure you can understand th frustration and tension that has built from this situation with no legal recourse or assistancieo address this. Sincere,-7 d Kiomall Ra`6`n yffi 1605 Pebblestone Road Page 137 Subject: FW: Whistle Cessation Date: Tuesday, August 11, 2020 2:35:00 PM -----Original Message ----- From: info@clarington.net <info@clarington.net> On Behalf Of Robert Grimley Sent: Sunday, August 2, 2020 2:27 PM To: Council <councilOutside@clarington.net> Subject: Whistle Cessation EXTERNAL I am a resident of Wilmot Creek and would urge that you help stop this very sleep depriving and annoying noise. Most other municipalities have already stopped this unnecessary noise. This was stared to indicate Queen Victoria was on board when her ship docked. (Long long short long is Morse code for Q) The Locomotive drivers decided they would also do the same.... she died in 1904 and is never going to be on any train in the Durham Region. Bring the crossings up to safety standards and give us all some peace and quiet. It has been a long time since having an undisturbed night from the train whistles. Origin: hops://www.clarington.net/en/town-haIl/megt-your-councillors.asl2 This email was sent to you by Robert Grimley<yupyet@gmail.com> through hops://www.clarington.net . Subject: FW: Train Whistle Date: Tuesday, August 11, 2020 2:34:45 PM -----Original Message ----- From: info@clarington.net <info@clarington.net> On Behalf Of William and Donna Cooper Sent: August 1, 2020 1:37 PM To: Mayor Shared Mailbox <mayor@clarington.net> Subject: Train Whistle EXTERNAL Please help us by stopping the train whistles at the crossings at Wilmot Creek Retirement Community. There seems to be a train going by every few minutes. We cannot sit outside and have a conversation with friends while it is passing by. If we close our windows it will still wake us at night. Origin: https://www.clarin,gton.net/en/town-haIl/mayor-and-council.asp? mid =94683 This email was sent to you by William and Donna Cooper<donnanorm@icloud.com> through https://www.clarington.net . Page 139 From: Patenaude Lindsey To: Patenaude, Lindsey Subject: FW: Train Whistle Cessation & Funding Date: Friday, August 14, 2020 11:26:22 AM -----Original Message ----- From: info@clarington.net <info@clarington.net> On Behalf Of Linda and Serge Lafrance Sent: August 13, 2020 11:49 AM To: Mayor Shared Mailbox <mayor@clarington.net> Subject: Train Whistle Cessation & Funding EXTERNAL Dear Sir, As residents of the Wilmot Creek lifestyle community, we are very interested in the ongoing file on the Train Whistle Cessation at the Cobbledick Rd and Bennett Rd rail crossings. As you know well, from the petition, communications and meetings we have attended, the noise pollution from the train horns has been and continues to be a big concern for the majority of residents here. It is evident that we are not alone in this concern, by the fact that so many municipalities, representing a large percentage of the population of southern Ontario which reside along the train corridors, have already been motivated to successfully work with CN and Via to stop these horn blasts. To this end, I am completely in agreement with the the initiatives of council members in procuring funding for the necessary upgrades to the Cobbledick Rd rail crossing, such as applying for funding to Transport Canada, and potentially funding a portion via tax levy offset by the Rate Stabilization Fund, or included in the Capital Roads Reserve. We and our fellow residents will be very interested to hear about the continues efforts and progress in these matters. Linda and Serge Lafrance 55 Fairway Dr Newcastle On LIB 1134 905-419-0898 Origin: htips://www.clarington.net/en/town-hall/mayor,asp This email was sent to you by Linda and Serge Lafrance<lindamklafrance@gmail.com> through https://www.clarington.net . From: Patenaude Lindsey To: Patenaude, Lindsey Subject: FW: 1668 Nash Rd: our petition and requests (traffic study and more) Date: Friday, September 11, 2020 8:33:57 AM Attachments: ima ea 004.png From: CLAYTON SELF <clay70@rogers.com> Sent: September 6, 2020 11:02 AM To: Zambri, Nicole <NZambri@clarington.net>; PlanningOutside <PlanningPclarington.net>; Jones, Janice <JJones @clarington.net>; Neal, Joe <JNeal @clarinEton.net>; Mayor Shared Mailbox <mayorCcDclarington.net> Subject: 1668 Nash Rd: our petition and requests (traffic study and more) Hello esteemed members of council and of our town, Attached are the latest numbers from our petition to save the 37 trees along the side of Richfield Square (shown in the photo), and our request to not allow for a road/access point out onto Richfield as well. This is the link. We have over 700 signatures now. Sign the Petition 13, ii n the Petition We also made a request at the last online meeting about a proper traffic study being done at the Richfield/Nash intersection when school starts back up after Labour Day. The last traffic study was poorly timed and done in August of 2019 before school traffic issues had arisen. This intersection is incredibly dangerous in both the morning and afternoon, as school children are coming and going. Parents park all along Richfield; school buses park right on Nash at Richfield picking up students going to further away schools; and the hilly incline to the east causes issues as well. It is something that must be seen to be believed. By adding more traffic to the area with this development proposal Richfield would become more dangerous for our school children and less -and -less tolerable to drive on at peek hours. We also requested that the water table issue be looked at in relation to how regrading the lot at 1668 Nash could affect the water table on the north edge of the lot where the mature red pine trees are situated. We do not want them to become water-logged and die because if any regrading of the lot. Roots need to breathe. When they are constantly wet they "drown" due to lack of oxygen. Thanks in advance, Clayton Clarington I If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 To: Mayor Foster and Members of Council From: Anne Greentree, Municipal Clerk Date: September 14, 2020 Subject: Appointment of Department Liaisons — Changed Departments File: PG.25.01 Please be reminded of Resolution #GG-524-19, which Council approved on November 25, 2019, in accordance with Section 5.1.1 of the Procedural By-law, to designate Department Liaisons from Members of Council for the term ending December 31,2020. With the changes to the Engineering, Operations, and Planning Departments taking effect as of July 20, 2020 as a result of the Organizational Review, it would be appropriate to pass a similar resolution to appoint Council Liaisons to the newly formed departments. Note, with the elimination of the Engineering Department, Council might consider that the Finance Department have a Councillor appointed to it rather than the Mayor as has been tradition. A suggested motion might be, That the Members of Council be designated as a Department Liaison for the remainder of the term as follows: Planning & Development Department Public Works Department Emergency Services Department Councillor Margaret Zwart Community Services Department Councillor Corinna Traill Legislative Services Department Finance Department Corporate Se ices & AdrT)inistrati I o Mayor Adrian Foster Anne Greentree Municipal Clerk The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1C 3A6 1905-623-3379 Page 143 Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Joint Committees Date of Meeting: September 14, 2020 Report Number: PSD-028-20 Submitted By: Faye Langmaid, Acting Director of Planning & Development Services Reviewed By: Andrew C. Allison, CAO Resolution#: File Number: ZBA2020-0012 By-law Number: Report Subject: Zoning by-law amendment to facilitate the creation of one new lot at 293 Townline Road North, Courtice Recommendations: 1. That Report PSD-028-20 be received; 2. That provided no significant objections are raised at the public meeting, the application to amend the Zoning By-law submitted by Brent Foley be approved and that the By-law contained in Attachment 1 to Report PSD-028-20 be passed; 3. That once all conditions of approval for the related consent application have been satisfied that the By-law authorizing the removal of the (H) Holding Symbol be approved; 4. That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-028-20 and Council's decision; and 5. That all interested parties listed in Report PSD-028-20 and any delegations be advised of Council's decision. Municipality of Clarington Page 2 Report PSD-028-20 Report Overview Staff are seeking the public's input regarding a proposal by Mark Foley on behalf of Brent Foley to amend Zoning By-law 84-63 to rezone the lands from "Agricultural (A)" to "Urban Residential Type Two (R2-24)" to allow the creation of one additional lot for a single detached dwelling fronting onto Wabbokish Court. To date, favourable comments have been received from circulated agencies. Provided there are no unforeseen issues raised at the public meeting staff are recommending the application be approved. 1. Application Details 1.1 Owner: Brent Foley 1.2 Applicant/Agent: Mark Foley 1.3 Proposal: Amend Zoning By-law 84-63 to rezone the lands from "Agricultural (A)" to "Urban Residential Type Two (R2-24)" to allow the creation of one additional lot with a frontage of approximately 26 metres on Wabbokish Court. 1.4 Area: 1.5 Location: 1.6 Roll number: 1.7 Within Built Boundary: 1343 square metres (0.33 acres) 293 Townline Road North, Courtice Part Lot 35, Concession 3 former Township of Darlington Yes 2.1 The proposal is to rezone the property known as 293 Townline Road North to allow the creation of one additional lot for a single detached dwelling with a frontage of over 26 metres. The existing dwelling will remain on the retained lands. A shed on the proposed severed lands will be demolished to allow for the construction of a dwelling and a detached garage. The future lot is proposed to be serviced by a municipal water system and sewage system as well as storm sewers for storm water drainage and have driveway access from Wabbokish Court. The existing dwelling will be maintaining its driveway from Townline Road. 2.2 Reports and drawings submitted in support of the application include: • Rezoning Application Summary Report; • Site plan/grading plan with building envelopes and driveways; and • Site Screening Questionnaire. Page 145 Municipality of Clarington Page 3 Report PSD-028-20 Figure 1: Site map A�M Municipality of Clarington Page 4 Report PSD-028-20 3. Land Characteristics 3.1 The subject lands are 1,343 square metres with an existing single detached dwelling and detached garage fronting onto Townline Road North. There are no natural heritage features on or near the subject lands. 3.2 The surrounding uses are as follows: North — Single detached dwellings South — Single detached dwellings East — Single detached dwellings West — Existing and approved future residential development within the City of Oshawa Figure 2: Proposed site plan 4. Provincial Policy Provincial Policy Statement 4.1 The Provincial Policy Statement encourages the efficient use of services with cost- effective development patterns, a mix of residential dwellings and opportunities for intensification and redevelopment in accordance with Provincial targets. 4.2 The proposal is consistent with the Provincial Policy Statement. Page 147 Municipality of Clarington Page 5 Report PSD-028-20 Provincial Growth Plan 4.3 The Growth Plan encourages a diverse mix of land uses to create complete communities. Fifty percent of all annual residential growth shall be through intensification within the built boundaries. The proposed division of an existing property to allow the construction of an additional single detached dwelling fronting on Wabbokish Court is intensification within the built-up area of Courtice. 4.4 The proposal conforms to the Growth Plan. 5. Official Plans Durham Region Official Plan 5.1 The Durham Region Official Plan designates the subject lands Living Area. Townline Road is designated a Type B Arterial road. Living Areas are to be developed in a compact form through higher densities and by intensifying and redeveloping existing areas, particularly along arterial roads. 5.2 The proposal conforms to the Durham Region Official Plan. Clarington Official Plan 5.3 The Clarington Official Plan designates the subject lands Urban Residential within the Urban Boundary of Courtice. The primary use of lands designated urban residential is for housing purposes. The policies of the Plan generally promote infill and intensification. 5.4 Townline Road is designated a Type B Arterial road. Type B Arterial roads are designed to move significant volumes of traffic at moderate speeds from one part of the municipality to another. Private driveways are to be spaced 80 metres apart. The proposed new lot will not add a driveway to Townline but will use an existing driveway onto Wabbokish as seen in Figure 3. Development adjacent to arterial roads is to be ground related at 1-3 storeys. The R2-24 zone allows a maximum height of 10.5 metres. 5.5 The proposal conforms to the Clarington Official Plan. • • • 6.1 The subject property is zoned "Agricultural (A)". Where the agricultural zone is used in urban areas it functions as a holding zone, and not permitting new lot creation. Therefore, the subject rezoning is required. Municipality of Clarington Page 6 Report PSD-028-20 7. Summary of Background Studies Site Screening Questionnaire 7.1 A completed Regional Site Screening Questionnaire was submitted with the application. The questionnaire found no potential site contaminating activity and thus no need for further environmental study of the subject lands. Rezoning Application Summary Report 7.2 The applicant provided a report that summarizes the proposed development. The report addresses relevant provincial, regional, and municipal policies outlining how these policies are being met while also proposing a new house that will fit into the existing neighbourhood. 8. Public Notice and Submissions 8.1 On July 31, 2020 public notice was sent by mail to each landowner within 120 metres of the subject lands. This included property owners to the west in the City of Oshawa. On August 13, 2020 two public meeting signs were installed on the property, one fronting onto Townline Road and one fronting onto Wabbokish Court. 8.2 The text of the Public Notice incorrectly identified the subject lands as being on the west side of Townline and Oshawa on the east side of Townline. Although this was an unfortunate error, the key map clearly identified the correct location. This error is not considered significant enough to require a new Public Meeting. 8.3 At the time of finalizing this report, no enquiries have been received. Figure 3: On left, existing dwelling to remain, Public Notice facing Townline. On right, proposed new lot with Public Notice and existing driveway onto Wabbokish Court. Municipality of Clarington Page 7 Report PSD-028-20 9. Agency Comments The Regional Municipality of Durham 9.1 The Durham Region Planning Division comments confirm the application conforms to Provincial and Regional planning policies and accepts the provided Site Screening Questionnaire. They identified that a Noise Impact Study, prepared by an acoustical consultant, is required to be submitted to the satisfaction of the Region of Durham. The applicant must agree to implement the noise control measures of an approved Noise Impact Study in a Development Agreement with the Municipality of Clarington to the satisfaction of the Region. 9.2 The provision of Regional services (including Watermain and Sanitary servicing) for the future lot, the conveyance of a 6 metre road widening along Townline Road North, and a 5 metre by 5 metre sight triangle at the southeast corner of Townline Road North and Wabbokish Court will be fulfilled through the related Land Division application, LD070/2020. City of Oshawa 9.3 Oshawa Planning Services has no objections or concerns with the application. 10. Department Comments 10.1 The Clarington Building Division, Public Works Department, and Emergency and Fire Services Department have no objections or concerns with the application. The Public Works staff identified conditions that would need to be addressed through the related consent application. 11. Discussion 11.1 In May the owner and applicant attended a pre -consultation meeting with municipal and regional staff about the proposed rezoning and were provided with complete application requirements. The property is currently zoned "Agricultural (A)". Within Zoning By-law 84-63 the "A" zone is often used in urban areas where lands may be further developed in the future. It does not permit the creation of new lots and therefore a rezoning application is required. 11.2 The applicants worked with municipal staff and revised the proposed building envelope by repositioning the dwelling, providing a detached garage, and making use of the existing driveway off Wabbokish Court to comply with the regulations of the "Urban Residential (R2) Zone". The proposed R2-24 is used for the first four lots on the north side of Wabbokish Court and the regulations are very similar to the parent R2 zone used for the balance of the neighbouring existing houses to the east along Wabbokish Court and Sheco Court. The only residential uses permitted in the R2 zone are single -detached dwellings and home occupations. The main difference between the parent R2 and the R2-24 zone is the exterior side yard setback requirement is reduced from 6.0 metres to Municipality of Clarington Page 8 Report PSD-028-20 4.5 metres in the R2-24 zone. The 4.5 metre minimum will recognize the exterior side yard setback of the existing dwelling. There are also requirements for parking in the R2- 24 zone that have since been incorporated into the General Provisions of the Zoning By- law and would have been applicable regardless of zone. Rezoning the subject lands, the same zone as adjacent properties provides consistency with minimum lot area and frontage of the neighbourhood. 11.3 The applicants have submitted an associated Land Division application, LD070/2020, which is being heard by the Land Division Committee on September 17, 2020. Conditions for the consent application will include implementing any required noise control measures as well as architectural control so the new dwelling and detached garage will fit into and are compatible with the existing neighbourhood. 11.4 The existing dwelling and detached garage on the proposed retained lot will remain, along with driveway access to Townline Road. While the existing driveway on Wabbokish Court will be used for the new lot, thereby minimizing impact to the street. 11.5 The proposed infill development will connect to existing municipal services and is generally consistent with Provincial, Durham Regional and Clarington land use policies. The proposed lot for single detached dwelling would be similar to the pattern in the surrounding neighbourhood, especially along Wabbokish Court. 11.6 Comments received from circulated agencies are supportive of the proposed rezoning. Conditions will be imposed through the related consent application addressing typical development requirements. As of the writing of this report, staff have received no enquiries on the application as a result of the public notice. 12. Concurrence Not Applicable. 13. Conclusion 13.1 In consideration of all agency comments and staff review, and provided no significant issues are raised at the public meeting regarding this proposal, it is recommended that the application be approved, and the by-law contained in Attachment 1 be adopted. Staff Contact: Mark Jull, Planner, 905-623-3379 ext 2426 or mjull@clarington.net. Attachments: Attachment 1 - Zoning By-law Amendment Interested Parties: Brent Foley Mark Foley Page 151 Attachment 1 to Report PSD-028-20 Corporation of the Municipality of Clarington By-law Number 2020-. being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington Whereas the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington for ZBA2020-0012; Now Therefore Be It Resolved That, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule `4' to By-law 84-63, as amended, is hereby further amended by changing the zone from "Agricultural (A)" to "Holding — Urban Residential Type Two ((H)R2- 24)" as illustrated on the attached Schedule `A' hereto. 2. Schedule `A' attached hereto shall form part of this By-law. 3. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 and 36 of the Planning Act. By -Law passed in open session this day of 12020 Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk Page 152 This is Schedule "A" to By -taw 2020- , passed this day of 12020 A.D. LAWSON ROAD 0 d t 0 U O Elf J 0 WABSOKISH COURT r 0 0 Ix z J Z h d a w 0 0 zoning Change From W To '(H)R2-24' N Adrian Foster, Mayor Courtice . ZBA 2020-0012 a Schedule 4 C. Anne Greentree, Municipal Clerk. Page 153 Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Joint Committees Date of Meeting: September 14, 2020 Report Number: PSD-029-20 Submitted By: Faye Langmaid, Acting Director of Planning & Development Services Reviewed By: Andrew C. Allison, CAO Resolution#: File Number: PLN 34 By-law Number: Report Subject: Addition of Property to the Municipal Heritage Register; 1697 Highway 2, Courtice Recommendations: 1. That Report PSD-029-20 be received; 2. a) That 1697 Highway 2, Courtice be added to the Municipal Register; or b) That demolition of 1697 Highway, Courtice 2 be granted providing the contributions of Harry Gay and Gay Construction are acknowledged and interpreted in an alternate manner acceptable to the Clarington Heritage Committee and staff; and 3. That all interested parties listed in Report PSD-029-20 and any delegations be advised of Council's decision. Page 154 Municipality of Clarington Page 2 Report PSD-029-20 Report Overview The Clarington Heritage Committee (CHC) has undertaken an evaluation of the building at 1697 Highway 2, Courtice and recommends the addition of the property to the Municipal Register. Planning and Development Services staff and representatives of the CHC have met with the property owner to discuss the evaluation identifying the property as having cultural heritage value and the recommendation to include the property on the Municipal Register. The Municipal Register is a listing of the cultural heritage resources in Clarington that warrant historical protection. The addition of the subject property to the Municipal Register (i) supports the promotion of Clarington's local heritage, and (ii) protects the building from being demolished without proper evaluation of its cultural heritage significance by affording the Municipality additional time (up to 60 days) to review a demolition permit, should such an application be received. The property owner has requested the consideration of alternative options to commemorate the property that would enable the demolition of the building in the near future. The structure was originally the home of Mr. Harry Gay, and has most recently operated as the office of Gay Construction Limited. The building is currently vacant. 1. Background Ontario Heritage Act 1.1 Section 27 of the Ontario Heritage Act requires every municipality to maintain a Municipal Register that lists all heritage properties formally designated by by-law. In 2009, Council expanded Clarington's Municipal Register to include "non -designated" properties. Including a non -designated property on the Municipal Register is a formal indication that a property has cultural heritage value or interest and warrants further evaluation to determine appropriate conservation measures. The decision to include a non -designated property on a Municipal Register rests with Council upon consultation with the municipal heritage committee. 1.2 Listing a property on the Municipal Register does not provide any legal protection to the property. Only formal designation under Section 29 of the Ontario Heritage Act can do so. The primary benefit of including a non -designated property on the Municipal Register is to provide the Municipality with additional time (up to 60 days) to review a request for a demolition permit, rather than the shorter timelines outlined in the Building Code Act. Page 155 Municipality of Clarington Page 3 Report PSD-029-20 1.3 The protection afforded to non -designated properties on the Municipal Register allows time for a more thorough evaluation of the property and time to provide Council with a recommendation on demolition or moving forward with designation of the property. More specifically, the 60 days allows sufficient time to evaluate the building condition, protection options, mitigation measures, alternate development proposals, etc. and to make a recommendation to Council on the cultural value of a property. 1.4 Adding a property to the Municipal Register also allows the Municipality to request a demolition permit applicant undertake a study or research to demonstrate that the property does not have significant heritage value, or to determine appropriate mitigation measures or alternative recognition options that can be implemented. 1.5 In June 2019 the More Homes, More Choice Act, 2019 (Bill 108) received Royal Assent. Bill 108 amends the Ontario Heritage Act, among numerous other pieces of legislation. Such changes are due to come into force on a day to be named by proclamation of the Lieutenant Governor, which is anticipated to be in early 2021. The upcoming amendments will introduce a more formal process to add non -designated properties to the Municipal Register, including prescribed notice requirements and an opportunity for Council to consider input/objections. As outlined in Section 4 below, these changes align with the Municipality's current practices. Staff will continue to monitor the status of the Ontario Heritage Act amendments and implement the changes as necessary. Properties on Clarington's Municipal Register 1.6 There are currently 111 properties on Clarington's Municipal Register comprised of 77 designated properties and 34 non -designated properties, as well as one Heritage Conservation District (Beech Avenue). 1.7 To date, many of the non -designated properties added to the Municipal Register have been under threat of demolition. Examples include the buildings at Camp 30 (now designated), properties affected by the 407 extension (now demolished), and properties that are within areas identified for intensification and/or redevelopment. Clarington's Cultural Heritage Resources List 1.8 In accordance with the Clarington Official Plan, the Planning and Development Services Department maintains a Cultural Heritage Resources List (CHRL) with advice and assistance from the Clarington Heritage Committee (CHC). The CHRL is an inventory of properties that the Municipality has identified as having cultural heritage value or interest. Properties on the list are categorized as Primary, Secondary and Heritage Merit. The properties identified on the CHRL are subject to the policies of Section 8 (Celebrating our Cultural Heritage) of the Official Plan. However, the properties are not formally recognized under the Ontario Heritage Act unless they are added to the Municipal Register either as a non -designated property or as a property designated by by-law. Municipality of Clarington Page 4 Report PSD-029-20 1.9 The CHC has established building evaluation criteria with the intention of reviewing properties on the CHRL to determine properties that should be formally recognized under the Ontario Heritage Act. A sub -committee of the CHC reviews properties from the public right-of-way using the evaluation criteria and presents their recommendations for each property to the CHC. 1.10 In June 2020, the CHC evaluated the property located at 1697 Highway 2, Courtice, currently identified on the CHRL as Heritage Merit, and has recommended adding the property to the Municipal Register. 1.11 The location of the property is identified in Figure 1. A description of the property based upon the CHC's evaluation can be found in Attachment 1 of this report. 2. Provincial and Regional Policy Provincial Policy Statement, 2020 2.1 The PPS 2020 provides that economic prosperity should be supported by encouraging a sense of place fostered by well -designed built form, cultural planning and conserving features that help define character. More specifically, the PPS 2020 directs that significant built heritage resources shall be conserved. Provincial Growth Plan, 2019 2.2 The Growth Plan, 2019 directs that cultural heritage resources will be conserved and promoted in order to foster a sense of place for the social, cultural, and economic benefit of communities. Durham Regional Official Plan 2.3 The Regional Official Plan encourages the conservation, protection and/or enhancement of Durham's built and cultural heritage resources. Page 157 Municipality of Clarington Page 5 Report PSD-029-20 Figure 1: Property Recommended to be Added to the Municipal Register; 1697 Highway 2, Courtice Municipality of Clarington Page 6 Report PSD-029-20 3. Clarington Policy and Regulations 3.1 The Clarington Official Plan provides that when a cultural heritage resource is designated under the Ontario Heritage Act or is recognized on the CHRL, the Municipality shall discourage the demolition or the inappropriate alteration of a cultural heritage resource. Whenever possible, built heritage resources should be retained for the original use and in their original location. Where the original uses cannot be maintained, the adaptive reuse of built heritage resources will be supported. If no other alternative exists for maintaining structures in their original location, consideration may be given to the relocation of the structure. Should a heritage resource be demolished, the dismantling, salvage and reuse of materials is encouraged. 3.2 The building located at 1697 Highway 2 was originally constructed as a dwelling and has been adaptively reused as the office of Gay Construction Limited for a number of years. 3.3 The property at 1697 Highway 2, Courtice is designated Urban Centre by the Clarington Official Plan, 2018. Urban Centres are to be developed as the main concentration of activities in the community and provide for redevelopment and intensification with a wide array of uses. The policies provide that historic character within the Urban Centre will be maintained and enhanced. 3.4 The subject property is also located within the Courtice Main Street Secondary Plan area. The Secondary Plan designates the property Town Centre Commercial, and provides for a range of retail, office, service uses, community facilities that are appropriate for the Town Centre, and enable it to become a focal point for culture and civic gathering. In realizing the vision for the Courtice Main Street, the Secondary Plan contemplates the demolition of single detached dwellings, and the redevelopment of the area over time. 4. Public Notice 4.1 Currently, under the Ontario Heritage Act there is no notification requirement before Council adds a property to the Municipal Register as a non -designated property. However, it has been the Municipality's practice to notify property owners. As noted in Section 1.5, this practice aligns with the upcoming amendments to the Ontario Heritage Act. 4.2 On July 20, 2020, Planning and Development Services staff sent a letter to the property owner. The letter notified the property owner that the CHC identified the home as notable for its architectural and historical attributes. A Resident Information Sheet explaining the Municipal Register, and what having a home on the Registry means was provided (Attachment 2). The letter also advised that a staff report would be presented Page 159 Municipality of Clarington Page 7 Report PSD-029-20 to the Joint Committees recommending the addition of the subject property to the Municipal Register. 4.3 Planning and Development Services staff and representatives of the CHC met with the property owner in July 2020 to discuss the CHC's recommendation to add the property to the Municipal Register. The CHC representative provided the rationale for the recommendation and advised the evaluation determined the property to have cultural heritage value and interest that warrants further evaluation. Specifically, the CHC's recommendation considered the family home to be significant in its representation of the history of the Gay family to the Courtice community, as well as the family's contribution through the construction business to Clarington as a whole. 4.4 The owner explained the intent to rezone and redevelop the property and expressed concerns about a recommendation that would prevent the demolition of the dwelling. The property owner advised it is their intent to demolish the dwelling, but also indicated willingness to commemorate the cultural significance of the property in an alternative manner, for example the salvage and reuse of building materials, and requested consideration of such alternatives. 5. Concurrence 6. Conclusion 6.1 Cultural heritage resources contribute significantly to Clarington's community fabric. Adding properties to the Municipal Register (i) allows the Municipality 60 days to evaluate the property in more detail and explore conservation options prior to the issuance of a demolition permit (ii) recognizes the property's cultural value or interest, and (iii) illustrates the community's appreciation for its local culture and heritage. 6.2 The Clarington Official Plan discourages the demolition or inappropriate alteration of cultural heritage resources that are recognized on the CHRL, as is the case for the subject property. If no other alternative exists for maintaining the structure in the original location, consideration may be given to relocation or other manner of recognition. 6.3 Based upon the CHC's evaluation of the subject property, 1697 Highway 2, Courtice could be added to the Municipal Register, to allow for further evaluation to be undertaken as necessary to determine cultural heritage value or interest in accordance with the Ontario Heritage Act. 6.4 However, the owner has requested that the property be allowed to be demolished and requested that Harry Gay and the Gay Construction Limited be commemorated in an alternate form acceptable to the Clarington Heritage Committee. Documentation of the building and repurposing of specific architectural elements would be a consideration as Municipality of Clarington Page 8 Report PSD-029-20 would interpretative signage. A street and park bearing Harry Gay's name already exist in Courtice as shown in Attachment 3. 6.5 Staff have provided recommendation options to either add the building to the municipal register OR have the owner work with the Clarington Heritage Committee to have (i) the dwelling documented for record keeping purposes in accordance with Clarington's Terms of Reference for the Documentation of Heritage Resources, and (ii) direct Planning and Development Services staff to work with the CHC and the property owner to identify appropriate alternative conservation options. Staff Contact: Sarah Allin, Planner II, 905-623-3379 or sallin@clarington.net. Attachments: Attachment 1 — Cultural Heritage Description: 1697 Highway 2 Attachment 2 — Municipal Register Information Sheet Attachment 3 — Harry Gay Drive and Park Interested Parties: List of Interested Parties available from Department. Municipality of Clarin 1697 Highway 2, Courtice Attachment 1 to Report PSD-029-20 1697 Highway 2 is a 1 '/2 storey Cape Cod style brick dwelling laid in running bond, and equipped with two brick chimneys and a large front bay window. The dwelling was constructed in approximately 1940 for Harry Gay in advance of his marriage to Ann Wilkins in September of the same year. The dwelling features a recessed bay, and windows of varying dimensions, cedar shingles, and an attached garage reflective of the increasing need for such a space at the time. Shed dormers adorn the front and rear facades rather than the hipped roof dormers typically associated with Cape Cod style homes. The dwelling has retained much of its original form but for modifications to the front door and garage doors. The home is well known in the Courtice community, and has remained in the Gay family since its construction in 1940. Harry Gay continued the construction company started by his grandfather, Henry (Harry) Gay, and father Russell. Over time, the family's construction company continues to be a prominent builder in the community. Harry's wife Ann Wilkens was also an active member of the Courtice community, having been involved with several groups including the Home and School Club and the Women's Auxillary. It is noted that Harry Gay Drive in Courtice was named after the well-known Courtice resident in honour of his efforts during World War II, and his philanthropic contributions to the community. Attachment 2 to Report PSD-029-20 Municipal Register of Properties of Cultural Heritage Value or Interest: Resident Info Sheet What is the Municipal Register? The Ontario Heritage Act (OHA) requires the municipality to maintain a formal register of properties that have cultural heritage value or interest. It is a list of properties that Council considers to be important to the community for any of the following reasons: • Due to the property's distinctive architectural or design value • Because the property is associated with an important person, event or activity that is significant to the community's heritage • The property is historically linked to its surroundings or is a landmark What does it mean if my property is on the Register? • Non -designated properties on the register cannot be demolished unless the owners give Council at least 60 days' notice in writing • Listing a property on the register does not provide any legal protection to the properties on it (it must also be designated by by-law in order to have legal protection) How does a property get to be listed on the register? • The Clarington Heritage Committee (CHC) researches, evaluates and scores the suitability of a property for inclusion on the register using a standardized assessment template • Planning staff, in consultation with the CHC, will forward a recommendation to Council to add suitable properties to the register • Council will make decision at a public meeting • The property owner will be notified of the meeting and can choose to address Council if desired Attachment 3 to PSD-029-20 Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Joint Committees Date of Meeting: September 14, 2020 Report Number: PSD-030-20 Submitted By: Faye Langmaid, Acting Director of Planning & Development Services Reviewed By: Andrew C. Allison, CAO Resolution#: File Number: PLN17.25 By-law Number: Report Subject: Clarington Climate Action Update Recommendations: 1. That Report PSD-030-20 be received for information. Page 165 Municipality of Clarington Page 2 Report PSD-030-20 Report Overview The purpose of this report is to update Council on the main climate initiatives currently underway by the Municipality. Key initiatives being undertaken by staff include: 1) Continued development of the Clarington Climate Action Plan (CCAP) to identify and prepare for climate change related impacts to municipal operations; 2) Participation in the Federation of Canadian Municipalities (FCM) Partners for Climate Protection (PCP) program, to establish greenhouse gas emissions reduction targets; 3) Implementation of round one of the Natural Resources Canada (NRCan) Zero Emissions Vehicle Infrastructure Program (ZEVIP 1), to develop a region -wide network of electric vehicle charging stations; 4) Submission of an application for round two of the NRCan Zero Emissions Vehicle Infrastructure Program (ZEVIP 11), to develop infrastructure for workplace and corporate electric vehicle charging; 5) Creation of a Community electric vehicle guidance report to inform future electric vehicle decisions and; 6) Development of an electric vehicle infrastructure policy to establish best practices and standards for using municipally -owned EV stations. 1. Background 1.1 According to the most up-to-date climate projections from the Ontario Climate Consortium (2020), Clarington will experience weather that is warmer, wetter and wilder before 2030. Changes to the climate could create financial and operational challenges for the Municipality and place residents and the local economy at risk. 1.2 In 2018, the Interdepartmental Climate Change Working Group (ICCWG) was formed to bring together representatives from across the Municipality to work collaboratively to identify, prioritize and implement climate change actions (CAO-007-18). 1.3 In May 2019 the Climate Change Response Coordinator was hired as part of the Federation of Canadian Municipalizes (FCM) Municipal Climate Innovation Program (MCIP), to lead the Municipality's response to climate change. This role has provided a dedicated resource to facilitate cross -corporate and inter -municipal efforts to respond to climate change, and to strengthen municipal policies and practices that support climate resilience, reduce greenhouse gas emissions and save the Municipality money. 1.4 The development of the CCAP was initiated in May 2019. The purpose of the CCAP is to clearly identify the potential impacts that climate change will have on the Municipality and to identify specific actions that the Municipality can take to limit or avoid them. The CCAP also proposes actions that the Municipality can take to reduce greenhouse gas (GHG) emissions that are causing climate change. An update on the status of development of the CCAP is provided in Section 2 of this report. 1.5 Several climate change related initiatives are being undertaken in tandem with the development of the CCAP including the development of a Community Electric Vehicle (EV) Infrastructure Strategy in partnership with Trent University (Durham), the Municipality of Clarington Page 3 Report PSD-030-20 expansion of a network of EV charging stations, and the development of a policy for EV charge station use. An update on the status of these concurrent EV initiatives is provided in Section 3 of this report. 1.6 In addition to undertaking the development of the CCAP and demonstrating municipal leadership in support of the adoption of EVs, Council has encouraged and supported broad action on climate change, including: • January 6, 2020 - Council passed resolution GG-021-20 encouraging the Provincial and Federal Governments to help residents, businesses and municipalities reduce their energy consumption and GHG emissions. • February 18, 2020 - Council passed resolution G-083-20, declaring a climate emergency. • June 1, 2020 - Council approved resolution GG-173-20, requesting the Federal and Provincial governments prioritize the development of a green economy following the COVID-19 public health emergency. 2. Clarington Climate Action Plan Update Work and Status Update 2.1 The CCAP is being carried out in five phases. A brief update on the status of each follows. Figure 1 - CCAP Design Process 2.2 Phase 1: Initiation (Complete) - This phase involved identifying stakeholders, forming the ICCWG, and reviewing climate projections and climate action plans of other municipalities and relevant literature. 2.3 Phase 2: Research (Complete) - This phase involved conducting research to gain a deeper understanding of climate change in Clarington by verifying Clarington's climate projections, compiling a corporate GHG emissions inventory, establishing preliminary GHG emissions targets, and undertaking a corporate climate risk assessment. Literature was also reviewed to identify best practices for climate adaptation and mitigation taken by other municipalities. Page 167 Municipality of Clarington Page 4 Report PSD-030-20 The climate risk assessment involved staff from all departments. Participants learned about Clarington's future climate projections and considered how Municipal services will be impacted by the potential impacts of climate change. Participants assessed the level of risk associated with specific climate change impacts and identified actions that the Municipality could take to minimize the negative impacts that climate change may have on the Municipality. 2.4 Phase 3: Planning (In progress) - This phase involved a series of working sessions to set goals to be achieved through the CCAP, expand upon potential climate adaptation and mitigation actions and prioritize actions to be included in the Plan. The assessment and prioritization of actions involved staff from all departments, facilitated by their respective ICCWG members. Currently staff are finalizing climate actions, identifying indicators which will be used to monitor progress of implementing the Plan, and compiling the Plan. Following further staff review, the Plan will be presented to Council for approval, which is targeted to occur in December 2020. 2.5 Phase 4 — Implementation. Once the CCAP is approved by Council, climate actions will require integration into departmental workplans and budgets. Leadership and coordination of the implementation of the Plan across departments will be essential to the successful implementation of the Plan. The ICCWG will develop an implementation guide, which will outline the specific steps that will be taken to ensure the successful implementation of each action identified in the CCAP. 2.6 Phase 5 — Monitor / Review. Staff will track the ongoing implementation of the CCAP using the indicators identified in Phase 3, identifying and reporting on successes and challenges. Staff will evaluate the effectiveness of actions, communicate accomplishments, identify future climate action options and prepare for future updates to the CCAP. The frequency for updating the CCAP has not yet been determined but will be included in the CCAP, to be presented to Council. FCM Partners for Climate Protection Program Milestone Achievements 2.7 In February 2020, through report #CAO-005-20, Council approved resolution #GG-098- 20 to join the FCM — International Council for Local Environmental Initiatives, Partners for Climate Protection (PCP) Program to strengthen municipal efforts and access additional resources and support the reduction of corporate GHG emissions as part of the CCAP. 2.8 The PCP Program is based on a five -milestone framework that involves: 1) completing a GHG inventory and forecast; 2) setting a GHG reduction target; 3) developing a local action plan; 4) implementing the plan; and 5) monitoring progress and reporting results. Municipality of Clarington Page 5 Report PSD-030-20 2.9 In May 2020, Clarington achieved Milestone One of the PCP Program by completing a corporate GHG inventory. The inventory identifies municipal buildings and corporate fleet as the two greatest opportunities for corporate GHG emissions reductions. Figure 2 — GHG Emissions (tCO2e) by Sector Figure 3 — Energy (GJ) by Source Municipality of Clarington Page 6 Report PSD-030-20 2.10 In June 2020, the ICCWG established preliminary targets for reducing corporate GHG emissions, initiating Milestone Two of the PCP Program. A 20 per cent reduction in GHG emissions by 2030 from Clarington's 2018 GHG emissions aligns with targets set by the Federal government and Region of Durham. The Federal government aims to reduce GHG emissions by 30 per cent from 2005 levels by 2030. The Region of Durham aims to reduce GHG emissions 20 per cent by 2020 and 80 per cent by 2050 from 2007. 2.11 Milestones Two and Three of the PCP Program will be completed with the endorsement of the CCAP. Milestones Four and Five of the PCP Program will be achieved with the implementation of the CCAP. 3. Electric Vehicles 3.1 On March 2, 2020 council passed resolution #C-066-20, prioritizing the procurement of EVs or similar vehicles for fleet without tailpipe emissions in favor of internal combustion engine vehicles, where practicable. A range of initiatives relating to EVs and EV infrastructure are underway that support this desire of Council. A brief update on these is provided below. 3.2 As outlined in report #CAO-01 1-19, the Municipality is collaborating with Trent University Durham Campus to develop a community EV report. The report is expected to be complete by fall 2020 and will highlight municipal best practices related to the adoption of EVs and EV charging infrastructure in the community. The findings of this work will be presented to Council in the fall. 3.3 As outlined in report #CAO-002-20, Municipal staff worked with representatives from Ajax, Clarington, Oshawa, Oshawa PUC Networks, Whitby and the Region of Durham to prepare a proposal to the Natural Resources Canada Zero Emissions Vehicle Infrastructure Program (ZEVIP 1), for a Region -wide network of Level 2 EV charging stations. The final proposal included 60 Level 2 EV charging stations across 21 municipally owned, publicly accessible sites within Durham. 3.4 In January 2020, the Municipality received notice that it was awarded funding for ZEVIP 1, which includes installation of 3 public -use EV charging stations (5 charge points) in downtown Bowmanville. In tandem to this work the non -networked EV station currently located at Garnet B. Rickard Recreation Complex will be relocated to Fire Station 1 and replaced with a networked station to allow for data collection and fee based public EV charging. 3.5 EV charging stations are needed for EV and plugin hybrid vehicles to be a practical option when purchasing light duty fleet vehicles. As outlined in report #PSD-020-20 staff have collaborated on a second application intake for ZVEIP focused on EV infrastructure for workplace and fleet use. Notice regarding the award of funding is anticipated in October 2020. AMIM Municipality of Clarington Page 7 Report PSD-030-20 LU r J LU J t o r t d � Figure 4 — ZEVIP I Confirmed EV Charger Station Locations Page 171 Municipality of Clarington Page 8 Report PSD-030-20 3.6 Potential sites for EV workplace and fleet stations have been identified based on each department's purchasing forecast over the next 5 years. Potential sites include: Fire Station 1, Fire Station 4, the Firehouse Youth Centre, the Animal Services Building and the Clarington Public Library - Orono Branch. Figure 5 — ZEVIP 11 Proposed EV Charger Station Locations Page 172 Municipality of Clarington Page 9 Report PSD-030-20 3.7 To support the growing network of EV charging stations, staff are leading the development of a foundational community and corporate EV charge station policy. The policy that Clarington creates will serve as a template for EV station policies that will be adopted by the Region of Durham and Durham Area Municipalities. The purpose of the EV policy is to establish standards for the design, use, fee structure, and regulation of use of EV charging stations and parking spaces. Details on the policy will also be reported to Council this Fall. 4. Concurrence Not Applicable. 5. Conclusion 5.1 Clarington staff continue to work diligently to prepare the Municipality for the impacts of climate change and to reduce GHG emissions causing climate change. The CCAP is targeted for completion by the end of 2020. If approved by Council, staff will proceed with implementing the actions outlined in the CCAP. Implementation of the CCAP will continue to require leadership and coordination across all departments. 5.2 This Fall, 5 EV charge points will be installed in downtown Bowmanville. These stations are a first step in building a network of EV stations in Clarington, which will be used by the public and enable Clarington to incorporate EVs into its municipal fleet. With the completion of the community EV report, Council will be informed of the role of the Municipality and further actions that can be taken to promote the adoption of EVs. Staff Contact: Doran Hoge, Climate Change Response Coordinator, 905-623-3379 ext. 2429 or dhoge@clarington.net Attachments: There are no attachments Interested Parties: There are no interested parties to be notified of Council's decision. Page 173 Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Planning and Development Committee Date of Meeting: September 14, 2020 Report Number: PSD-031-20 Submitted By: Faye Langmaid, Acting Director of Planning & Development Services Reviewed By: Andrew C. Allison, CAO By-law Number: File Number: SBA2020-0001 Resolution#: Report Subject: An Application by Goldmanco Inc. to amend Sign By-law 2009-123 to permit a monolith sign along Highway 2 at the Courtice Urban Centre development Recommendation: 1. That Report PSD-031-20 be received; 2. That the amendment to the Municipality of Clarington Sign By-law 2009-123, be approved and that the By-law, contained in Attachment 1 to Report PSD-031-20 be passed; and 3. That all interested parties listed in Report PSD-031-20 and any delegations be advised of Council's decision. Page 174 Municipality of Clarington Page 2 Report PSD-031-20 Report Overview Goldmanco Inc., who is developing the Courtice Urban Centre located at Trulls Road and Highway 2, have submitted a Sign By-law Amendment application to permit a monolith sign along the Highway 2 frontage. The Courtice Urban Centre development is comprised of six commercial buildings and one mixed -use building. Sign By-law 2009-123 does not permit a pylon sign for any building that is located within 6 metres of a road allowance. Staff recommend approving the application to permit a monolith sign along the Highway 2 frontage of the development. 1. Background 1.1 The subject property is located at the southeast corner of Highway 2 and Trulls Road in Courtice. The site has approximately 207 metres of frontage on Highway 2, approximately 201 metres of frontage on Trulls Road and will have approximately 197 metres of frontage on the future Avondale Drive frontage. The site is currently vacant but has been Site Plan Approved to permit the Courtice Urban Centre development including six commercial and one mixed -use building. The approved Site Plan is Attachment 1 to this report. 1.2 The site plan was approved showing the locations of three ground -related signs on the property, however the details of these signs were not dealt with through the site plan approval process. Through a later review of the applicant's proposed ground -related signage, it was determined that the applicant desired to have multi -tenant monolith signs along both the Trulls Road and Highway 2 frontages and a ground sign along the future Avondale Drive frontage. Staff informed the applicant that Sign By-law Section 8.11 v) does not permit a monolith sign for any building located within 6 metres of a road allowance. Only ground signs are permitted for all buildings on the approved site plan except for Building F (The Beer Store), which is eligible for a monolith sign because it is greater than 6 metres from any road allowance. 1.3 Through discussions between Staff and the applicant, revisions to the signage proposal have been made in advance of this Sign By-law amendment application being received. The applicant is now proposing only one multi -tenant monolith sign rather than the two originally being sought. A compromise was made whereby the Director of Planning and Development Services is prepared to grant a minor variance to the Sign By-law allowing an additional ground related sign on the Trulls Road frontage. Therefore, the applicant proposes two smaller, ground signs along the Trulls Road frontage, one ground sign along the future Avondale Drive frontage and one monolith sign along the Highway 2 frontage, which is the subject of this application. Page 175 Municipality of Clarington Page 3 Report PSD-031-20 2. Proposed Amendment 2.1 The proposed amendment to the Sign By-law would permit one multi -tenant monolith sign (Figure 1) with a maximum height of 7.5 metres and a maximum display surface of 11 square metres. The monolith sign would be located greater than 1 metre inside the property line of the Courtice Urban Centre development along the Highway 2 frontage (Figure 2). The monolith sign would be located west of the approved site entrance from Highway 2 and would be positioned outside of the visibility triangles for this entrance. All other requirements of the Sign By-law pertaining to monolith signs would be complied with. Figure 1: Proposed monolith sign Municipality of Clarington Page 4 Report PSD-031-20 Figure 2: Proposed monolith sign location along Highway 2 frontage 3. Staff Comments 3.1 Section 8.11 v) of the Sign By-law assumes that buildings within 6 metres of a street have sufficient exposure along the public road to advertise on the building using wall or window signage, making ground -related signs redundant. This provision of the By-law is in place to minimize the cluttering of sites with ground -related signage. The By-law does not contemplate large sites, such as the subject site, with multiple road frontages. While buildings located away from Highway 2 are located along a road frontage (except for the Beer Store), they do not have the same exposure as those located along the main thoroughfare. 3.2 The applicant has cooperated with Staff to arrive at a proposal that will satisfy the needs of the future commercial tenants while being respectful of good site design principles, such as locating signage away from the most prominent locations on this site and using appropriate landscaping around the proposed signage. The Site Plan approved landscaping has been revised to support this Sign By-law amendment application. The proposed monolith sign has been designed to be complementary to the approved building that it will be located beside. Page 177 Municipality of Clarington Page 5 Report PSD-031-20 4. Concurrence Not Applicable. 5. Conclusion 5.1 The future business owners within this development will be looking to maximize their exposure to the passing public. The proposed monolith sign will not detrimentally impede vision or become a safety hazard and it will be within the By-law maximums regarding monolith signs for a commercial development of this size. 5.2 It is respectfully recommended that the amendment (Attachment 2) to Sign By-law 2009-123 to permit a monolith sign for buildings of the Courtice Urban Centre development located within 6 metres of a road allowance, be approved. Staff Contact: Paul Wirch, Senior Planner, 905-623-3379 ext. 2418 or pwirch@clarington.net. Attachments: Attachment 1 Approved Site Plan Attachment 2 Amending Sign By-law Interested Parties: There are no interested parties to be notified of Council's decision. Attachment 1 to Report PSD-031-20 Mom. � f G � � u C W � Qr C) c � r E C � r CO 0 <Lli UO Q U u `` TRAFFIC \ &L.S x \ \SITE PLAN NOTES Wz PROPOSED CONCRETE SIDEWALK I _ - \ \ TWSI 1. LEGAL DESCRIPTION: PART OF LOT 30 CONCESSION 2 GEOGRAPHIC TOWNSHIP OF DARLINGTON, NOW IN THE O \ � \ Fk N 'S � MUNICIPALITY OF CLARINGTON REGIONAL MUNICIPALITY OF DURHAM Z \ �Srj evo Q � SIGNALIZED `�\\\\ \ \ \\ \ \ \ � IAMiC cFNrR£ I ( \ \` EX. CB \ PROP USED A \ --'US PA , UNy RAF \ V A ^ .MH I r L.S. TRAFFIC O I ,. H Q PRoPO & L.S. EX. H SED C \ \ N C � R 176 z4 Tc\ RETESID \ \ \ I TB RS16N K \�� \ \ \ qP H� 3 - Z. SITE INFORMATION TAKEN FROM IVAN B. WALLACE, FILE NUMBER- 5-11446-RPLAN-V4 3. FOR SITE GRADING, SERVICES & STORM WATER MANAGEMENT REFER TO DRAWINGS PREPARED BY CANDEVCON LIMITED 4. FOR LANDSCAPE WORK REFER TO DRAWINGS PREPARED BY BRODIE & ASSOCIATES LANDSCAPE ARCHITECTS INC. 5. FOR SITE LIGHTING REFER TO DRAWINGS PREPARED BY INVIRO ENGINEERED SYSTEM LTD. 6. ALL ROADS & ISLANDS SHALL HAVE 150mm CURBS UNLESS NOTED OTHERWISE. 7. CURB RADIUS = 1.20m UNLESS OTHERWISE DIMENSIONED. THIS DRAWING IS AN INSTRUMENT OF SERVICE & IS THE PROPERTY OF ABA ARCHITECTS INC. & CANNOT BE MODIFIED AND/OR REPRODUCED WITHOUT THE PERMISSION OF ABA ARCHITECTS INC. THE CONTRACTOR MUST VERIFY ALL DIMENSIONS ON SITE AND REPORT ANY DISCREPANCIES TO THE ARCHITECT, BEFORE PROCEEDING WITH THE WORK. DRAWINGS ARE NOT TO BE SCALED. 8. STANDARD PARKING STALLS TO BE 2.75m x 5.70m 8. BARRIER FREE PARKING STALLS TO MEET THE MUNICIPALITY OF CLARINGTON REQUIREMENTS OF 4.5m x 5.7m OR 3.4m x 5.7m WHEN PAIRED, INCLUDING ALL APPLICABLE ACCESS AISLES (1.5m WIDE). - R LIGHTING MUST BE FULL FF AND E. TB " \ \ \ \ \ RIVE PR ° MgTF 90. �REEOPROTOECOTIRE SOAN FENRE OCING SBE IHOUDLD BE ERECOTED AROUND EALL EXISTING LANDSCAPED AREAS TO REMAIN AND v „F / ?, TRAFFIC ( �� �� \ /N poS S18 �� A V /� \ ° WqY/0 H P ¢ q�P \ TRoq., _ �� \ C / f/ �/ \ CgPON SHOULD REMAIN ON SITE FOR THE DURATION OF THE CONSTRUCTION. T 3 1 ° W/D `� \ Oa / 12. ALL ROOF -TOP EQUIPMENT TO BE SCREENED AND/OR LOCATED SO THAT IT CANNOT BE VIEWED FROM THE STREET. o I SIB-- „ - \O- \ \ ENING �� \ °AD /V0 RAMPED ASPHALT DETAIL\ A AS PER 3.8.3.2(3) 1.150 THE SITE PLAN APPROVAL PROCESS. _ �ex. M I y a �5 -�sIB\ pR �� �� v v 02 13 SIGNAGE (BUILDING PYLON &OTHERWISE) NOT APPROVED VIA w , V opose �� v v sP of 14. THERE WILL BE NO OUTDOOR STORAGE OF ANY ITEMS ON SITE. �'F�I I I D, I ��� Z v v PROP, °/INDSC�`� Ls. EX/STI v v v 15. ALL GARBAGE TO BE STORED INTERNALLY UNTIL PICKUP. E NCE PROPOSEDOON Us ( 0 I/ w OS�O�� v v o p ERTyIINFp gPEDgREq�� G/s'HP�cg v v v 16. LIGHT FIXTURES & BOLLARDS ARE NOT TO OBSTRUCT PEDESTRIAN MOVEMENT. CONCRETE PAD Uw e� �C;1' O� Sao v P ROpERryltN RFRO"o w/D, �`�� rOgFRe/o v v v v 17. ANY MULTIPLE UNIT IDENTIFICATION SIGNAGE TO HAVE REFLECTIVE LETTERING. „ BEN H xrFNr \ �PosFDI �POsrRo �NINc `��� OgrFD \ \ 18 EXCESS SNOW TO BE REMOVED FROM SITE n_ wo Q O. O- s QF Sao, 0 $4 1 �\5O� 00 C SIB IS ES L O p SO \\t�� eR cQG OF q qp D ` \ a A e Ls i \\cq�Opy \ N�gPEDgR ql ENING �` \ \ e z» \ \ 19. INTERIOR OF PARKING GARAGE TO BE PAINTED WHITE IN ENTIRETY. ^ yo w SIGN min u o 20. LIGHTING IN PARKING GARAGE TO BE RECESSED AND MUST NOT SPILL OUT, SHOULD NOT "GLARE" OVER TO STREET OR - 3U30 O ZI� ry �, �.� \ -. y m w 1\ ,� e 2z 6000pP \ PROPERTIES NOR SHOULD THE LIGHTING BE VISIBLE FROM THE STREET. '^�\POs\ ` } ° 2 RUPOSED \ \ 21. RESPECTING ALL WORK IN THE MUNICIPAL RIGHT OF WAY, THE CONTRACTOR IS TO PROVIDE AT LEAST 48 HOURS CT Doti z o a a l FNTOPCgCRET\ w s \ \ MEDIgY \ PRIOR TO NOTICE TO THE CLARINGTON ENGINEERING SERVICES DEPARTMENT STAFF AT 905-623-3379. e lip, OAF U o �`p j NOpygeoKw� gENC `�� 2z \ HIGH 9862q \ \ 22. A ROAD OCCUPANCY PERMIT WILL BE REQUIRED FOR ANY WORK DONE IN THE MUNICIPAL ROAD ALLOWANCE. EX.Irg % O T�sr O pep / �' VE H \ `� \ \wgy2PRop \ EXCAVATION OF THE ROAD SURFACE IS NOT PERMITTED BETWEEN DECEMBER 1ST AND APRIL 30TH. EX. CB EX. B I I o� o a Q / �� \ ERT. live \ 23. ALL RESTORATION OR WORK DONE IN THE ROAD ALLOWANCE MUST BE COMPLETED AS PER MUNICIPAL FIELD STAFF EX. CB � 04 � � 6qS>5 � \ f \ _ ; I `�� v A DIRECTION. I I U g PROP v 24. THE PERFORMANCE GUARANTEE WILL NOT BE REFUNDED BY THE MUNICIPALITY OF CLARINGTON UNLESS THE WORKS PROPOSED PROPOSED ������ a / 2 04 I � _- O00 A V \ ANDSCAPE AREA / �� ��yHgI o O NCRFTFS% e `�� v v v HAVE BEEN INSPECTED BY MUNICIPAL FORCES AND DEEMED TO BE COMPLETE AND SATISFACTORY. o EX. FH xI � � PERMEABLE PAVERS uk cy h Mr Ex •. EWgCK._- �� :: " Nt \ \ / E OPOS�D D EkIT 20 / ERIOR y \ U c># PROPOSED �xrENr tOr �'Ergl 2�T n/ngg�°sFT vlslgluTy SITE LEGEND wI I I PERGOLA \�pC?NOPygB ENI q( F/ORS ��1/©� �� fNrOggy\r RIpR ylpw2p p5 �o T 3mx3/gNG/E It- SIB �`pVE RgOE l 5495 A.368 / (Io ing8 ygROSET / M \ E EA m °O kHy \ \ RAISED PLANTER Ssq./t, $sr7. 4p�s ylq� ggcK \ `�E/o 0PU/g \ EXISTING LIGHT STANDARD BARRIER FREE PARKING SPACE PROPOSED BIKE RACKS (2) TRASHe p°C / h . 20/8-0\S"O \ �`\11110I Cg To \ L.S. PROPOSED CONCRETE SIDEWALK 1 REr o O/0 \GN \`O l BE \ (Typical 3.65 m X 5.70m) ACCESSIBLE PARKING R P ED PATIOg�NG �• ""R�1 E zip \ \ ---- - ``� �El\ \ off H.P. EXISTING HYDRO POLE SIGN RID 93 (60x75) cm 1 p Q By Permit l oTALAREA:ss..) 1, X/oa \ \ Fk �� oo EX. Cg \ only SUPPORT: STEEL {I t `i ' (923.2 sq.ft) 0 T., RAISED 1 t.: I ii \O ( C „ C D C, _U PROPOSED wt2 PROPOSED p ------ Sr(NG v \ BIKE RACKS #$# m O �_ - F �-� EXISTING HYDRO POLE & GUYWIRE ( ) :IT ,,�.. ', PLANTER LANDSCAPED 33pS �nD RETAI/ �Ust- LANDSCAPED I T I 240' \p --. P ONCRETESID � `o \ \ O �OFO I S. AREA R 34p0 IS 0 N ENTRANCE U / I 0 �St \ :"" RUPOSEOC. EwglK ��� \ -UEX. SIGN EXISTING SIGN EXISTING STANDARD Xlr I 2000 28290 ENTRANCE gMPE /Typ 00 34 PR __ U l --- a 00 / CqN�� ANDS �� \ SIB (Typo o OPOSEDCp��\\ � 9S0 / OPygB��F gENC\ CgpEDgRFq \ \ IRON BAR S, STOP SIGN RA 1 60x60 cm 673s 5 000 / , 2�s0 NORErg , t 9000 9000 4�ss / o \ s `� EXISTING CATCHBASIN ( ) I ( /rypj PRop - wq/K w z L.S. o QEN :H\ ^ EX. CB ( ) SUPPORT: STEEL BUILDING /'� FLUSH CURBING FC BUILDING'C PgRKI aSED 11 / o LOADIN AREA RET \\�C \ 2 ? ,S. -,. NG UR PROPOSED LANDSCAPED AREA `7 4 jxNS 'p-0 / % "^- `N-rkA,V I - - O EXISTING MANHOLE I I PROPOSED 1 STOREY Bs ����� oo / i�D \ Ex. MH CONCRETE CURB .P IU ^ � r MH - - - - z ° IR9000 - � .a,. �`- -�. !. �- C�' BENCH-_.-. RETAIL BUILDING I T U � PRINCIPAL: � E q , �LL w 1 NT \ ENTRANCE/EXIT .._ / R Y I FIRE ROUTE SIGNS 5 q R PROPERTY LINE N A2 ENTRANCE z � C � R" � u / TOTAL FLOOR AREA. 496>3 sq.m.. _ / fs q / o FIRE ROUTE R I 2500 5700 4 � o -t er Q � � !. n, . / l P BEN\ (30x45) cm, SUPPORT. (5,342.1 sq.ft.) II O (HEAVY DUTY ASPHALT) ¢ ¢ QSF� ``, CN B FIRE H ut 3/ � RE 1 � o ' �� FIRE DEPARTMENTCONNECTION _ M o w f CO GR / E 7q z w'm w t O NIR oo --PROPOSED FIRE ROUTE ROUTE STEEL OR WALL I 0 w =1 a, ti M Np ?Nc r, 9�0 w a- �I � : Ci �z w L O Q ° rn o > (¢� 2750 27so d; aw Sp,�C� RNTR o \ \ FIRE HYDRANT (FH) PROPOSED CONCRETE 4 m DOA R w w G m o... W 4' v (TYP.) (TYP.) I� �U '-` �-C , TENT O GEV gNCE P l'Om HlO O v w ° w V m II is 8 > / z I v`` FLs6 Rr h PROPOSED BOLLARD T----------T �� <0 200 44000 27so 2200o R000 _ / ° ` `� Ago \ PROPOSED LANDSCAPE/SOD I I TRANSFORMER C/W � 00 n \ BO LARDS F.H. o // q� I�Q�jQ ��/ • ♦ � 0 i CONCRETE PAD AND 27soo wsl Ili SAD c r`, \ PROPOSED O PARKING COUNT BUBBLE GROUNDING RODS c PROPOSED SNOW A ER : LOADING AREA 44000 - MFN/Ty r0 M✓ $j / ``^ �A PERMEABLE i CIM °' ROOM Tq/ p/O XD-(/REY / `�---\\ PAVERS 4----------� s000 2000 7408 O PRnPn',Fn RETAINING W Z ` 16 vso 10 I �a3 R 96$✓J! IN l \ \\ x PROPOSED FENCE STORAGE AREA (70 Eq tt} / \ I L ADIN A PA (TYP.) nS I (1 "•1tKER 7OSq.ft 4'3srnG ! \ \\ PROPOSED TRASH CAN CONCRETE PARKING EX. B om c' ' ? z ! °°o Rq0°° I z 1} 1 M 1 Oq (\ \\ \ \\ 0 ® BUMPER; (TYP. IN FRONT TACTILE WARNING STRIP EX. CB ca o ❑ C� PROPOSED o p u r2 RggG \ �,� OF STORE FRONT)WINDICATOR (TWSI) C/W I z z C �m fiR M \\o \ PROPOSED LIGHT STANDARD DROP CURB C MH LANDSCAPED AREA 0 w Q UM �r( ©O oRgIS \ % \ BENCH ON CONCRETE PAD EX. SIGN Q i T) AS) I 00 _ _ EXTENT OF UNDERGROUND STORAGE TANK _ _ _ /O D/NO P/qN �° \\Oy 29g} w BENCH �q0 2750 00 I' AREA' R \ m l SiTI_DATA -Hgh ay2&TruttsRoad.0arington,ON As per Zoning By- rra20194SO.urbanCentreMareduse(Mu32)' \L Z ( ( I �q0 I / g ExrEN \ �'' l Section 16A.74- k7ban Design Mixed Use m ion"MU3-2". Q J o w (TYP) o p q(Co Top Pt E ai OI � ( 14 9 S S DENSITY Minimum Maximum Provided � I w "' ¢ ¢ II II I o P r pep oI wl Ow w Ow N 200 ( 38500 S. 27so 24750 L.S. I / e IHEgVyIREROUT VE ! Units hectare 26 = wl w ¢ O ¢ I :.E .> Total Floors ace index FSI (Secondary Plan- Courtice Main Street O i qSP� 2 P f Jf ry ) 2.5 os N m ( p I O Z p c- ¢ 38500 27soo 950 2970 / w Hq/T) 0 Z O w w ! AREAS Metric Imperial % iV� OI Q d oV �n Q J O 2%Sp OQ V ,� / 1 U`i O/ �Q. , O / / Gross Site Area 35 he &:7 acre - U. 1 0 ,` I 14 10 3 yo ITyPJ R3. O Q/ ✓zQ "' J > Road Widerimg (Highway No.?) Gass no 0.1 acre /'\ 27so ¢ {�} U Road Widening (Trulis Road) 0 032 faa 0.2 .acre \,/ / I z � I I U o F.H. w f LL m o Q ro o v TYP. 4 / RAMPED 411 Z 8 r D on Road Widening (Daylight Triangle) 0,005 he 0:0 -a Z w ASPHALT �e �w 4 w w Net Site Area (Win. 0.25 had 3A0 ha 8A acre N � p- m / 0 33,987.9 sqm 365,SSS.2 sqft 100% a y r PROPOSED o 0 - 0 3 ,, <C / U ¢ I OI° m :BLIIL�ING M ~ 00 ( I LANDSCAPED AREA'o° PROPOSED SNOW STORAGE AREA: z N Z 1 000 0 ., o p 2W / Q Building Footprint at grade 10,663A sqm 114,783.3 soft: 31% u T W tL h A 47 : 4° ,.a - ti w As aIT rea 15301.8 turn 16 12.5 s ft 5+6 O m vt p q sqft F 2 2%OF HARD SURFACE AREA cv la P.D.0 > LL j o- O N t= w O/ G Concrete Area 2;&3&:9 sqm 30,559.1 sgft &% I- PROPOSED 1 STOREY N ¢ ( I vso ow 27so a 4 U m/ f. L.S./ m0 � Orv- r1 " Q' � Total Impervious Area 2&,804.fl sqm 310,0S4.0 sgft &5% w Q -P B NCH; �- Po RETAIL:BUILDING i y ( I (TYP.), i N y (TYP.) �6°O Zo /.. Landscaped/Sodded Area 4,990.1 sqm 52,638A sq{t 14% I IE ooI o TOTAL FLOOR AREA: 1,454.5 sq.m, I ( I 14 10" I Z ° U ,� Perinea lePavers 293:& so m 3,1E2.6 sgft 1% i5,b5b.bS .tf.I 0 w w� Total Permeable Area 5,183.9 sqm 52,E38A sgft 15% Y ( sq.ft) 2500r5701 7500 1200 38500 27so 0 27soo .1950 3000 I 0 o rc , 0 ( o v I w o O O I T/ sETeACKS Mira Required rt4aw Required Provided EX. 't,'I��•H I mI I o I I I Z -CB 7 a- z /7 €rout Yard Setback(South)(Avondaie Dr.). 2.0 m 5-0 m 2.7m F, Z Z N I m ( I I // ¢ �w Exten or Side Yard Setback :(Norih)(Highway 2) 2.0 m 5.0 m 43m 0EX. MH I rr 14 27so 10 I 27so wl w Extenor side Yard setback:{LNest)(Truils:Road} 2.0 rn 5.0 m 2.0 in 3 ¢ dU." U TYP. TYP. Q Qw Internal Side Yard Setback (East) 1.5 m - m 2.9m 3 3 s' (} Q '.I I U ( I -- ( ) 0 ( ) 8 ?O2SS i l N U BUILDING MASSING/ ELEMENTS Mir squired Provided % w ¢ w Z ( I z WSI 22000 RAISE 7650 { U m > Lot Frontage (Avondale or.}, 50.0 m 1923 ca 0 ¢ w X w: I ¢ o J I PLANTER Jr U an Min. length of Street Facade- Durham Highway 2(60%} 119.2 m 119.3 m 60% U c, x w I o- ( I PROPOSED o 00 _ 0 LL. Z "'I I Ow _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ LANDSCAPED AREAS Z �r50. W L Q Q p Min. Transparent Glazing- Durham Highwway2(50%)(Building D) 95.2 m 105.7 m 56% o_ rZ O D I ¢ z t : w Oo Min. Transparent Glazing Durham Highway 2(50%}(Building E) 1013 m 118A m 58% z Ow w z I 1 R300 PROPOSED PARKING CURBS a a 3660 00 22990 9800 P li ? u LANDSCAPING Min Required Provided 33225 0 0 27so 6% RAMP N. 12% EXTENT OF O aw. n- Landscaped Open Space(Min.15%of Site Area)(Incl. Landscapedarea&Con.waikway) 5,098:2 sqm 7,729.0 spin 23% w 0 0 I I \G o (TYP.) �Dp Z BALCONIES ABOVE -Jr Ow w - Landscaped Buffer - m 2.0 m 0 0 I I oo Q�pS�NPV 12 10 °O a M T a 0< UO o__ _F_XS T-CIELUC2EABKsdNS--------- 0--..... .. .. ......... ............. .. .. .............. .. ... O_ Q... S 33000 M2750 27soo ¢ LY ,� MH a �,. O, �: \-:.. r�5 11 \\ 3 � 4tiN,,,,,> ,i,.,} a E "( S : P 00 X. O H E �..., _,� DRO LINE fL S �N Q w m RAISED of RAISED PLANTER S --I QR Gp` N PROPOSED LANDSCAPED AREA � BllRDINGAREA5 CF RO S 0 - W --- U "' U--.----�� ENC a.o -------- S`' PROPOSED BENCH LANDSCAPED AREA �SE�IpN PROPOSED PERMEABLE PAVERS o o Q M - MH : 1w o DEPRESSED CURB = BENCH o Q 80 == PROPOSED BIKE RACKS (6 I BENCH DEPRESSED Z O r1 V _ -_ ,o o. m N U PROPOSED CONCRETE SIDEWALK `� COVERED WITH SHELTER FOR RAIN GARDEN �' CURB FOR U w 0 w w m z BENCH L.S. O Oa PROPOSED LANDSCAPED AREA or L.S. RAIN GARDEN o m o ® ROPOSED LANDSCAPED AREA -� j TRASH C500 R , 24800 27so 27soo .- 0 2075 PAINTE STOP BAR 8 m � a TWS I 2750 pt-� I � . 3400 1500 3400 FAMILY (TYP.) • 'bC00 Q- (TYP.) (TYP.) PARKING o w THERMOPLASTIC IMPRESSED PROPOSED I w ASPHALT CROSSWALK LANDSCAPED AREA 00 z I 1' Z1 o (SEE LANDSCAPE DWGS.) PROPOSED SHOPPING m °- z <'; 1 CART CORALS (2) PROPOSED TEMPORARY SEASON I I R ,3 3400 1500 3400 0 27so OUTDOOR SELLING AREA. G- z 0. (1125.4 S .Inn I (TYP.) (TYP.) (TYP.) I I 1,350 a I (q.ftJ I TWS N G � �I _ _ z' I 24800 27so I I 118 27soo I I I 950 3000 4 S.\ W.E, RAS s I � FC , o _- -- __ -- 0 51000 2900 I 55050 I I I z I I I t2719O i I TWS R3000 2800 I I I z w a' O 1 �MH o o o o 0 ai 00 I Sul © 27so 2750 a ¢ U BUILDING A �I PAINTED TOP BAR (TYP.) z� I � o Z ar I o E s 10 TW 4 ¢ a[ -� P : PROPOSED 1 STOREY ai 4 24750 27so 27soo oI =1 RETAIL BUILDING =I ? I TOTAL FLOOR AREA-3,153.6 sq.m. Q L.S. L.S. 0 (33, 9d6:O sq. ft.) WI F.H x w) ¢ LL N ¢ (DI 3 s 10 TWS o CO 2750 �I Qb0 ( x wT. wl w PROPOSED o Do w °OI U LANDSCAPED AREA w z I ¢: e 0 z O � 0 H o 0 o z � w Z 0I 0 FIRE ROUTE I 0 o. ro I 0 (HEAVY DUTY ASPHALT) �- 0 ¢I Z I O RS O ¢ n EX. FH O O O O p I O wrw 2750 0 q l TYP. I 8 ! TWO 6 ¢I�4342 1950 7500 4767 0ro 00 6000 5700 3000 w ¢ 0SIB EX. CB �EX. dH 07 SITE PLAN SPA 01 s./ .P 'S�E 0 PROPOSED LANDSCAPED AREA PROPOSED CONCRETE SIDEWALK OI 0 O I +2750 YP.) rw^i ¢ w BOLLARD 000 PROPOSED SHOPPING CART CORALS (27 0 PROPOSED SNOW STORAGE AREA FOR BUILDING A. 1 2% OF HARD SURFACE AREA \ I g z O U ¢ o Z - I w 2750 p O PROPOSED LANDSCAPED AREA (TYP.) O 0 VIED ,,,`d0 M 0 N MH 1800 L.S. 9. 24750 m HEAVY DUTY ASPHALT ETBACK-S 0m oni 9- 9 "" w 2018-059 ) Max. FRONT YAR PROPOSED LANDSCAPED AREA R2000 - tl.,�pAln._F.B.4NTAR YD VaLCK:2.4rn;jZQI: ing-L BENC -. ..�- q _ PROPOSED CONCRETE SIDEWALK J o w w o ¢ m no PROPOSED CONCRETE SIDEWALK 3 N N - ENC PROPOSED LANDSCAPED AREA w an-_,EXTENTO CANOPIESA_$1OVE E a, L.S. l I9250 I 22981 0 TWSI m E2150 w (TYP.) 27so (TYP.) 2850 1950' 13750 co MH .o TWSI 2750 (TYP.) z 0 � o / 2750 F.H. (TYP.) 1-- o L.S. 13750 5 5 5 PROPOSED CONCRETE PRINCIPAL SIDEWALK ENTRANCE E 7 7 2850 1950 1 15700 11350 I > J oO o m CB w u ¢o, �^ 4 V 0o w V 0 w 0 w 27so 4 0 � 0 (TYP.) o _11000 - SIGN _ PROPOSED LANDSCAPED AREA PROPOSED CONCRETE SIDEWALK - --- /VISIBILITY TRIANGLE J 3m x 3m 16637 AVON DALE DRIVE 7500 O � b00 O U �o. J/ I mo 1 I ml > O m BUILDING F > O m 3 � ¢ ¢ N ri > o PROPOSED 1 STOREY O o Im 1 ¢ RETAIL BUILDING o a 1 TOTAL FLOOR AREA: 624.0 sq.m. 0 LL O `D 1t-v 5700 2500 O {6,717.1 sq.ft-) O w it Z� w w 5 I FG I kV.rlErr Y......a t�rvat{�yltr.T.A.ER:21 �t�f 4}T RAMP DN. 6%) w EXIT1111 Z, 3646 o w O D E I W L _ z OLLARD GARBAGE To0 ¢ ENCLOSURE AREA �� TaLOADING Z E FC ¢ o II o 3 ME 0 24943 3004 w U I Z O IV 0 O I� o_ O I w r1 12871 BUILDING G TOo %N V do PROPOSED 1 STOREY 1 RETAIL BUILDING TOTAL FLOOR AREA: 836.1 sq.m. ' _ I (9,000.0 sq.ft.) I 1 I w p ' -� �N I z g o I ne v, I I N 0 o � N • `N' T Z SIB 58364 BuildingA 3.5 3,153.6 sqm 33,946.0 sgft Sul ding.6 14 5 _ IA54S sqm 15,656.6 soft Building C ilI63 496.3 sqm 5;3421 sq ft Building D 4. 2 i "124 F ; _c r.'F 1 _ ,.fif fC Total Floor Area 2,361.9 sqm 25,424.1 sq ft Building F -4_^ .. 624.0 sqm 6,717.1 sq ft ml BdingG =6' 8361 sqm 9,000D sgft Gross FlPer-Area (Above Graded 8,926.37 sq in 96,085 A sq ft E%O1FNUdA1 BUlt.DWC. E . elm Grade: t-0gsir.) a,rp dtn,ns Metric : Imperial P1 (Underground) 27 2 i 3A27,2 sq in 36,891D sq ft be -Grade : a Ar *er pl`g.re?„ 4cj`Flcrxs Metric ': In petGi Ground Floor Commercial .J 3A 318A cqm 3,427.3 sgft Ground Floor Residential .. 1AIS-6 sqm 15;270.2 sgft 2nd-4thFloor 17W,-s` 3 5,1051 sqm 54.952.E sgft 5th-Gth.Floor t11i..2 2 2,822A sqm 30,380.& sgft Gross Floor Alea(Above Gride) 6 9,664.5 ago, 104,031.0 sgft Mechanical Penthouse tit'.: 149.5 sqm 1,609.3 sgft BuildingA _. 103 on 33.0 ft BuildingB ,. 7.& m 25,0 ft Bull ding _ 7.1 in 23.0 ft BuildingD 2 9S m 32.0 ft. Sim ding 6 21.1 m 69D ft Hui Ig din F 9.6 m 28.0 ft Building 1 72 in 23D ft UNITS : 9of Fl,aivs IBed IBed +Der, 2Bed Units/Fir Ale Cdq N, Ground Floor - 2 1 3 6 9 End -4th Floor 3 B. - 10 18 25 Sth did Floor 3 12 15 27 Total 6 32 1 57 90 11s AMENITY Metric Imperial REQUIRED Interior Amem N eqcared: {2.0sq.m Dwelling Unitj 180.0 s m 1,937.E soft Outdoor. Amenity Required:(4D sq.m/Dwelling Unit) 360C corn 3375:1 sqft Total Amenity Required 540.0 sqm S,R12.7 sq ft PROVIDED .. Interior Amenity Provided 1913 s m 2,064.6 sq ft Outdoor AmenityProvided Roof To Terrace ( P } 360.0 sqm q 3 75.1 s ft ,8 sqft Amentty Provided 551.8 sqm 5,939.7 spit a ? ? 33 4 \ C REQUIRED (Zoning/By-law Parking Requirements) CCfMMERCIAL PARKING Reim I/Commeciai Parking Required (1 space/40 sq.m.) 232 RESIDENTIAL PARKING Apartment (1 space/dwelling unit) (Ind. Visitor Parking Spaces) 90 Total Parking Required 322 Sauter Free Parking Required Is Spaces, applresfor301400 spaces req'd) S LOADING SPACE REQUIRED (Zoning(By law Parking Requirements) Building 1 Building B. 1 Building C 1 Bui ldingD 1 BuilddngE 1 Hui lding F 2 Building G 1 Total Loading Space Required 7 PROVIDED P1 (Underground) 83 Residential surface Parking 23 Metro Surface Parking 127 Metro: Temporary Seasonal Outdoor Schfing Area s Commercial Surface Parking 239 Total Parking. Provided 490 Provided Parking includes: Sorrier Free Parking 14 REQUIRED t1 Bicycle Rack % Building) ".. ,... Bicycle Racks Required 7 PROVIDED Bi cycle Racks Provided (I ncl odes 3 Sheltered Racks) 8 1 :400 Total Bike Racks Provided 8 No. REVISIONS DATE 16 ISSUED FOR COORDINATION 2018.08.09 17 SITE PLAN RESUBMISSION 2018.08.13 18 SITE PLAN TO CLIENT 2018.08.20 19 ISSUED TO CONSULTANTS 2019.01.16 20 ISSUED TO CONSULTANTS 2019.01.24 21 ISSUED TO CONSULTANTS 2019.01.29 22 ISSUED TO CONSULTANTS 2019.02.01 23 2nd SPA RESUBMISSION 2019.02.04 24 ISSUED TO CONSULTANTS 2019.02.22 25 REISSUED TO CITY 2019.02.22 26 ISSUED TO CONSULTANTS 2019.02.27 27 ISSUED TO CONSULTANTS 2019.03.1 1 28 ISSUED TO CONSULTANTS 2019.03.12 26 REISSUED TO CITY 2019.03.18 27 ISSUED TO CONSULTANTS 2019.04.17 28 ISSUED TO LOBLAWS 2019.05.06 29 ISSUED TO LANDSCAPE 2019.05.29 30 RE -ISSUED TO CITY 2019.06.1 1 SUBJECT SITE _HIGHWAY 2......... _. N 0 t` Noa,Nr= Q. J v J r a =F0 0 0 _ 0 0 KEY PLAN N.T.S. SITE PLAN APPLICATION 2018.02.05 CHRONOLOGY DATE a b a a r c h i t e c t s i n c 101 Randall Dr., Waterloo ON. TEL 519 884 2711 www.abarc hitect.ca 1989 Leslie Street Toronto Ontario M3B 2M3 Phone:416.445.1107 Fax:416.391.0586 PROJECT NAME COURTICE COMMONS HIGHWAY 2 & TRULLS ROAD. CLARINGTON, ON DRAWING TITLE SITE PLAN SCALE 1:400 SHEET SIZE 61Ox914 PROJECT NUMBER 2017 095 DRAWING NUMBER SPA601 Attachment 2 to Report PSD-031-20 The Corporation of The Municipality of Clarington By -Law No. 2020- being a by-law to amend By-law 2009-0123, the Sign By-law for the Corporation of the Municipality of Clarington Whereas the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 2009-0123, as amended, of the Municipality of Clarington in accordance with application SBA 2020-0001 to permit a monolith sign along the Highway 2 frontage of the Courtice Urban Centre development; Now Therefore be it resolved that the Council of the Corporation of the Municipality of Clarington enacts as follows: Section 9 — EXCEPTIONS BY AMENDMENT is hereby amended by inserting the following new subsection: "9.29 Notwithstanding Section 8.11 v) to this By -Law, a monolith sign is permitted, in accordance with all other applicable provisions of the By- law, along the Highway 2 frontage of the property located at the southeast corner of Highway 2 and Trulls Road, Courtice. By-law passed in open session this day of 12020 Mayor Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Joint Committees Date of Meeting: September 14, 2020 Submitted By: Steve Brake, Director of Public Works Reviewed By: Andrew C. Allison, CAO File Number: Report Subject: Ice Skating Trail Recommendations: 1. That Report PWD-001-20 be received; Report Number: PWD-001-20 Resolution#: By-law Number: 2. That the costs to construct a skating trail be included in a future D.C. Study and by- law; and 3. That all interested parties listed in Report PWD-001-20 and any delegations be advised of Council's decision. Municipality of Clarington Page 2 Report PWD-001-20 Report Overview Skating trails have become increasingly popular in many municipalities to provide outdoor winter recreation for residents. Several municipalities in and around the GTA including Brampton, Hamilton, Richmond Hill, and Toronto have built refrigerated skating trails over the last decade. Other municipalities are in varying stages of design for the construction of refrigerated skating trails. The intent of this report is to provide Council with up to date costs, potential locations, and maintenance requirements for a skating trail in Clarington. 1. Background 1.1 At a meeting held on January 20, 2020, the Council of the Municipality of Clarington approved the following Resolution #GG-025-20: Whereas Clarington has over twenty-one kilometres of trails and is committed to promoting active and healthy living, and Whereas ice skating trails are currently one of the most popular winter activities in Ontario; and Whereas Clarington residents have expressed a strong support for an ice skating trail in Bowmanville; Now therefore be it resolved that: Staff investigate and report back on building and operating a one kilometre looped ice skating trail similar to the trail located at Arrowhead Provincial Park in the north quadrant of the former Bowmanville Zoo property, i.e. north of the bridge over Soper Creek, with Staff considering funding options, including having the cost of annual trail construction, operation and maintenance to be paid or subsidized via skate trail / park user fee (i.e. $20 per vehicle); 2. Staff investigate and report back on alternate or additional future sites for ice skating trails, and potential skate trail connectivity; including: a. The Soper Creek floodplain east of Hobbs Drive (parking at Soper Creek Park and on south side of Highway 2 at Bowmanville Zoo, with easy access to bring in Zamboni); b. The future Camp 30 site. '�M Municipality of Clarington Page 3 Report PWD-001-20 3. Staff report back on whether ice resurfacing equipment can be borrowed from existing facilities or if specialized equipment needs to be purchased (i.e. a Zamboni attachment for a tractor; water truck); 4. Staff be invited to seek input from other Municipalities which operate ice skating trails; and 5. Staff report back to Committee by July 2020 with recommendations for inclusion in the 2021 budget. 1.2 Due to delays in receiving detailed information from other sources regarding the design, construction and operation of skating trails, this report was deferred to the first Joint Committees meeting following summer recess still allowing for the project to be considered in the 2021 Capital Budget. 2. Outdoor Ice 2.1 Clarington currently has a policy and process in place to assist residents with the provision of natural outdoor ice rinks. Interested parties contact the municipality and if they have a minimum of four volunteers and proof of insurance naming the municipality as co-insured, they can receive training and equipment from the Public Works Department to establish an outdoor rink. Since the policy was established in 2017 there has been limited uptake from the community. To date, only three parks have had outdoor rinks: Tyrone Community Park; Pearce Farm Park; and Guildwood Park. Natural outdoor ice is totally weather dependant and the availability for use has varied each year depending on conditions. Consistently below freezing temperatures are necessary for the development of natural ice. 2.2 There are several non -refrigerated skating trails in northern Ontario, including the 1.3 km looped skating trail in Arrowhead Provincial Park, a 1.5 km skating trail at Discovery Harbour in Penetanguishene, and a 1.2 km skating trail at Cranberry Marsh in Bala. The weather conditions in northern Ontario make those skating trails usable for 6-8 weeks each year. There is a fee to use these natural skating trails either per person or per vehicle ranging from $8-$20. 2.3 The weather in Durham Region during many recent winters has not been conducive to natural ice. Based on historical data, Clarington received on average a total of twenty- five days where the temperature was -100 or colder between the years 2000 to 2009. A future climate summary prepared by the Region of Durham suggests that during the 2040 to 2049-time horizon, there will be zero days when the air temperature will be less than -100 in Clarington. The general trend is towards higher temperatures, less snow and more rain during the winter months in southern Ontario. Municipality of Clarington Page 4 Report PWD-001-20 2.4 Constructing a non -refrigerated skating trail in Clarington is not recommended given our unpredictable weather and the costs and effort required to provide this service for a limited number of days in an average year. Therefore, this report focuses on the potential for a refrigerated municipal skating trail, like others in southern Ontario. 3. Municipal Skating Trails 3.1 Refrigerated municipal skating trails are growing in popularity in southern Ontario. At one time outdoor ice rinks were designed as circular or oval pads for public skating and/or hockey. Skating trails provide a unique experience of weaving through snow covered gardens and trees along a curvilinear route. Many skating trails are also used as concrete pathways during other seasons. 3.2 The municipalities that have built skating trails report they are extremely well used. Refrigerated skating trails in southern Ontario commonly use a Zamboni or Olympia for ice resurfacing and the equipment is kept on -site for the entire season. The frequency of resurfacing depends on usage but at most municipal locations it is every two hours. The typical length of season for refrigerated skating trails is from early December to late March. 3.3 The first refrigerated skating trail in the GTA was built in 2010 at Colonel Samuel Smith Park in Etobicoke. Since then, Brampton, Hamilton, Richmond Hill and Toronto have constructed new refrigerated skating trails. Innisfil Township is in the process of designing a refrigerated skating trail for the 2021 season. 3.4 The refrigerated skating trails in other municipalities are typically 200m-250m in length, 4m-5m wide and are free for the public to use. They also include: • Building to house mechanical, electrical and refrigeration systems; • Garage for ice re -surfacing equipment; • Heated washrooms and skate change rooms; • Lights for evening skating, and audio system; and • Parking lot and connecting walkways. Municipality of Clarington Page 5 Report PWD-001-20 4. Construction costs Refrigerated Skating Trail 4.1 Staff has received information from several municipalities regarding their capital costs for recent and upcoming municipal skating trail projects. There are differences within each, but based on these projects the following estimate was prepared for design and construction of a 250m long, 5m wide refrigerated skating trail, including the additional amenities typically built in conjunction with a skating trail: Skating Trail (1,250m2) with lighting, audio system, refrigeration $2,200,000 equipment and concrete surface Note: the estimated cost is based on a recent consultant estimate of $1, 745 per m2 for the Innisfil skating trail Standalone building with washrooms, skate change area, $650,000 mechanical/electrical room, and Zamboni garage Parking lot and walkways $230,000 Design and construction inspection fees (15% construction value) $462,000 Estimated total $ 3,542,000 plus tax Natural Skating Trail 4.2 A natural skating trail without refrigeration, while not recommended due to our climate, would still require the installation of a 1,250m2 reinforced concrete pad to create a 250m long, 5m wide skating trail. The site would also require parking, walkway connections, and a garage for ice resurfacing equipment. Since its availability would be weather dependant, and much less frequent than a refrigerated skating trail, a portable washroom/skate changing building could be rented each season. Based on the above the approximate costs for a natural skating trail would be: Skating Trail (1,250m2) with lighting and concrete surface $675,000 Parking lot and walkways $230,000 Portable Washroom rental/year $10,000 Zamboni garage $125,000 Design and construction inspection fees (15% construction value) $154,500 Municipality of Clarington Page 6 Report PWD-001-20 Estimated total $1,184,500 plus tax —] 4.3 The above estimates are based on the use of existing Clarington ice resurfacing equipment. 4.4 The availability of services such as hydro, water, and sewer will affect the actual costs depending on the location. 5. Potential Sites 5.1 An ideal site for a skating trail would be a relatively flat, natural area to provide a unique experience of skating in an outdoor environment. 5.2 Council directed staff to investigate three specific sites: (1) the former Bowmanville Zoo site; (2) Camp 30 site; and (3) Soper Creek Park east of Hobbs Avenue. 5.3 Staff have received preliminary comments from CLOCA regarding the feasibility of building on both the former Zoo site and Soper Creek Park as they are both within the floodplain. Given the footprint, grading and electrical components required for a refrigerated skating trail and associated buildings, CLOCA would not support either site if a new building is included as part of the project. Former Bowmanville Zoo Municipality of Clarington Page 7 Report PWD-001-20 5.4 The former zoo site is large enough to accommodate a 250m skating trail and the other associated amenities i.e. parking lot, standalone building for public use and Zamboni storage. However, because the Zoo site is in the floodplain, a new building could not be included. A building is crucial to house ice resurfacing equipment and the electrical and mechanical components of a refrigerated skating trail as well as public washrooms. Soper Creek Park East of Hobbs Avenue 5.5 Soper Creek Park could physically accommodate a 250m long skating trail east of Hobbs Drive, just north of the existing parking lot and ball field. A skating trail at that location would require the removal of some existing trees and would be approximately 10-15m from the rear yards of existing residences on Hobbs Drive and Morgandale Crescent. Since it would also be located in a floodplain the construction of a new building would not be permitted. Municipality of Clarington Page 8 Report PWD-001-20 Camp 30/Jury Lands 5.6 The municipality currently does not own the Camp 30/Jury Lands. The site is not in the floodplain so the construction of a skating trail and associated amenities would be permitted. The site currently lacks the services required to operate a skating trail, however the proposed residential development that may occur around the Camp 30/Jury Lands would extend the services to the site. The Jury Lands Urban Design Master Plan, prepared to provide recommendations about future uses, recommends a refrigerated skating trail as a potential feature on the site. � .. Municipality of Clarington Page 9 Report PWD-001-20 Clarington Fields/South Bowmanville Recreation Complex 5.7 Another potential location is Clarington Fields Park. There is space south of the existing Indoor Soccer parking lot to build a 250m skating trail which would not be impacted by the future expansion of the South Bowmanville Recreation Complex. The future indoor recreation complex could provide most of the complementary infrastructure required such as the ice resurfacing equipment, washrooms, a location to house mechanical and electrical equipment, and parking. A Refrigeration Plant would also be included within the South Bowmanville Recreation Complex for the indoor ice at the facility. Based on these complementary uses this site could be the least expensive option to provide a skating trail. 6. Operating Costs 6.1 The municipalities contacted for this report did not readily have their annual operation costs available for their skating trails. Municipalities typically resurfaced their ice every two hours between 10:OOAM and 10:OOPM for a 14-16 week season. Most skating trail sites also have a staffed public washroom/skate change building available for the entire season. Factoring in the costs to keep refrigerated ice for 14-16 weeks, staffing, and utility costs it is estimated that the annual cost to operate and maintain a refrigerated skating trail would be $250,000. Municipality of Clarington Page 10 Report PWD-001-20 Funding and Cost Recovery Opportunities 6.2 Our Development Charges consultant Watson & Associates provided the following opinion regarding the DC eligibility of a skating trail in Clarington: "Regarding skating trails, these amenities could be D.C. eligible, although there may be a larger benefit to existing development as it is a specialty amenity that is not currently offered. Before bringing the costs into a future D.C. Study and by- law, a recognition of the benefit to existing development should be considered." 6.3 Typically, new park development is related to growth and is funded 90% from development charges and 10% tax levy. A skating trail would require a greater percentage from tax levy or other non -DC sources due to its benefit to existing development. 6.4 While none of the municipalities contacted for this report have implemented user fees for their skating trails, the general consensus was that based on their popularity a user fee could be charged as a way to recover costs for annual maintenance and operating expenses. 6.5 Skating trails in northern Ontario, whether on private sites or in provincial parks, do charge for usage based on per person or per vehicle ranging from $8-$20. It is therefore reasonable to expect that users would be willing to pay to use an outdoor skating trail in Clarington. 7. Concurrence This report has been reviewed by the Director of Community Services who concurs with the recommendations. 8. Conclusion 8.1 Outdoor skating has always been an important cultural and recreational component of Canadian winters. Climate change has reduced the opportunity for many parts of the country to provide natural ice in outdoor settings, and refrigerated skating trails are becoming more common in municipalities. Municipalities that have built them report that they are extremely popular with residents and visitors. Municipality of Clarington Page 11 Report PWD-001-20 8.2 The best potential sites in Bowmanville are the Camp 30/Jury Lands and the South Bowmanville/Clarington Fields site. The Camp 30/Jury Lands site is not owned by the municipality and the services required will not be extended to the site until the proposed residential development is constructed. The future ice pads proposed at the South Bowmanville/Clarington Fields site will include a refrigeration plant that could be designed to include an outdoor skating trail. Washrooms and a Zamboni storage area would also be available within the building expansion. 8.3 The main reason that skating trails are still relatively rare is the high cost to build, operate and maintain. Based on the comments from our Development Charges consultant Watson & Associates, a large portion of the capital costs to construct a skating trail would have to come from sources other than DC. 8.4 There are also many other competing priorities for park and trail funding and using a large portion of DC funds to construct a skating trail in the immediate future would reduce the funds available for the construction of parks and trails in new neighbourhoods. 8.5 It is respectfully recommended that the costs to construct a skating trail be referred to a future D.C. Study. Staff Contact: Peter Windolf, Park Manager, 905-326-3379, Ext. 2307 or pwindolf@clarington.net. Attachments: None Interested Parties: There are no interested parties to be notified of Council's decision. Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Joint Committees Date of Meeting: September 14, 2020 Submitted By: Anne Greentree, Municipal Clerk Reviewed By: Andrew C. Allison, CAO File Number: Report Number: CLD-012-20 Resolution#: By-law Number: Report Subject: Remote Meeting Participation Legislation — Allowing All Members to be Remote (Bill 197 enacted as the COVID-19 Economic Recovery Act, 2020) Recommendations: 1. That Report CLD-012-20 be received for information; 1. That Report CLD-012-20 be received; 2. That electronic participation in closed session for Council and Committee meetings at any time (not just during emergency periods) be approved; 3. That, as per the new provisions set out in the Municipal Act, 2001, those members participating electronically in a meeting, be counted towards quorum; 4. That the By-law attached to Report CLD-012-20, as Attachment 1, amending the Procedural By-law to allow for electronic participation in closed session at Council and Committee meetings, and to provide that those participating count towards quorum, be approved; and 5. That all interested parties, and any delegations, be advised of Council's decision. Municipality of Clarington Page 2 Report CAD-012-20 Report Overview Recent changes to the Municipal Act, 2001 have allowed further electronic participation, but only during an emergency. As a result, on July 6t", Council amended the Procedural By-law to allow for limited remote participation (i.e. four Members must be in attendance, with up to three members participating remotely). With the passage of the COVID-19 Economic Recovery Act, 2020 and Royal Assent on July 21, 2020, the Act changed and it now allows that Members can participate remotely and still count towards quorum and it provides that members may participate electronically in closed sessions of Council and Committee meetings. This report provides information on the steps required to implement increased remote participation, outside of a declared emergency, should Council choose. 1. Background 1.1 Prior to the COVID-19 pandemic, since 2017, the Municipal Act, 2001 stated that Members could participate in meetings remotely but they would not count towards quorum and could not participate in Closed Session. 1.2 During the COVD-19 pandemic, the Province changed the Act to allow Members participating electronically to count towards quorum and in closed session, during a declared emergency. 1.3 On March 23, Council passed By-law 2020-022 to amend the Procedural By-law by adding Section 2.4 to accommodate these emergency provisions. 1.4 Beginning on March 23, Committee and Council meetings have been taking advantage of the loosening of restrictions and at least the majority, if not all, of Council (and Staff and delegations) has been attending meetings remotely ever since. 1.5 In anticipation of the lifting of the Province's emergency provisions during the COVID-19 pandemic, Council passedBy-law 2020-046 on July 6 which outlines the circumstances, during routine periods to allow for up to three members to participate remotely, by adding Section 2.5. 1.6 The Province lifted the emergency provisions on July 24, 2020. 1.7 With the passage of the Bill 197 COVID-19 Economic Recovery Act, 2020 and Royal Assent on July 21, 2020, the Municipal Act, 2001 changed again, and it now allows that Members may participate remotely and still count towards quorum and provides that Members may participate electronically in closed session of Council and Committee meetings. Municipality of Clarington Page 3 Report CLD-012-20 1.8 Also included in Bill 197, COVID-19 Economic ecoveryAct, 2020was an amendment to the Municipal Act, 2001 to provide for the option of Proxy Voting for Council and Committee meetings. This is a very new concept which staff will need to further investigate. Staff will report back to Council at a later time regarding proxy voting. 2. Discussion Procedural Considerations 2.1 The recent changes to Bill 197 are optional and Council could choose to keep the Procedural By-law the way it is with only allowing for up to three Members to attend via electronic participation and they would not attend Closed Session. 2.2 Alternatively, Council could choose to opt into the recent changes and remove limit three and allow Members to participate in Closed Session. Technology 2.3 Since the technology is not affected by the number of Members participating remotely, there are no technology considerations. Local Boards 2.4 The changes to the Act also affect local boards. Should Council wish to remove limitations to the local boards, Clarington's local boards should be advised that their terms of reference have been changed to remove the limitations. Procedural By-law 2.5 Should Council wish to remove the limitations, it is recommended that Council amend the Procedural By-law by: • deleting Section 2.5 (regarding limitations during routine periods). • deleting Section 2.4 and replacing it with a new section 2.4 which effectively removes any reference to "declared emergency". 3. Concurrence Not Applicable. Municipality of Clarington Page 4 Report CAD-012-20 4. Conclusion It is respectfully recommended that Council provide direction on whether, or not, to remove electronic participation limitations (specifically pertaining to quorum and electronic participation in closed sessions) during routine periods. Staff Contact: June Gallagher, Deputy Clerk, 905-623-3379 ext. 2103 or jgallagher@clarington.net. Attachments: Attachment 1 — By-law to amend the Procedural By-law to allow electronic participation Interested Parties: The following interested parties will be notified of Council's decision: All Clarington Advisory Committees/Boards of Council: • Accessibility Advisory Committee • Active Transportation and Safe Roads Advisory Committee • Agricultural Advisory Committee • Diversity Committee • Heritage Committee • Samuel Wilmot Nature Area Management Advisory Committee • Task Force on Affordable Housing • Tourism Advisory Committee All Clarington Municipal Service Boards: • Newcastle Arena Board • Newcastle Village Hall Board • Solina Hall Board • Tyrone Hall Board Committee of Adjustment Property Standards Committee Bowmanville BIA Newcastle BIA Page 195 Attachment 1 to Report CLD-012-20 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. The Corporation of the Municipality of Clarington By-law 2020-OXX Being a by-law to amend the Procedural By-law 2015-029. Whereas the Province of Ontario passed Bill 197, an Act to amend the Municipal Act, 2001, S.O. 2001, c. 25, to allow Members of Council and local boards to participate electronically in meetings outside of emergency situations with no limitations including counting towards quorum and in Closed Session; And whereas the Council of the Municipality of Clarington deems it necessary to allow fully electronic participation during routine periods including counting towards quorum and in Closed Session; Now therefore be it enacted that By-law 2015-029, Clarington's Procedural By-law, be amended as follows: Delete subsection 2.4 — Electronic Participation — During a Declared Emergency and replace with the following: 2.4 Electronic Participation 2.4.1 "Electronic Participation" means that a Member may participate the Council or Committee meeting, remoting by electronic means. The electronic means must enable the Member to hear and to be heard by the other meeting participants. Acceptable formats may include teleconference, videoconference or webinar, or other interactive communications. The Member shall have the same rights and responsibilities as if they were in physical attendance, including the right to vote, unless otherwise prohibited by law or in other subsections of this by- law." 2.4.2 "Present" means that a Member may attend a meeting either in person or by electronic participation." Page 1 of 2 Attachment 1 to Report CLD-012-20 2.4.3 A member of Council, of a local board or of a committee of either of them is permitted to participate electronically in a meeting and may be counted in determining whether or not a quorum of members is present at any point in time. 2.4.4 For clarity, a Member of Council, of a local board, or of a committee of either of them, can participate electronically in a meeting that is closed to the public. 2.4.6 The protocol for participating electronically shall be set out by the Municipal Clerk and may be amended from time to time. 2. Delete subsection 2.5 — Electronic Participation — During Routine Period 3. Add the following subsection: 4.10.5 Notwithstanding subsections 4.10.1 and 4.10.2, the use of portable electronic devices may be used by a Member as an interface for a Member to participate electronically in the meeting. 4. Add the following words to subsection 10.1.1 d) after the words "shall forthwith order him to vacate the Council Chambers or room in which the Meeting is being held,": "or remove him from an electronic meeting" 5. That this by-law shall take effect on the date of passing. Passed in Open Council this 21st day of September, 2020. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk Page 2 of 2 Page 197 Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Joint Committees Date of Meeting: September 14, 2020 Submitted By: Anne Greentree, Municipal Clerk Reviewed By: Andrew C. Allison, CAO File Number: Report Number: CLD-013-20 Resolution#: By-law Number: Report Subject: Addressing Frivolous, Vexatious or Malicious Enforcement Complaints Recommendations: 1. That Report CLD-013-20 be received; and 2. That all interested parties listed in Report CLD-013-20 and any delegations be advised of Council's decision. Municipality of Clarington Page 2 Report CAD-013-20 Report Overview This report outlines direction for handling complaints deemed to be frivolous, malicious or vexatious by Municipal Law Enforcement Division. 1. Background 1.1 On April 15, 2020 Council passed Resolution #JC-034-20; That Staff report back at the September 14, 2020 meeting on wording to be included in all regulatory By-laws as follows: a Municipal Law Enforcement Officer (MLEO) deems a reported violation of municipal by-law(s) to have been made that is frivolous, vexatious or malicious in nature; 1. Where the complainant of the reported violation(s) is not adversely and/or directly affected by the by-law violation; 2. Where the complainant of the reported violation does not reside or own property within The Municipality of Clarington; 3. Where a reported violation does not compromise or otherwise negatively affect the health, safety or security of person of the citizens of the Municipality of Clarington; 4. The Municipal Law Enforcement Officer (MLEO) may exercise his/her discretion in not proceeding with enforcement action; and 5. The complainant who has reported a violation of municipal by-law(s) pursuant to (1), (2), (3) or (4) above shall be guilty of an offence, and subject to a maximum fine of $1,000.00. 1.2 Malicious or exaggerated complaints are unfortunately a deeply embedded tendency of people in virtually every setting. Municipal by-law enforcement is no exception. A large part of the skill involved in effective by-law enforcement is the ability to manage and de-escalate the emotions of the parties involved in a dispute. 1.3 Municipal Law Enforcement Officers routinely encounter situations in which a complaint they receive cannot be substantiated to the degree required to initiate an enforcement response. In these situations, the Officers employ various informal means of discontinuing the file in a manner that minimizes aggravation to all persons. Municipality of Clarington Page 3 Report CAD-013-20 1.4 Some of Clarington's by-laws expressly provide for circumstances in which an investigation will be discontinued. For example, Section 5.03 of Property Standards By-law 2007-070 provides: Where an officer has determined that a complaint has been filed for a malicious or vexatious reason or as part of an ongoing pattern of harassment and does not involve a matter of serious health or safety, the officer may, after conferring and confirming with the Manager of Municipal Law Enforcement, cease the investigation and close the file with no further action taken. The officer shall then advise the complainant of this in writing. 1.5 Past practice has been with the MLEO Division, that where it is identified on reasonable grounds that complaints are malicious, vexatious or frivolous they are dealt with on a case by case basis. Dependant on the nature or seriousness of the concern (safety, hazards etc) the individual may be notified after discussion with Manager of Municipal Law Enforcement, the files will no longer be investigated for the identified reasons. 1.6 This process, while imperfect, is generally an effective means of screening out complaints that are not substantiated or that otherwise do not warrant further enforcement action. 2. Discussion 2.1 The current suggested regulatory wording for a proposed bylaw may become problematic both in its interpretation and in its implementation. Below is an explanation of envisioned challenges, limitations, and reasonable alternatives. No Adverse or Direct Impact / Non-resident or Property Owner 2.2 In many situations an individual may not be adversely affected, but the situation may pose a hazard to other individuals (for example an unenclosed pool). 2.3 Only addressing concerns from residents of Clarington may pose the same concern as an issue such as an unenclosed pool. In addition, a business owner, who may reside outside the Municipality, may have legitimate complaints that should not be ignored. No Health or Safety Impact 2.4 The health, safety and well-being of persons is only one of the objectives of municipal by-law enforcement. For example, other objectives include the security of property, protection of the environment, the safety of animals, and Municipality of Clarington Page 4 Report CAD-013-20 the avoidance of nuisance activity. The resolution of Council does not acknowledge these as legitimate grounds of complaint. Officer's Discretion 2.5 The authority granted to a Municipal Law Enforcement Officer already includes the discretion, and exercise of judgement (not an absolute discretion if based on favouritism, or on cultural, social or racial stereotypes) to determine the appropriate actions to take based on information gathered. 2.6 Many factors may play into the determination of a frivolous or malicious complaint. To ensure that this discretion is applied consistently, and to underscore that the option is available to the Officers, the Department Procedure P14-004 Investigations and Outcomes has been amended in response to Resolution #JC-034-20 to include the following: • The finding of information that leads an Officer to believe a complaint is frivolous, malicious or vexatious in nature shall be documented. • A determination will be made assessing the nature of the complaint, the affect of health, safety or protection of property or persons and impacts to legal land use or businesses. • The Officer will discuss the finding with the Manager of Municipal Law Enforcement the aforementioned factors to assist in determination. • If a complaint is determined to be found frivolous, malicious or vexatious in nature, the file will be closed, and the resident shall be advised the status and will not be further investigated. Prosecution of Frivolous and Vexatious Complaints 2.7 This aspect of the Resolution is perhaps the most problematic. Municipal law enforcement relies, for its effectiveness, on complaints from the public. We want to encourage, rather than deter, the public from informing the Municipality of potential by-law offences. According to staff with the Ministry of Municipal Affairs and Housing that we spoke with, it is uncommon for a municipality to adopt a policy of deterrence with respect to unsubstantiated by-law complaints. We found that the City of Oshawa and the Township of Armour both have published documents that address the issue of frivolous complaints, however neither municipality has sought to create a Provincial offence that is subject to monetary penalties for those convicted. Page 201 Municipality of Clarington Page 5 Report CAD-013-20 2.8 Charging and fining complainants for making unsubstantiated complaints could also have the unintended consequence that legitimate health and safety concerns within the community go unreported and unresolved. 2.9 There is also a very practical concern that charging complainants with an offence will actually create more administrative burden on Municipal law enforcement than it will resolve. For instance, case law reflects that the courts have place a high evidentiary burden to prove an allegation of frivolousness or vexatiousness. The prosecution of complainants would therefore require significant amounts of time and resources to collect and document evidence. The prospect of a conviction in many cases will be low. 2.10 Another practical concern is that charging a complainant with an offence for making an unsubstantiated complaint is likely to offend and aggravate the problematic complainant. This is likely to result in complaints to the Manager, the Department Head, the CAO, and ultimately the Municipal Ombudsman. If the objective of Resolution #JC-034-20 is to decrease unnecessary administrative responsibilities, there is a real possibility that it will have exactly the opposite effect. 3. Concurrence This report has been reviewed by Municipal Solicitor who concurs with the recommendations. 4. Conclusion Staff are sympathetic to the efforts by Council to provide a tool to the Enforcement Officers to relieve some of the pressure of the increasing demands placed on the Enforcement resources. However, for the reasons given, Staff submit that there are various informal means of addressing the problem of unsubstantiated complaints that are a part and parcel of Municipal by-law enforcement. Staff Contact: Duncan Anderson, Manager Municipal Law Enforcement, 905-623-3379 Ext 2110 or danderson@clarington.net. Attachments: None Interested Parties: There are no interested parties to be notified of Council's decision. Page 202 Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: September 14, 2020 Submitted By: Anne Greentree, Municipal Clerk Reviewed By: Andrew C. Allison, CAO File Number: Report Number: CLD-014-20 By-law Number: Resolution#: Report Subject: Ward Boundary Review — Interim Report Recommendation(s): 1. That Report CLD-014-20 be received for information. Page 203 Municipality of Clarington Page 2 Report CLD-014-20 Report Overview This Report provides background information on Clarington's Ward Boundary Review, including the Interim Report from the consultants and public engagement. The Interim Report includes options from the consultants, based on information gathered to date, on different approaches to ward boundaries within Clarington. This Report also contains information on the next steps of the project, including public engagement and final report timing. 1. Background Council Direction 1.1 In November, 2016, arising out of Report CLD-036-16, Council approved the following Resolution #GG-574-16: "That Report CLD-036-16 be received; That Council authorize a ward boundary review; That the ward boundary review be undertaken by Staff in 2019 such that any recommended ward boundary changes may be considered by Council such that they can be in effect for the 2022 Municipal Elections; That all interested parties be advised of Council's decision." 1.2 In 2019, the Provincial government undertook a Regional Governance Review project which may have resulted in an effect on Clarington and ultimately the ward boundary review. As a result, the Ward Boundary Review was delayed until after the release of the Regional Governance Review, which took place October 25, 2019. The Review did not affect Clarington, so the Ward Boundary Review proceeded. 1.3 With the approval of Report COD-014-20 on May 4, 2020, regarding the Request for Proposal (RFP) for the Ward Boundary Review, Watson & Associates Economists Ltd. were awarded the contract. Page 204 Municipality of Clarington Page 3 Report CAD-014-20 2. Process 2.1 Shortly after the RFP was awarded, project planning, information gathering, and Council and community engagement began on the project. 2.2 Staff are acutely aware of the greater need, due to COVID-19 restrictions, to reach the public to include them in this process. To that end, the following highlights the public engagement efforts to date: • Weboacie • hiteboard Animation Video • Survey • Public Information Centres (PICs) • Print Advertisements (6 weekly publications in each of the two local newspapers) • News Articles • Press Release • Social Media 2.3 Staff from the Municipal Clerk's Department and Planning Services Department worked with the consultants to provide background information including historical (i.e. 1996), GIS maps, and population information. 2.4 The result of the work to date is the Interim Report prepared by Watson & Associates Economists Ltd (Attachment 1) attached for information, containing options for ward boundaries. 3. Next Steps 3.1 Although legislatively, changes to ward boundaries need to be in place prior to December 31, 2021, realistically any changes need to be in place (including the appeal period) by May 1, 2021 in time for planning of the 2022 municipal elections. This timing is necessary because the Clerk's Procedures for the Municipal Elections must be in place prior to December 31, 2021, in accordance with the Municipal Act. 3.2 Staff will continue to work with the consultants to ensure the public has every opportunity, through public engagement initiatives, to comment on the options proposed. 3.3 The public will be given the opportunity to review the options proposed by the consultants until the end of November. Page 205 Municipality of Clarington Page 4 Report CAD-014-20 3.4 Watson & Associates Economists Ltd. will gather the public input on the options and is expected to prepare a final report to Council at the January 4, 2021 General Government Committee meeting. 3.5 Should Council decide to make a change to the Clarington ward boundaries, and the by-law is passed at the January 18, 2021 Council, and if there is no appeal, the end of the appeal period will be complete by the third week of March. If there is a delay in Council's consideration of the final report, or passing a by-law, or there is an appeal, the process is lengthened. 4. Concurrence None 5. Conclusion It is respectfully recommended that this Report be received for information. Staff Contact: June Gallagher, Deputy Clerk, 905-623-3379 ext. 2103 or jgallagher@clarington.net. Attachments: Attachment 1 — Ward Boundary Review — Interim Report Interested Parties: List of interested parties (i.e. those that have subscribed to the webpage) is available in the Municipal Clerk's Department. OWatson &Associates ECONOMISTS LTD, Page 1. Background.........................................................................................................1 2. Study Objective..................................................................................................1 3. Project Structure and Timeline..........................................................................2 4. Public Consultation............................................................................................3 5. What We Heard................................................................................................... 4 6. Evaluation of Existing Ward Structure............................................................. 6 6.1 Representation by Population....................................................................7 6.2 Population Trends...................................................................................... 9 6.3 Community Access and Connections...................................................... 11 6.4 Geographic and Topographical Features ................................................. 12 6.5 Community or Diversity of Interests......................................................... 13 6.6 Effective Representation.......................................................................... 15 7. Alternative Ward Boundary Options...............................................................18 7.1 Further Considerations............................................................................ 26 Watson & Associates Economists Ltd. Page 208 1. Background The Municipality of Clarington has retained Watson & Associates Economists Ltd., in association with Dr. Robert J. Williams and Dr. Zachary Spicer, hereafter referred to as the Consultant Team, to conduct a comprehensive and independent Ward Boundary Review (W.B.R.). The primary purpose of the study is to prepare Clarington Council to make decisions on whether to maintain the existing ward structure or to adopt an alternative. Other matters are integral to a comprehensive review: • What guiding principles will be observed in the design of the wards? • Is it appropriate to consider changing the composition (size) of Council as part of the same review? • Is it appropriate to consider dissolving the wards to elect councillors at -large (in what the Municipal Act calls a "general vote" system)? This review is premised on the democratic expectation that municipal representation in Clarington would be effective, equitable, and an accurate reflection of the contemporary distribution of communities and people across the Municipality. 2. Study Objective The project has a number of key objectives: • Develop a clear understanding of the present ward system, including its origins and operations as a system of representation; • Evaluate the strengths and weaknesses of the present ward system on the basis of guiding principles adopted for the study; • Develop and conduct an appropriate consultation process in accordance with Clarington's public engagement practices during the coronavirus disease (COVID-19) public health emergency to ensure community support for the review and its outcome; • Prepare population projections for the development and evaluation of alternative electoral structures for the 2022, 2026 and 2030 municipal elections; and Watson & Associates Economists Ltd. Page 209 • Deliver a report that will set out recommended alternative ward boundaries to ensure effective and equitable electoral arrangements for Clarington, based on the principles identified. In July 2020, the Consultant Team provided the community with a Discussion Paper that set out the basic electoral arrangements in Clarington, Council's legislative authority to modify electoral arrangements in the Municipality, a sketch of potential modifications open to Council (the size of Council, the method of election for councillors, alternative ward configurations) and core principles that could be considered by a municipality when establishing or modifying its ward system.' The purpose of this Interim Report is to provide: • A summary of the work completed to date; • A summary of the information received from the public engagement sessions and tools, such as the survey and website; and • A series of initial ward boundary options for consideration. After the release of this report, the public will once again be engaged to provide feedback on each alternative model. I Project Structure and Timeline The W.B.R. commenced in May 2020. Work completed to -date includes: • Research and data compilation; • Interviews with Councillors, the Mayor, and municipal staff; and • Public consultation on the existing ward structure. Work on the W.B.R. has been impacted by the COVID-19 pandemic. Following public health guidelines on gatherings, the Consultant Team conducted the initial round of public consultation (four sessions) electronically. Interviews with staff and Council, and meetings with the Clerk's office concerning this study have also happened virtually. https://www.clarington.net/en/town-hall/resources/Clarington-2020-Ward-Boundary- Review-Discussion-Paper. pdf Watson & Associates Economists Ltd. PAGE 2 Clarington 2020 Ward Boundary Review - Interim Report Page 210 4. Public Consultation The W.B.R. incorporated a public engagement component that was delivered virtually and designed to: • Inform residents of Clarington about the reason for the W.B.R. and the key factors that were considered in the review; and • Engage the residents in a manner that provides valuable input to the evaluation of the existing ward structure and development of alternative ward boundaries. Following public health guidelines put in place following the COVID-19 outbreak, four public open houses were conducted virtually on July 8, 2020 and July 15, 2020 with two one -hour virtual consultation sessions each day. The Consultant Team's presentation and other information about the review, including the audio recording of the Public Meetings, is available on the Municipality's website: Through the public consultation sessions, a survey, and the project website's online comment/feedback form, participants were invited to provide their input/opinions with respect to the following: • Existing Ward Structure — Strengths and weaknesses of the current ward structure. • Guiding Principles — Which Guiding Principles should be given the greatest priority in the development of ward boundaries? The feedback and comments collected through the public consultation process are reflected in the analysis presented below and have helped inform the preliminary set of ward options. While public input from consultation provides valuable insight into the review, it is not relied on exclusively. The Consultant Team utilized the public input in conjunction with its professional expertise and experience in W.B.R.s along with best practices to develop the preliminary options presented herein. The public will have another opportunity in the near future to comment on alternative ward system options. Watson & Associates Economists Ltd. PAGE 3 Clarington 2020 Ward Boundary Review - Interim Report Page 211 '�TWTJ ITSTATITI-3 W. MUD � As discussed above, the Consultant Team has solicited feedback from staff, Council, and the public in the Municipality of Clarington through three main avenues: • Interviews with members of Council, the Mayor, and key members of staff; • Four one -hour public engagement sessions; and • A survey and engagement website where comments were collected. There was a moderate level of public participation in the W.B.R. public consultation process. Attendance at the public engagement sessions ranged from 7 to 12 persons during each session, where a presentation was shown followed by a question and answer session and discussions. The survey received 191 responses. Through each avenue, the Consultant Team has heard a number of consistent and important points about the current ward system and the principles used to guide this W.B.R. 1. Those living in Clarington strongly identify with their individual communities within the Municipality. For instance, someone living in Bowmanville may have a strong affinity for Bowmanville and a stronger identity as a member of that community than with the Municipality of Clarington itself. Maintaining identifiable geographic communities within single wards should be an important consideration when analyzing alternatives to the current ward system. 2. There are strong rural and agricultural interests and many well -established hamlets that are not specifically represented on Council. It is clear that these communities have interests that are distinct from the larger, more populated communities in the south, but the current ward boundaries group extensive rural areas and northern hamlets with those larger urban and suburban settlements in the south, which has at times diluted their voice. While the Consultant Team has been told the current councillors do an admirable job representing both rural and urban parts of their wards, it is not a foregone conclusion that the same would necessarily hold true for future Councils. Wards are not built around incumbent office -holders. 3. The role of Regional Councillors is not always well known to some members of the community. Having Regional Councillors attached to a specific location (that is, to specific wards) has proven helpful administratively and has allowed Watson & Associates Economists Ltd. PAGE 4 Clarington 2020 Ward Boundary Review - Interim Report Page 212 residents to have a more direct connection to those representing them. Regional Councillors are also strong advocates for their wards on both the Local and Regional Councils and ease the workload of Local Councillors. They tend to have a larger geographic focus than Local Councillors and are able to provide a different perspective on Council deliberations. This W.B.R. cannot make any recommendations on the number of Regional Councillors,' but there are indications that Clarington has been well served by having Regional Councillors attached to wards. 4. Adding wards is not explicitly in the mandate of this W.B.R. The Consultant Team, however, has heard that adding additional voices to the Council table may be prudent in the future to contribute to the democratic needs of the community. Given councillors in Clarington are part-time, the cost to add councillors would be modest and would likely increase the quality of representation across the community. A ward system with an additional ward or two may be reasonable to consider as an alternative to the current model. Given the Consultant Team has heard the benefits of having Regional Councillors attached to specific wards, it may make sense to consider additional wards in even numbers so that each Regional Councillor can represent an equal number of wards on Clarington Council. 5. In the survey conducted in July 2020, respondents were encouraged to indicate the two principles they believed should be given the greatest priority during the W.B.R. Of the six guiding principles (described in the Discussion Paper and below) the survey found strong support for representation by population (46%) and effective representation (41 %). Much less emphasis was placed upon geographic and topographical figures (26%), community access and connections (23%), and population trends (29%). As noted in the Discussion Paper, none of the principles is necessarily more important than another and they may occasionally conflict with one another. Getting a sense of the priority the community places on these principles aids in the work of the W.B.R. The authority to adjust the allocation of Regional Council seats is assigned to the Regional Council not to lower -tier municipalities like Clarington. Municipal Act, 2001, section 218. Durham Regional Council has affirmed that Clarington will elect two Regional Councillors in 2022. Watson & Associates Economists Ltd. PAGE 5 Clarington 2020 Ward Boundary Review - Interim Report Page 213 Figure 1 — Priority Assigned to Guiding Principles Effective representation 41% Community or diversity of interest (recognize community groupings/avoid fragmenting communities of interest) 35% Geographical & topographical featui (easily recognizable, make use of permanent natural features) 26% uniiiva'ity Representation by population (relative population parity) 46% Population trends (consider population for three election cycles) 29% w. Community access and connections (reflect customary transportation and communication relationships) 23% 6. The majority of those responding to the survey come from Wards 2 and 4 (30% each). It should be noted that there is some difference when the survey results are broken down by ward. Those in Ward 4 — the most rural of the wards — were much less inclined to value representation by population as highly as a guiding principle. Only 24% of the responses from Ward 4 selected representation by population as a top priority. Ward 4 respondents were also much more inclined to value community or diversity of interests as their preferred guiding principle (54%, as compared to 35% of the Municipality as a whole). This result suggests that those in the more rural Ward 4 are much more inclined to prefer having their communities grouped in the same ward, even if it comes at the expense of balancing the population of the Municipality across all the wards. 6. Evaluation of Existing Ward Structure The survey conducted as part of the initial phase of public consultation also asked respondents to assess the current wards in terms of their strengths and weaknesses. Watson & Associates Economists Ltd. PAGE 6 Clarington 2020 Ward Boundary Review - Interim Report Page 214 These responses can be used to add depth to the preliminary evaluation of the existing ward structure included in the Discussion Paper that addressed the wards in terms of the core principles. The current wards are presented in Figure 2 for reference purposes. Figure 2 — Existing Ward Structure 6.1 Representation by Population The objective of population parity (every councillor generally representing an equal number of constituents within his or her respective ward) is the primary goal of an Watson & Associates Economists Ltd. PAGE 7 Clarington 2020 Ward Boundary Review - Interim Report Page 215 electoral redistribution with some degree of variation acceptable in light of population densities and demographic factors across the Municipality. The indicator of success in a ward design is the extent to which all the individual wards approach an "optimal" size. Optimal size can be understood as a mid -point on a scale where the term "optimal" (0) describes a ward with a population within 5% on either side of the calculated optimal size. The classification "below/above optimal" (O + or O -) is applied to a ward with a population between 6% and 25% on either side of the optimal size. A ward that is labelled "outside the range" (OR + or OR -) indicates that its population is greater than 25% above or below the optimal ward size. The adoption of a 25% maximum variation is based on federal redistribution legislation and is widely applied in municipalities like Clarington that include both urban and rural areas. Based on the Municipality's overall 2016 Census population (92,160) and municipal population estimates for 2020 of approximately 102,900, the optimal population size for a local ward in a four -ward system in Clarington would be 25,725.1 Table 1 — Population by Existing Ward, 2016 and 2020 Note: 2020 population estimates have been rounded Population data suggests two wards are outside the acceptable range of variance and the other two are at or close to the outer edge of the acceptable range of variation. None of the wards can be considered to fall within what is referred to as the "optimal" range, that is, within 5% on either side of optimal. Population and growth trends for Clarington are included in the Discussion Paper, pages 11 to 13. Watson & Associates Economists Ltd. PAGE 8 Clarington 2020 Ward Boundary Review - Interim Report Page 216 There is also a large disparity in the wards represented by Regional Councillors. The Regional Councillor representing Wards 1 and 2 has over 65,000 residents (using the 2020 population estimate), while the Regional Councillor representing Wards 3 and 4 has less than 38,000, although each has one vote at the Regional Council table. Among the perspectives gathered in interviews with members of Council and comments submitted in the survey were several that highlighted this situation, and some are quoted below: • "Some wards have a much larger population than others. Shouldn't access to our local councillors be equitable? If so, the wards need to be changed so that each ward has roughly the same population." • "It is unlikely that Wards 3 and 4 will ever catch up in population densities in the coming decade to match Ward 1 and 2 numbers, therefore Wards 1 and 2 are representing the majority of the population, which also means that Regional Councillor for Wards 1 and 2 represents 65,000 residents compared to Regional Councillor for Wards 3 and 4 represents 37,000 residents." • "The current system is inadequate in representative the good of the general elector. It gives too much weight to Wards 3 and 4." • "Wards should be adjusted to more closely represent population distribution. Wards 1 and 2 are out of proportion to their population." • "The wards should be represented by a similar population in each ward. Things need to change." • "Should be 20,000 people in each ward in order to effectively manage the affairs of the ward." Based upon the empirical evidence and the observations of many survey respondents, the present wards fail to adhere to the representation by population principle. 6.2 Population Trends The composition of Clarington's ward boundaries should adequately accommodate future growth and population shifts to maintain the representation by population principle over time. Clarington is, and has been, growing quite rapidly which spurred the need for a W.B.R. now. This principle seeks to ensure that a ward design does not merely "catch up" with such changes but addresses the Municipality's future by giving Watson & Associates Economists Ltd. PAGE 9 Clarington 2020 Ward Boundary Review - Interim Report Page 217 some weight to projected population growth within the Municipality. In other words, it encourages the design of wards that will not be out-of-date the day after they are adopted. There are restrictions placed upon future growth established through the provincial growth plan which directs development to established population centres in Clarington. Therefore, it is reasonable to expect growth in the Bowmanville, Courtice, and Newcastle urban settlement areas. As just discussed, the population in the current ward structure is already concentrated in Courtice and Bowmanville, which means that future population growth will not correct this imbalance. Population disparities throughout the wards would be expected to worsen through the 2022, 2026 and 2030 election cycles. Drawing wards with an eye to future population trends was not as highly ranked as some other principles, but a few respondents believed it needs to be addressed: • "I feel as Newcastle is a growing town and the other towns in Ward 4 are not significantly seeing growth, that many of the smaller outlying towns are not being represented to a complete extent." • "If anywhere needs additional councillors it will be Wards 1 and 2 since more people are comprised in the area and growth is subject to occur there." • "It looks to me like the growth in population and the changes to the demographics (i.e. age range of the population, etc.) would indicate a need to change the ward boundaries to reflect the size and demographic of the different areas to address the specific needs of that area." • "Wards should be distributed somewhat equally so that there is appropriately representation, but this can be challenging with the way development is saturated in particular areas." Based upon the empirical evidence and the observations of many survey respondents, the present wards are unlikely to ensure that the representation by population principle can be sustained over the next decade. Watson & Associates Economists Ltd. PAGE 10 Clarington 2020 Ward Boundary Review - Interim Report Page 218 6.3 Community Access and Connections The representation by population principle presumes that there will be an acceptable degree of variation, based in part on one of the customary other considerations that is taken into account in designing wards: "community." The rationale is that electoral districts should, as far as possible, be cohesive units composed of areas with common interests related to representation, not just contrived arithmetic divisions of the Municipality. Wards should have a "natural" feel to those that live within them, meaning that they should have established internal communication and transportation linkages and boundaries should be drawn taking existing connections into mind. This is done to avoid creating wards that combine communities with dissimilar interests and no obvious patterns of interaction. This perspective is also important in relation to the "community or diversity of interests" principle to be discussed below. Many of Clarington's communities have a rich history, a tradition of self-sufficiency, and exercise some measure of social autonomy from the rest of the Municipality. Local identification with, and "allegiances" to, such historic communities would not be erased if those areas are aligned differently in the future to elect councillors. Clarington's current wards run from Lake Ontario to the Municipality's northern border, which means that extensive rural areas and northern hamlets are attached to communities in the more populated south. Although there are heavily travelled arterial roadways running north -south that are used as ward boundaries, the two groups of communities have few natural social or economic connections to one another, especially in the current Wards 1, 2, and 3. The communities in the northern parts of all wards probably have more in common in terms of social and economic connections with each other than they do with communities in the southern part of their own ward.' 1 The current Ward 4 is basically the pre -amalgamation Clarke Township; the existing settlements (outside Newcastle) are more similar in size to one another and are not as different from one another as the communities in Wards 1, 2 and 3. If anything, the areas east of Newcastle and Orono have more in common with communities in rural Northumberland County. Watson & Associates Economists Ltd. PAGE 11 Clarington 2020 Ward Boundary Review - Interim Report Page 219 A significant proportion of the survey comments highlighted the impact of having communities from north and south in the same ward (sometimes seen as a rural -urban mix). As will be discussed below, for some residents this arrangement is a strength not a weakness. Some of the comments are quoted here: • "Rural concerns are lumped in with urban voters, all but ensuring rural issues are not an election issue. Councillors (and frankly the mayor) find it all too easy to ignore their rural constituents, due to the ratio of urban vs rural votes." • "Rural needs are different from the urban needs. With most councillors focused on the urban areas we seem to be the lost population with no voice at the council table." • "My daily life, north of concession 8 is VERY different than daily life of family south of Highway 2. While 1 have a vested interest in the larger community, I WANT REPRESENTATION." • "The north part of Clarington (all wards) is ignored." It is difficult to argue that the current ward system reflects inherent connections between all communities. 6.4 Geographic and Topographical Features Ward boundaries should be easily recognizable and take advantage of natural and built geographic features. Many of these features already tend to separate communities within the Municipality, which usually explains their historical use as boundary lines between existing wards. The existing wards take advantage of prominent features, such as major transportation routes (for example, Liberty Street in Bowmanville separating Wards 2 and 3 north of the 401) and historical markers (the Darlington -Clarke Townline separating Wards 3 and 4 north of the 401). The current boundaries also respect the contemporary "white belt" areas that lie between Courtice and Bowmanville, and Bowmanville and Newcastle. Existing ward boundaries have the advantage of being straightforward and easy to identify since they reflect historical settlement within Clarington and are easily recognizable features. This principle did not generate many comments but the current boundaries themselves were seen as a strength of the system, for example: "easy to see on a map and perhaps remember by streets since lines are straight." Watson & Associates Economists Ltd. PAGE 12 Clarington 2020 Ward Boundary Review - Interim Report Page 220 Where possible, such features should be used in future to separate wards to ensure the ward boundaries are designed in a logical and straight -forward fashion. Simply put, the markers used as boundaries of the wards north of the 401 now make sense and new boundaries should be similarly designed. 6.5 Community or Diversity of Interests The first two principles are based on the number of people who reside in the Municipality, but people live in a neighbourhood or community that is the most identifiable geographic point in most people's lives: it is where they make their home. More importantly, the responsibilities of the Municipality are also closely associated with where people live, such as roads and their maintenance, the utilities that are connected to or associated with their dwelling, and the myriad of social, cultural, environmental, and recreational services are often based on residential communities. Even municipal taxation is inextricably linked to one's dwelling. Identifying such communities comes from a recognition that geographic location brings shared perspectives that the representational process should seek to reflect. Care should be taken to ensure communities of interest remain intact during the design of ward boundaries. Such communities represent social and economic groups that generally have deep historical roots, but they can also be social, economic or religious in nature, depending on the history and composition of the municipality in question. The current ward system uses Clarington's three major urban communities as the nucleus of each ward: Courtice (Ward 1), Bowmanville (Wards 2 and 3), and Newcastle (Ward 4). In most municipalities there are more communities or neighbourhoods than there are wards, so wards will of necessity have to be created by grouping together such building blocks for the purposes of representation, such as the inclusion of Clarington's fourth largest settlement — Orono — in Ward 4. This principle addresses two perspectives: what is divided by ward boundaries and what is joined together. The first priority is that communities ought not to be divided internally; as a rule, lines are drawn around communities, not through them. Secondly, as far as possible wards should group together communities with common interests. Watson & Associates Economists Ltd. PAGE 13 Clarington 2020 Ward Boundary Review - Interim Report Page 221 From one perspective, the existing ward system successfully represents the major communities in Clarington and some survey responses suggest that this approach is a strength: • "Keeps centres such as Courtice and Newcastle and their surrounding areas in their own wards." • "The 3 large towns (Newcastle, Courtice, Bowmanville) each have a separate council member, Bowmanville having 2." • "Geographically, the current ward distribution makes sense but not from a representation perspective." • "Ward 4 is the old Clarke township ward. It is unique and shouldn't be tampered with. Divide the three wards up in Darlington to better distribute the population and leave Clarke alone." More notable, however, are two issues that undermine the success of the current wards system at reflecting community or diversity of interest. One is the division of Bowmanville into two wards and the other is the way rural Clarington is represented. The latter was discussed briefly above in relation to the Community Access and Connections principle (that is, how various communities are related to one another), but is also significant as an indication of how the wards help or hinder giving a voice to a distinctive part of Clarington. For example, survey responses suggest: • "Rural needs are different from the urban needs. With most councillors focused on the urban areas we seem to be the lost population with no voice at the council table." • "Urban and rural areas have totally different needs. Being the squeaky wheel, urban needs are usually dealt with first. Rural areas need a separate advocate to fight for their needs." • "Weaknesses: Each ward has both rural and developed centres dividing the focus of the Local Councillor." While the historical hamlets and rural Clarington do not have a population sufficient enough to warrant the creation of their own wards, they have interests more aligned with each other than with the larger communities to their south. In this respect, wards leaning heavily on the community or diversity of interest principle would likely be Watson & Associates Economists Ltd. PAGE 14 Clarington 2020 Ward Boundary Review - Interim Report Page 222 incompatible with wards that place the highest priority on the representation by population principle. As well, a ward boundary is drawn through the largest urban community in Clarington, Bowmanville. This arrangement was made at the time the original three -ward system was changed to a four -ward system in 1995. The result is that Bowmanville residents dominate two of the four wards, but at the same time they are represented by both Regional Councillors. Both features are inconsistent with this principle since a boundary is not drawn around the community, but through it. The following survey responses capture some of the implications of this arrangement: • "All of Bowmanville should be in the same ward." • "It seems strange to me that Bowmanville is divided as it is." • "I believe that Ward 2 and Ward 3 should be amalgamated so that Bowmanville is represented as a whole, with needs and strengths different from Ward 1 and Ward 4." • "Bowmanville should be from Courtice Rd. to Darlington -Clarke Townline to e M • "1 don't think Bowmanville should be split into two." While the existing ward structure is built around the major urban communities of interests, it splits certain economic and social interests between the four existing wards, thereby muting the rural voice in Council deliberations, but it also amplifies the significance of one of the urban communities since it dominates two of the four wards. It is difficult to argue that the current ward system reflects communities in Clarington in an equitable way. 6.6 Effective Representation As stated above, the five principles are subject to the overarching principle of "effective representation," meaning that each resident should have comparable access to an elected representative and each Local Councillor should speak on behalf of an equal number of residents. Deviations from population parity can be justified if they contribute to more effective representation. Throughout the consultation process, we heard a number of concerns about the effectiveness of representation, most of which relates back to the uneven population Watson & Associates Economists Ltd. PAGE 15 Clarington 2020 Ward Boundary Review - Interim Report Page 223 figures between the wards and the feeling among some northern residents that they lack a voice on Council. The following survey responses capture this sentiment: • "No voice for smaller wards, everything seems to be done on Wards 1, 2 and 3. Don't know the last time Ward 4 had anything done to improve or help the community." • "If the population has increased by 50 percent since the last review, perhaps we should increase the number of local councillors, as each person now has half the say they had 25 years ago. If the goal is to erode access and reinforce the sense that voting does not matter, then please keep only 4 wards." • "Current wards are not representing all areas equally. Someone in an apartment in Bowmanville does not have the same needs as a farmer north of Taunton Road. Anyone north of Taunton is not represented well." • "Representation is uneven and looks likely to become more uneven in the future." It bears repeating that this principle is not directed at the way present members of Clarington Council perform their responsibilities but assesses the features of the electoral system and how they enhance or restrict the capacity of residents to be represented fairly at election time and throughout the term of the Council. In most ways, the present ward system in Clarington is an obstacle to overcome rather than a contribution to effective representation. In our discussion paper we provided an initial evaluation of the current ward system. For the most part, the current arrangements failed to meet the principles in place for the W.B.R. We have since taken the feedback received through our various engagement activities and again, for the most part, members of the public have confirmed many of our initial perceptions. The current system largely fails to meet the W.B.R. principles and cannot be said to serve the residents of the Municipality of Clarington well. Watson & Associates Economists Ltd. PAGE 16 Clarington 2020 Ward Boundary Review - Interim Report Page 224 Figure 3 — Present Clarington Ward Configuration Evaluation Summary Representation by No Two wards outside the acceptable Population range of variation and two wards are at or close to the outer edge of the acceptable range of variation. Population Trends No Two wards outside the acceptable range of variation and two wards are at or close to the outer edge of the acceptable range of variation. Community Access and No All wards run from Lake Ontario to Connections the northern boundary of the Municipality. Few natural social or economic connections within Wards 1, 2, and 3. Geographic and Largely successful The markers used as boundaries of Topographical Features the wards, north of the 401 are straightforward and easy to identify. Community or Diversity No Major population centres in separate of Interests wards, but Bowmanville is split, and northern hamlets and rural areas are included in wards dominated by urban residents. Effective Representation No Uneven population distribution and inclusion of rural residents in wards with predominantly urban population hinders effective representation. Meets Requirements of Guidinq Principle? I Yes I Largely successful I Partially successful I No I Watson & Associates Economists Ltd. PAGE 17 Clarington 2020 Ward Boundary Review - Interim Report Page 225 7. Alternative Ward Boundary Options The current ward system in Clarington largely fails when evaluated against the guiding principles for this review. If Council decides to change the ward boundary system, what would alternatives look like? Below we present four preliminary ward configurations. The Municipality of Clarington presents a unique challenge when using only a four -ward system. The bulk of the population resides in the south of the Municipality, with 45% of the total 2020 population in the Bowmanville urban settlement area and another 28% in Courtice. As a result, it is very difficult to design four -ward options that successfully balance the principles guiding this review — primarily representation by population and communities of interest, the two principles normally given priority in other reviews, and the principles considered most important by Clarington residents who responded to the survey. Keeping the identifiable communities of interest intact, creating wards with roughly equal populations and providing for effective representation throughout Clarington is understandably hard, given the large geography and population concentration noted above. In response to this challenge, we have included additional alternative ward boundary configurations using both five- and six -ward formats. Preliminary Option A: Four -Ward Model This is a four -ward system that provides an acceptable population distribution by locating Courtice, Newcastle, and Bowmanville in different wards and placing the rural northern area in two of the wards. The proposed Ward 1 encompasses all of Courtice from the municipal boundary east to Highway 418 and the area north of Taunton Road and west of Bowmanville Avenue/Regional Road 57 to the northern border of Clarington. It includes the hamlets of Michell's Corners, Hampton, Enniskillen, Enfield, and Burketon. The proposed Ward 4 encompasses the entire area east of the Darlington -Clarke Townline and north of Taunton Road as far west as Bowmanville Avenue/Regional Road 57. It includes Newcastle and Orono and the hamlets of Newtonville, Brownsville, Kendal, Kirby, Leskard, Tyrone, and Haydon. The remaining central area of Clarington is divided into northern and southern wards that include the entire Bowmanville urban settlement area and a small rural zone. The proposed Ward 2 lies between Taunton Road and a line that follows Regional Road 22/Maple Grove Watson & Associates Economists Ltd. PAGE 18 Clarington 2020 Ward Boundary Review - Interim Report Page 226 Road/Highway 2/Liberty Street North/Concession Street East, and the proposed Ward 3 lies between that line and Lake Ontario. The 2020 population for the proposed Ward 1 is slightly above the acceptable range but is within range by 2030; the proposed Ward 4 is near the lower end of the range but remains within the acceptable range in both 2020 and 2030. Bowmanville is divided into two predominantly urban wards that are very close to the optimal size in both 2020 and 2030. Northern hamlets west of Regional Road 57 are grouped with the Courtice urban area, while northern hamlets east of Regional Road 57 constitute a larger proportion of the population in the proposed Ward 4. Figure 4 — Preliminary Option A IV � Kawar#ha Lakes � CavanPhnnag:.han 1 t 4 } f t rt 3; s 35 1t 4 v } t t tl t t 1 6 t t } t} t 11 Partttnp. _N 1 } 7 4 t I +4 Legend i SUY j'l{{", {i tlV 4Y Yq{ ai 441y {iSX\ 4fi4Slt1V a !r ti h a4tlb t t .4 PrelfaainaRy kptidnR + t t. qq hh t } Ward 2 . Ward 3 } `'� b Y 1 '•� WWYd Kart Watson & Associates Economists Ltd. PAGE 19 Clarington 2020 Ward Boundary Review - Interim Report Page 227 Figure 5 — Preliminary Option A — Population by Proposed Ward # } :,Crrt t#Ut #.. tt1 1# t tu134 1s# 4(4#1� t FS t httq `T {}t ttt} ��t z7 S1#4Y tii#t t ri{4 ttlly £}tJt ., t tStt}7i4 1 jtk Ott. £{Cjz�t t4� �r'} #}32ts4{t 1��{�itst ytt-£ J{ ttl£f tt tt�it k5t �Sy t {'>:S 2t`#JI{':itrttt St1 4�t;},�jz tt4 £tk iz' kF t;l# ; }z£ t� ti } 4rt {4}1 7�2 rfdF tt 4£ st 1Ytt z4� stt,. tlt�,71 �t t...��<. t,�#4C,Ct�tt�lf}f Y121t�444c( i 44V:��t}S: S��U�};.�J11t344 St'kfF{�tJ}1t4444k{{Yi ty .;ryjt l�;t\ �,4£tt l4Ct t��iR�"r�l;U�ti4}£ t �3 lt�l t}, t3�z}t„z.�: Note: Numbers have been rounded. Preliminary Option B: Four -Ward Model This is a four -ward system that places a priority on wards that reflect distinct communities of interest in Clarington. However, as is evident in the population distribution figures below, large population discrepancies are a result. The proposed Ward 1 includes all of Courtice, using Pebblestone Road as a northern boundary and Holt Road as an eastern boundary as far as Highway 401, where the boundary follows Highway 401 to Symons Road and a line extending south to Lake Ontario east of the Ontario Power Generation Darlington Nuclear Generating Station. Bowmanville in its entirety is contained in the proposed Ward 2. Pebblestone Road again serves as a northern boundary and Lambs Road serves as an eastern boundary, south from Pebblestone Road to Bennett Road to Lake Ontario. The proposed Ward 3 contains both Orono and Newcastle, along with the hamlets of Newtonville and Brownsville. Lambs Road serves as a western boundary north of Pebblestone Road, while Taunton Road and Concession Road 6 constitute a northern boundary. The proposed Ward 4 is essentially all of rural northern Clarington as well as the hamlets of Michell's Corners, Hampton, Enniskillen, Enfield, Burketon, Kendal, Kirby, Leskard, Tyrone, and Haydon. The proposed Wards 3 and 4 are large geographic areas but the proposed wards would be below (in one case well below) an optimal population in both 2020 and 2030. The population for the proposed Ward 2 is significantly over the acceptable range in both current and future projections. What this proposed ward boundary system accomplishes, however, is the maintenance of the distinct communities of interest within Watson & Associates Economists Ltd, PAGE 20 Clarington 2020 Ward Boundary Review - Interim Report Page 228 Clarington. By doing so, however, it has sacrificed a relative population balance between the wards that is better achieved in Preliminary Option A. Figure 6 — Preliminary Option B Figure 7 — Preliminary Option B — Population by Proposed Ward M Note: Numbers have been rounded. Watson & Associates Economists Ltd. PAGE 21 Clarington 2020 Ward Boundary Review - Interim Report Page 229 Option C: Five -Ward Model This option adds an additional ward to address the challenge encountered using four wards to balance population while accommodating communities of interest. The proposed Ward 1 encompasses all of Courtice, with the eastern boundary running north from Lake Ontario up Highway 418 to Nash Road. The Bowmanville urban area is bisected along Liberty Street, as in the current ward system. The proposed Wards 2 and 3 have a northern border along Nash Road/Concession Road and include the entire area south of that line between Highways 418 and 35/115. The proposed Ward 4 includes the remaining eastern part of Clarington, and the proposed Ward 5 encompasses the remaining northern part of the Municipality. Adding an additional ward provides for reasonable population balance across the wards, although Ward 2 is narrowly outside the range of variance. One potential challenge created by a five -ward structure is deciding how to include the two regional councillors in the representation structure, since one of them would need to represent an additional ward. This could be accomplished, however, with one regional councillor representing the three more sparsely populated wards (proposed Wards 3, 4, and 5) with the other representing the remaining two wards (proposed Wards 1 and 2) to balance out the number of constituents to whom they would be directly responsible. Watson & Associates Economists Ltd. PAGE 22 Clarington 2020 Ward Boundary Review - Interim Report Page 230 Figure 8 — Preliminary Option C Figure 9 — Preliminary Option C — Population by Proposed Ward Note: Numbers have been rounded. Watson 8, Associates Economists Ltd. PAGE 23 Clarington 2020 Ward Boundary Review - Interim Report Page 231 Option D: Six -Ward Model In addition to the five -ward option above, a six -ward model has also been developed to achieve similar goals, namely attempting to balance population while accommodating communities of interest. The proposed Ward 1 encompasses Courtice, bordered on the north by Pebblestone Road and on the east by Highway 418. Bowmanville is bisected on an east -west line along Bloor/Concession Street. The proposed Ward 2 runs north along Lambs Road, connecting Concession 4 in the north, while the proposed Ward 3 contains the southern section of Bowmanville from Bloor/Concession Street in the north and ending at Lake Ontario in the south. The ward is bordered by Lambs Road in the east and Highway 418 in the west. The proposed Ward 4 encompasses Newcastle, using Concession Road and Concession Road 3 as a northern boundary, before meeting Highway 35/115 in the east. The urban growth boundary in Newcastle provides the eastern external boundary to the proposed Ward 4. Proposed Wards 5 and 6 are mostly rural: the proposed Ward 5 contains a number of hamlets and the community of Orono. Bethesda Road serves as a western boundary, running along Concession Road and Concession Road 3 and concluding at Lake Ontario, using Highway 35/115 and the urban growth boundary in Newcastle as a border. The municipal border with Port Hope serves as an eastern boundary for Ward 4, as does Regional Road 9, stretching east from Kirby in the north. The proposed Ward 6 runs north from Pebblestone Road and Taunton Road in the south, and encompasses all of the territory to Clarington's northern, eastern, and western municipal boundaries. The additional wards allow for two largely rural wards that provide a voice for those in the hamlets and those taking part in the agricultural sector, while containing the urban population in separate wards. In other words, it places a priority on keeping distinctive communities of interest in separate wards. The trade-off is that the population in the more urban Wards 1 to 3 is higher than the range of variation for a six -ward system. Adding an additional two wards provides a benefit of easily assigning wards for regional councillors. Watson & Associates Economists Ltd. PAGE 24 Clarington 2020 Ward Boundary Review - Interim Report Page 232 Figure 10 — Preliminary Option D Figure 11 — Preliminary Option D — Population by Proposed Ward Note: Numbers have been rounded. Watson 8, Associates Economists Ltd. PAGE 25 Clarington 2020 Ward Boundary Review - Interim Report Page 233 7.1 Further Considerations The four options presented herein are preliminary; they reflect the application of the core principles for this review to the distribution of population and communities within Clarington. However, as has been implicit in many of the observations made in this document, Clarington is a unique municipality with several historically recognized population centres of varying sizes, the concentration of population (close to 75% of the entire population) in two southern centres, a large thinly populated northern territory, and a forecast of significant further population growth in the southern part of the Municipality. Designing an electoral system that will deliver effective representation to such a diverse community requires some accommodation: designs that put an excessive emphasis on "representation by population" can hinder fair representation for residents in the northern hamlets. Designs that place an emphasis on keeping urban population centres in their own separate wards can result in the under -representation of those same communities around the Council table. Grouping distinctive communities in the same ward may systematically reduce the voice of minorities, whether they be geographic, economic or social. All of these challenges are magnified when trying to capture this diversity in four wards. The characteristics just noted will not change. What can change is the number of wards. As outlined in the Discussion paper, Clarington Council has the authority to modify the number of local councillors and, by extension, the number of wards. For that reason, this report has presented an option to increase Council by one seat and another to increase it by two seats to help contribute to local democracy in Clarington. There are costs associated with such changes that will be included in a final report if either of these options is endorsed as a plausible alternative to the current wards. The purpose of this report is to stimulate discussion in Clarington, to encourage residents to "think outside the box" of representation. The options included are deliberately called "preliminary" since the next step is to gather the perspectives of residents on these new approaches to electing the members of their municipal Council. Watson & Associate Economists Ltd. PAGE 26 Clarington 2020 Ward Boundary Review - Interim Report Page 234 Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Joint Committees Date of Meeting: September 14, 2020 Report Number: FND-027-20 Submitted By: Trevor Pinn, Director of Finance/Treasurer Reviewed By: Andrew C. Allison, CAO By-law Number: File Number: [If applicable, enter File Number] Resolution#: Report Subject: 2020 — 2021 Insurance Report Recommendations: 1. That Report FND-027-20 be received for information; 2. That the general insurance placement, in conjunction with the other member municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan Company for an integrated pooling arrangement that includes integrated insurance coverages and common self -retention deductible levels for the period July 1, 2020 to June 30, 2021, at a cost to Clarington of $928,287 be confirmed; and 3. That the purchase of cyber liability coverage through the Frank Cowan Company at a cost of $20,000 be confirmed. Page 235 Municipality of Clarington Page 2 Report FND-027-20 Report Overview 2019/2020 has been another successful year for the Durham Municipal Insurance Pool (DMIP) and the Municipality of Clarington has benefitted through a premium decrease of 3.2 per cent (2019 — 2.9 per cent increase). This report is primarily an update to Council on the status of the Durham Municipal Insurance Pool and current initiatives being undertaken. 1. Background 1.1 The purpose of this report is to provide an update to the General Government Committee regarding the status of the Municipality's insurance program. 1.2 This report also includes a review and update of the Durham Municipal Insurance Pool, which is now entering its twentieth year of successful operation. 1.3 Clarington is a founding member of the DMIP which was established to achieve financial savings by co-operatively purchasing insurance coverages with local and pool level deductibles and by implementing common risk management practices. The pool protects participating municipalities from increasing insurance premium costs through an alternative risk -financing program with a higher single deductible and collectively self -insuring claims within that deductible. 1.4 Clarington's Treasurer held the position of Chair of the Board of DMIP from inception to September 2019. The current chair of the Board is Laura Barta, Director of Finance/Treasurer for the Township of Brock. 1.5 The DMIP was launched in July 2000 with the participation of the Town of Ajax, Town of Whitby, Municipality of Clarington, Township of Brock, Township of Scugog, Township of Uxbridge and the Region of Durham. The City of Oshawa joined the pool effective July 1, 2017. 1.6 Member municipalities are provided coverage in the areas of general liability, errors and omissions, auto liability and property insurance. The DMIP provides municipal specific resources such as loss prevention programs, claims handling, advice for boards and committees, site audits, review of contracts and training. Page 236 Municipality of Clarington Page 3 Report FND-027-20 1.7 The Municipality's insurance coverage renewed on July 1, 2020. GGC passed resolution #GG-547-19 at its meeting on November 25, 2019,which provided approval to remain in the DMIP for the 2020/21 renewal term and provided the Director of Finance the discretion to determine when a review of the Municipality's insurance may next be conducted, such time not to exceed five years. Given the current state of insurance in Ontario, that being one with escalated prices or even the refusal of coverage, I do not feel that this is the right time to conduct a market review given we attempted one a year ago. Staff will continue to monitor the market to determine the appropriate time to conduct the next review. 2. 2020/2021 Insurance Coverage Renewal 2.1 Within the terms of the subscribers' agreement, DMIP members agree to make a contribution sufficient enough to pay administration costs, expenses (including actuarial and audit), premiums and a claim funding amount that is supported by full actuarial projections and analyses. 2.2 DMIP members are also required to give a minimum six months' notice of termination if they wish to leave the pool. To date no member of the pool has asked to leave while one of the two Durham municipalities that did not originally found the pool have asked to be admitted. 2.3 The DMIP has been able to position itself to minimize the impact of increases in insurance premiums paid to insurance companies related to property, casualty and liability coverages. 2.4 For 2020/2021, the DMIP negotiated with the insurer and has secured the broadest and most comprehensive coverage available to municipalities with a rate increase of 12.4 per cent in the insurance premium and claim funding for the 2020/2021 policy year. This increase is partially offset by an increase in investment income. 2.5 The allocation methodology was reviewed for 2020/2021, as it is approximately every three years. The Municipality saw a decrease in its participation rate from 12.42 per cent to 11.06 per cent. Overall, the net cost for the annual DMIP insurance program for the Municipality has decreased by 3.2 per cent. This has resulted in savings to the Municipality of over $31,100. 2.6 The Board of Directors of the Durham Municipal Insurance Pool has placed coverage with the Frank Cowan Company for an integrated pooling arrangement. Page 237 Municipality of Clarington Page 4 Report FND-027-20 3. Benefits of an Insurance Pool 3.1 The main components of the structure of the Durham Municipal Insurance Pool arrangements are summarized as follows: • Each municipality retains their respective current deductibles ranging from $5,000 to $100,000 (Clarington's deductibles are primarily $25,000 (liability) and $5,000 (fleet); • The pool self -insures losses between these local deductibles and a per claim limit of $500,000 (on a group basis) for integrated coverages; • Under this structure, local municipalities are responsible for funding losses from $0 to their individual deductible amounts ($25,000 in the case of Clarington); • Between these local municipal deductibles and the pooled retention limit of $500,000, the eight (8) members share the cost on a collective basis; and • Excess of a $500,000 per claim loss, the members purchase insurance from municipal insurers for protection on a collective basis against catastrophic claim losses. 3.2 During its 20 years of existence, this innovative risk financing venture continues to be a highly effective method by which the municipalities have enjoyed: • Broader insurance coverage; • Control over the costs of insurance claims below the $500,000 deductible; • Pro -active, comprehensive and coordinated risk management services to reduce property and liability exposures; • Increased investment income on the retained portion of the pre -funded claims loss reserve; and • Increased price stability. 3.3 As the DMIP is self -funded to a degree, there are opportunities for surpluses to be refunded to the Municipality. The Municipality has received refunds in 2014 ($202,950), 2016 ($223,500), 2017 ($544,740) and 2020 ($91,155) for a total refund of $1,062,345. 3.4 At the May 2019 DMIP Board meeting it was approved that from 2020 to 2028 the founding members (including Clarington) would receive an annual payment from the accumulated surplus in the pool. It is estimated, subject to annual review, that the Municipality will receive $91,100/year. In keeping with past practice this will be used to fund risk management initiatives (including safety audits, sign replacement, and other projects which lowers the risk to the Municipality and residents). Insurance Market in Ontario 3.5 The past year and a half has seen a hardening of the insurance market in Ontario. Municipality of Clarington Page 5 Report FND-027-20 3.6 Municipalities are seeing premium increases that can be in excess of 50 per cent, with many municipalities seeing at least 10 per cent increases. 3.7 The hardening markets and increased premiums have resulted in several cities looking at developing their own insurance pools modeled after the insurance pools in the Region of Waterloo and the Region of Durham. 4. Concurrence Not Applicable. 5. Conclusion It is respectfully recommended that Council approve the renewal of insurance services with the Durham Municipal Insurance Pool. Staff Contact: Trevor Pinn, Director of Finance/Treasurer, 905-623-3379 ext. 2601 or tpinn@clarington.net Attachments: Not Applicable Interested Parties: There are no interested parties to be notified of Council's decision. Page 239 Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Joint Committees Date of Meeting: September 14, 2020 Report Number: FND-028-20 Submitted By: Trevor Pinn, Director of Finance/Treasurer Reviewed By: Andrew C. Allison, CAO Resolution#: File Number: By-law Number: Report Subject: BILD COVID19 Recommendations Recommendations: 1. That Report FND-028-20 be received; and 2. That all interested parties listed in Report FND-028-20 and any delegations be advised of Council's decision. Municipality of Clarington Page 2 Report FND-028-20 Report Overview The COVID-19 pandemic has had a lasting impact on the residents and economy of Ontario and Clarington. As we are now looking forward to the recovery stage, stakeholders are preparing their recommendations for what steps should and could be taken to successfully recover the economy. Council received a submission from a group of building industry and land development associations and referred the submission to staff for comment. While it is recognized that all levels of government have a role to play in the recovery of the economy, several of the recommendations could have long-term impacts on the Municipality if implemented. The following report outlines the impacts of the recommendations as they relate to the Municipality. 1. Background 1.1 At the Council meeting of July 6, 2020, Council referred correspondence item 10.3 from the Building Industry and Land Development Association (BILD), Ontario Home Builders' Association (OHBA) and the Canadian Home Builders' Association (CHBA) "the group", regarding post-COVID-19 recovery to staff. 1.2 The presentation laid out proposed liquidity and recovery measures by the various levels of government. Federal Government 1.3 The group suggested the following: a. Adjust the Canadian Mortgage Stress Test for both insured and uninsured mortgages, making the benchmark more dynamic and reducing it for longer -term mortgages; b. Introduce 30-year amortizations for insured mortgages; c. Remove GST on the purchase of new homes for 2020 and 2021, then index it to reflect current home prices; d. Introduce a home renovation tax credit for 2020 and 2021, plus a permanent energy retrofit tax credit; and e. Remove GST from the construction costs of new rental housing and costs of renovating rental housing. Page 241 Municipality of Clarington Page 3 Report FND-028-20 1.4 None of the above proposals have a direct impact to the Municipality. They are macro- economic policy issues and could result in decreased funding to municipalities in the long-term. Provincial Government 1.5 The group suggested the following: a. Transfer mortgage financing for new condominium units to date of occupancy; b. Removing of GST/HST on new home purchases and related rebates; c. Accelerate timing of approvals and construction on key provincial and regional infrastructure projects such as the GTA West Corridor, LINK427 and the Upper York Water Reclamation Centre; d. Eliminate Ontario Land Transfer Tax to the end of 2021; e. Eliminate security deposits on Ontario Land Transfer Tax Deferrals on affiliated transfers; Remove provincial sales tax and rebate on the purchases of new homes; g. Refundable tax credit for expenses upgrading buildings in Ontario because of COVID-19; h. Refundable tax credit for expenses repurposing buildings in Ontario because of COVID-19; Expansion of Opportunities Investment Tax Credit (RITC) to all regions of Ontario; Accelerate movement on key elements of the Housing Supply Action Plan related to the speed of approvals and reduced costs, including a cap on cash -in -lieu of parkland; k. Use existing planning policies, procedures and tools that will assist in the acceleration of housing supply and employment opportunities; and Require municipalities to accept surety bonds as a form of security for municipal agreements. 1.6 Similar to the recommendations to the Government of Canada, many of these issues have a broader macro -economic impact and are beyond the scope of staff recommendations. There are limited resources in Canada and a change in priorities would result in resources being removed from one area and redistributed to another. It Page 242 Municipality of Clarington Page 4 Report FND-028-20 is also unclear how these changes will increase the ability of developers to build and thus create supply, which would drive down housing prices and increase affordability. 1.7 The items of impact to the Municipality of Clarington would be items j, k, and I as noted above. Staff will comment in Section 2 below on these recommendations. In addition, the Municipally initiated a COVID Community Improvement Plan (CIP) to address the upgrading of buildings in response to COVID business requirements. The CIP eligibility criteria will address the possibility of a tax credit to ensure businesses cannot claim funding from both sources. Municipal Governments 1.8 The group suggested the following: a. Freeze Municipal Property Assessment Corporation property value assessments for the next four years. b. If it appears that the residential home sales market drops greater than 5%, the City of Toronto should consider eliminating the Land Transfer Tax to the end of 2021. c. Provide financial relief from development charges and other planning and related fees. d. Enhance municipal service delivery efficiencies. 1.9 As the City of Toronto is the only municipality in Ontario which may charge a land transfer tax, that recommendation has no impact to the Municipality Clarington. 2. Staff Response to Recommendations Overall 2.1 While it is recognized that COVID-19 has had an impact on many industries, businesses and hundreds of thousands of Canadians, it is unclear how these recommendations assist in providing affordable housing without direct taxpayer subsidization. 2.2 The removal of sales taxes does not impact the developers directly as these taxes are paid by purchasers who are able to mortgage these costs over a 25-year period. The removal of these taxes would hinder the governments' ability to provide services to citizens across Canada. It is possible that home prices would not decline as a result of a change to the sales tax on new home purchases, if the developers were to increase the price of the homes. Page 243 Municipality of Clarington Page 5 Report FND-028-20 2.3 The recommendations j, k and I is section 1.55 above, shift the cost of growth, or the risk of growth, to the municipalities. Growth should pay for growth to the extent possible in order to maintain equity amongst taxpayers. Surety Bonds 2.4 The Group is requesting that the Province of Ontario mandate that municipalities must accept surety bonds as a form of security for municipal agreements. Currently most municipalities take security through letters of credit or cash. There is an argument made that this change does not cost the government anything but will free up billions of dollars tied up in letters of credit or working capital. 2.5 Staff argue that this recommendation shifts the risks of development from the developers to the municipality. Surety bonds are similar to insurance policies that can be triggered under certain circumstances. It would require a municipality to place a claim with the surety company and hope to collect on the policy. The risks are increased to municipalities if there are not minimum financial requirements of the surety companies that ensure that funds are there if they are needed. Further, there is increased administrative costs in going to the surety company and waiting for settlement versus drawing on the letter of credit. 2.6 If the Province were to mandate surety bonds, the Municipality should advocate that there be strong financial requirements of the guarantor and that the bonds be insured by the Province to ensure that if the municipality requires the funds they are there. If the funds are not there to cover the bond this is a direct shift in costs from the developer to the tax base. 2.7 Finance staff did a poll of municipalities in the region to determine how security deposits are handled. The following shows the deposits accepted by municipality in the Region of Durham Page 244 Municipality of Clarington Page 6 Report FND-028-20 2.8 Region of Durham staff shared that they had spoken with municipalities in western Canada that have transitioned away from accepting surety bonds as a result of having difficulties receiving payment from the surety company. Compared to letters of credit, surety bonds have a higher payment risk and credit risk. 2.9 Staff recommend Council not support this proposal as it will force municipalities to transfer the cost of the risk of development to the tax base. A municipality should be free to determine the amount of risk that it wants to take on. Freeze Municipal Assessments for Four Years 2.10 The Province of Ontario postponed the planned property tax reassessment for 2021 which will result in 2021 property assessments remaining at the 2020 levels. The group is proposing that this remain frozen until 2024. The argument being that this will provide liquidity to overcome any hardship resulting from COVID-19. 2.11 This is short sighted and could it be argued that it will exacerbate financial hardships to those impacted by COVID-19. Municipalities will levy in taxes each year what is necessary to provide the service and capital investment needed regardless of how the assessment is calculated. Tax assessments are used to attribute the share of the required levy to each property, freezing the assessment freezes the share (absent of new growth) of taxes paid. Page 245 Municipality of Clarington Page 7 Report FND-028-20 2.12 The last assessment date was January 1, 2016 and was phased in over the years 2017 to 2020. This means that the property assessment used to attribute your 2020 taxes is the value of your home on January 1, 2016. As is widely known, the fair market value of homes has changed since that date which is why MPAC does a reassessment every four years; this ensures that the attribution of taxes fairly represents the value of the property compared to the rest of the municipality. If a reassessment is deferred to 2024 that means that the value has not been reviewed in over 8 years and isn't fully implemented for 12 years. It is very possible lower value homes will be paying more than their fair share as a result of the deferral of a reassessment, particularly in high growth municipalities like Clarington. 2.13 The assessment of a home does not impact developers' ability to develop. Most tax assessments are below the market value. The assessment is used solely to apportion the tax levy on an equitable basis. By reviewing the assessments as planned, lower income families may benefit as the tax burden is shifted to those homes with a higher fair market value and, presumably, more fiscal capacity. 2.14 Staff recommends Council not support this request from the Group as it does not provide related support to developers but may actually impact those residents at most financial risk. Provide Financial Relief from Development Charges and Other Planning and Related Charges 2.15 The group states that GTA regions' and municipalities' current DC by-laws are slated for their required five-year review in 2020. Many are also scheduled to apply regular indexing which increases current development charges. The Province did pass an order which allowed a municipality to continue their current by-law until six months after the pandemic (the group stated six months post expiry). It is asking the Province to consider extending this order to the end of 2021. 2.16 The group is also asking municipalities to contemplate rebates or discounts related to road occupancy permits, phasing or deferring permit fees to building permit issuance and planning application fees should be deferred until applications are approved. The argument made is that waiving or deferring fees will assist consumers in managing costs and increases liquidity and housing affordability to residents of Ontario. 2.17 The Municipality of Clarington has deferred the new development charges study until after the emergency order is lifted and will utilize the six month extension provided by the Province. The Municipality intends to harmonize indexing dates with the Region of Durham, moving from January 15 to July 1 annually; given the six month extension this may be feasible as the new development charges rates could be implemented effective July 1, 2021. Municipality of Clarington Page 8 Report FND-028-20 2.18 It is important that development charges be indexed as they are established on a certain date assuming costs of development at that date. As projects occur in the future, the costs of those projects will be impacted by inflation and other factors. It is therefore necessary to increase development charges ensure that growth pays for growth. Deferring or eliminating increases will result in a shift of cost to either future developers (for other projects), shift the cost to the tax base or result in the Municipality being unable to build the infrastructure that is required to support development due to lack of funding sources. 2.19 Planning and building fees are on a cost recovery basis and represent the cost of providing those services to developers. Building fees are mandated to be fully cost - recoverable and reserve funds have been established to maintain service levels in down years. A rebate or deferral of costs represents taxpayer support for those services which will put increased strain on municipal budgets. There have already been mandated changes to the collection of development charges to occupancy for certain types of development, this should provide fiscal capacity to developers as development charges represent a larger cost than planning fees. 2.20 Staff recommend Council not support this recommendation from the group as further deferral or freezing of development charges will shift the cost of growth from developers to the tax base. Enhance Municipal Service Delivery Efficiencies 2.21 The group is asking the Province to ensure that municipal offices continue to operate and process applications, continue building inspections and permitting services by: a. Opening all municipal offices to allow for the submission of new planning applications including adopting innovative models to foster efficient methods to process related payments including technology enabled processes; b. Encouraging municipalities to use effective means of inter -departmental communication, communication between staff and applicants, and ensure that all departments involved in completing applications operate efficiently; c. Encouraging municipalities to adopt different business models to improve operational efficiencies and enhance all processes related to building permit issuance and application approvals; and d. Encouraging the delegation of certain decision -making authority to municipal staff to achieve greater efficiency in the development approval process and to avoid unnecessary delays for various items such as lane occupancy permits. Page 247 Municipality of Clarington Page 9 Report FND-028-20 2.22 The Municipality of Clarington remained open throughout the COVID-19 pandemic and continued to provide all planning and building services mentioned above. The Planning Services Department held public meetings virtually utilizing online conferencing technologies, shifted pre -consultation meetings from in -person to virtual again utilizing appropriate technologies. Similarly, the Building Division has continued, as allowed by regulations, to conduct inspections and approve permits throughout the pandemic. The Municipality saw an increase in activity during the pandemic as compared to 2019. Attachment 1 to this report is a letter from BILD thanking the Municipality for its efforts in response of COVID-19. 2.23 Planning and Engineering Services, in the early days of the pandemic, undertook site inspections to partially or fully release letters of credit and securities being held by the Municipality for development works. This initiative returned to developers just over $8 million dollars to assist them with continuing other works. 2.24 During the pandemic, the Municipality finalized its MBS project to adopt AMANDA software for corporate wide property information purposes. This software will automate and provide on-line capabilities that will improve and enhance the service provided to developers utilizing on-line technologies. Electronic plan submission will be facilitated through this investment in IT which will provide developers increased opportunities to complete necessary submissions remotely. 2.25 Finance staff have worked with departments to establish processes to allow for customers to pay for fees through Electronic Funds Transfer. This has allowed customers to pay for permits and applications without having to mail a cheque or physically come to the Municipal Administration Centre to pay. Staff are exploring other alternative means of payment including online options for other services. The land development and building processes at the Municipality of Clarington have been part of a continuous improvement approach for a number of years. 2.26 In 2017, Planning and Engineering Services, with input provided by other Departments, and the development community, undertook a deep review of the land development process referred to as the Process Enhancement Project or PEP. Attachment 2 to this Report is a detailed listing the Land Development Process Enhancements and the Business Continuity Measures undertaken to specifically address maintaining services. 2.27 Staff are supportive of this recommendation as we are already doing it. This recommendation may result in increased funding opportunities from the Province, as was previously promised, to look at ways to make municipal service delivery more efficient. Municipality of Clarington Page 10 Report FND-028-20 3. Concurrence This report has been reviewed by the Acting Director of Planning and Development Services who concurs with the recommendations. 4. Conclusion The majority of the recommendations by the group as contained within the correspondence are outside of the scope of the Municipality. Those recommendations within scope could have long-term negative impacts on the Municipality if implemented. It is respectfully recommended Council receive the correspondence and this Report as information. Staff Contact: Trevor Pinn, Director of Finance/Treasurer, 905-623-3379 ext. 2602, tpinn@clarington.net Attachments: Attachment 1 — Letter from BILD dated May 19, 2020 regarding COVID-19 Response Attachment 2 — Land Development Process Enhancements Interested Parties: The following interested parties will be notified of Council's decision: MUM • CHBA; and • Durham Region Home Builders Association Page 249 3 MIN BILKY IJUng Industq and Lqrd DevOop'num Ammtw, May 19,2020 Mayor Foster and Members of Council Municipality of Clarington 40 Temperance Street Bowmanville, ON L1C 3A6 Dear Mayor Foster and Members of Council, RE: COVID-19 Response and Recovery - Thank -you Attachment I to FND-028-20 In Durham region, the building and renovation industry provides over 4.4 billion in investment value and employs over 34,000 people'. As a simple rule of thumb one crane in the sky is equal to 500jobs. With approximately 1,500 member companies, BILD is the voice of the home building, land development and professional renovation industry in the Greater Toronto Area and Simcoe County, Residential Construction is a key economic driver to every community in Canada. We would like to take this opportunity to thank you and staff for the strong leadership and guidance that you have shown throughout this pandemic. We have a shared interest in keeping business moving by ensuring that development services continue to be carried out remotely - your municipality has been a great example of this best practice. We applaud you for taking the steps you have to ensure safe services for the employees and the business of the Municipality of Clarington. We greatly respect your governance in keeping people safe, and this is our industry's first priority too. Construction sites have instituted various health and safety measures, such as splitting crews into staggered shifts, utilizing the extended start and closing times, only allowing one trade in an area at a t limiting no more than 3 people in an open air hoists, and every construction site in Ontario that has 20 more people has a joint health and safety committee - to ensure all employees have a voice. BILD and its members want to be a part of the solutions during this difficult time. To assist our members and municipal partners, BILD has put together resources on all the latest information that directly affects the building, land development and professional renovation industry. This includes a Status of Municipal Services Tracking List and a Municipal Meetings & Public Engagement Protocols. Both documents can be found on BILD COVID-19 page on our website. This information sharing has been greatly valued by our membership and we hope it serves to be a resource to our municipal partners as well. We hope that this situation will continue to subside and that we have all done our part to flatten the curve. Our industry is facing unprecedented times and many of our members are concerned about the viability of existing and future projects, as well as the overall health of our industry. We will now need to focus on our recovery efforts, both during the after the pandemic. One of the immediate actions that can be taken to streamline processes during this emergency situation is expanding the use of delegated authority for minor development decisions that would ordinarily require Council's approval. When this is all behind us, we will need to focus on restarting the economic and recovery efforts. BILD and its members are here to assist you in those conversations when they are initiated. ,�-O)pjohn Rld, Skatp au, Based on 2018 Canadian Mortgage and Housing Corporation and Statistics Canada data Nn rr h )'A, D N N4 3 [3, 2 1� 9 TR H. 416-M! S,4,1 Page 250 wviE gah bs . c,� Again, thank you for your leadership during these trying times. We are your partners in prosperity and within this turmoil, if there is anything we can do at BILD or with our members to be of service to you - we welcome that discussion. Stay safe and healthy, Frank Filippo BILD Durham Chapter Chair CC: BILD Durham Chapter Members Michael Seaman, Municipality of Clarington Page 251 Attachment 2 to FND-028-20 Land Development Process Enhancements and Business Continuity Measures Implemented by Planning & Development Services Current as of: July 27, 2020 The land development and building processes at the Municipality of Clarington have been part of a continuous improvement approach for a number of years. In 2017, Planning and Engineering Services, with input provided by other Departments, undertook a deep review of the land development process referred to as the Process Enhancement Project or PEP. More recently, staff have received formal training in the Lean Six Sigma methodology. A list of land development and building process enhancements implemented over the past five years by the Municipality is provided below, organized based on three of the four functional areas cited by the BILD/CHBA/OHBA joint submission. The fourth functional area, Business Continuity, is addressed separately. Communications • Integrated development application file/document storage into a single location accessible to development review staff from all departments, reducing time spent on document management and sharing and eliminating risks associated with file redundancy. • Commenced the implementation of the new Municipal Business Solution, AMANDA and E-plan software, which will align the business processes of departments, enhance the customer experience and provide demonstratable gains in efficiency and effectiveness. • Instituted customer service policies (Planner of the Day) that provide the best initial inquiry experience in the Greater Toronto Area. • Created an online inquiry form. • Revised newspaper notices to improve the communication of Planning Act approvals to the public. • Adopted "plain language" use in correspondence and reports. • Prepared brochures to answer common Planning -related questions. • Created a new public notice sign template to more clearly convey information about a proposal and to incorporate Municipal branding. • Improved public access to Municipal planning information by being available at public events (Home and Garden Show, Applefest, Family Safety Day, Orono Fair). • Website postings of the more complex development application material. • Improved Planning e-Update reporting. The e-Update is a tri-weekly electronic publication for the development community and interested stakeholders that announces public meetings, new applications, approved applications, and provides updates on on -going projects and new initiatives. Page 252 Land Development Process Enhancements and Business Continuity Measures Implemented by Planning & Development Services Current as of: July 27, 2020 • Revised the public meeting standard recommendation statement to make it clearer that the report is not being recommended for approval, but rather for continued processing of the application, taking into account comments received from residents. • Established a requirement that all supporting reports for submitted applications now be compliant with the Web Content Accessibility Guidelines 2.0 Standard. Process • Developed, and continue to review and update, internal Planning Services procedural manuals for various land development processes. • Developed the Site Plan Approval Handbook and the Site Plan Approval Handbook for Agricultural & Residential Buildings & Structures in the Oak Ridges Moraine to help guide prospective proponents through the application process. • Standardized the pre -consultation process. • Established a pre-screening process for Minor Variance applications, which has improved the quality of applications, reduced staff time to prepare for hearings, and contributed to fewer appeals to LPAT. • Streamlined/reduced hard copy material needed for applications - augmented by digital copy. • Developed terms of reference for the various studies that may be required as part of a complete application that are provided to prospective applicants during the pre - consultation, providing clear direction on application requirements from the outset of the development process. • Established a collaborative screening process, involving Planning staff and the applicable Conservation Authority staff, for site plan applications on the Oak Ridges Moraine. Through the screening process, select applications are exempted from requiring a formal pre -consultation and necessary modifications to the application are determined at the outset. Processing time and meeting between Planning/Conservation staff and applicants are reduced where an exemption is applied. • Updated and simplified the Subdivision Agreement and conditions. • Developed a checklist companion document for Subdivision Agreements. The checklist serves to guide developers through the registration process and clearly provides Municipal points of contact. Templates for specific requirements are included. The checklist simplifies and streamlines the execution process for developers and frees up Staff time for other responsibilities. • Streamlined the removal of holding process to the greatest extent possible within the bounds of provincial legislation, including: Page 253 Land Development Process Enhancements and Business Continuity Measures Implemented by Planning & Development Services Current as of: July 27, 2020 o Council pre -authorizes the removal of the holding symbol at the time of original rezoning provided that staff are satisfied that all the conditions have been met; o No staff report to Planning and Development Committee is required with preauthorization. The removal of holding by-law goes directly on the Council agenda without delay; and o No application form needs to be filled out by the applicant and no fee is charged. • Converted the Clerk's roles to new Planning Development Application Coordinators roles, enhancing and improving the efficiency of support required by Planners throughout the development application review process, and providing more time to focus on the technical rather than the administrative components of development applications. Created a new Senior Plans Examiner role within the Building Division, which has reduced the length of time required to review and provide comments or issue a permit, and allows the Division to review and issue minor building permits, decks, sheds, etc. on the spot if they are in compliance with the OBC, zoning, etc.. This position also provided coverage as Acting Chief Building Official in the absence of the CBO. Realigned and converted the duties of building inspection staff, which has contributed to increasing the efficiency of the inspection staff, including reduced overtime, and improving customer service, inspection coverage during absences and application plan review time. Delegated Authority • Delegated Site Plan Approval authority for applications in the Oak Ridges Moraine to the Manager of Development Review. • Delegated the Official Registrar for Apartments -in -Houses from the Director of Planning to the Manager of Development Review. • Delegated to the Director of Planning Services authority to: o Execute agreements imposed or required in satisfaction of any condition of approval under the Planning Act regarding the development of land including plans of subdivision, plans of condominium, land division, exemption from part lot control, site plans and rezoning; o Approve releases from agreements where development has not proceeded; o Refuse a planning application where the file has remained inactive for more than one year (subject to the applicant notice requirements); o Approve draft plans of condominium where a public meeting is not required; and o Approve part lot control applications (the by-law still approved by Council, however no report required). Page 254 Land Development Process Enhancements and Business Continuity Measures Implemented by Planning & Development Services Current as of: July 27, 2020 • Delegated responsibility for counter enquiries and building permit review for decks and accessory buildings to the Building Division — Plans Examiner, freeing up Planning staff time for other responsibilities. • Granted signing authority for letters of credit to the Planner overseeing a development application and signing authority for withdrawals granted to Planning Services Manager's, thus eliminating time associated with waiting for sign off by the Director of Planning Services. Business Continuity Measures In addition, at the outset of the COVID-19 pandemic, business continuity measures were quickly established by the Municipality. Despite Municipal offices being closed to the public, the Municipality's land development and building services adapted to ensure continuous service provision. Business continuity has included the following: • Transitioning staff to work from home to avoid any work stoppages. • Addressing inquiries from residents, real estate agents, developers and builders by telephone and email. • Acceptance of submissions of revisions to existing applications and plans via electronic means and courier, and payments by electronic means or certified cheque. • On -going review of existing applications and interactions with applicants for modifications. • Acceptance of new applications electronically and electronic circulation to commenting agencies. • Continued acceptance, review and processing of building permit applications via regular mail, courier, or electronically. • Establishment of a new process for virtual statutory public meetings, Committee of Adjustment, and Council Advisory Committee meetings with all materials made available online. • Continuation of inspections for all permits during regular inspection hours, with the exception of inspections of occupied dwellings (e.g. finished basement, additions, etc.). Adaptation of necessary inspections of occupied dwellings to use Facetime, videos, and photos. • Continued provision of support to other interdepartmental projects that rely on planning analysis and information (e.g. Development Charges Review). • Electronic processing and issuing of temporary sign permits, community improvement grants, and heritage grants. • Continuation of work on Secondary Plans, including: Page 255 Land Development Process Enhancements and Business Continuity Measures Implemented by Planning & Development Services Current as of: July 27, 2020 o Transforming in -person public information centres to virtual events; o Holding virtual steering committee meetings; o Increasing newspaper circulation of secondary plan public meeting notices from two to three; and o Increased circulation area for mailed secondary plan public meeting notices to include 120 metres beyond project area. • Continuation of work on the comprehensive zoning by-law review project, Zone Clarington, including responding to public inquiries, urban phase research and required studies (e.g. intensification requirements, second units, Neighbourhood Character Study, parking), drafting of urban regulations, and desktop step of rural area site -specific Environmental Protection zoning reviews. • On -going review and processing of invoices for the large number of consultants working on secondary plans. • On -going coordination of projects with outside agencies like Metrolinx (planning for the station areas of the GO Train extension), area Conservation Authorities (Lake Ontario Shoreline Hazards Management Plan Update), and the Region of Durham (Envision Durham). • Preparing comments on projects that affect the Municipality (Region of Durham Pre - Sort / Anaerobic Digestion Facility, Region of Durham — Durham York Energy Centre 160K Expansion, St. Marys Cement Alternative Low Carbon Fuels Permit), and others. • Facilitated temporary restaurant patios on private property with a simple application and no processing fees. The Municipal Administrative Centre re -opened its doors to the public on July 13, 2020 with appropriate health and safety measure in place to allow us to resume in person customer service. Page 256 Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Joint Committees Date of Meeting: September 14, 2020 Report Number: FND-029-20 Submitted By: Trevor Pinn, Director of Finance/Treasurer Reviewed By: Andrew C. Allison, CAO Resolution#: File Number: By-law Number: Report Subject: Whistle Cessation Funding Options Recommendations: 1. That Report FND-02920 be received; 2. That staff include a contribution to the Roads Capital Reserve Fund of $420,000 for the purposes of whistle cessation for consideration as part of the draft 2021 budget; and 3. That all interested parties listed in Report FND-029-20 and any delegations be advised of Council's decision. Page 257 Municipality of Clarington Page 2 Report FND-029-20 Report Overview Council has directed staff to work towards establishing whistle cessation protocols at the Cobbledick Road and Bennett Road grade -level crossings. Council has asked for funding options for this work. This report highlights several options, including development charges and community benefits charges; these two funding options are only available for growth - related capital infrastructure. 1. Background 1.1 At the Special General Government Committee meeting on February 19, 2020, council directed staff to move forward with the request to eliminate train whistles at the Cobbledick Road and Bennett Road grade -level crossings. 1.2 During the July 6, 2020, Council meeting, council passed resolution #C-349-20 directing staff to look into several aspects of funding for the Cobbledick Road level railway crossing improvements. 1.3 This report speaks solely to the funding options available to the Municipality regarding this project. 2. Funding Options Tax Levy Paragraph Sub -heading 2.1 Tax levy funding is the least restrictive form of funding for this project. This source of funding is not dependent on qualifications of the project and is at the complete discretion of Council. 2.2 Based on the 2020 levy, the estimated cost of $1.25 million represents a municipal levy increase of approximately 1.99 per cent. 2.3 Council could establish a contribution to the Roads Capital Reserve Fund over a set period of time in order to save up for this project. Assuming a contribution of $420,000 per year for three years the impact would be a 0.67 per cent increase to the tax levy in 2021. Special Area Tax Levy 2.4 Section 326 of the Municipal Act allows a municipality to pass a by-law to identify a special service, determine the costs of the service, designate the area of the municipality that receives the service and charge those taxpayers for the service. Municipality of Clarington Page 3 Report FND-029-20 2.5 While special area tax levies are not common, they do provide an ability for municipalities to attribute the cost of a service not generally received throughout the municipality to the area that receives this benefit. 2.6 Given that, at the moment, the only area of the Municipality that would be benefitting from this increased service, it could be argued that a special area levy provides equity to the taxpayers in other areas of the Municipality who are not benefiting from the whistle cessation activities. 2.7 The by-law to establish the charge would be required to be passed annually. 2.8 The use of a special area levy would create a precedent that could result in other areas wanting special service enhancements and utilizing this method to pay for it. It runs the risk of becoming administratively burdensome. For example, the City of Chatham -Kent has 22 different tax rates depending on where you live. 2.9 While this is a reasonable alternative, the general tax levy may be more appropriate, particularly if this is a level of service that will be spreading to other areas of the Municipality. Also, determining the area of the Municipality that benefits from a reduction of noise could be subjective and would result in many resident complaints. Development Charges 2.10 Development charges are regulated under the Development Charges Act and have been the subject of some revisions throughout 2019 and 2020, many of which are still to be proclaimed. 2.11 The Act states that Council may adopt a by-law to impose development charges against land to pay for increased capital costs required because of increased needs for services arising from development of the area to which the by-law applies. 2.12 Prior to the current reform of the Act, a service was eligible unless it was included on the ineligible list. As part of the More Homes, More Choice Act and subsequent legislation this is changing. A charge is ineligible unless it is included as an eligible service. 2.13 A development charge may only be imposed on an eligible service as listed in the Act; the Act does not include rail services as an eligible service. It does include transit services; however the railways going through Clarington at this time are not part of municipal transit systems. 2.14 It should be noted that the Act does include as an eligible service "services related to a highway as defined in subsection 1 (1) of the Municipal Act, 2001...". The definition in the Municipal Act states that a highway "means a common and public highway and Page 259 Municipality of Clarington Page 4 Report FND-029-20 includes any bridge, trestle, viaduct or other structure forming part of the highway and, except as otherwise provided, includes a portion of a highway." 2.15 Given the above, despite the fact that the rail crossing would be on private property, it appears that rail crossings could conceivably be an eligible service under the revised development charges legislation. Any work would have to be related to growth under the current levels of service and not be charged as a service level enhancement. The Municipality is allowed to increase the level of service in a DC Study if it intends to ensure that such increase in level of service will be met. As the whistle cessation work is not in the current study and by-law it is not eligible as it would be a service enhancement. 2.16 If a rail crossing needs to be upgraded as a direct result of growth, it may be eligible for DC funding. In addition to being growth related, the project would have to be included in the DC background study. While there are some rail crossings in the Municipality that will likely need to be upgraded in the future to accommodate growth, these do not include the two crossings that are the subject of this report. 2.17 1 believe that the argument that these two crossings need to be updated as a result of pending development is not defensible. The safety standards do not warrant, even with the projected growth, changes to these two crossings, and the main development in the area has been there for many years which would not make any new work "growth related". 2.18 In some instances where growth can't be directly attributed, a general growth argument can be used; this argument implies that because the Municipality is growing by X per cent that any new item needed provides that much service towards the growth component. A general argument that the Municipality is growing by 10% so therefore 10% could be attributed is difficult to justify in this case because the community is a gated -access community so the general public does not have access to going into that area. 2.19 Under section 59.1 of the Act a municipality shall not impose, directly or indirectly, a charge related to development or a requirement to construct a service related to development, except as permitted by this Act or another Act. This does limit the ability of the Municipality to charge developers for this work unless it is specifically allowed under the Development Charges Act, Planning Act or another Act. Community Benefits Charges 2.20 While the regulations for the Community Benefits Charges (CBCs) are not final at the time of this report, staff have reviewed the draft regulations to determine if this project would be eligible. Municipality of Clarington Page 5 Report FND-029-20 2.21 The draft regulations up to July 8, 2020 were clear that if a project is eligible to be collected as a development charge, it would be ineligible to be included in a CBC by- law. Therefore, as railway crossings are eligible services for development charges they would not be eligible for CBCs under those regulations. 2.22 On July 8, 2020 the Province released Bill 197: COVID-19 Economic Recovery Act, 2020 which amended a number of Acts. Included in the bill, which received royal assent on July 22, 2020, was a change which makes CBCs unattractive to the Municipality. This legislation has not been proclaimed yet (as of August 24, 2020), therefore there is technically no authority to collect CBCs at this time. 2.23 While the new legislation allows a CBC to be imposed in respect of a service that is an eligible service for DCs, provided that the project is not both funded by DCs and CBCs, the scope of development eligible for CBCs was significantly reduced. A CBC may not be imposed on development and/or redevelopment of: A proposed building or structure with fewer than five storeys at or above ground; A proposed building or structure with fewer than 10 residential units; Such types as prescribed. 2.24 Similarly, to development charges, a CBC may only be used to fund the growth -related capital infrastructure of the Municipality. 2.25 Based on information from the Province, CBCs will only be imposed on high density residential or mixed -use developments. They will not be charged to non-residential developments. 2.26 Based on the above, it is my opinion that creating a CBC charge would not be effective for the Municipality given the costs of administration (the study would be similar to that of a DC study) and the limited expected eligible developments. Other Considerations 2.27 Staff are looking at funding opportunities with senior levels of government for railway improvements and enhancements. 2.28 Regardless of the funding method chosen above, the Municipality must have the cash resources available to complete the work. Staff have discussed with the Region of Durham regarding the ability to debenture funds for this project. Because the asset is not owned by the Municipality, debentures could not be issued for this project. Debentures could be issued for any road work on assets owned by the Municipality, however any contributions to rail company assets are not eligible to be debentured. Page 261 Municipality of Clarington Page 6 Report FND-029-20 3. Concurrence This report has been reviewed by the Director of Public Works and the Municipal Solicitor who concur with the recommendations. 4. Conclusion It is respectfully recommended that Council include within the draft 2021 budget, a contribution to the Road Capital Reserve Fund for use in a future year towards the capital work for the specified rail crossings. Staff Contact: Trevor Pinn, Director of Finance/Treasurer, 905-623-3379 ext. 2602 or tpinn@clarington.net. Attachments: Not Applicable Interested Parties: There are no interested parties to be notified of Council's decision. Page 262 Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Joint Committees Date of Meeting: September 14, 2020 Report Number: FND-030-20 Submitted By: Trevor Pinn, Director of Finance/Treasurer Reviewed By: Andrew C. Allison, CAO By-law Number: File Number: Resolution#: Report Subject: 2021 Budget Guidelines and Update Recommendation: 1. That Report FND-030-20 be received; 2. That Staff prepare a draft budget with a target municipal increase of 3.55 per cent; 3. That Staff include within the draft budget requests for funding from external agencies up to a maximum limit of 1.80 per cent; 4. That the 2021 budget schedule, as outlined within the report, be approved; 5. That Staff report to Council on procedures for the establishment of a pilot project for participatory budgeting projects within the Municipality with a starting funding level of $100,000; 6. That Staff develop a Determination of User Fee Revenue Policy, and review the current user fees charged by the Municipality to determine if they are appropriate; and 7. That all interested parties listed in Report FND-030-20, and any delegations be advised of Council's decision. Page 263 Municipality of Clarington Page 2 Report FND-030-20 Report Overview Council adopted a budget policy that guides the preparation of the annual operating and capital budgets process. The budget policy requires an annual report to Council to determine the target municipal levy change for the following year. This report meets that policy requirement. 1. Background Budget Policy 1.1 On June 10, 2019, Council approved a new Budget Policy which provides guidance on the creation and preparation of the annual operating and capital budgets. 1.2 As part of the policy, the Director of Finance/Treasurer is required to report to Council in September of each year with a report seeking guidance on the target municipal levy increase for the upcoming budget year. This report meets this policy requirement. 2. Economic Factors 2.1 Economic factors impact the Municipality of Clarington's budget and fiscal capacity outside of its control. The following sections provide insight into the economic factors that must be considered in the development of the 2021 budget. Canadian Economy 2.2 The Canadian economy saw a significant decline as a result of the COVID-19 pandemic. In its Economic and Fiscal Snapshot 2020 released on July 8, 2020, the Government of Canada revised several forecasts: a. 2020 real GDP growth was reduced from +1.6 per cent to -6.8 per cent; b. 2021 real GDP growth was increased from +1.8 per cent to +5.5 per cent; c. 2020 GDP inflation was reduced from 2.0 per cent to 0.5 per cent with 2021 rising to 2.2 per cent; d. 10-year government bond rates dropped from 1.6 per cent to 0.8 per cent in 2020; e. 10-year government bond rates dropped from 2.0 per cent to 1.0 per cent in 2021; Page 264 Municipality of Clarington Page 3 Report FND-030-20 2.3 The above revisions to economic forecasts highlight the tremendous impact the pandemic has had on the Canadian economy. While 2021 is expected to be a better year than 2020, there will be a long-term economic impact that will still be felt in 2021. 2.4 Private -sector forecasts are outlining a faster rebound in real GDP than in the past three recessions as a result of the actions taken by the Government of Canada for fiscal support. 2.5 Forecasts show a decline in the unemployment rate from approximately 13 per cent at the end of the second quarter 2020 to approximately 7.5 per cent by the end of 2021. This is still higher than the pre -pandemic unemployment rate of just under 6.0 per cent. 2.6 The Government of Canada stated that as a second wave could equal or surpass the initial spread; however, the economic impacts are not expected to be as severe. 2.7 Based on the above, a significant austerity budget for the Municipality may not be warranted as the economy is expected to rebound significantly next year. Further, the costs of providing services are not likely to decrease; therefore, tax levy required to fund services is not expected to decline. Ontario Economy 2.8 Ontario was the second -worst impacted province by the COVID-19 pandemic according to TD Economics, based on May 2020 information. This resulted in the Province of Ontario lagging behind the other provinces in the early stages of recovery. 2.9 Ontario experienced the steepest decline in home sales since the onset of the pandemic. It is expected that the population growth in Ontario will slow in the near term, which will keep home sales depressed. Home sales, particularly new home developments, are a key factor in the tax assessment base in Clarington; a decreased demand on new home growth could have an impact on our tax assessment growth for several years. 2.10 TD Economics is predicting real GDP to decrease by 6.2 percent in 2020 with a rebound in 2021 of 5.1 per cent. Similarly, unemployment is expected to decline from 9.3 per cent in 2020 to 7.3 per cent in 2021. 2.11 In its March 2020 Provincial and Economic Update, the Province of Ontario expected real GDP growth of 0.0 per cent in 2020 with 2.0 per cent growth in real GDP in 2021. This was at the beginning of the pandemic, March 25, 2020 and is likely underestimating the impact on the economy in 2020. Page 265 Municipality of Clarington Page 4 Report FND-030-20 Changes to Development Charges Act and Planning Act 2.12 The More Homes, More Choice Act, 2019 received royal assent on June 6, 2019. The Act was amended by the Plan to Build Ontario Together Act which received royal assent in December 2019. These two pieces of legislation were proclaimed in late December 2019 and Regulation 454/19 came into force on January 1, 2020. 2.13 The changes which came into effect on January 1, 2020 have resulted in the deferral of DC payments for certain qualifying types of development and the freezing of rates under certain conditions. 2.14 The COVID-19 Municipal Economic Recovery Act, 2019 (Bill 197), received royal assent on July 21, 2020. This Act changes the Development Charges Act and the Planning Act. This legislation changes some of the legislation which was included in the More Homes, More Choice Act and the Plan to Build Ontario Together Act which had not yet been proclaimed. 2.15 Bill 197 improves the ability of municipalities, in general, to fund growth -related infrastructure through growth. It has also extended the time for implementation to ensure that municipalities can adjust to the changes in legislation while dealing with COVID-19 recovery. 2.16 The following table highlights the changes under Bill 197 (adapted from Region of Durham Report #2020-Info-73): Municipality of Clarington Page 5 Report FND-030-20 Page 267 Municipality of Clarington Page 6 Report FND-030-20 2.17 The impact on the Municipality's budget will be an increased number of growth -related capital projects being eligible for development charges, subject to other legislated restrictions. 2.18 The restrictions with the Community Benefits Charge will result in this revenue tool likely not being a viable alternative for the Municipality. The Municipality of Clarington has very few historical developments and planned upcoming developments that would have both six storeys and ten residential units. The only development in the past five years is the development in Newcastle which is almost complete. The CBC is still only available for growth -related capital costs, however with the limited developments that are expected that could be eligible it is likely not worth the administrative costs of going through the creation of a study, public meetings, by-law and then administration of the charge. 3. Budget Calendar Overview 3.1 The budget sets spending guidelines and priorities for the Municipality's operating year of January 1 to December 31. It is beneficial to pass the budget early in the year to allow staff sufficient time to complete the capital plan and adjusting operating priorities. 3.2 Historically, the Municipality has passed its budget between late January and mid March. The 2019 budget was presented to GGC on February 19, 2019, this was later than January 29, 2018 in the prior budget year. 2021 Key Dates 3.3 In September 2019, Council amended the Budget Policy to include that the budget ratification shall be targeted for the second Council meeting of any given year. Municipality of Clarington Page 7 Report FND-030-20 3.4 Based on the above target date, the 2021 budget calendar is as follows: 3.5 This year, the budget workshop is proposed to be eliminated with a detailed presentation (similar to the budget workshop presentation) being held the morning of the external agencies day. This recommendation is to streamline the presentations and ensure that the information presented to Council is representative of the final draft budget. 4. Target Municipal Levy Increase Range Per Budget Policy 4.1 The Budget Policy outlined a range for tax levy increases based on a combination of the Consumer Price Index (CPI) and asset management requirements. 4.2 The low end of the range is set at 75 per cent of the CPI value plus 1.5 per cent as indicated in the asset management plan. 4.3 The high end of the range is set at 125 per cent of the CPI value plus 2.0 per cent as indicated in the asset management plan. Page 269 Municipality of Clarington Page 8 Report FND-030-20 4.4 The July 2020 all items CPI was 0.00 per cent for Ontario. The following table outlines the Municipal Tax Levy increase range: 4.5 Based on the preceding chart, the only increase would be for capital asset management with a range of 1.50 per cent to 2.00 per cent This would place significant pressure on the operating budget for 2021 given the anticipated reductions in user fee revenue from Community Services, increased costs of cleaning and personal protective equipment and normal inflationary pressures that are not reflected in a CPI calculation. Alternative Calculations 4.6 Based on the economic forecasts for 2021 and the indisputable impact that the COVID- 19 pandemic has had on the first seven months of 2020, the CPI on July 31, 2020, is not a reasonable indicator of the cost of living impact for the 2021 budget. CPI is not a true reflection of the costs of the Municipality as it is impacted by consumer goods, food and other items that are not typically purchased by municipalities. 4.7 The annual building construction price index for the Toronto area (which does not include the Municipality of Clarington in its catchment) had a June 30, 2019 to June 30, 2020 change of 1.8 per cent. The Ottawa -Gatineau figure was 4.5 per cent. The use of a building construction index could be considered a more reasonable indicator of inflationary pressures for the Municipality. 4.8 Some municipalities utilize a Municipal Price Index (MPI) as their inflationary index. An MPI is determined by each municipality, there isn't a Statistics Canada index, based on their specific mix of goods and services purchased by the municipality. A drawback to this method is that it is not publicly available and requires staff to calculate the index manually. The City of Toronto has created a MPI calculation framework, for the years 2016 and 2017 the MPI was higher than CPI by 0.7 to 1.0 per cent. Page 270 Municipality of Clarington Page 9 Report FND-030-20 Recommended Target 4.9 Staff recommend that the impacts of the pandemic necessitate a departure from the approved budget policy as there has been an extraordinary event that has depressed CPI in 2020 and will likely not be reflective of the inflationary pressures that the Municipality will see in 2021. 4.10 Staff are recommending that the inflationary factor for the determination of the budget target be based on building construction price index of 1.8 per cent. Staff strongly recommend that the asset management factor of 1.5 per cent to 2.00 per cent be maintained this year as it will ensure that necessary capital investments can be undertaken in future years, capital investment is also a strong economic stimulus that will help the local economy in the post pandemic recovery. 4.11 The target be the mid -point of the range, this would indicate a target of 3.55 per cent and would include 1.75 per cent specifically to capital related costs. 4.12 Based on the 2020 municipal levy of $62,747,374, the target would provide approximately $1.2 million for operating expenses (including transfers to reserves and reserve funds, and debt servicing payments) and $1.1 million for capital expenses; this would be in addition to new growth in assessment (NOT market growth which does not have an effect on the tax levy). 4.13 The Budget Policy also outlines that external agencies are limited to an increase of 150 per cent of the CPI. Therefore, for the 2021 taxation year, external agencies are capped at a maximum 0.00 per cent increase per the policy. Staff would recommend that 1.8 per cent be used for external agencies. 5. Key Assumptions for 2021 Levels of Service 5.1 The budget will be prepared to assume the same levels of service from the 2020 fiscal year. Any proposed changes to non -mandated levels of service, either decreases or increases, will be separately identified and provided as a decision item for Council. 5.2 Several services, such as winter control, are mandated by the Province of Ontario. Changes to these regulations may result in mandatory changes to levels of service. As these are mandated, any changes in required levels of service will be included in the budget, with the impact quantified for Council. 5.3 During the 2019 budget deliberations Council expressed concerns regarding the level of service for playground equipment. Currently, annual funding allows for two of the 62 playgrounds to be replaced each year; this represents a lifespan of approximately 30 Page 271 Municipality of Clarington Page 10 Report FND-030-20 years. If Council would like to see a change in this level of service, it will necessitate changing the funding levels towards parks. 5.4 Changes to service levels, if directed by Council, can be taken into account during the preparation of the draft budget. This would allow for a more complete picture when prioritizing projects to meet the budget target. COVID-19 Impact 5.5 The largest anticipated impact to the operations of the Municipality related to COVID-19 will be to recreation services. This is the area where social distancing, cleaning and gathering limitations will have the greatest impact. 5.6 The 2021 budget will be assuming a 50 per cent decrease in revenue as a result of limitations in class sizes and capacity for walk-in events. This does not necessarily result in a reduction in expenses as there may not be corresponding staff reductions. For example a class that could have 10 students to 1 teacher may now be limited to 5 students, resulting in a reduction of revenue but no corresponding cost savings. 5.7 Personal protective equipment and cleaning supplies are anticipated to increase across the organization in 2021 as a result of heightened cleaning to reduce potential spread of the virus. 5.8 Staff continue to look at alternative delivery models, such as online meetings, for services to reduce the cost impact to the Municipality while maintaining service levels. 5.9 The Safe Restart Agreement funding announced on August 12, 2020 by the Province of Ontario provides funding which can be used to offset COVID-19 expenses or pressures. Funding is anticipated to be received in September/October 2020 and unspent/unallocated funds must be kept in a reserve by the Municipality and may be utilized in 2021. A second phase of this funding will be available and will be application based, the criteria for this application based funding is not available at the date of this report. User Fee Revenue 5.10 A consequence of the COVID-19 pandemic is that it has highlighted the level of tax support to specific programs and services provided by the Municipality. Many municipalities have a user fee policy which outlines how user fees are determined and to what extent tax subsidization should occur. Staff recommend that the Municipality develops a policy for the calculation and determination of user fees and reviews the current user fee structure to ensure that it is reasonable. Page 272 Municipality of Clarington Page 11 Report FND-030-20 6. Citizen Engagement Activities Education and Feedback Sessions 6.1 For the 2018 and 2019 budget preparations the Municipality of Clarington conducted an online budget survey to solicit feedback from residents on areas which they felt should have lower, similar or higher levels of funding. 6.2 In 2019, fewer than 140 responses were received despite the survey being on the Municipality's website for almost six weeks and advertised through social media platforms. 6.3 While it is recognized that online surveys provide easy access for residents, uptake was minimal from residents which may be a result of technological and demographical barriers. 6.4 To provide an alternative means of engagement, as well as providing an opportunity for public education of the budget process, a series of "Coffee Houses" were held in 2019. These were sparsely attended and given the current pandemic it is felt that in person meetings are not efficient or advised at this time. 6.5 Staff are looking at options for either an online presentation that could be viewed by members of the public or an interactive online "town hall". 6.6 Members of the public, as well as Members of Council, are also encouraged to contact the Finance Department if they have any questions regarding the budget process, dates, and impacts. Participatory Budgeting 6.7 Participatory budgeting is a process in which community members decide how to spend part of a public budget. It started in Porto Alegre, Brazil in 1989, and recently the City of Toronto piloted a participatory budget project from 2015 to 2017. 6.8 Participatory budgeting is a process where residents propose and vote on community investment projects, funded through a pre -determined portion of the municipal budget. The Toronto pilot project included $150,000 in each of the three wards in the first year and $250,000 in each ward for 2016 and 2017. The three-year pilot funded 37 projects for a total of $1,870,000, with almost 1,700 residents casting votes for the projects. 6.9 As a means to engage the public in the budget process, it is suggested that the Municipality explore a participatory budget program throughout the Municipality. It is suggested that a pilot program of $100,000, divided into $25,000 per ward, be included Page 273 Municipality of Clarington Page 12 Report FND-030-20 in the 2021 budget for residents to have their voice in small capital projects throughout the Municipality. 6.10 As part of this process, the public would highlight projects and then vote for those projects that they want to be funded through the program. 7. Concurrence Not Applicable. 8. Conclusion It is respectfully recommended that the target for 2021 be set, that an inflationary factor that is forward looking towards the recovery period be used, and that the other recommendations within the report be approved. Staff Contact: Trevor Pinn, Director of Finance/Treasurer, 905-623-3379 ext 2602, tpinn a clarin tog_n.net Attachments: Not Applicable Interested Parties: There are no interested parties to be notified of Council's decision. Page 274 Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Joint Committees Date of Meeting: September 14, 2020 Report Number: FND-031-20 Submitted By: Trevor Pinn, Director of Finance/Treasurer Reviewed By: Andrew C. Allison, CAO Resolution#: File Number: By-law Number: Report Subject: Funding Approval for South Bowmanville Recreation Centre Recommendations: 1. That Report FND-031 -20 be received; 2. That the Council commits to the completion of the South Bowmanville Recreation Centre and provides pre -budget approval up to $50,000,000; 3. That the project be funded to the extent possible from development charges; 4. That the By-law attached to Report FND-031-20, as attachment 1, be approved with a target term length of ten years to a maximum of 20 years; 5. That the impact to the tax levy of the debenture be in addition to the budget target as set by Council for the 2021 draft budget; and 6. That all interested parties listed in Report FND-031-20 and any delegations be advised of Council's decision. Page 275 Municipality of Clarington Page 2 Report FND-031-20 Report Overview The South Bowmanville Recreation Centre has been identified by Council as a strategic priority for its term of Council. In the 2020 budget, Council approved funding for the design work for this project and was informed on the anticipated construction costs for 2021 and beyond. Staff applied for funding for this project but were unsuccessful; if Council wishes to continue this project the non -development charge related portion will be taxpayer funded. With the current low interest climate there is an opportunity to obtain financing at record low interest rates which will allow us to save costs on this project. Staff are looking for a commitment to this project and the direction to obtain debenture financing. 1. Background 1.1 In October 2019, Council approved Report CSD-009-19 which included the Phase I facility program at a budget of $48,005,300. The report also directed staff to complete a funding application for the project through the Investing in Canada Infrastructure Program (ICIP) that could potentially fund 73% of the total cost through provincial and federal assistance. 1.2 This Phase I facility is planned to include a twin pad arena; full sized gymnasium; indoor walking track; multi -purpose community and programming space; administration space and a Clarington Public Library branch. A future expansion would include an aquatic facility and fitness/wellness space. 1.3 Following submission of the funding application in November 2019, staff maintained contact with the Province regularly and were expecting an announcement would be forthcoming in Spring 2020. In recent months we would learn the requests were significantly greater than the $1.013 approved for the entire Program. We also learned a decision would be made in August. Unfortunately, we were recently advised our project did not receive provincial approval to move forward for federal consideration. 1.4 As Council will recall, this project was well received by the community with many stakeholders, user groups and the general public actively participating in the development of the proposed amenities this community centre would provide Clarington. Staff from Community Services and the Clarington Public Library remain fully committed to this project and the value it would bring to our community. Page 276 Municipality of Clarington Page 3 Report FND-031-20 Process for Acquiring Debenture Financing 1.5 As a lower tier municipality, all long-term financial debt must flow through the Municipality of the Region of Durham (the "Region"). The Region typically has a debenture call in the fall of each year. Regional staff have indicated that they will be issuing debt in early October 2020, after Council approval at the September Region of Durham Council meeting. 1.6 While the Region may consider an additional debenture issue before fall 2021, the amount that the Region typically goes to market for is at least $200 million. The Region may be able to get a $50 million debt issuance; however, the cost of administering this relatively small issuance would increase the cost to the Municipality and could result in higher interest rates. 1.7 If Council wishes to lock -in debenture financing at the current low rates, it may do so. This would require Council to approve the project (i.e. commit to completing the construction of the facility), pass the required by-laws and delegate authority to the Treasurer, Clerk and Mayor to sign the required documentation. If Council did this, they would be committed to the project. Current Interest Rates and Forecasted Rates 1.8 The COVID-19 pandemic has resulted in significant cuts to interest rates. In some ways this hurt the Municipality, as investment income has been reduced, while it also provides an opportunity for the Municipality to finance long-term projects at relatively low cost. 1.9 Current indicative rates for debt range from 1.3 per cent for ten years to 1.90 per cent for 20 years. Please note, these are indicative rates at August 14, 2020 and could vary based on the date of the actual issuance of debt. 1.10 Forecasted rates are anticipated to range from 2.00 per cent to 2.25 per cent for 10-year terms in the next year to two years. Similarly, 20-year terms are anticipated to range from 2.75 per cent to 3.00 per cent as the economy recovers and interest rates increase. This is still a significant decrease from 2019 when the high -end estimate for 20-year debt was above 5.00 per cent. 1.11 A 0.25 per cent change in interest rates over a 20-year period adds $1.2 million in interest costs to the project. Interest costs provide no service -value to taxpayers, it is money that could be used for other capital investment or service provision. Demand for Facility 1.12 While COVID-19 has had an impact on our recreation facilities, economic development and life in general, we continue to anticipate a demand for recreation facility services as Page 277 Municipality of Clarington Page 4 Report FND-031-20 the Municipality grows. We have seen an increase in planning applications and building permits in 2020 compared to 2019 despite the pandemic. 1.13 Another impact of COVID-19 will be anticipated changes to how facilities operate, time between rentals may increase to allow for cleaning, fewer participants may be allowed at any given time, this will actually increase the demand for facilities as capacity is decreased. Starting the project now will allow us to complete construction earlier and be operational sooner. 1.14 We expect the impact COVID-19 has had on participation levels for services to be short term and in the longer term, the demand for the South Bowmanville Recreation Centre will remain strong. 2. Financing Considerations and Options Length of Term 2.1 The length of repayment for the debenture is typically either ten or 20 years. The advantage with the shorter period of time is that the overall cost of the project is lower as a result of less interest costs; however, the advantage with the longer period of time is that the repayment cost in any given year is lower. 2.2 When determining the appropriateness of term, the asset life should be considered. It is inappropriate to have the term of the debenture exceed the useful life of the asset. In this case, given that the building is expected to last greater than 20 years it is reasonable to use either a 10-year or 20-year life. 2.3 There is an approximate cost savings of $9.5 million in interest costs between the 20- year worst case rate and the 10-year worst case rate. Under the current indicative rates the difference is $6.3 million. The Municipality will have other financing needs in the coming years as we look to replace existing recreation facilities, fire stations, public works yards, roads, parks and other infrastructure. By taking the shorter -term debt we are able to leave a buffer for these other projects. Financial Impact of Capital Repayment 2.4 The South Bowmanville Recreation Centre is eligible for development charge recoveries and is included in our 2020/2021 DC Study. While recreation facilities are now eligible for 100% recovery, there are still deductions for investment capping and benefit to existing taxpayers. The study is attributing 70% of the recreation facility and 100% of the library portion of the facility to development charges, for an overall 74% recovery. Municipality of Clarington Page 5 Report FND-031-20 2.5 The debt costs associated with the development charge portion will be repaid from receipts over the period as the reserve fund currently is not sufficient to cover the costs of the development. 2.6 The impact using the indicative rates (which may vary from the actual rates) would represent an estimated tax levy impact in the first year only of 2.3 per cent for a ten-year term or 1.4 per cent for a 20-year term. 2.7 As indicated in paragraph 2.3 there is an overall savings of $6.3 million in interest costs, which provides no added value to the taxpayer, if the Municipality uses a ten-year term versus the 20-year term. A 1 % levy increase represents approximately $15 (using 2020 figures) for the average residential taxpayer; therefore, for an approximate $15 difference we are able to save significant costs which could be used for future projects which we know are coming within the term of the debenture. 2.8 The following chart outlines the impact of the debenture, based on the 2020 budget: Financial Impact of Operations 2.9 Recreation facilities are taxpayer subsidized; they do not break even. Ice pads are less subsidized than aquatic facilities; however, when the total life -cycle cost is considered there is a taxpayer subsidy for all recreation facilities. Development charges only support capital costs, any start-up operating costs are not included. Page 279 Municipality of Clarington Page 6 Report FND-031-20 2.10 A large multi -purpose facility, as is proposed for South Bowmanville, provides a wide range of programs and services under one roof. This approach provides the most effective control over annual operating costs and is the approach that will be taken for future recreation facility expansion programs. 2.11 A preliminary operating budget overview estimates the annual net levy impact would be in the area of $750,000 (excluding debt financing costs). This is based on estimates revenues of $1,300,000 and expenditures of $2,050,000. It is estimated the facility will be open to the public in Fall 2023 and a detailed operating budget will be prepared in September 2022. Based on 2020 budget figures this represents an increase in the tax levy of approximately 1.2 per cent. 3. Concurrence This report has been reviewed by the Director of Community Services who concurs with the recommendations. 4. Conclusion It is respectfully recommended that Council approve the project, authority to debenture and the attached draft by-law to allow for the project to commence with financing at the lowest cost possible. Staff Contact: Trevor Pinn, CPA, CA, Director of Finance/Treasurer, 905-623-3379 ext.2602 or tpinn@clarington.net. Attachments: Attachment 1 — Draft By-law for debenture issuance Interested Parties: The following interested parties will be notified of Council's decision: • The Municipality of the Region of Durham Attachment 1 to Report FND-031-20 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. The Corporation of the Municipality of Clarington By-law 2020-XXX Being a by-law to authorize the Regional Municipality of Durham to issue debentures in the maximum amount of $50,000,000 as financing of the South Bowmanville Recreation Centre project. Whereas the Council of the Municipality of Clarington at its meeting of September 14, 2020 passed a resolution to authorize the written request to the Council of The Regional Municipality of Durham to issue debentures on behalf of The Municipality of Clarington for a total principal amount not to exceed $50,000,000 for a maximum term not to exceed 20 years for financing of the South Bowmanville Recreation Centre. And whereas the total costs of the South Bowmanville Recreation Centre project are estimated at a total of $50,000,000; And whereas the above project may be undertaken as a project for municipal purposes under the authority of the Municipal Act, 2001, as amended (the "Act"); And whereas the Treasurer of The Municipality of Clarington has updated the 2020 Annual Debt Repayment Limit and this limit has not been exceeded and will not be exceeded as a result of the issue of the proposed debenture, and therefore Local Planning Appeal Tribunal approval is not required; Now therefore the Council of the Municipality of Clarington enacts as follows: That debentures in the principal sum not to exceed $50,000,000 be issued by the Regional Municipality of Durham for a term not to exceed 20 years, for the purposes of The Municipality of Clarington referred to above. Attachment 1 to Report FND-031-20 2. That a written request be submitted to The Regional Municipality of Durham to issue the aforesaid debentures and this By-law shall constitute such written request. 3. That the money required to repay the principal and interest obligations in respect of the debentures be funded from Development Charges Reserve Fund and raised by tax levy in accordance with the Act. Passed in Open Council this 21 day of September, 2020. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk a .�- EM 1/ L11► • i l • \' Joint Committee Meeting DATE: Monday, September 14, 2020 MOVED BY: Councillor Anderson SECONDED BY: Councillor Traill That confederate flags be banned in Clarington. PG.25.06 GG MUNICIPALITY OF CLARINGTON General Government Committee Meeting RESOLUTION # DATE: MOVED BY Councillor Hooper SECONDED BY Councillor Anderson Whereas the Municipality of Clarington engages with its Diversity Advisory Committee on matters surrounding diversity in the community; Whereas on June 9, 2020, the Municipality of Clarington along with its Diversity Advisory Committee released a joint statement condemning racism and discrimination; Whereas Clarington is an employer partner of the Canadian Centre for Diversity and Inclusion to support its employees; Now therefore be it resolved that $20,000 be allocated from the Tax Rate Stabilization Fund to support the work of Clarington's Diversity Advisory Committee to fund the development of its strategic plan as it supports the Municipality of Clarington in the fight against anti -Black racism and all forms of racism; and That Clarington's Diversity Advisory Committee report back to Council, through staff, with updates on the development of the strategic plan. 0 Presentations m b ]1[ WA ,Fm�imSMI ECONOMISTS LTD. Phase 1 Completed Who Did We Speak To? 0 Interviews with Municipal Councillors I 1 -1 ZT, -310 rem A I =1 I I � I I 1 11 1 1 BEZMUMM��� Heard from community groups and citizens (e.g. Agricultural Advisory Committee of Clarington) =Ujilcm. 111 1111111111111111 1111111 1111111 Guiding Principles � ~ ~ � �»� Design Wards �� ���� �0������ ��� ���0��� �� � ��| �� wn �-m mx�� ����� ��� ������ ��l� ��� ��x m �� u m�� u��n n �� �� Effective representation Community ordiversity of interest (recognize cummunitygroupings/avoid fragmenting communities of interest) 35% Geographical & topographical featur (easily recognizable, make use of permanent natural features) 26% Municioalitv Representation by population (relative population parity) 46% Population trends (consider population for three election cycles) - Community access and connections (reflect customary transportation and communication relationships) 23% I Phase 2 Ongoing 0Tffgaml ire Application By: Mark Foley Application to amend the Zoning By-law to facilitate the creation of an additional building lot. Public Meeting: September 14, 2020 Proposal Proposed retained lot and existing dwelling and garage Proposed new lot Proposed single detached dwelling Proposed new garage R2-24 Exception Zone Public Notice and Comments Proposed Proposed retained severed