HomeMy WebLinkAbout09-14-2020 Joint Committee MinutesClarhWWn
If this information is required in an alternate format, please contact the
Accessibility Co-ordinator at 905-623-3379 ext. 2131
General Government Committee
Minutes
Date: September 14, 2020
Time: 9:30 AM
Location: Microsoft Teams
Present Were: Mayor A. Foster, Councillor R. Hooper, Councillor J. Jones,
Councillor M. Zwart
Present Via Electronic Councillor G. Anderson, Councillor J. Neal, Counillor C. Traill
Means:
Staff Present: A. Allison, G. Acorn, R. Albright, S. Brake, A. Greentree,
F. Langmaid, R. Maciver, M. Marano, T. Pinn, G. Weir, J.
Gallagher, L. Patenaude
1. Call to Order
Mayor Foster called the meeting to order at 9:35 a.m.
2. Land Acknowledgement Statement
Councillor Hooper led the meeting in the Land Acknowledgement Statement.
3. New Business — Introduction
Councillor Anderson asked that a new business item, regarding confidential
questions regarding 110 Port Darlington Boulevard, be added to the New
Business — Consideration section of the agenda.
Councillor Hooper asked that a new business item, regarding residents in new
subdivisions converting their homes to room houses, be added to the New
Business — Consideration section of the agenda.
Councillor Hooper asked that a new business item, regarding speeding in
subdivisions, be added to the New Business — Consideration section of the
agenda.
Councillor Hooper asked that a new business item, regarding long grass, be
added to the New Business — Consideration section of the agenda.
1
Joint Committee Minutes dated September 14, 2020
Councillor Traill asked that a new business item, regarding confidential questions
for the Acting Director of Planning and Development Services and confidential
questions to the Municipal Clerk regarding personnel matters, be added to the
New Business - Consideration section of agenda.
4. Adopt the Agenda
Resolution # JC-078-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the Agenda for the Joint General Government and Planning and
Development Committee meeting of September 14, 2020 be adopted with the
addition of the following New Business Items:
• Confidential Question regarding 110 Port Darlington Boulevard, from
Councillor Anderson
• Residents in New Subdivisions Converting their Homes to Room Houses
• Speeding in Subdivisions
• Long Grass
• Confidential Question for the Acting Director of Planning and Development
Services, from Councillor Traill
• Confidential Question for the Municipal Clerk, regarding a Personnel Matter,
from Councillor Traill
Carried
5. Declaration of Interest
There were no disclosures of interest stated at this meeting.
6. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
7. Adoption of Minutes of Previous Meeting
7.1 Minutes of a Regular Meeting of the General Government Committee
Meeting dated June 22, 2020
7.2 Minutes of a Regular Meeting of the Planning and Development Committee
Meeting dated June 29, 2020
2
Joint Committee Minutes dated September 14, 2020
Resolution # JC-079-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the minutes of the regular meeting of the General Government Committee
meeting held on June 22, 2020 and the Planning and Development Committee
meeting held on June 29, 2020, be received on consent.
Carried
8. Public Meetings
8.1 Public Meeting for a Proposed Zoning By-law Amendment
Councillor Neal chaired this portion of the meeting.
Mayor Foster left the meeting at 10:02 a.m.
Mayor Foster returned to the meeting at 10:04 a.m.
Mark Jull, Planner I, made a verbal and electronic presentation to the Committee
regarding the application.
No one spoke in opposition to, or in support of, the application.
Mark Foley was present, via electronic, means regarding Report PSD-028-20,
Zoning By-law Amendment to Facilitate the Creation of One New Lot at 293
Townline Road North, Courtice. Mr. Foley stated that the application consists of
an over -sized residential lot which requires a re -zoning change from Agricultural
to Residential. Mr. Foley explained that they continue to upgrade the house,
sewer and water will be installed which will use existing municipal services as
provided on Wabbokish Court. He added that the application complies with
Provincial, Regional and Clarington's land use policies. Mr. Foley stated they
concur with staff's recommendations and answered questions from Members of
Committee.
Alter the Agenda
Resolution # JC-080-20
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the Agenda be altered to consider Section 13, Planning and Development
Department Reports, after the delegation.
Carried
3
Joint Committee Minutes dated September 14, 2020
9. Delegations
9.1 Lawson Gay, Richard H. Gay Holdings, Regarding Report PSD-029-20
Addition of Properties to the Municipal Register - 1696 Hwy. 2
Lawson Gay, Richard H. Gay Holdings, was present, via electronic means,
regarding Report PSD-029-20 Addition of Properties to the Municipal Register -
1969 Hwy 2. Mr. Gay explained that he concurs with the report
recommendations and provided background on the Gay Company. He added
that the Gay Family is honored to have a park and road named after them. Mr.
Gay explained the history of the house and stated that it is starting to
deteriorate. He suggested that an information micro -chipped post be installed at
the Harry Gay Park that includes information linked to a Clarington heritage
information website. Mr. Gay suggested that, since the house has lots of
historical documentation, pictures and bills, they would donate to the Municipality
to help Clarington develop a website that is linked to the information micro -
chipped post. Mr. Gay noted that their company has been developing affordable
housing units through Affordable Housing Solutions Inc. He concluded by
answering questions from Members of Committee.
13. Planning and Development Department Reports
13.1 PSD-028-20 Zoning By-law Amendment to Facilitate the Creation of One
New Lot at 293 Townline Road North, Courtice
Councillor Neal chaired this portion of the meeting.
Resolution # JC-081-20
Moved by Mayor Foster
Seconded by Councillor Jones
That Report PSD-028-20 be received;
That the application to amend the Zoning By-law, submitted by Brent Foley, be
approved and that the By-law contained in Attachment 1 to Report PSD-028-20
be passed;
That, once all conditions of approval for the related consent application have
been satisfied, the By-law authorizing the removal of the (H) Holding Symbol be
approved;
That the Durham Regional Planning and Economic Development Department
and Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-028-20 and Council's decision; and
That all interested parties listed in Report PSD-028-20 and any delegations be
advised of Council's decision.
Carried
12
Joint Committee Minutes dated September 14, 2020
13.2 PSD-029-20 Addition of Property to the Municipal Heritage Register; 1697
Highway 2, Courtice
Resolution # JC-082-20
Moved by Councillor Jones
Seconded by Councillor Traill
That Report PSD-029-20 be received;
That demolition of 1697 Highway, Courtice 2 be granted, providing the
contributions of Harry Gay and Gay Construction are acknowledged and
interpreted in an alternate manner acceptable to the Clarington Heritage
Committee and staff; and
That all interested parties listed in Report PSD-029-20 and any delegations be
advised of Council's decision.
Carried
13.3 PSD-030-20 Clarington Climate Action Update
Resolution # JC-083-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Report PSD-030-20 be received for information.
Carried
13.4 PSD-031-20 An Application by Goldmanco Inc. to Amend Sign By-law 2009-
123 to Permit a Monolith Sign Along Highway 2 at the Courtice Urban
Centre Development
Councillor Neal left the chair.
Mayor Foster chaired this portion of the meeting.
Resolution # JC-084-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Report PSD-031-20 be received;
That the amendment to the Municipality of Clarington Sign By-law 2009-123, be
approved and that the By-law, contained in Attachment 1 to Report PSD-031-20
be approved with the elimination of the sign at northwest corner; and
That all interested parties listed in Report PSD-031-20 and any delegations be
advised of Council's decision.
Carried
5
Joint Committee Minutes dated September 14, 2020
Recess
Resolution # JC-085-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:08 a.m. with Mayor Foster in the Chair.
Alter the Agenda
Resolution # JC-086-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Agenda be altered to consider Presentation Item 12.1 and Municipal
Clerk's Department Report CLD-014-20, Ward Boundary Review, at this time.
Carried
12. Presentations
12.1 Jack Ammendolia, Managing Partner and Director, Education, and Robert
J. Williams,Ph. D., Public Affairs Consultant, Watson & Associates
Economists Ltd., Regarding Report CLD-014-20, Ward Boundary Review —
Interim Report
Jack Ammendolia, Managing Partner and Director, Education and Robert J.
Williams, Ph.D., Public Affairs Consultant, Watson & Associates Economists Ltd.,
were present via electronic means regarding the Ward Boundary Review -
Interim Report. Mr. Ammendolia explained a ward boundary review and outlined
the review process for Phase 1. He advised that they conducted interviews with
Councillors and municipal staff, heard from community groups and citizens,
received approximately 200 responses and held four virtual public information
sessions. Mr. Ammendolia stated that it is important to evaluate the existing ward
structure to see if they meet the needs of the community and to prepare Council
for their decision. He explained the guiding principles which will help form the
background of the study and provide rational going forward. Mr. Ammendolia
added that many ward boundary options are rooted to the guiding principles and
stated the goal is to meet as many of principles as possible. He added that
effective representation, representation by population and community or diversity
of interest principles received the most support. Mr. Ammendolia explained the
next steps for Phase 2, noting that they will seek more public feedback and more
Public Information Sessions will occur in the months of October and November
2020. Mr. Ammendolia stated that a report will be prepared with final ward
boundary options for Council's consideration and answered questions from
Members of Committee.
n
Joint Committee Minutes dated September 14, 2020
Resolution # JC-087-20
The Committee recessed for their one hour scheduled break as per the
Procedural By- law.
The meeting reconvened at 1:00 PM with Mayor Foster in the Chair.
17.3 CLD-014-20 Ward Boundary Review
Resolution # JC-088-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report CLD-014-20 be received for information.
Carried
Resolution # JC-089-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #JC-088-20 for a second time.
Carried
10. Communications — Receive for Information
10.1 Minutes of the Orono Business Improvement Area dated June 11, 2020
10.2 Minutes of the Newcastle Business Improvement Area dated July 9, 2020
10.4 Stephanie Allman, Regulatory Coordinator - Regulatory Affairs, Enbridge
Gas Inc., Regarding 2021 Rate Application
10.5 Ralph Walton, Regional Clerk, Region of Durham, Regarding Durham
Region's Response to Proposed Amendment 1 to A Place to Grow: Growth
Plan for the Greater Golden Horseshoe and Proposed Land Needs
Assessment Methodology for A Place to Grow
10.6 Nando lannicca, Regional Chair & Chief Executive Officer, Regional
Municipality of Peel, Regarding National Active Transportation Strategy
and COVID-19 Economic Stimulus Package
10.8 Memo from Ron Albright, Manager of Infrastructure, Regarding Scugog
St./Bons Ave. - Bowmanville - Heightened Awareness of All -Way STOP
Control Intersection
10.9 Memo from Gord Weir, Director of Emergency and Fire Services, Regarding
Response to Resolution #GG-249-20 Questions to the Chief Regarding
Volunteer Firefighters
7
Joint Committee Minutes dated September 14, 2020
10.10 Minutes of the Tyrone Community Hall Board dated January 15, 2020,
February 19, 2020, May 22, 2020 and June 17, 2020
Resolution # JC-090-20
Moved by Councillor Traill
Seconded by Councillor Zwart
That Items 10.1, 10.2, 10.4-10.6, 10.8-10.10, be received for information, on
consent.
Carried
10.3 Elaine Baxter-Trahair, Chief Administrative Officer, Region of Durham,
Regarding Mixed Waste Pre -Sort and Anaerobic Digestion Project
Resolution # JC-091-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That Item 10.3, be referred to closed session at the end of the meeting.
Carried
10.7 Memo from Ron Albright, Manager of Infrastructure, Regarding Whistle
Cessation Update - Cobbledick Road and Bennett Road
Resolution # JC-092-20
Moved by Councillor Neal
Seconded by Councillor Jones
That item 10.7 be referred to the consideration of Report FND-029-20, Whistle
Cessation Funding Options.
Carried
10.11 Memo from Ron Albright, Manager of Infrastructure, Regarding Flooding on
Nash Road Update
Resolution # JC-093-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Communication Item 10.11 be received for information.
Carried
n.
Joint Committee Minutes dated September 14, 2020
11. Communications — Direction
11.1 Mary Medeiros, City Clerk, City of Oshawa, Regarding Licensing Payday
Loan Establishments
Resolution # JC-094-20
Moved by Councillor Traill
Seconded by Councillor Zwart
That the following resolution from the City of Oshawa, regarding Licensing
Payday Loan Establishments, be endorsed by the Municipality of Clarington:
That in accordance with Section 5.6.2 of Report CNCL-20-76 concerning
Licensing Payday Loan Establishments dated May 20, 2020, the Licensing By-
law 120-2005, as amended, and General Fees and Charges By-law 13-2003,
as amended, be further amended to:
• Establish a licensing system for payday loan establishments as generally
set out in Section 5.6 of the Report
• Restrict the number of payday loan establishments to 2 per ward to a
maximum of 10 in the City
• Prohibit new payday loan establishments in the Downtown Urban Growth
Centre as defined in the Oshawa Official Plan
• Establish a minimum 150m setback from other payday loan
establishments and elementary and secondary schools
• Include appropriate grandfather provisions for existing establishments and
that such an amending by-law be passed in a form and content acceptable
to the Commissioner, Corporate Services Department and Legal Services;
That the notice provisions of By-law 147-2007 be waived in connection with the
introduction of the licensing system for payday loan establishments and
associated fees;
That Council requests the Province of Ontario to limit the annual interest rates
to a reasonable amount for all payday loans;
That Council requests the Federal Government to:
• Require chartered banks and credit unions to have branches in low-
income neighbourhoods which offer credit lines to low-income people at
the same rates they offer to other customers;
• Work with partners such as credit unions and chartered banks, to
encourage and steward the development of lower -cost financial products
that can provide an alternative for users of payday loan establishments;
and
9
Joint Committee Minutes dated September 14, 2020
That this report and resolution be forwarded to Prime Minister Trudeau, Premier
Ford, local Oshawa MPs and MPPs, the Region of Durham, all Durham
municipalities, the Federation of Canadian Municipalities and the Association of
Municipalities of Ontario.
Referred
Resolution # JC-095-20
Moved by Councillor Neal
Seconded by Councillor Traill
That the item 11.1 be referred to Staff to report back on, or before, General
Government Committee meeting dated November 9, 2020.
Carried
11.2 Mary Medeiros, City Clerk, City of Oshawa, Regarding COVID-19 Funding
Resolution # JC-096-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That the following resolution from, the City of Oshawa, regarding COVID-19
Funding, be endorsed by the Municipality of Clarington:
Whereas on March 11, 2020, the World Health Organization and the
Canadian Government declared COVID-19 a global pandemic;
Whereas on March 12, Ontario ordered schools closed and by March 17,
began a more extensive shut down;
Whereas the pandemic has led to the closure of public spaces and the
cancellation of events around the world throughout the country our
province and right here within our own community, causing great stress on
the arts sector;
Whereas local cultural organizations such as the Oshawa Folk Arts
Council representing over 13 member clubs and organizations, as well as
the many local service groups such as the Oshawa Rotary Club, have all
been forced to cancel major events (i.e. Fiesta Week; Rib Fest; etc.) which
historically contribute in large part to the fundraising and operational
financing efforts of these sociocultural entities;
Whereas the Government of Canada and the Province of Ontario have
committed they through the Canada Council for the Arts will continue to
work with the Government of Canada, as well as provincial, territorial, and
municipal partners, to ensure the strength of the sector;
Whereas at present, the Canada Council's for the arts priorities as are our
collective governing priorities are to ensure the health and safety of people
across Canada and around the world and to work towards the
sustainability and recoverability of the arts sector; and
10
Joint Committee Minutes dated September 14, 2020
Whereas a significant period has passed without further indication as to
what tools, funding measures, or financial support our local social cultural,
service clubs, and children/youth minor sporting originations can readily
access to help support their operating costs and programming.
Now Therefore Be It Resolved:
That the Federal, Provincial, and Regional Government help local
municipalities assist their local social cultural, service clubs, and
children/youth minor sporting originations with clear and definitive relief
funding programs directed to help sustain the afore mention groups
through these trying times inflected on them by the effects of COVID-19;
and
That a copy of this resolution be sent to the Prime Minister of Canada, the
Premier of Ontario, all Members of Provincial Parliament, all Members of
Parliament and Association of Municipalities of Ontario and Federation of
Canadian Municipalities.
Carried
11.3 Mary Medeiros, City Clerk, City of Oshawa, Regarding Construction of
Accessible Units as Part of all Residential Development Projects
Resolution # JC-097-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That Communication Item 11.3, be referred to Staff to report back with a memo
outlining the changes to the Building Code.
Carried
11.4 Ralph Walton, Regional Clerk, Region of Durham, Regarding Reconvening
the Body -Worn Camera (BWC) Team
Resolution # JC-098-20
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the following resolution from the Region of Durham, regarding Reconvening
the Body -Warn Camera (BWC) Team, be endorsed by the Municipality of
Clarington:
Whereas Body -Worn Cameras (BWC) have been adopted by a growing
number of police services across the country and the world; widely seen
as a real benefit to public trust, transparency, accountability and accuracy,
and have been useful in determining what exactly has taken place during
confrontations between officers and civilians, aiding in building positive
relations with the communities they serve;
11
Joint Committee Minutes dated September 14, 2020
Whereas recent hate -filled and brutal displays of anti -Black racism have
resulted in preventable deaths and revived community outcry for more
oversight and accountability for officers and police services;
Whereas on June 17, 2020 the Parliamentary Black Caucus urged all
levels of government to act immediately to eliminate the barriers to access
to justice and public security for Black Canadians and Indigenous people,
including requiring all on -duty police officers in contact with the public to
wear BWCs;
Whereas Toronto Police Chief Mark Saunders has said he will fast track
body cameras for all front-line officers within the Toronto Police Service
(TPS) due to recent events;
Whereas Durham Regional Police Service (DRPS) conducted a year -long
BWC pilot from June 2018 to June of 2019, using officers from two units in
West Division, Regional Traffic Enforcement and members from the
Festive R.I.D.E team;
Whereas approximately 80 officers were outfitted with cameras during the
pilot, resulting in 26,600 videos being collected - of which 52 per cent were
categorized as evidence and about 30 per cent have been or will be used
in criminal and provincial offences trials - and the project manager has
said that "I don't think we've seen very much resistance at all - and the
officers fairly quickly got comfortable with the technology", yet no formal
recommendations or go -forward plans have been presented to DRPS
Board; and
Whereas on April 21, 2020, DRPS informed their Board that the BWC
study was on hold due to the pandemic, and all officers were sent back to
their original deployments, further delaying a decision;
Now Therefore Be It Resolved:
That to be responsive to the needs of our community, the Durham
Regional Police Services Board (`Board') be requested to reconvene the
Body -Worn Camera (BWC) team effective immediately;
That Regional Council request the DRPS Police Services Board, at the
earliest possible opportunity, to consider BWC implementation, which shall
include funding requirements to start phasing in the procurement and
outfitting of front-line officers with cameras to eliminate subjectivity in
civilian and police interactions;
That Regional Council requests the Board present a delegation to
Regional Council by September 2020, or as soon thereafter as is
reasonably possible, including a timeline and budget to address this need
at the earliest opportunity;
12
Joint Committee Minutes dated September 14, 2020
That the presentation include an update by the Board regarding the DRPS
officer training plan, addressing how officers are trained to handle mental
health distress and de-escalation techniques, specifically within the Black
and Indigenous community; and
That this motion be circulated to the DRPS Board, and all Durham
municipalities.
Carried
11.5 Ralph Walton, Regional Clerk, Region of Durham, Regarding Dorsay
Development Corporation's Request for a Minister's Zoning Order for
Lands in Northeast Pickering and the Region's Municipal Comprehensive
Review
Resolution # JC-099-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That Communication Item 11.5, be received for information.
Carried
11.6 Sarah Delicate, President, United Shoreline Ontario (USO), Regarding
Stimulus Funding for Shore Line Resilience Movement
Resolution # JC-100-20
Moved by Councillor Traill
Seconded by Councillor Anderson
Whereas the COVID-19 pandemic has devastated the economy of the
Municipality of Clarington, with ongoing diminished revenues to municipal
governments likely to further constrain public services, prolong economic
damage and slow full recovery;
And whereas economists, business leaders and elected officials recognize the
need for continued economic stimulus efforts to create jobs, generate long-term
economic activity and accelerate the pace of recovery, particularly in hard-hit
cities;
And whereas with nearly one-third of U.S. and Canadian economic activity
centered in the Great Lakes region, its economic recovery can fuel the larger,
national economic recovery;
And whereas investing in water infrastructure is one of the most cost-effective
ways to stimulate economic activity, with every job added in the water and
wastewater industry projected to create an additional 3.68 jobs in the national
economy,
And whereas shoreline communities across the Great Lakes and St. Lawrence
region are heavily impacted by erosion, flooding and other effects from high
water levels and extreme weather events;
13
Joint Committee Minutes dated September 14, 2020
And whereas Great Lakes and St. Lawrence water levels are at all-time highs
and are predicted to persist until the region experiences dry conditions for up to
several years;
And whereas climate change is projected to bring more frequent severe storm
events that will compound impacts from high water levels, with 100-year storm
events already happening every 20 years, on average;
And whereas Ontario and Quebec shoreline communities have experienced
more than $200 million in insurable damages over the past year and members of
the Great Lakes and St. Lawrence Cities Initiative have identified over 36
projects requiring approximately $400 million to repair damage from, and build
resilience to, coastal erosion, flooding and other impacts from high lake levels
and climate change;
And whereas investments in resilience, mitigation and ecosystem restoration are
estimated to return more than $6.00 for every $1.00 spent and create 39 jobs per
$1 million spent, and historically, every dollar spent on flood risk management
has prevented nearly $10 in damages; and
And whereas the investments outlined above respond to well -documented
needs, enjoy broad support and can be administered quickly through existing
programs and swiftly generate job growth and new economic activity in our city
and others across the Great Lakes and St. Lawrence region;
Now therefore be it resolved that the Municipality of Clarington joins with more
than 100 mayors and other municipal leaders convened by the Great Lakes and
St. Lawrence Cities Initiative to call for continued action to protect 20 percent of
the world's fresh surface water and the drinking water source for 40 million
people; and
That the Municipality urges its Provincial and Federal Governments to support
additional economic stimulus efforts focused on water resource priorities,
including:
• $7 billion in stimulus funding over the next two construction season to
address
• $3 billion water infrastructure projects
• $2 billion for shoreline protection projects in the Great lakes and St
Lawrence
• $2 billion to address disaster preparation and flood mapping
That the citizens of the Municipality of Clarington appreciate the Government of
Canada's support provided so far to respond to the COVID-19 pandemic and
urge further action to ensure a quick and complete economic recovery while
addressing urgent needs to rebuild our water infrastructure and protect our
shoreline areas.
14
Joint Committee Minutes dated September 14, 2020
Carried as Amended, See following motions
Recess
Resolution # JC-101-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 2:01 p.m. with Mayor Foster in the Chair.
Resolution # JC-102-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #JC-100-20 be amended by severing the recitals,
which includes paragraph 1-10.
Carried
The foregoing Resolution #JC-100-20 was then put to a vote and carried as
amended.
11.7 Stasia Carr, Clerk, Town of Gore Bay, Regarding Support of OPP Diversity
Training
Resolution # JC-103-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the following resolution from the Town of Gore Bay, regarding Support of
OPP Diversity Training, be endorsed by the Municipality of Clarington:
Whereas the Town of Orangeville is requesting support of their motion
regarding OPP Diversity Training;
And whereas they are concerned that although the OPP have indicated
they have a comprehensive diversity training program, there may not be
the same resources available throughout the province detachments;
And whereas there is public concern regarding the use of force, such as
neck restraints and oversight;
Now therefore be it resolved that the Town of Gore Bay supports the Town
of Orangeville in their efforts to encourage common training requirements
to all members of the Ontario Provincial Police Force and they be so
advised; and
That this motion be sent to the Solicitor General's Office.
Carried
15
Joint Committee Minutes dated September 14, 2020
11.8 Judy Smith, Director Municipal Governance, Clerk/Freedom of Information
Coordinator, Municipality of Chatham -Kent, Regarding Emancipation Day
Resolution # JC-104-20
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the following resolution from the Municipality of Chatham -Kent, regarding
Emancipation Day, be endorsed by the Municipality of Clarington:
That the Municipality of Chatham -Kent acknowledges and supports the
following Private Members Bill put forward by Majid Jowhari; M-36,
Emancipation Day, 43rd Parliament, 1 st Session that reads as follows:
That the House recognized that:
a. The British Parliament abolished slavery in the British Empire as
of August 1, 1834
b. Slavery existed in the British North America prior to is abolition in
1834
c. Abolitionists and others who struggled against slavery, including
those who arrived in Upper and Lower Canada by the
Underground Railroad, have historically celebrated August 1, as
Emancipation Day
d. The Government of Canada announced on January 20, 2018 that
it would officially recognize the United Nations International
Decade for People of African Descent to highlight the important
contributions that people of African Descent have made to
Canadian Society, and to provide a platform for conforming anti -
black racism; and
e. The heritage of Canada's people of African descent and the
contributions they have made and continue to make to Canada;
and that in the opinion of the House, the government should
designate August 1 of every year as "Emancipation Day" in
Canada
That support for this motion is sent to our Member of Parliament and all
House of Commons representatives.
Carried
16
Joint Committee Minutes dated September 14, 2020
11.9 Robin Crone, Regarding A Request for a By-law to Regulate Clothes Lines
Resolution # JC-105-20
Moved by Councillor Zwart
Seconded by Councillor Traill
That Communication Item 11.9, be received for information.
Carried
11.10 Susan Cassell, City Clerk, City of Pickering, Regarding Call to Action
(Public Inquiry) - Second Request
Resolution # JC-106-20
Moved by Councillor Anderson
Seconded by Councillor Zwart
That the following resolution from the City of Pickering, regarding Call to Action
(Public Inquiry) - Second Request, be endorsed by the Municipality of Clarington:
That Corr. 28-20, dated May 29, 2020, from the Families of Orchard Villa,
regarding a Call To Action (Public Inquiry) - Second Request — Urgent, be
endorsed; and
That a copy of this Resolution be forwarded to the Premier of Ontario, the
Lieutenant Governor, Durham MPPs, Opposition Leaders, the Regional
Municipality of Durham, and Durham Region municipalities.
Carried
11.11 Tammy Fowkes, Deputy Clerk, Town of Amherstburg, Regarding Long
Term Care Home Improvements
Resolution # JC-107-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the following resolution from the Town of Amherstburg, regarding Long
Term Care Home Improvements, be endorsed by the Municipality of Clarington:
That, due to the deplorable conditions exposed by the pandemic in LTC
homes in the province, and because this is a time for action, not just
continuous streams of investigations, commissions and committees, and
because the problems have been clearly identified, that Sarnia City Council
direct staff to send this motion to the 444 Ontario Municipalities, asking them
to urge Premier Ford to start implementing the required resolutions
immediately, as follows:
1. increasing hours for all part-time and casual labour
2. since the government provides funding for privately -operated homes, they
have an obligation to inspect these homes and see that they are being
17
Joint Committee Minutes dated September 14, 2020
properly run, and that funds are being used for the benefit of the
residents and not the huge profitability of the operators, and
3. to end the neglect and unacceptable conditions being experienced, each
day, by our vulnerable seniors.
Carried
11.12 Dan Carter, Mayor, City of Oshawa, Containing Letters to the Prime Minister
and John Henry, Regional Chair, Regarding Mental Health for Police
Services
Resolution # JC-108-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That item 11.12 from Dan Carter, Mayor, City of Oshawa, regarding mental
Health for Police Services, be endorsed by the Municipality of Clarington.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill,
and Councillor Zwart
No (2): Councillor Jones, and Councillor Neal
Carried (5 to 2)
11.13 Andrew Evers, Manager, Environmental Assessment Branch, Ministry of
the Environment, Conservation and Parks, Regarding Proposed Recycling
and Anaerobic Digestion Facility
Resolution # JC-109-20
Moved by Councillor Traill
Seconded by Councillor Zwart
That Correspondence Item 11.17, be referred to Staff.
Motion Withdrawn
Resolution # JC-110-20
Moved by Councillor Traill
Seconded by Councillor Neal
That Staff be directed to proceed with a request to make a designation request to
the Ministry of Environment regarding the Region of Durham's proposed
anaerobic digestion facility.
Referred
im
Joint Committee Minutes dated September 14, 2020
Resolution # JC-111-20
Moved by Councillor Neal
Seconded by Councillor Traill
That Item 11.13, be referred to closed session at the end of the meeting.
Carried
11.14 Raymond Kiomall, Regarding Request for a Lighting Nuisance By-law
Resolution # JC-112-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Communication Item 11.14, be referred to staff to report back.
Carried
11.15 Letters from Robert Grimley, William and Donna Cooper, and Linda and
Serge Lafrance, Regarding Report FND-029-20 Whistle Cessation Funding
Options
Resolution # JC-113-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the item 11.15 be referred to the consideration of Report FND-029-20,
Whistle Cessation Funding Options.
Carried
11.16 Clayton Self, Regarding a Request for a Traffic Study at Richfield Sq. and
Nash Rd. Intersection and a Review of the Water Table at 1668 Nash Road
Resolution # JC-114-20
Moved by Councillor Neal
Seconded by Councillor Jones
That staff be directed to request a further traffic study to be undertaken when
schools are back in session.
Motion Withdrawn
Resolution # JC-115-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Communication Item 11.16, be referred to Staff.
Carried
19
Joint Committee Minutes dated September 14, 2020
Recess
Resolution # JC-116-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 3:13 p.m. with Mayor Foster in the Chair.
11.17 Memo from Anne Greentree, Municipal Clerk, Regarding Appointment of
Department Liaisons - Change Departments
Resolution # JC-117-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Members of Council be designated as a Department Liaison for the
remainder of the term as follows:
Planning & Development Department I Councillor Anderson
Public Works Department
Emergency Services Department
Community Services Department
Legislative Services Department
Finance Department
Corporate Services &Administration
Motion Withdrawn
Councillor Hooper
Councillor Margaret Zwart
Councillor Corinna Traill
Councillor Jones
Councillor Neal
Mayor Adrian Foster
20
Joint Committee Minutes dated September 14, 2020
14
14.1
15.
Resolution # JC-118-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That the Members of Council be designated as a Department Liaison as follows:
Planning & Development Department
Public Works Department
Emergency Services Department
Community Services Department
Legislative Services Department
Councillor Anderson
Councillor Hooper
Councillor Margaret Zwart
Councillor Corinna Traill
Councillor Jones
Finance Department I Councillor Neal
Corporate Services &Administration � Mayor Adrian Foster
That this matter be reviewed at the November 30, 2020 General Government
Committee meeting.
Carried
Public Works Department Reports
PWD-001-20 Ice Skating Trail
Councillor Hooper chaired this portion of the meeting.
Resolution # JC-119-20
Moved by Councillor Traill
Seconded by Mayor Foster
That Report PWD-001-20, be referred to the General Government Committee
Meeting dated October 19, 2020.
Carried
Emergency and Fire Services Department Reports
No Reports for this section of the Agenda.
Community Services Department Reports
No Reports for this Section of the Agenda.
21
Joint Committee Minutes dated September 14, 2020
17. Municipal Clerk's Department Reports
Councillor Jones chaired this portion of the meeting.
17.1 CLD-012-20 Remote Meeting Participation Legislation — Allowing All
Members to be Remote (Bill 197 enacted as the COVID-19 Economic
Recovery Act, 2020)
Resolution # JC-120-20
Moved by Councillor Neal
Seconded by Mayor Foster
That Report CLD-012-20 be received;
That electronic participation in closed session for Council and Committee
meetings at any time (not just during emergency periods) be approved;
That, as per the new provisions set out in the Municipal Act, 2001, those
members participating electronically in a meeting, be counted towards quorum;
That the By-law attached to Report CLD-012-20, as Attachment 1, amending the
Procedural By-law to allow for electronic participation in closed session at
Council and Committee meetings, and to provide that those participating count
towards quorum, be approved; and
That all interested parties, and any delegations, be advised of Council's decision.
Carried
17.2 CLD-013-20 Addressing Frivolous, Vexatious or Malicious Enforcement
Complaints
Resolution # JC-121-20
Moved by Councillor Traill
Seconded by Councillor Hooper
That the item 17.2, be referred to the next Regular Council Meeting dated
September 21, 2020.
Carried
18. Corporate Services Department Reports
No reports for this section of the Agenda.
19. Finance Department Reports
Mayor Foster Chaired this portion of the meeting.
22
Joint Committee Minutes dated September 14, 2020
19.1 FND-027-20 2020 — 2021 Insurance Report
Suspend the Rules
Resolution # JC-122-20
Moved by Councillor Traill
Seconded by Councillor Jones
That the Rules of Procedure be suspended to extend the meeting until 6:00 p.m.
Carried
Resolution # JC-123-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report FND-027-20 be received;
That the general insurance placement, in conjunction with the other member
municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan
Company for an integrated pooling arrangement that includes integrated
insurance coverages and common self -retention deductible levels for the period
July 1, 2020 to June 30, 2021, at a cost to Clarington of $928,287 be confirmed;
and
That the purchase of cyber liability coverage through the Frank Cowan Company
at a cost of $20,000 be confirmed.
Carried
19.2 FND-028-20 BILD COVID19 Recommendations
Resolution # JC-124-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report FND-028-20 be received; and
That all interested parties listed in Report FND-028-20 and any delegations be
advised of Council's decision.
Carried
19.3 FND-029-20 Whistle Cessation Funding Options
Resolution # JC-125-20
Moved by Councillor Traill
Seconded by Councillor Jones
That the item 19.3, be referred to the General Government Committee Meeting
dated September 28, 2020.
Carried
23
Joint Committee Minutes dated September 14, 2020
19.4 FND-030-20 2021 Budget Guidelines and Update
Resolution # JC-126-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Report FND-030-20 be received;
That Staff prepare a draft budget with a target municipal increase of 1.5 per cent;
That Staff include within the draft budget requests for funding from external
agencies up to a maximum limit of 1.5 per cent;
That the 2021 budget schedule, as outlined within the report, be approved;
That Staff develop a Determination of User Fee Revenue Policy, and review the
current user fees charged by the Municipality to determine if they are
appropriate; and
That all interested parties listed in Report FND-030-20, and any delegations be
advised of Council's decision.
Resolution # JC-127-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #JC-126-20 for a second time.
Carried
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwa rt
Motion Lost (3 to 4)
Resolution # JC-128-20
Moved by Councillor Zwart
Seconded by Councillor Traill
That Report FND-030-20 be received;
That Staff prepare a draft budget with a target municipal increase of 3.55 per
cent;
That Staff include within the draft budget requests for funding from external
agencies up to a maximum limit of 1.80 per cent;
That the 2021 budget schedule, as outlined within the report, be approved;
24
Joint Committee Minutes dated September 14, 2020
That Staff develop a Determination of User Fee Revenue Policy, and review the
current user fees charged by the Municipality to determine if they are
appropriate; and
That all interested parties listed in Report FND-030-20, and any delegations be
advised of Council's decision.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill,
and Councillor Zwart
No (2): Councillor Jones, and Councillor Neal
Carried (5 to 2)
Recess
Resolution # JC-129-20
Moved by Councillor Jones
Seconded by Councillor Hooper
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 5:35 p.m. with Mayor Foster in the Chair.
19.5 FND-031-20 Funding Approval for South Bowmanville Recreation Centre
Resolution # JC-130-20
Moved by Councillor Traill
Seconded by Councillor Hooper
That Report FND-031 -20 be received;
That the Council commits to the completion of the South Bowmanville Recreation
Centre and provides pre -budget approval up to $50,000,000;
That the project be funded to the extent possible from development charges;
That the By-law attached to Report FND-031-20, as attachment 1, be approved
with a target term length of ten years to a maximum of 20 years;
That the impact to the tax levy of the debenture be in addition to the budget
target as set by Council for the 2021 draft budget; and
That all interested parties listed in Report FND-031-20 and any delegations be
advised of Council's decision.
Referred
25
Joint Committee Minutes dated September 14, 2020
Resolution # JC-131-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Report FND-031-20, be referred to the 2021 Budget.
Yes (6): Mayor Foster, Councillor Hooper, Councillor Jones, Councillor Neal,
Councillor Traill, and Councillor Zwart
No (1): Councillor Anderson
Carried (6 to 1)
Suspend the Rules
Resolution # JC-132-20
Moved by Councillor Neal
Seconded by Councillor Traill
That the Rules of Procedure be suspended to extend the meeting for an
additional 5 minutes to 6:05 p.m.
Carried
Resolution # JC-133-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That items 10.3, 11.13, 22.3, 22.4, 22.5, 23.1, 23.2, and 23.3, be referred to a
Special General Government Committee meeting to be held on September 21,
2020 at 5.00 p.m.; and
That the Rules of Procedure be suspended to extend the meeting until 6.15 p.m.
Carried
20. Solicitor's Department Reports
No Reports for this section of the Agenda.
21. Chief Administrative Office Reports
No Reports for this section of the Agenda.
22. New Business — Consideration
22.1 Banning Confederate Flags
Resolution # JC-134-20
Moved by Councillor Anderson
Seconded by Councillor Traill
That confederate flags be banned in Clarington.
Referred
26
Joint Committee Minutes dated September 14, 2020
Resolution # JC-135-20
Moved by Councillor Anderson
Seconded by Councillor Traill
That item 22.1, be referred to the same meeting as the Staff report regarding
hate symbols.
Carried
22.2 Diversity in Clarington
Resolution # JC-136-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
Whereas the Municipality of Clarington engages with its Diversity Advisory
Committee on matters surrounding diversity in the community;
Whereas on June 9, 2020, the Municipality of Clarington along with its Diversity
Advisory Committee released a joint statement condemning racism and
discrimination;
Whereas Clarington is an employer partner of the Canadian Centre for Diversity
and Inclusion to support its employees;
Now therefore be it resolved that $20,000 be allocated from the Tax Rate
Stabilization Fund to support the work of Clarington's Diversity Advisory
Committee to fund the development of its strategic plan as it supports the
Municipality of Clarington in the fight against anti -Black racism and all forms of
racism; and
That Clarington's Diversity Advisory Committee report back to Council, through
staff, with updates on the development of the strategic plan.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill,
and Councillor Zwart
No (2): Councillor Jones, and Councillor Neal
Carried (5 to 2)
22.3 Residents in New Subdivisions Converting their Homes to Room Houses
Councillor Hooper withdrew his motion.
27
Joint Committee Minutes dated September 14, 2020
22.4 Speeding in Subdivisions
Councillor Hooper withdraw his motion.
22.5 Long Grass
Councillor Hooper withdraw his motion.
22.6 Confidential Questions Regarding 110 Port Darlington Boulevard
Referred to the Special General Government Committee meeting dated
September 21, 2020 as per Resolution #JC-133-20.
22.7 Confidential Questions for the Acting Director of Planning and
Development Services
Referred to the Special General Government Committee meeting dated
September 21, 2020 as per Resolution #JC-133-20.
22.8 Confidential Question for the Municipal Clerk, Regarding a Personnel
Matter
Referred to the Special General Government Committee meeting dated
September 21, 2020 as per Resolution #JC-133-20.
23. Unfinished Business
23.1 OPD-006-20 Operations Needs Assessment (Referred from the July 6-7,
2020 Council Meeting)
Referred to the Special General Government Committee meeting dated
September 21, 2020 as per Resolution #JC-133-20.
23.2 Confidential Memo from Faye Langmaid, Acting Director, Planning and
Development Services, Regarding Report PSD-023-20 3705 Bowmanville
Avenue
Referred to the Special General Government Committee meeting dated
September 21, 2020 as per Resolution #JC-133-20.
Joint Committee Minutes dated September 14, 2020
23.3 Confidential Report PSD-023-20 Potential Acquisition - Future Works Yard
(Referred from the June 22, 2020 General Government Committee Meeting)
Referred to the Special General Government Committee meeting dated
September 21, 2020 as per Resolution #JC-133-20.
24. Confidential Reports
25. Adjournment
Resolution # JC-137-20
Moved by Councillor Zwart
Seconded by Councillor Neal
That the meeting adjourn at 6:19 p.m.
Carried
ayor rot -.,Deputy Clerk
29