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Home My WebLink AboutFND-005-20Clarington Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council Date of Meeting: March 23, 2020 Report Number: FND-005-20 Submitted By: Trevor Pinn, Director of Finance/Treasurer Reviewed By: Andrew C. Allison, CAO By-law Number: File Number: [If applicable, enter File Number] Resolution#: C-140-20 Report Subject: 2019 Council Remuneration Recommendation: 1. That Report FND-005-20 be received for information. Municipality of Clarington Report FND-005-20 Page 2 Report Overview This report complies with the Municipal Act reporting requirements for Council remuneration and expenses. 1. Background 1.1 Attached please find a schedule (Attachment #1) detailing the remuneration and expenses paid to each Member of Council during 2019, in accordance with By-law #2011-005, as required by the Municipal Act, S.O. 2001, c.25, Section 284. 1.2 A schedule detailing compensation paid to Clarington's representatives on the Veridian Board of Directors from January 1 to March 31, 2019 is provided in Attachment #2. 1.3 The schedule related to the Elexicon Corporation Board of Directors is provided in Attachment #3. Please note that effective April 1, 2019 that only the salary information for directors of Elexicon Corporation are provided. It is the opinion of Elexicon Corporation that given the Board of Directors of the subsidiary companies are appointed by the Board of Directors of Elexicon Corporation and not the municipalities, that remuneration information for those companies are not subject to section 284 of the Municipal Act. 1.4 As per Resolution #GPA-445-95, passed by Council on July 15, 1995, attached (Attachment #4) is Regional Municipality of Durham Report #2020-F-06 detailing the remuneration and expenses of the Members of Council and Regional Council Appointees to Local Boards for the fiscal year 2019. 2. Council Salary Reporting 2.1 In March 2017 the federal budget eliminated the one-third tax free exemption for Municipal elected officials beginning in 2019. On December 17, 2018 By-law #2018-103 was passed to reflect the new federal tax policy. 3. Concurrence Not Applicable. 4. Conclusion It is respectfully recommended that the report be received. Staff Contact: Paul Creamer, CPA, CMA, Deputy Treasurer, 905-623-3379 ext. 2604 or pereamer@clarington.net Municipality of Clarington Report FND-005-20 Attachments: Page 3 Attachment 1 — Remuneration & Expenses for Mayor and Councillors January 1 to December 31, 2019 Attachment 2 — Remuneration for Directors of Veridian Corporation January 1 to March 31, 2019 Attachment 3 — Remuneration for Directors of Elexicon Corporation, April 1 to December 31, 2019 Attachment 4 - Report 2020-F-06, 2019 Remuneration of Members of Council and Regional Council Appointees to Local Boards Interested Parties: There are no interested parties to be notified of Council's decision. Attachment 1 to Report FND-005-20 If this information is required in an accessible format, please contact 1-800-372-1102 ext. 2304 777n7)))) DURHAM REGION The Regional Municipality of Durham Report To: Finance and Administration Committee From: Commissioner of Finance Report: #2020-F-06 Date: March 10, 2020 Subject: The Remuneration and Expenses in 2019 of Members of Regional Council and Regional Council Appointees to Local Boards, as Required by Section 284(1) of the Municipal Act, 2001, S.O. 2001, c. 25 Recommendation: That the Finance and Administration Committee recommends to Regional Council: That this report be received for information. Report: 1. Purpose 1.1 As required by Section 284(1) of the Municipal Act, 2001, 1 have prepared a statement of the remuneration and expenses that were paid in 2019 to Regional Councillors and Regional Council Appointees (see attached Schedules 1 to 3). 1.2 The information concerning Regional Council appointees was obtained directly from the Local Boards, except for the following whose accounting records are maintained by the Regional Finance Department: Development Charges Complaint Committee, Durham Accessibility Advisory Committee, Durham Active Transportation Committee, Durham Advisory Committee on Homelessness, Durham Agricultural Advisory Committee, Durham Environmental Advisory Committee, Durham Nuclear Health Committee, Durham Regional Local Housing Corporation, Durham Region Community Safety and Well - Being Plan Steering Committee, Durham Region Child & Youth Advocate, Durham Region Police Services Board, Durham Region Roundtable on Climate Change, Durham Region Transit Commission, Durham Vision Zero Task Force, Energy from Waste — Waste Management Advisory Committee, Land Division Committee, Local Diversity and Immigration Partnership Council, Strategic Plan Development Task Force, Transit Advisory Committee, and the 9-1-1 Management Board. Report #2020-F-06 2. Attachments Paae 2 of 2 Schedule #1: Regional Council Members 2019 Remuneration and Expenses Schedule #2: Regional Council Members 2019 Compensation Paid in Lieu of Pension Plan and Severance Schedule #3: Regional Council Appointees to Local Boards 2019 Remuneration and Expenses Respectfully submitted, Original Signed By Nancy Taylor, BBA, CPA, CA Commissioner of Finance Recommended for Presentation to Committee Original Signed By Elaine Baxter-Trahair Chief Administrative Officer .• 2020-F-06 Schedule #1 SCHEDULE1 REGIONAL COUNCIL MEMBERS 2019 REMUNERATION AND EXPENSES CONFERENCES, CONVENTIONS & REMUNERATION MILEAGE MEETINGS TOTAL REGIONAL COUNCIL MEMBERS Anderson, G.(3) 56,781.67 1,177.97 1,999.33 59,958.97 Ashe, K. 56,781.67 676.89 - 57,458.56 Barton, D. (3) 56,781.67 1,287.72 3,287.85 61,357.24 Bath-Hadden, D. 56,781.67 2,238.32 3,518.19 62,538.18 Carter, D. 56,781.67 407.99 909.65 58,099.31 Chapman, R. (4) 62,760.89 285.32 2,261.38 65,307.59 Collier, S. 56,781.67 304.06 4,263.23 61,348.96 Crawford, M. 56,781.67 290.72 1,868.33 58,940.72 Dies, J. 56,781.67 530.84 2,847.61 60,160.12 Drew, R. 56,781.67 1,137.01 2,441.00 60,359.68 Foster, A. (3) (4) 62,760.89 - 1,985.03 64,745.92 Highet, G. (3) 56,781.67 1,135.30 - 57,916.97 Kerr, R. 56,781.67 408.51 - 57,190.18 Leahy, C. (3) 56,781.67 - 4,199.49 60,981.16 Lee, S. 56,781.67 302.26 2,727.42 59,811.35 Marimpietri, T. 56,781.67 164.26 79.10 57,025.03 McLean, W. 56,781.67 545.00 - 57,326.67 Mitchell, D. (3) (4) 62,760.89 - - 62,760.89 Mulcahy, R. (3) 56,781.67 - 2,302.92 59,084.59 Neal, Joe (3) 56,781.67 - - 56,781.67 Neal, John 56,781.67 357.18 3,995.14 61,133.99 Nicholson, B. 56,781.67 - - 56,781.67 Pickles, D. 56,781.67 954.19 7,195.33 64,931.19 Roy, E. (3) 56,781.67 - 1,778.94 58,560.61 Ryan, D. (4) 62,760.89 700.01 - 63,460.90 Smith, T. 56,781.67 778.36 3,858.69 61,418.72 Wotten, W. 56,781.67 1,046.88 2,023.03 59,851.58 Yamada, S. (3) 56,781.67 - 2,240.63 59,022.30 1,613, 803.64 14,728.79 55, 782.29 1,684,314.72 FORMER REGIONAL COUNCIL MEMBERS Ballinger, J. 126.50 - 126.50 1,613, 803.64 14,855.29 55, 782.29 1,684,441.22 Page 1 of 2 70 2020-F-06 Schedule #1 REGIONAL CHAIR Henry, J. REGIONAL COUNCIL MEMBERS 2019 REMUNERATION AND EXPENSES REMUNERATION 194,064.33 MILEAGE 11, 776.72 CONFERENCES, MEETINGS & OTHER 8,674.72 SCHEDULE1 (continued) TOTAL 214, 515.77 194,064.33 11,776.72 8,674.72 214,515.77 NOTES TO SCHEDULE OF REGIONAL COUNCIL MEMBERS 2019 REMUNERATION AND EXPENSES (1) Remuneration to the Regional Chair and Regional Councillors is authorized under by-laws #55-2018, #16-2007, #01 -2005, #08-2004, #09-2004, #10-2004, #50-95 and #61-93. (2) Regional Councillors may claim reimbursement for expenses incurred for Regional business purposes in accordance with approved policies. Regional Councillors may decline reimbursement. Mileage - based on the approved rate per kilometre. Conferences, Meetings, etc. - Meals & Incidentals - based on the approved rate of $75/day without receipts; however, if the daily rate is insufficient, actual expenses with receipts are reimbursed. Accommodation, registration, etc. - reimbursed based on actual receipts. Term Limit maximum of $10,000 for conferences. (3) Remuneration paid to Regional Councillor by Area Municipality and the Region reimburses the Area Municipality. (4) Denotes Regional Standing Committee Chair. Page 2 of 2 71 2020-F-06 Schedule #2 SCHEDULE 2 REGIONAL COUNCIL MEMBERS 19 COMPENSATION PAID IN LIEU OF PENSION PLAN AND SEVERANC REGIONAL COUNCIL MEMBERS IN LIEU OF PENSION SEVERANCE(') Ashe, K. 5,736.83 Bath-Hadden, D. 421.34 Carter, D. 5,110.70 Chapman, R. 466.34 Collier, S. 5,596.68 Crawford, M. 421.34 Dies, J. 421.34 Henry, J. 6,836.20 Kerr, R. 421.34 Lee, S. 421.34 Marimpietri, T. 421.34 McLean, W. 5,922.36 Neal, John 5,110.70 Nicholson, B. 421.34 Pickles, D. 5,922.36 Smith, T. 5,110.70 Wotten, W. 421.34 49,183.59 2019 PAYMENTS TO FORMER COUNCIL MEMBERS Aker, J. - 21,055.39 Ballinger, J. - 37,452.00 Drumm, J. - 84,267.00 Grant, J. 4,658.79 18,726.00 Jordan, C. - 70,222.50 McQuaid -England, A. - 37,452.00 O'Connor, G.L. - 141,475.33 Parish, S. - 84,267.00 Pidwerbecki, N. 5,238.86 93,267.00 Woo, W. - 37,452.00 9,897.65 625,636.22 NOTES TO SCHEDULE OF 2019 COMPENSATION PAID IN LIEU OF PENSION PLAN AND SEVERANCE (1) Pursuant to by-law #08-2004, members of Regional Council who are not enrolled in the Ontario Municipal Employees Retirement System (OMERS) are entitled to compensation in lieu of a pension plan. (2) Pursuant to by-laws #16-2007 and #55-2018, the Regional Chair has the option to enrol in OMERS or to receive payment in Lieu of Pension. (3) Pursuant to by-laws #61-93, #50-95 and #9-2004, Regional Council members with more than three years service may become entitled to severance remuneration upon ceasing to be a member of Regional Council. Application for severance must be received within six months Page 1 of 1 72 2020-F-06 Schedule #3 SCHEDULE3 (Continued) SCHEDULE3 REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS 2019 REMUNERATION AND EXPENSES CONFERENCES, CONVENTIONS, REGIONAL COUNCIL MEETINGS & APPOINTEES REMUNERATION MILEAGE OTHER TOTAL Central Lake Ontario Conservation Authority Barton, D. 250.00 274.92 524.92 Chapman, R. 2,850.00 80.04 2,930.04 Hooper, R. 350.00 - 350.00 Jones, J. 400.00 - 400.00 Leahy, C. 350.00 136.30 486.30 Lee, S. 300.00 121.80 421.80 Marimpietri, T. 300.00 73.78 373.78 McDougall, I. 350.00 270.28 620.28 Mitchell, D. 350.00 163.56 513.56 Mulcahy, R. 400.00 146.16 546.16 Neal, John 300.00 121.80 421.80 Nicholson, B. 350.00 27.84 377.84 Pickles, D. 300.00 172.27 472.27 Traill, C. 300.00 197.20 497.20 Yamada, S. 350.00 136.30 486.30 7,500.00 1,922.25 9,422.25 Ganaraska Region Conservation Authority Neal, Joe 550.00 550.00 Zwart, M. 330.00 330.00 880.00 880.00 Kawartha Region Conservation Authority Hooper, R. - 547.80 547.80 Kiezebrink, D. 255.00 255.00 Ross, A. - - Smith, T. 407.00 407.00 1,209.80 1,209.80 Lake Simcoe Region Conservation Authority Barton, D. 1,000.00 259.84 1,259.84 Bath-Hadden, D. 600.00 417.60 1,017.60 Drew, R. 900.00 522.00 1,422.00 Molloy, P. 100.00 30.16 130.16 2,600.00 1,229.60 3,829.60 Toronto & Region Conservation Authority Ashe, K. 606.34 315.00 921.34 Dies, J. 1,342.61 966.50 2,309.11 Highet, G. 1,385.92 1,040.00 2,425.92 3,334.87 2,321.50 5,656.37 Page 1 of 4 73 Page 4 of 7 2020-F-06 Schedule #3 SCHEDULE3 (Continued) REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS 2019 REMUNERATION AND EXPENSES CONFERENCES, CONVENTIONS, REGIONAL COUNCIL MEETINGS & APPOINTEES REMUNERATION MILEAGE OTHER TOTAL SCHEDULE3 REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS (Continued) 2019 REMUNERATION AND EXPENSES CONFERENCES, CONVENTIONS, REGIONAL COUNCIL MEETINGS & APPOINTEES REMUNERATION MILEAGE OTHER TOTAL 9-1-1 Management Board Drew, B. - - Simpson, M. 154.62 154.62 154.62 154.62 Accessibility Advisory Committee Atkinson, R. 22.50 22.50 Boose, C. - - Campbell, D. Galloway, K. Hume -McKenna, D. Mulcahy, R. Purnwasie, R. Roche, M. Schisler, L. Sones, S. Sutherland, M. 22.50 22.50 Durham Agricultural Advisory Committee Barrie, T. Bath-Hadden, D. - - Cohoon, Z. 417.60 417.60 Guthrie, N. 55.68 55.68 Highet, G. - - Howsam, B. 106.72 106.72 Kemp, K. 669.32 669.32 Kennedy, K. 348.00 348.00 MacArthur, P. 30.62 30.62 O'Connor, G.L. 184.44 184.44 Puterbough, F. 301.60 301.60 Risebrough, D. 493.35 493.35 Schillings, H. 163.33 163.33 Smith, B. 415.74 415.74 Taylor, G. 145.35 145.35 Watpool, T. 485.58 485.58 Winter, B. D. 55.68 55.68 3,873.01 3,873.01 Durham Active Transportation Committee Bate, J. - - Gibbons, M. 122.03 122.03 Haines, K. - - Heywood, A. 48.72 48.72 Kerr, R. - - Kobelka, C. 88.39 88.39 Lalonde, R. - - Lee, S. - - Martin, J. 150.68 150.68 Smith, P. 121.10 121.10 530.92 530.92 Page 2 of 4 74 Page 5 of 7 2020-F-06 Schedule #3 SCHEDULE3 (Continued) REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS 2019 REMUNERATION AND EXPENSES CONFERENCES, CONVENTIONS, REGIONAL COUNCIL MEETINGS & APPOINTEES REMUNERATION MILEAGE OTHER TOTAL SCHEDULE3 REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS (Continued) 2019 REMUNERATION AND EXPENSES CONFERENCES, CONVENTIONS, REGIONAL COUNCIL MEETINGS & APPOINTEES REMUNERATION MILEAGE OTHER TOTAL Durham Environmental Advisory Committee Carpentier, G. 269.12 269.12 Chaudhry, O. 179.80 179.80 Clearwater, S. 336.40 336.40 Cuthbertson, J. 109.27 109.27 Dickinson, R. 334.08 334.08 Duffy, C. 9.05 9.05 Foxton, B. 216.34 216.34 Layton, G. 57.54 57.54 Lee, S. - - Lui, K. 186.99 186.99 Murray, K. 58.12 58.12 Sallans, D. 9.28 9.28 Sellers, K. - - Shipp, B. 24.82 24.82 Stathopoulos, D. - - Thompson, M. 101.50 101.50 Upadhyay, D. 29.23 29.23 Yamada, S. 1,921.54 1,921.54 Durham Region Non -Profit Housing Corporation Carter, D. 6,000.00 1,495.00 7,495.00 Chapman, R. - 1,634.63 1,634.63 Dies, J. - - Foster, A. Henry, J. Mitchell, D. Ryan, D. 61000.00 - 3,129.63 9,129.63 Durham Region Police Services Board Ashe, K. 10,575.43 141.29 1,162.98 11,879.70 Drew, R. 5,979.22 127.26 7,463.54 13,570.02 Fisher, K. 10,584.75 410.64 3,827.38 14,822.77 Henry, J. 5,979.22 5,979.22 33,118.62 679.19 12,453.90 46,251.71 Energy From Waste - Waste Management Advisory Committee Basztyk, W. 369.46 369.46 Bracken, W. 193.95 193.95 Burrows, A. 68.21 68.21 Elhajjeh, S. 120.52 120.52 Farrell, T. 401.82 401.82 McLean, C. 102.08 102.08 Meydam, K. 87.46 87.46 Rocoski, G. - - Sukhu, H. 44.78 44.78 1,388.28 1,388.28 Page 3 of 4 Page 6 of 7 75 2020-F-06 Schedule #3 SCHEDULE3 (Continued) REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS 2019 REMUNERATION AND EXPENSES CONFERENCES, CONVENTIONS, REGIONAL COUNCIL MEETINGS & APPOINTEES REMUNERATION MILEAGE OTHER TOTAL SCHEDULE3 REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS (Continued) 2019 REMUNERATION AND EXPENSES CONFERENCES, CONVENTIONS, REGIONAL COUNCIL MEETINGS & APPOINTEES REMUNERATION MILEAGE OTHER TOTAL Land Division Committee Arnott, A. 1,674.80 49.30 14.94 1,739.04 Bavington, K. 2,089.90 606.68 51.39 2,747.97 Cooke, S. 1,337.43 52.20 - 1,389.63 Georgieff, A. 2,115.97 344.99 21.17 2,482.13 Hamilton, P. 1,469.38 118.33 - 1,587.71 Hudson, E. 2,082.70 420.34 115.77 2,618.81 Hurst, J. 1,272.80 - - 1,272.80 Kydd, G. 617.25 227.61 47.00 891.86 Malone, R. 617.25 418.00 34.12 1,069.37 Marquis, D. 734.96 236.04 - 971.00 Molinari, C. 2,089.90 219.24 93.09 2,402.23 O'Connor, G.L. 3,169.13 - - 3,169.13 Reindhardt, K. 205.75 231.00 68.67 505.42 Smith, D. 2,089.90 530.70 6.61 2,627.21 21,567.12 3,454.43 452.76 25,474.31 CTC Source Protection Presta, J. 133.40 133.40 133.40 133.40 Trent Conservation Coalition Source Protection Committee Franklin, R. 600.00 43.20 643.20 600.00 43.20 643.20 NOTE TO SCHEDULE OF REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS 2019 REMUNERATION AND EXPENSES No remuneration or expenses were paid to Regional Council Appointees to the: Association of Local Public Health Agencies Association of Municipalities of Ontario Business Advisory Centre Durham Canadian National Exhibition Association Development Charges Complaint Committee Durham Advisory Committee on Homelessness Durham Nuclear Health Committee Durham Region Child and Youth Advocate Durham Region Community Safety and Well -Being Plan Steering Committee Durham Region Roundtable on Climate Change Durham Region Transit Commission Durham Regional Local Housing Corporation Durham Vision Zero Task Force Golden Horseshoe Food & Farming Alliance Greater Toronto Airports Authority Local Diversity and Immigration Partnership Council Royal Agricultural Winter Fair Association South Georgian Bay -Lake Simcoe Source Protection Committee Strategic Plan Development Task Force Toronto Global Transit Advisory Committee Page 4 of 4 76 Page 7 of 7 Mayor and Councillors' Remuneration and Expenses January 1 to December 31, 2019 Attachment 1 to Report to FND-005-20 Name Regular Pay Municipal Travel Allowance Conferences Other Total Severance (per By-law 2011-005) (Note 1) (Note 2) Mayor A. Foster 93,117.82 - 11,973.46 3,756.15 1,531.33 110,378.76 Councillor J. Neal***+ 37,247.48 - 11,595.24 48,842.72 Councillor J. Jones 37,247.48 - 7,942.68 45,190.16 Councillor R. Hooper 35,279.02 * - ** 798.82 36,077.84 Councillor C. Traill 37,247.48 - 7,942.68 200.00 45,390.16 Councillor M. Zwart 37,247.48 - 7,942.68 819.17 741.79 46,751.12 Councillor G. Anderson*** 37,247.48 - 7,942.68 1,779.63 1,617.09 48,586.88 Councillor W. Partner 24,398.31 - 24,398.31 Councillor W. Woo 56,927.00 - - 56,927.00 Total 314,634.24 81,325.31 55,339.42 7,153.77 4,090.21 462,542.95 * Net of Donation to the Municipality ** Donation to the Municipality *** Regional Councillor + Deputy Mayor - January 1 to December 31, 2019 Notes: Conferences include payment made by the Municipality for registration fee and/or accommodation, as well as direct reimbursement of expenses. Other includes parking, meals, airfare, external kilometre reimbursement and miscellaneous charges. Expenses includes net HST Attachment 2 to Report to FND-005-20 Remuneration and Expenses of Clarington Directors of Veridian Corporation January 1 to March 31, 2019 Name Salary Miscellaneous Total Expenses K. Fisher $ 5,180.24 $ 5,180.24 A. Foster $ 3,672.36 $ 133.62 $ 3,805.98 B. Mountford $ 6,240.24 $ 6,240.24 Total $ 15,092.84 $ 133.62 $ 15,226.46 Notes: Miscellaneous Include payments made by Veridian for registration fee expenses and/or accommodation, as well as direct reimbursement of expenses. Attachment 3 to Report FND-005-20 Remuneration and Expenses of Clarington Directors of Elexicon Corporation April 1 to December 31 2019 Name Salary Miscellaneous Total Expenses A. Foster $ 21,750.20 $ 1,096.83 $ 22,847.03 B. Mountford $ 21,041.96 $ 1,767.17 $ 22,809.13 Total $ 42,792.16 $ 2,864.00 $ 45,656.16 Notes: Miscellaneous Include payments made by Elexicon for registration fee expenses and/or accommodation, as well as direct reimbursement of expenses.