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HomeMy WebLinkAboutCD-35-87,.r .nm~~~ ,.;,,. TOWN OF NEWCASTLE REPORT File # /~ ~ ~'- ~-z=~~ Res . # fir~,J~'. ~~ 1 > -. ~. By-Law # ~~~'~- {~ P'~TING: General purpose and Administration Committee DAZE: May 19, 1987 T #: CD-35-87 FILE #: 10.2.22. SUBJECT: AMENDMENT TO CLVLC RECOGNLTION POLICY' RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following;. 1. THAT the Civic Recognition Committee Report CD-35-87 be received; and 2. THAT the Civic Recognition Po1i_cy adopted by Council October 27th, 1986 be amended to include an "ACHLEVEMENT AWARD" category; and the policy in its revised form be recommended to Council for adoption. BACKGROUND AND COMMENT: The Civic Recognition Committee became aware that a third level award should be included in the Civic Recognition Policy, whenlduring i_ts review of the activities associated with the .event scheduled for May 26th, 1987, it was determined that members of certain organizations were being .presented with bronze medallions recognizing their achievements in sports. The Committee established, that the awards were being presented to members of local teams without the awards being sanctioned by Council. The Civic Recognition Committee is of the opinion that all individuals or groups being .presented with awards at any level by the municipality should be recognized by Council. ......2 REPORT N0: CD-35-87 Page 2 It is therefore recommended, that a third level achievement category be added to the existing policy and the wording of the policy altered to reflect the change. A copy of the policy in its revised form is attached for the Committee's consideration. (A copy of the existing policy is also attached for information). Respectfully submitted, Ann Cowman, Councillor, Chairman, Civic Recognition Committee. Hal McKnight, Member. Frank Stapleton, Member. DWO/os. Attachments. THE CORPORATION OF THE TOWN OF NEWCASTLE .. .. CL11IC RECOGNITION' POLICY ADOPTED BY~ COIJNCLL 9A x;1987 INTRODUCTLON.. Inasmuch as the Council of the Town of Newcastle wish to recognize its citizens for bringing honour to the Town through a variety of accomplishments, the following policy has been estab1is11ed to give continuity to the recognition process. CATEGORIES AND'CRITERLA FOR RECOGNITION OUTSTANDLNG ACHIEVEMENT AWARD: Those citizens achieving Ontario, Nationa1.or International recognition, and in so doing, have brought honour to the Town. This recognition is for any and all fields of endeavour; including sports, the arts, education, science etc. Proof of the achievement may be required from the norm-Hating individual or group. The achievement must be a first place standing, unless otherwise recommended 'by the Committee. ACNIEVEMENT~AWARD Those citizens achieving local, endeavour, including sports, the achievement may be required .from must be a first place standing, SERVICE'AWARD area, or provincial recognition in all fields of .arts, education, science etc. Proof of the the nominating individual or group. The achievement unless otherwise recommended by the Committee. Those who in the opinion of Council, through honourable endeavours, have brought favourable pub1icity,'honour andJor have added considerably to the quality of life within the community. With respect to the service awards, the decision of Council "shall be final. AWARDS OUTSTANDLNG ACHIEVEMENT'AWARD Shall be a gold coloured medallion suitably inscribed with the category of the award, the recipients name and the year of the award. ACHLEVEMENT AWARD Sha11 be a bronze coloured medallion suitably inscribed with the category of the award, the recipients name and the year of the award. SERVICE AWARD Shall consist of a mountable wooden plaque having a Y'aised, full colour representation of the Town of Newcastle Coat of Arms, a plate suitably inscribed with the category of the award, the recipients name and the year of the award. No monetary awards shall be given. _2_ PRESENTATION OF AWARDS OUTSTANDING ACHIEVEMENT AWARDS AND SERVICE AWARDS shall be presented at a Civic Reception oste y t e ayor, and s~ia~l~e el at a suitable location in the municipality once during each calendar year. ACHIEVEMENT AWARDS shall be presented to the recipients at a regularly scheduled evening Council meeting. ARCHIVES AND CONTROL OF AWARD MATERIALS A permanent record of the names of all recipients shall be maintained in the Clerk's Department. All materials relating to the awards shall be retained by the Clerk and released only by Resolution of Council. BUDGET The funding for the Civic Recognition Program activity shall be part of the Mayor's Promotion and Tributes Account. COMMITTEE The Committee shall be a sub-committee of Council, consisting of not less than three (3) Members of Council, including the Deputy Mayor, two Members of Council and the Clerk. Support staff for the Committee shall be the Mayor's Secretary and other appropriate staff as required. COMMITTEE RESPONSIBILITIES The Civic Recognition Committee Chairman shall be responsible for the calling of the first annual organizational meeting in each year. The Committee shall advertise the Civic Awards eligibility requirements well in advance of the reception date. The Committee shall judge all nominations and recommend their approval to Council. The Committee shall determine the level of award to be presented and the forum in which the award shall be presented. The Committee, together with the necessary support staff, shall be responsible for all aspects of the Civic Recognition Reception. The Committee, together with the necessary support staff, shall be responsible for all aspects of the program relating to the presentation of Achievement Awards at regularly held meetings of Council. This policy when adopted by Council shall supersede the previous policy dated October 27th, 1986. THE CORPORATION OF THE TOWN OF NEWCASTLE .. .. CIVIC RECOGNITION POLICY ADOPTED BY COUNCIL /"tAY~1987 INTRODUCTION:. Inasmuch as the Council of the Town of Newcastle wish to recognize its citizens for bringing honour to the Town through a variety of accomplishments, the following policy has been established to give continuity to the recognition process. .. .. .. .. .. .. .. .. .. .. .. .. .. CATEGORIES AND CRITERIA FOR RECOGNITION OUTSTANDING ACHIEVEMENT AWARD:. Those citizens achieving Ontario, National or International recognition, and in so doing, have brought honour to the Town. This recognition is for any and all fields of endeavour; including sports, the arts, education, science etc. Proof of the achievement may be requ fired from the nominating individual or group. The achievement must be a first place standing, unless otherwise recommended by the Committee. ACHIEVEMENT AWARD Those citizens achieving local, endeavour, including sports, the achievement may be required fro must be a first place standing, SERVICE AWARD area, or provincial recognition in all fields of arts, education, science etc. Proof of the m the nominating individual or group. The achievement unless otherwise recommended by the Committee. Those who in the opinion of Council, through honourable endeavours, have brought favourable publicity, honour ahdJor have added considerably to the quality of life within i;he community. With respect to the service awards, the decision of Council shall be final. " AWARDS OUTSTANDING ACHIEVEMENT AWARD Shall be a gold coloured medallion suitably inscribed with the category of the award, the recipients name and the year of the award. ACHIEVEMENT AWARD Sha11 be a bronze co1o.ured medallion suitably inscribed with the category of the award, the recipients name and the year of the award. SERVICE AWARD S,ha11 consist of a mountable wooden plaque having a raised, full colour representation of the Town of Newcastle Coat of Arms, a plate suitably inscribed with the category of the award, tie recipients name and the year of the award. No monetary awards shall be given. -2- PRESENTATION OF AWARDS OUTSTANDING ACHIEVEMENT AWARDS AND SERVICE AWARDS sha11 be presented at a Civic ecepti on oste y t e ayor, and sTia TTe~iel~-at a sui tabl e 1 ocati on i n the municipality once during each calendar year. ACHIEVEMENT AWARDS shall be presented to the recipients at a regularly scheduled evening ounce meeting. ARCHIVES AND CONTROL OF AWARD MATERIALS A permanent record of the names of all recipients shall be maintained in the Clerk's Department. All materials relating to the awards shall be retained by the Clerk and released only by Resolution of Council. BUDGET The funding for the Civic Recognition Program activity shall be part of the Mayor's Promotion and Tributes Account. COMMITTEE The Committee shall be a sub-committee of Council, consisting of not less than three (3) Members of Council, including the Deputy Mayor, two Members of Council and the Clerk. Support staff for the Committee shall be the Mayor's Secretary and other appropriate staff as required. COMMITTEE RESPONSIBILITIES The Civic Recognition Committee Chairman shall be responsible for the calling of the first annual organizational meeting in each year. The Committee shall advertise the Civic Awards eligibility requirements well in advance of the reception date. The Committee shall judge all nominations and recommend their approval to Council. The Committee sha11 determine the level of award to be presented and the forum in which the award sha11 be presented. The Committee, together with the necessary support staff, shall be responsible for all aspects of the Civic Recognition Reception. The Committee, together with the necessary support staff, shall be responsible for all aspects of the program relating to the presentation of Achievement Awards at regularly held meetings of Council. This policy when adopted by Council. shall supersede the previous policy dated October 27th, 1986.