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HomeMy WebLinkAbout2011-05-10 MinutesNewcastle Memorial Arena Management Board Municipality of Clarington th Minutes of Meeting – Tuesday May 10, 2011 (Not yet approved by committee) In Attendance – Gord Lee, Chair Larry Burke, Vice-Chair Councillor, Willie Woo, Carol Little, Gary Oliver, Gord Blaker, Bob Holmes Regrets – Joanne Raymond 1. Call to Order – 7:10 P.M. 2. Adoption of Minutes – Motion # 11-118 was proposed: THAT: The minutes of April 12, 2011 is approved, as presented with no corrections or, additions. Moved Seconded Carol Little by: Willie Woo by: CARRIED Arena Manager’s Report 3.– In Bryan’s absence, the chair advised: Belcon Roofing was returning in early June to install vapor barrier throughout the inside roof area, in order to eliminate the condensation that was dripping on the ice surface last winter. This cost will be covered by their warranty program with no cost to the arena or, municipality. With this project completed, it was suggested that we acquire quotes for updated energy efficient lighting for the arena. The chair advise: The lighting project would be a capital expense and require council approval. Motion # 11-119 was proposed: Quotations for energy efficient lighting upgrades to the rink/floor area; including players benches, penalty box should be called for. The chair would to advise Bryan to solicit two additional quotes, along with the original quote we had received from Sylvania, this past season. All quotations and information will be submitted to the Operations Department, by the chair for direction. Moved Seconded by: Gary Oliver by: Gord Blaker CARRIED The committee was also advised that there will be an energy audit carried out by the municipality, in due course. Newcastle Arena will be part of the second phase of the municipality’s plan to audit all their buildings for energy conservation. This may not take place until late fall or year-end. The chair also advised Bryan had been in touch with all our user groups; advising them of the new ice rates and requesting their ice requirements for 2011-12 seasons. Bryan will provide a full report of ice requirements at our June meeting. 4. Financial Report – Accounts receivable were provided and discussed. Clarington Girls Hockey was the only concern. Bryan is reporting back to the committee on their outstanding monies. The YTD income statement was not available – bookkeeper on holidays. 5. Business Arising from Previous Meetings – Timing & heating unit had been installed in the referees change room. It is all set up now, for next season. The chair advised Lobby bleachers also require municipal approval, as a capital expense and structural change to the arena. Gord Blaker offered to pursue information and photos from Manvers Arena, along with whatever else he could gather up on the cost of this project. He will report back to the arena board at our June meeting. 6. New Business & Round Table Discussion – it was suggested: That the entrance door on the west side of the building, that just had the crash bar and handle installed; should also have a glass insert. In addition, signage for the Newcastle Family Connection Dance Program should be installed. They will be using that door as direct entrance to their upstairs studio. Gord Lee will discuss signage with Elaine (NFCD) and report back to the committee in June. The glass insert will also be followed up on. Change Room Doors have been held off for this month. Bryan will be asked to secure a second quote or, recommendations from Gerry Barber, in the municipal purchasing department. Accessibility Training – Requirement of membership on arena board. Gary, Gord, Carol & Larry chose Wednesday. Bob Holmes planned on going to the afternoon one on the Thursday. Gord Lee had already taken the training, in the fall of 2010. Tuesday June 14, 2011 – 7:00 pm. 7. Next Meeting Date – 8. Adjournment – Motion # 11-120 was proposed: THAT: Moved The meeting is adjourned. by: Gord Blaker