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General Purpose and Administration Committee
Minutes
June 13, 2011
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, June 13, 2011 at 9:30 a.m. in the Council Chambers.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor J. Neal
Councillor W. Partner
Councillor C. Trail)
Councillor W. Woo
Also Present:
Chief Administrative Officer, F. Wu
Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Operations, F. Horvath
Manager of Special Projects, F. Langmaid
Director of Corporate Services & Human Resources, M. Marano
Manager of Development Review, C. Pellarin
Director of Finance /Treasurer, N. Taylor
Director of Emergency & Fire Services, G. Weir
Municipal Clerk, P. Barrie
Committee Coordinator, J. Gallagher
Mayor Foster chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
Councillor Hooper indicated that he would be declaring an interest regarding
Report COD - 020 -11.
General Purpose and Administration Committee
Minutes
June 13, 2011
ANNOUNCEMENTS
Mayor Foster welcomed Tara Hatherly, reporter with Clarington This Week.
Councillor Novak announced that she had attended the following:
• Ontario Power Generation (OPG) Community Information Session on
Wednesday, June 8, 2011, at Faith United Church.
• A flag raising, on Tuesday, June 7, 2011, at the Municipal Administrative
Centre, to mark Pride Week.
• Chairman's Charity Classic Golf Tournament where approximately $350,000
was raised for Durham Region charities.
• Emergency Works Centre training exercise held at the Orono Arena on Friday,
June 10, 2011. She also noted that Councillor Woo, Councillor Partner, and
Mayor Foster were in attendance.
• "Starry Nights 2011", a fundraiser for the YWCA Wish Shelter at the Jubilee
Pavilion in Oshawa on Friday, June 10, 2011. She noted that Mayor Foster and
Councillor Neal also attended.
• Bowmanville Rockin' Rotary Ribfest, this past weekend, at the Garnet B.
Rickard Recreation Complex.
Councillor Novak thanked the Fire Department for their volunteerism regarding the
recent "Boot Drive" to raise funds for Muscular Dystrophy.
Councillor Neal attended the following:
• "Starry Nights 2011", a fundraiser for the YWCA Wish Shelter at the Jubilee
Pavilion in Oshawa on Friday, June 10, 2011.
• Doors Open Clarington on Saturday, June 11, 2011.
• Bowmanville Rockin' Rotary Ribfest, this past weekend, at the Garnet B.
Rickard Recreation Complex.
Councillor Hooper attended the following:
• Emergency Works Centre training exercise held at the Orono Arena on Friday,
June 10, 2011.
• Pollinator Garden Planting event (to create a butterfly garden) at the Enniskillen
Conservation Authority on Saturday, June 11, 2011
• Doors Open Clarington on Saturday, June 11, 2011. He noted that he
volunteered at St. Mary's Cement where at least 1000 visitors attended.
• Volunteered on Friday, June 10, 2011 and Sunday, June 12, 2011 at the
Bowmanville Rockin' Rotary Ribfest.
• The Annual Outdoor Ecumenical Service at the Bowmanville Rotary Park on
Sunday, June 12, 2011.
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Councillor Hooper noted that the "Concerts in the Park" series began on Thursday,
June 9, 2011. He added that this Thursday the Whitby Brass Band will be playing.
Councillor Woo attended the "Motorcycle Ride for Dad ", on Saturday, June 11, 2011, a
motorcycle poker run hosted by Clarington Honda. This event was also attended by
Mayor Foster, John O'Toole and Bob Chapman. He noted that 31 municipalities take
part in the event to raise money for Prostate Cancer Awareness.
Councillor Woo announced the upcoming Lakeshore Garden Tour on Saturday,
June 25, 2011, hosted by the Gathering Grannies, from 9:00 a.m. to noon. He added
that all proceeds will go to the Stephen Lewis Foundation. Councillor Woo reminded
everyone of the Father's Day breakfast on Sunday, June 19, 2011 at the Kendal
Community Centre from 9:00 a.m. to noon. Councillor Woo announced the upcoming
"Street Hockey for Cancer" Tournament to take place on Sunday, June 19, 2011 to
raise funds for the Canadian Cancer Society, in memory of Mike "Noss" Wade. The
event will take place at the Garnet B. Rickard Recreation Complex. For more
information, contact piratesoftherelay@hotmail.com, Boston Pizza or the Garnet B.
Rickard Recreation Complex.
Councillor Traill attended "Doors Open Clarington ", including the Bowmanville Zoo,
Soper Creek Trail, and the Visual Arts Centre. She also attended the Bowmanville
Rockin' Rotary Ribfest on Sunday, June 12, 2011. She thanked the volunteers for
making both these events successful.
Councillor Partner attended the following:
• Emergency Works Centre training exercise held at the Orono Arena on Friday,
June 10, 2011.
• Big Brothers and Sisters of Clarington's Spring Food and Wine Festival, held at
the Newcastle Community Hall on Saturday, June 11, 2011. Mayor Foster and
Councillor Woo also attended.
• Doors Open Clarington on Saturday, June 11, 2011.
Councillor Partner announced that this Tuesday, June 14, 2011 will be the kickoff of
Music in the Park series in the Newcastle Parkette, starting at 7:00 p.m. She also
reminded everyone that there will be another "Raise the Roof" Salad Supper at the
Rebekka Hall in Orono at 6:00 p.m. on Wednesday, June 15, 2011.
Mayor Foster attended the Chairman's Charity Classic Golf Tournament in support of
three local charities. He also was a rib judge at the Bowmanville Rockin' Rotary Ribfest
where at least $96,000 was raised (final total not in yet). Mayor Foster reminded
everyone that he and several other members of Council will be participating in "Walk A
Mile In Her Shoes ", Durham's third annual Men's Walk Against Domestic Violence,
being held Saturday, June 25, 2011. He also noted that he had attended a meeting,
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June 13, 2011
earlier this morning, hosted by Minister Flaherty, with some of the local MP's regarding
the nuclear new build.
MINUTES
Resolution #GPA- 416 -11
Moved by Councillor Hooper, seconded by Councillor Neal
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on May 30, 2011, be approved, with the following amendments:
Change Patricia Stephenson's delegation:
Fourth sentence to:
She noted that a nearby developer has asked for an extension for
the same reason. "; and
Sixth sentence:
Change "precedence" to "precedent ".
CARRIED
PRESENTATIONS
John Presta, Director Environmental Services, Region of Durham was present
regarding an update on source water protection planning. He also introduced other
members of the Source Protection Committee. Mr. Presta made a verbal presentation
to accompany a PowerPoint presentation. He explained that the Walkerton inquiry
recommended that the Province create a multi barrier approach to protecting municipal
drinking water throughout Ontario, which resulted in the Clean Water Act. Mr. Presta
added that the inquiry recommended that source water protection be undertaken for
each of the 19 watersheds in Ontario. He noted that there are two source water
protection areas within Clarington. Mr. Presta explained that the Source Protection
Committee consists of municipal, economic and general stakeholders. He noted that
the assessment reports, which were submitted to the Ministry of the Environment in
October, are currently being updated. Mr. Presta explained that the work involves
establishing intake protection zones (a one kilometre protection zone and a two hour
protection zone). He noted that there are two threats to the Orono Drinking Water
System: application of agricultural Source material to land and application of pesticide to
land.
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Susan Self, Chair, Credit Valley Toronto Region and Central Lake Ontario (CTC)
Source Protection Committee, was also present regarding the update on source water
protection planning. She made a verbal presentation to accompany Mr. Presta's
PowerPoint presentation. Ms. Self explained the process for source protection plans,
which will identify the seven methods for managing or eliminating significant threats.
Ms. Self noted that the municipal responsibilities include: Official Plan conformance,
appoint risk management officer /inspector, zoning by -law changes, land use policy
conformance, and review of overall water supply policy. She explained the policy
development process. Ms. Self concluded with an explanation of the consultation
opportunities and the proposed timelines.
Peter Spratt, Vice President, ROCG Consulting, was present regarding the Strategic
Plan Final Draft. He made a verbal presentation to accompany a PowerPoint
presentation. Mr. Spratt recapped the process, including the four workshops. He
highlighted that Clarington's vision is "Building a sustainable, creative, caring
community" and the mission is "Committed to leadership, respect, and the delivery of
quality services ". Mr. Spratt noted that six strategic priorities have been identified.
Ron Albright, Manager of Infrastructure, was present regarding Report EGD- 024 -11,
Newcastle Parking Study. He made a verbal presentation to accompany a PowerPoint
presentation. Mr. Albright explained the study initiation, timelines, area, methodology,
existing parking supply, field survey findings, and points for discussion and input. He
noted that there are two potential locations for additional parking. Mr. Albright explained
the additional issues which were raised as a result of a presentation to the Newcastle
Business Improvement Association. He noted that the overall parking supply is
adequate to meet peak demand. Mr. Albright explained the staff recommendations
which are detailed in Report EGD- 024 -11.
RECESS
Resolution #GPA- 417 -11
Moved by Councillor Neal, seconded by Councillor Partner
THAT the Committee recess for 15 minutes.
CARRIED
The meeting reconvened at 11:00 a.m.
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DELEGATIONS
Ted Meszaros, representing Clarington Citizens for Clean Water and Soil, was present
regarding the new application to the Ganaraska Region Conservation Authority (GRCA)
with respect to the Morgan's Road /Highway 2 commercial fill site. He stated that the
group is concerned with clean water and soils as it relates to people who live around the
commercial fill site. Mr. Meszaros stated that he is concerned that the GRCA has
agreed to let the commercial fill work continue, although the GRCA admitted that it is a
huge scale operation and that they were not prepared to regulate them. He noted that
Clarington is not able to regulate the site due to the Provincially Significant Wetlands
designation. Mr. Meszaros provided the Committee with the background of the situation
noting that not all the deadlines for Permit #1089 were met on time. In addition, Mr.
Meszaros noted that certain conditions of the April 15, 2011 Director's Orders were also
not met. He stated that he is concerned that the GRCA is not planning to seek party
status at the Environmental Review Tribunal (ERT) and therefore he requests that
Council pass a motion to seek party status by the filing date of July 6, 2011. Mr.
Meszaros also requested that Council pass a resolution instructing the Municipality's
representatives on the GRCA Board to vote to defer the new application until all
pertinent criteria has been met, someone is able to enforce all the conditions within past
directives and permits, and the ERT has been resolved.
Richard Ward was present regarding the ongoing property standards situation and
reasons. Mr. Ward stated he was present at the meeting because he heard that
persons are attempting to organize another complaint against him. He informed the
Committee that he is submitting a report to the police force where he is initiating a
legitimate complaint. Mr. Ward indicated that the persons with the complaint against
him are persons who may be persons of interest in his complaint. He questioned the
legitimacy and motives of the previous two property standard actions. He requested
that Council direct the Municipal Law Enforcement Division to not participate in this
potential third complaint against him. Mr. Ward stated that he has yet to receive
answers on previous questions to Council, in particular, from the Planning Services
Department regarding potential planning applications on his property. He stated that he
appreciates the efforts that this Council is making.
Linda Gasser was present regarding the Addendum to Report PSD- 052 -11, Durham -
York Energy from Waste (EFW) Project Clarington comments on Certificate of Approval
application (air). Ms. Gasser reminded the Committee of her request to the General
Purpose and Administration Committee of May 30, 2011. She urged Council to keep in
mind that the SENES Consultants used careful wording regarding the EFW application.
Ms. Gasser stated that she is concerned that Clarington has missed two deadlines to
the Ministry of Environment (MOE) for comments. She requested that the Council
comments should be stronger than the recommendations in the Addendum Report
PSD- 052 -11 and also that the cause of the revised recommendations were not detailed.
Ms. Gasser was concerned that the Addendum Report PSD- 052 -11 was not made
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June 13, 2011
public until 4:00 p.m. on Tuesday, June 7, 2011 and therefore no one was able to make
a delegation to Council. She noted that several of the original recommendations would
be compromised by adopting the recommendations contained in Addendum Report
PSD- 052 -11. In particular, Ms. Gasser was concerned about the revised
recommendations regarding the AMESA cartridge, mercury, and particulate matter limit.
She urged the Committee to hold Covanta to the Environmental Assessment (EA)
conditions, including continuous monitoring of organic matter. Ms. Gasser informed the
Committee that the MOE created revised guidelines, which are more stringent than the
contract requirements. She noted that the new requirements are achievable, however
cost implications may come into play. Ms. Gasser concluded by questioning why
Regional Chair Anderson rushed to sign the agreement when these changes to
regulations were being introduced.
Wendy Bracken was present regarding the Addendum to Report PSD- 052 -11, Durham -
York Energy from Waste Project Clarington comments on Certificate of Approval
application (air). Ms. Bracken stated that she concurs with everything that Ms. Gasser
stated. She stated that she is concerned about the "watering down" of the
recommendations, especially the addition of the words "technically feasible" in one of
the clauses. Ms. Bracken indicated that she is also disappointed that there is no
request to the MOE for continuous monitoring of the organic matter. She stated that
she is also concerned about the levels of the PM25 levels. Ms. Bracken stated that she
believes that there should be no hesitation in asking for continuous monitoring. She
explained the two averaging periods (24 hour and annual). Ms. Bracken explained that
the Canada -wide standard is 30pg /m3 (98th percentile). She was concerned about Ms.
Saab's (SENES Consultants Ltd.) statement where she advised against a continuous
monitoring device because it was well below the regulatory limit" at 28.6. Ms. Bracken
quoted Victor Low, Director of Section 9 Approvals, Ministry of Environment, in the
Ministry review where he noted that the "ambient air quality monitoring data marginally
complies or exceeds the regulatory limits ". She stated that Clarington is already at the
limit for air quality and therefore we should be ensuring that this proposal will use a
continuous monitoring system. Ms. Bracken asked that the words "technically feasible"
be stricken from the recommendation. She reminded the Committee that the EA only
assessed the stack concentrations for "9 ", but that the proponent plans to operate at
"21", which has had no risk assessment of these increased emissions and no medical
review. Ms. Bracken urged the Committee to follow the Ministry of Environment A -7
Guideline, Section 3 -2 where the Ministry encourages the use of high sensitivity
continuous particulate matter monitoring systems over opacity monitoring since
particulate emissions have a direct environmental impact."
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RECESS
Resolution #GPA- 418 -11
Moved by Councillor Novak, seconded by Councillor Neal
THAT the Committee recess for 55 minutes.
CARRIED
The meeting reconvened at 1:01 p.m.
Councillor Novak chaired this portion of the meeting.
PUBLIC MEETING
(a) Subject: Application to Amend the Zoning By -law 84 -63 and
Draft Plan of Subdivision
Applicant: Dunbury Developments (Regional) Ltd.
Report: PSD- 053 -11
Tracey Webster, Planner, made a verbal and PowerPoint presentation to the Committee
regarding the application.
No one spoke in opposition to or in support of the application.
Dana Gilbert, Planner, Sernas Associates, acting on behalf of Dunbury Developments
(Regional) Ltd., stated that she has read the staff report and that she will take any
concerns back to the applicant.
(b) Subject: Application to Amend the Zoning By -law 84 -63
Applicant: Valleymore Land Corporation
Report: PSD- 054 -11
Tracey Webster, Planner, made a verbal and PowerPoint presentation to the Committee
regarding the application.
Linda Gasser spoke in opposition to the application. She stated that she is familiar with
the neighbourhood and she is concerned about the impact of the access road on the
adjacent roads. Ms. Gasser also stated that she is concerned about the effect of light
pollution from the development on wildlife in the area. She is also requesting additional
signage, to indicate a left turn, on Regional Road #9.
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Deb Weyrich -Cody, daughter of a local resident, spoke in opposition to the application.
She asked how much space was allowed between the wetland and the buffer area. Ms.
Weyrich -Code stated that the pond on her mother's property (adjacent to the subject
property) is not shown as a wetland, in the PowerPoint slide. She suggested that the
yellow line on the map should mimic the blue line in the southwest corner with respect
to the pond. Ms. Weyrich -Code stated that there are currently no lights in the area and
that she is concerned about light pollution. She noted that there is an observatory in the
vicinity of the property. Ms. Weyrich -Code asked whether this application is being
grandfathered. She was also requesting that the septic systems of the development be
located away from the pond on her mother's property.
Ruth Weyrich, local resident for 45 years, spoke in opposition to the application. She
stated that she is concerned about the wildlife that may be impacted if the development
affects the pond on her property. Ms. Weyrich informed the Committee that, when the
pond was built in 1971, there were at least 13 springs. She is concerned that there is a
natural dam, 20 feet high, which may be at risk from the development. Ms. Weyrich
stated that she has the same concerns at Debra Weyrich -Cody with respect to the lines
regarding her pond on the PowerPoint slide. She stated that there is not enough room
to safely put a septic tank near her pond. Ms. Weyrich added that she would like to
obtain the dimensions of the lots near her property.
Glenn Genge, D.G. Biddle & Associates, spoke on behalf of Valleymore Land
Corporation. He noted that the applicant and a hydro - geologist from Geo- Logic, were
also present. Mr. Genge stated that the purpose of this public meeting is to implement
an Ontario Municipal Board (OMB) decision, as a result of the Oak Ridges Moraine Act
being implemented after the application was originally made. Mr. Genge stated that the
lighting will follow the municipal standards. He noted that there is lighting at the ski hill
already. Mr. Genge stated that the application is not on the pond property. He added
that the subdivision drains away from the pond. Mr. Genge stated that the trees within
the Environmentally Protected Zone will not be disturbed, unless it is part of a Tree
Preservation Plan.
Nyle Mcllveen, Geo- Logic, spoke regarding the geology of the subject property. He
noted that another consultant reviewed this property in 1992 and the current report has
been peer reviewed. Mr. Mcllveen stated that the water moves into the pond, but does
not outflow. He stated that there will need to be engineering done to ensure that water
does not flow toward the pond. Mr. Mcllveen stated that the quicksand layer is common
to the area. He added that all the wells are deeper than the pond and they have
performed several pump tests in order to meet the Health Unit criteria.
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PLANNING SERVICES DEPARTMENT
APPLICATION FOR PROPOSED DRAFT PLAN OF SUBDIVISION
APPLICATION FOR PROPOSED ZONING BY -LAW AMENDMENT
APPLICANT: DUNBURY DEVELOPMENTS (REGIONAL) LTD.
Resolution #GPA- 419 -11
Moved by Mayor Foster, seconded by Councillor Hooper
THAT Report PSD- 053 -11 be received;
THAT the application for proposed draft plan of subdivision and zoning by -law
amendment submitted by Dunbury Developments (Regional) Ltd., to permit the
development of a residential plan of subdivision for 266 residential units continue to be
processed including the preparation of a future report considering all agency comments
and all concerns received through the public notice; and
THAT all interested parties listed in Report PSD- 053 -11 and any delegations be advised
of Council's decision.
CARRIED
REZONING APPLICATION TO COMPLY WITH AN ONTARIO MUNICIPAL BOARD
DECISION
APPLICANT: VALLEYMORE LAND CORP.
Resolution #GPA- 420 -11
Moved by Mayor Foster, seconded by Councillor Partner
THAT Report PSD- 054 -11 be received;
THAT the application to amend Zoning By -law 84 -63 and Zoning By -law 2005 -109 to
allow for the development of six (6) residential lots previously approved by the Ontario
Municipal Board (OMB) be approved and that the proposed Zoning By -law Amendment
contained in Attachment 6 and Attachment 7 to Report PSD- 054 -11 be passed;
THAT a copy of Report PSD- 054 -11 and Council's decision be forwarded to the Region
of Durham Planning Department and the Municipal Property Assessment Corporation
(MPAC); and
THAT all interested parties listed in Report PSD- 054 -11 and any delegations be advised
of Council's decision.
MOTION LOST
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Resolution #GPA- 421 -11
Moved by Mayor Foster, seconded by Councillor Partner
THAT Report PSD- 054 -11 be tabled until the Council meeting of June 20, 2011.
CARRIED
ONTARIO HERITAGE TRUST
HERITAGE COMMUNITY RECOGNITION PROGRAM NOMINEES
Resolution #GPA- 422 -11
Moved by Councillor Hooper, seconded by Mayor Foster
THAT Report PSD- 055 -11 be received;
THAT the Ontario Heritage Trust be advised that the Council of the Corporation of the
Municipality of Clarington nominates:
• Edmond Vanhaverbeke for recognition under the Heritage Community
Recognition Program for his significant contribution to the preservation of the
built heritage of the Municipality of Clarington;
• Gabbie Kirkwood for recognition under the Young Heritage Leaders Program
for her significant contribution to the preservation of the built heritage of the
Municipality of Clarington; and
THAT Edmond Vanhaverbeke, Gabbie Kirkwood, the Ontario Heritage Trust, and the
interested parties listed in Report PSD- 055 -11 be advised of Council's decision.
CARRIED
MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR
THE MEETING OF JUNE 2, 2011
Resolution #GPA- 423 -11
Moved by Councillor Partner, seconded by Mayor Foster
THAT Report PSD- 056 -11 be received;
THAT Council concurs with the decisions of the Committee of Adjustment made on
June 2, 2011 for applications A2011 -0013, A2011 -0016 and A2011 -0019 to
A2011 -0022; and
General Purpose and Administration Committee
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THAT Staff be authorized to appear before the Ontario Municipal Board to defend the
decisions of the Committee of Adjustment.
CARRIED
In response to a question from Mayor Foster, the Manager of Development Review
advised that Anne Taylor Scott, Planner, is fulfilling the role of communicating
information with respect to the Morgan's Road commercial fill site.
Councillor Traill chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
NEWCASTLE PARKING STUDY
Resolution #GPA- 424 -11
Moved by Mayor Foster, seconded by Councillor Hooper
THAT Report EGD- 024 -11 be received;
THAT Staff work in cooperation with the Newcastle BIA to help facilitate the initiatives
outlined in the study to help improve parking in downtown Newcastle;
THAT Staff utilize future development agreements between potential developers in the
downtown core of Newcastle to protect and enhance existing parking supply;
THAT the Municipality continue to monitor parking to assist in determining the future
need for additional public parking facilities in Newcastle's downtown core and potential
feasible locations for additional public parking should demand require it; and
THAT the Newcastle BIA and all other interested parties be informed of Report
EGD- 024 -11.
CARRIED
TRULL'S ROAD PUBLIC INFORMATION CENTRE AND FIRNER STREET DITCHES
Resolution #GPA- 425 -11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Staff report back on the Trull's Road Public Information Centre meeting regarding
ditches as well as filling in the ditches of Firner Street.
CARRIED
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RECESS
Resolution #GPA- 426 -11
Moved by Councillor Partner, seconded by Councillor Neal
THAT the Committee recess for 10 minutes.
CARRIED
The meeting reconvened at 2:55 p.m.
Councillor Woo chaired this portion of the meeting.
OPERATIONS DEPARTMENT
PITCH IN WEEK
Resolution #GPA- 427 -11
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report OPD- 007 -11 be received for information.
CARRIED
Councillor Hooper chaired this portion of the meeting.
EMERGENCY AND FIRE SERVICES DEPARTMENT
MONTHLY RESPONSE REPORT — APRIL — 2011
Resolution #GPA- 428 -11
Moved by Councillor Woo, seconded by Mayor Foster
THAT Report ESD- 007 -11 be received for information.
CARRIED
General Purpose and Administration Committee
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NEXT GENERATION COMMON COMMUNICATIONS PLATFORM
Resolution #GPA- 429 -11
Moved by Councillor Partner, seconded by Councillor Traill
THAT Report ESD- 008 -11 be received for information.
CARRIED
COMMUNITY SERVICES DEPARTMENT
There were no reports to be considered under this section of the Agenda.
Councillor Partner chaired this portion of the meeting.
CLERK'S DEPARTMENT
ABANDONED CEMETERIES BOARD
Resolution #GPA- 430 -11
Moved by Councillor Novak, seconded by Councillor Traill
THAT Report CLD- 015 -11 be received;
THAT the resignation of Jim Becksted be received, with regret, and that he be thanked
for his interest in the Abandoned Cemeteries Board; and
THAT Laura Suchan be appointed to the Board for a term concurrent with Council.
CARRIED
AUDIO RECORDING OF MEETINGS
Resolution #GPA- 431 -11
Moved by Councillor Traill, seconded by Councillor Hooper
THAT Report CLD- 016 -11 be received;
THAT the Municipal Clerk's Department commence audio taping all Council and
Committee meetings that are held in the Council Chambers, with the exception of
closed meetings;
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THAT equipment be purchased to allow for the conversion of VHS tape to CD;
THAT, in accordance with the Municipal Freedom of Information and Protection of
Privacy Act, copies of the CDs be made available for purchase through the Municipal
Clerk's Department at a cost of $10 each;
THAT a copy of each CD be made available through the Clarington Public Library; and
THAT staff continue to investigate the issue of podcasting and webcasting all Council
and Committee meetings to the Clarington website and report back during the 2012
budget deliberations.
CARRIED
Mayor Foster chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
ASO BENEFIT PROGRAM ANALYSIS
Resolution #GPA- 432 -11
Moved by Councillor Hooper, seconded by Councillor Partner
THAT Report COD - 015 -11 be received for information.
TABLED
(See following motion)
Resolution #GPA- 433 -11
Moved by Councillor Neal, seconded by Councillor Partner
THAT Report COD - 015 -11 be tabled until the General Purpose and Administration
meeting of June 27, 2011.
CARRIED
BILL 181 FIRE MANDATORY RETIREMENT LEGISLATION AND PROPOSED
AMENDMENTS BY OMERS SPONSORS CORPORATION
Resolution #GPA- 434 -11
Moved by Councillor Woo, seconded by Councillor Hooper
THAT Report COD - 018 -11 be received for information.
CARRIED
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TENDER CL2011 -11, PAVEMENT REHABILITATION, VARIOUS LOCATIONS
Councillor Hooper declared a pecuniary interest with respect to Report COD - 020 -11, as
he owns property on one of the streets indicated. Councillor Hooper left the room and
did not participate in discussions and voting on this matter.
Resolution #GPA- 435 -11
Moved by Councillor Novak, seconded by Councillor Neal
THAT Report COD - 020 -11 be received;
THAT Coco Paving Inc., Oshawa, Ontario, with a total bid in the amount of
$1,454,322.37 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2011 -11 be awarded the contract for
Pavement Rehabilitation, Various Locations, as required by the Municipality of
Clarington, Engineering Department;
THAT the funds required in the amount of $1,745,000.00 (which includes $1,454,322.37
for tendering, design, contract administration and contingencies) be drawn from the
2011 Engineering Department Capital Account #110 -32- 330 - 83212 -7401, Pavement
Rehabilitation account; and
THAT the Mayor and the Clerk be authorized to execute the necessary agreement.
CARRIED
FINANCE DEPARTMENT
MUNICIPALITY OF CLARINGTON'S DEBT STATUS
Resolution #GPA- 436 -11
Moved by Councillor Novak, seconded by Councillor Neal
THAT Report FND- 014 -11 be received for information.
CARRIED
SOLICITOR'S DEPARTMENT
There were no reports to be considered under this section of the Agenda. See a
continuation of the Solicitor's Department section following the Chief Administrative
Officer's section.
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CHIEF ADMINISTRATIVE OFFICER
MUNICIPALITY OF CLARINGTON — FINAL DRAFT STRATEGIC PLAN
Resolution #GPA- 437 -11
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report CAO- 004 -11 be received;
THAT the Final Draft of the Strategic Plan be approved; and
THAT the CAO provide an annual status report on the progress of the implementation of
the Strategic Plan commencing in mid 2012.
CARRIED
SOLICITOR'S DEPARTMENT - Continued
MORGAN'S ROAD COMMERCIAL FILL OPERATION ENVIRONMENTAL REVIEW
TRIBUNAL
Resolution #GPA- 438 -11
Moved by Councillor Neal, seconded by Councillor Woo
THAT the Solicitor report to Council on June 20, 2011, on the various roles the
municipality could assume at the Environmental Review Tribunal preliminary hearing
addressing the MOE Director's Order #333- 8FN29D -1.
CARRIED
UNFINISHED BUSINESS
JOSEPH ATKINSON PARK
Resolution #GPA- 439 -11
Moved by Councillor Woo, seconded by Councillor Hooper
THAT Report EGD- 021 -11 be lifted from the table.
CARRIED
General Purpose and Administration Committee
Minutes
June 13, 2011
Resolution #GPA- 440 -11
Moved by Councillor Woo, seconded by Councillor Neal
THAT Report EGD- 021 -11 be received for information.
CARRIED
DURHAM -YORK ENERGY FROM WASTE PROJECT
CLARINGTON COMMENTS ON CERTIFICATE OF APPROVAL APPLICATION (AIR)
Resolution #GPA- 441 -11
Moved by Councillor Traill, seconded by Councillor Hooper
THAT Item #6 of Report #2 - Durham -York Energy From Waste Project Clarington
Comments on Certificate of Approval Application (Air) be lifted from the table.
CARRIED
Resolution #GPA- 442 -11
Moved by Councillor Traill, seconded by Councillor Neal
WHEREAS the Municipality of Clarington has the right to make recommendations to the
Ministry of the Environment (MOE) as part of the Certificate of Approval process which,
if adopted, would be legally enforceable;
WHEREAS it is incumbent upon members of Council to collectively exercise the utmost
due diligence in fulfilling our mandate to make decisions which have, at the forefront,
the best interests, health and safety of Clarington citizens;
WHEREAS such an exercise of due diligence requires members of Council to ensure
that the only most conscientious, practical and thorough recommendations are
submitted to the MOE as part of the Certificate of Approval process;
NOW THEREFORE BE IT RESOLVED:
THAT as recommended in the MOE's Guideline A -7: Air Pollution Control, Design and
Operation Guidelines for Municipal Waste Thermal Treatment Facilities, that
Clarington's submission number two of Report PSD- 052 -11 be amended to include the
following wording:
g) THAT high sensitivity continuous monitoring of fine particulate matter and
organic matter be implemented as a fundamental condition of the Certificate of
Approval;
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General Purpose and Administration Committee
Minutes
June 13, 2011
THAT the wording of Clarington's submissions as set forth in PSD- 052 -11 and as
approved by Committee on May 30, 2011 remain unaltered, with the exception of the
additional clause described above;
THAT the Addendum to Report PSD- 052 -11 be received for information;
THAT copies of the amended PSD- 052 -11, and Council's decision be forwarded to the
Region of Durham, the Region of York and the Ministry of Environment; and
THAT all interested parties listed in Report PSD- 052 -11 and any delegations be advised
of Council's decision.
RULED OUT OF ORDER
(See following)
RECESS
Resolution #GPA- 443 -11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the Committee recess for 15 minutes.
CARRIED
The meeting reconvened at 4:16 p.m.
DURHAM -YORK ENERGY FROM WASTE PROJECT
CLARINGTON COMMENTS ON CERTIFICATE OF APPROVAL APPLICATION (AIR)
(Continued)
Mayor Foster ruled the foregoing Resolution #GPA- 442 -11 out of order as it was not the
motion which was lifted from the table.
Resolution #GPA- 444 -11
Moved by Councillor Novak, seconded by Councillor Hooper
WHEREAS the Regional Municipalities of Durham and York submitted application on
March 3, 2011 to the Ministry of Environment under Section 9 of the Environmental
Protection Act, O. Reg 419/05, for a Basic Comprehensive Certificate of Approval; and
WHEREAS to demonstrate compliance with air emission, the application submission
was supported by an Emission Summary and Dispersion Modelling (ESDM) Report; and
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General Purpose and Administration Committee
Minutes
June 13, 2011
WHEREAS the Municipality of Clarington retained SENES Consultants Ltd. to review
the Certificate of Approval Application — Air and the ESDM to ensure that the conditions
set out in the Environmental Assessment Approval and the Host Community Agreement
are appropriately addressed in the Certificate of Approval; and
WHEREAS SENES' review of the Certificate of Approval application and the ESDM
identified a number of issues that should be addressed by the Ministry of Environment
in their review and approval of the application;
NOW THEREFORE BE IT RESOLVED:
1. THAT the Report by SENES Consultants Ltd. and all recommendations contained
therein (Attachment 2 of Report PSD- 052 -11) be adopted as the Municipality of
Clarington's comments on the Application for a Certificate of Approval — Air for the
Durham -York Energy from Waste Project;
2. THAT the Municipality of Clarington requests the Ministry of Environment to include
the following as conditions in the Certificate of Approval — Air to be issued for the
Durham -York Energy From Waste Project in order to make them legally binding:
a) That annual stack testing be conducted as per MOE A -7 Guidelines;
b) That testing be carried out such that the waste stream represents the typical
waste composition being fed into the facility;
c) That the performance condition of 9 mg /Rm3 be applicable to total PM2.5
(filterable and condensable) as set out in the conditions of EA approval;
d) That re- modeling be required should the source testing show emission rates
higher than those used in the ESDM;
e) That an AMESA or similar cartridge system be considered to be installed to
continuously sample for dioxins and furans and the frequency of sample
collection and analysis be increased to biweekly; and
f) That an AMESA -M or similar cartridge system be considered to be installed to
continuously sample for mercury, and the frequency of sample collection and
analysis be set at biweekly;
3. THAT the Council of the Municipality of Clarington hereby requests the Ministry of
Environment provide the Municipality with the draft Certificate of Approval — Air for
review and comment; and approval for the issuance prior to issuance of the final
approval not be granted until the Municipality of Clarington has provided comment.
4. THAT at the time of the renewal of the initial Certificate of Approval, 5 years after
commissioning (approximately 2018), there be no "grandfathering" of emission limits
and other relevant conditions so that the relevant standards at that time can be
incorporated;
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June 13, 2011
5. THAT a copy of Report PSD- 052 -11 and Council's decision be forwarded to the
Region of Durham, the Region of York, and the Ministry of Environment; and
6. THAT all interested parties listed in Report PSD- 052 -11 and any delegations be
advised of Council's decision.
CARRIED AS AMENDED
(See following motions)
Resolution #GPA- 445 -11
Moved by Councillor Novak, seconded by Councillor Partner
THAT the foregoing Resolution #GPA- 444 -11 be amended as per the Addendum to
Report PSD- 052 -11 as follows:
THAT Recommendation 2c) be amended by adding the words If technically
feasible from an operational perspective ";
THAT Recommendation 2 e) and f) be amended to read "....and the frequency of
sample collection and analysis be initially set at biweekly and reduced over time
if the results being obtained are as projected; "; and
THAT Recommendation 3 be deleted and the remaining recommendations
renumbered.
MOTION LOST
Resolution #GPA- 446 -11
Moved by Councillor Traill, seconded by Councillor Hooper
THAT the foregoing Resolution #GPA- 444 -11 be amended by adding the following as
Recommendation 5:
THAT Addendum Report PSD- 052 -11 be received for information."
CARRIED
General Purpose and Administration Committee
Minutes
June 13, 2011
Resolution #GPA- 447 -11
Moved by Councillor Traill, seconded by Councillor Woo
THAT the foregoing Resolution #GPA- 444 -11 be amended by adding item 2g) as
follows:
THAT high sensitivity continuous monitoring of fine particulate matter and organic
matter be implemented as a fundamental condition of the Certificate of Approval; ".
CARRIED LATER IN THE MEETING
(See following motions)
CLOSED SESSION
Resolution #GPA- 448 -11
Moved by Councillor Neal, seconded by Councillor Traill
THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing a matter that is subject to solicitor - client
privilege, including communications necessary for that purpose.
CARRIED
RISE AND REPORT
The meeting resumed in open session at 5:25 p.m. with Mayor Foster in the Chair.
The Mayor advised that the closed session was held to discuss a matter that dealt with
advice that is subject to solicitor - client privilege including communications necessary for
that purpose, one item was discussed in "closed" session in accordance with Section
239(2) of the Municipal Act, 2001 and no resolutions were passed.
DURHAM -YORK ENERGY FROM WASTE PROJECT
CLARINGTON COMMENTS ON CERTIFICATE OF APPROVAL APPLICATION (AIR)
(Continued)
The foregoing amending Resolution #GPA- 447 -11 was then put to a vote and carried.
The foregoing Resolution #GPA- 444 -11 was then put to a vote and carried as amended.
General Purpose and Administration Committee
Minutes
June 13, 2011
PRESENTATION OF JOHN PRESTA AND SUSAN SELF REGARDING THE CTC
SOURCE WATER PROTECTION PLAN UPDATE
Resolution #GPA- 449 -11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT John Presta and Susan Self be thanked for their presentation regarding an
update on the Source Water Protection Plan; and
THAT John Presta and Susan Self be asked to keep the Council of the Municipality of
Clarington apprised of the progress of the Source Water Protection Plan.
CARRIED
DELEGATION OF TED MESZAROS REGARDING THE MORGAN'S ROAD
COMMERCIAL FILL OPERATION
Resolution #GPA- 450 -11
Moved by Councillor Woo, seconded by Councillor Neal
THAT Ted Meszaros be thanked for his delegation regarding the Morgan's Road
Commercial Fill Operation; and
THAT his comments be forwarded to Anne Taylor Scott, who will be fulfilling the role of
communicating information pertaining to Morgan's Road to the residents.
CARRIED
DELEGATION OF RICHARD WARD REGARDING THE ONGOING PROPERTY
STANDARDS SITUATION AND REASONS
Resolution #GPA- 451 -11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the delegation of Richard Ward be received; and
THAT that Mr. Ward be advised of previous actions taken.
CARRIED
General Purpose and Administration Committee
Minutes
June 13, 2011
OTHER BUSINESS
PETITION REQUESTING BUS SERVICE TO NEWTONVILLE
Councillor Partner presented a petition (with approximately 400 signatures) from Mr.
Wallace Boughton requesting bus service to Newtonville.
Resolution #GPA- 452 -11
Moved by Councillor Partner, seconded by Councillor Woo
THAT Mr. Wallace Boughen's petition requesting Durham Transit and GO Bus service
to Newtonville be referred to the Durham Region Transit, Metrolinx and Staff.
CARRIED
MORGAN'S ROAD COMMERCIAL FILL OPERATION — REQUEST TO THE
GANARASKA REGION CONSERVATION AUTHORITY
Resolution #GPA- 453 -11
Moved by Councillor Partner, seconded by Councillor Woo
WHEREAS the placement of commercial fill as the ongoing activity at the property
municipally known as 4148 Regional Highway 2, Newcastle (the "Property ");
AND WHEREAS Ontario Regulation 168/06 (Ganaraska Region Conservation
Authority: Regulation of Development, Interference with Wetlands, alteration to
Shorelines and Watercourses) regulates the placing and dumping of fill in areas under
the jurisdiction of Ganaraska Region Conservation Authority ( "GRCA ");
AND WHEREAS the entire Property is within an area regulated by the GRCA under
Ontario Regulation 168/06;
AND WHEREAS accordingly Clarington's Site Alteration By -law No. 2008 -114 does not
and cannot apply to the Property (subsection 142(8) of the Municipal Act, 2001 and
section 3.4 of By -law No. 2008 -114;
AND WHEREAS on June 30, 2010 GRCA issued a permit under Ontario Regulation
168/06 which expires June 30, 2011;
General Purpose and Administration Committee
Minutes
June 13, 2011
NOW THEREFORE BE IT RESOLVED that the Municipality of Clarington request that
GRCA,
(a) consider using the MOE Director's Order #333- 8FN29D -1 as a
minimum requirement before any new permit is issued; and
(b) provide support or information as required to the MOE before or during
the Environmental Review Tribunal preliminary hearing scheduled for
Wednesday, July 13, 2011.
CARRIED
ALLOWING EXOTIC ANIMALS TO ENTER CLARINGTON FOR EDUCATIONAL
PURPOSES
Resolution #GPA- 454 -11
Moved by Councillor Traill, seconded by Councillor Partner
THAT Staff be requested to prepare a report regarding allowing exotic animals to enter
the Municipality for educational purposes.
CARRIED
RAISING FUNDS FOR "WALK A MILE IN HER SHOES"
Mayor Foster informed the Committee that if Bethesda House raises $1000 during the
"Walk a Mile in Her Shoes" campaign he will shave his beard. If they raise $1500, he
will shave his beard and moustache. If they raise $2000 he will shave his beard,
moustache and head.
COMMUNICATIONS
There were no items considered under this section of the Agenda.
CONFIDENTIAL REPORTS
There were no items considered under this section of the Agenda.
General Purpose and Administration Committee
Minutes
June 13, 2011
ADJOURNMENT
Resolution #GPA- 455 -11
Moved by Councillor Partner, seconded by Councillor Neal
THAT the meeting adjourn at 5:46 p.m.
CARRIED
MI NICIPAL CLERK