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HomeMy WebLinkAbout05/30/2011 ADOPTED AS AMENDED General Purpose and Administration Committee Minutes May 30, 2011 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 30, 2011 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster attended at 9:46 a.m. Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner until 11:50 a.m. Councillor C. Traill until 11:50 a.m. Councillor W. Woo attended at 9:32 a.m. Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Deputy Treasurer, L. Gordon Director of Operations, F. Horvath Manager of Special Projects, F. Langmaid Director of Corporate Services & Human Resources, M. Marano Director of Emergency & Fire Services, G. Weir Municipal Clerk, P. Barrie Committee Coordinator, J. Gallagher Councillor Novak chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Partner announced that she attended the following: th ? On Friday, May 27, the opening of the Orono Bluegrass & Old Tyme Country Jamboree, with the opening act being Jim Hayward and his band. th ? On Saturday, May 28, the mammoth yard sale held by the Newcastle Horticultural Society to raise funds for the new gardens that will be started this fall. - 1 - General Purpose and Administration Committee Minutes May 30, 2011 th ? On Sunday, May 29, Annual Ovarian Cancer Golf Tournament held at Cider House Golf Course. She hosted the event in memory of her mother, Bernice, who passed away from ovarian cancer. Councillor Traill attended the Bethesda House Charity Dinner and Auction on Thursday, May 19th. She invited everyone to attend the upcoming Tyrone Community Centre Spirit Day which will be held Saturday, June 4, 2011. th Councillor Woo attended the Canada/China Green Investment Forum on May 27 and th 28. He noted that this forum brought together government officials, policy-makers, experts and entrepreneurs to discuss opportunities for green investment in Canada and in China. Councillor Hooper announced the following: ? Councillor Traill, Councillor Partner and he attended the Paul Harris Fellow th Evening, on Tuesday, May 17, at the Clarington Beech Centre, hosted by the Bowmanville Rotary Club, where three residents were given awards. th ? Friday, May 27 he attended the Team (Teen Education and Mothering) Clarington grand opening, at the Youth House. th ? Friday, May 27, Councillor Novak and he attended the opening of the 50th Courtice Secondary School Reunion. Councillor Neal announced the following: ? On Wednesday, May 18th, Councillor Hooper and he attended the Courtice Youth Leadership Dinner, hosted by the Courtice Rotary. He added that Brian Williams spoke at the evening. ? On Thursday, May 19th Councillor Neal attended, as well as Councillor Novak, the Public Information Centre regarding the Trulls Road pedestrian access and drainage review, held at Mitchell’s Corners. th ? Councillor Neal attended the Clarington Youth Leadership Awards on May 18 th ? Councillor Neal attended the Bethesda House Dinner and Auction on May 19 at the Clarington Beech Centre. ? Councillor Neal noted that he saw Mayor Foster and his dog participating in th the Lions Club of Courtice Walk for Dog Guides Walk on Sunday, May 29. Councillor Novak announced the following: ? She attended the Essentials of Municipal Fire Protection at the South th Omemee Fire Hall on Tuesday, May 17. th ? She attended the Paul Harris Fellow Evening, on Tuesday, May 17, at the Clarington Beech Centre. th ? She attended the Clarington Youth Leadership Awards on May 18. th ? She attended the Bethesda House Dinner and Auction on May 19 at the Clarington Beech Centre. - 2 - General Purpose and Administration Committee Minutes May 30, 2011 th ? She brought greetings on behalf of Council to the 50 Courtice Secondary th School Reunion on Friday, May 27. ? Councillor Hooper and she attended the Clarington Board of Trade “Simply th Social” showcase on May 25, which showcased the new business, the O’Hennessy House Bed and Breakfast. ? Mayor Foster and she attended the Clean Air Council, where the guest th speaker was John Tory on Friday, May 27. ? She attended the Annual Ovarian Cancer Golf Tournament held at Cider th House Golf Course on Sunday, May 29. ? She attended the Eastern Green Belt Municipal Workshop, sponsored by th Ducks Unlimited on Thursday, May 26, in Oshawa. MINUTES Resolution #GPA-383-11 Moved by Councillor Hooper, seconded by Councillor Neal THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on May 9, 2011, be approved. CARRIED Resolution #GPA-384-11 Moved by Councillor Woo, seconded by Councillor Partner THAT the minutes of the special meeting of the General Purpose and Administration Committee held on May 25, 2011, be approved. CARRIED PRESENTATIONS Abby Salb, Senior Environmental Engineer, was present from SENES Consultants Limited, regarding Report PSD-052-11, Durham-York Energy from Waste Project Clarington Comments on Certificate of Approval Application (CofA) (Air). Ms. Salb made a verbal presentation to accompany a PowerPoint presentation. She explained that SENES Consultants was retained by the Municipality to provide comments for the CofA. Ms. Salb explained the Peer Review process. She noted that the Peer Review has been submitted to the Ministry of Environment (MOE), but the proponent has not yet responded. Ms. Salb explained that the purpose of the Peer Review is to verify the quality of the work and to provide suggestions for improvement. She noted that the review of the Emission Summary and Dispersion Modeling (ESDM) Report was to ensure that it was completed in a reasonably comprehensive manner, to determine whether it is consistent with standard practices and protocols, and to ensure that it is - 3 - General Purpose and Administration Committee Minutes May 30, 2011 consistent with the conditions of the Environmental Assessment (EA) approval. Ms. Salb explained the information which was reviewed. She reported the following overall conclusions: report was organized and reasonably well done; was consistent with Ministry of Environment (MOE) requirements; and it was consistent with industry standards. Ms. Salb added that some potential issues and recommendations were found, but that it is not expected to fundamentally change the overall results and conclusions of the ESDM. She reviewed and explained the ten detailed recommendations from SENES Consultants arising out of the Peer Review. Ms. Salb answered questions from Members of Council regarding the SENES report and the recommendations arising out of the report. Mayor Foster chaired this portion of the meeting. DELEGATIONS Patricia Stephenson was present regarding Report PSD-048-11, a request for extension of Draft Approval West Side of Rudell Road, Newcastle. She asked for a change to Report PSD-048-11 to allow for a six year extension, not a three year extension as recommended in the Report. Ms. Stephenson explained the reason for the request is due to lack of servicing. She noted that a nearby developer has asked for an extension for the same reason. Ms. Stephenson explained that there will be services for only nine lots in three years, which is not enough to start a phase. She reminded Council that there has been a precedent set for a six year extension. ALTER THE AGENDA Resolution #GPA-385-11 Moved by Councillor Neal, seconded by Councillor Traill THAT the agenda be altered to discuss Report PSD-048-10 at this time. CARRIED REQUEST FOR EXTENSION OF DRAFT APPROVAL WEST SIDE OF RUDELL ROAD, NEWCASTLE Resolution #GPA-386-11 Moved by Councillor Partner, seconded by Councillor Woo THAT Report PSD-048-11 be received; THAT the extension for the draft approved Plan of Subdivision until August 19, 2014 be approved; - 4 - General Purpose and Administration Committee Minutes May 30, 2011 THAT the by-law authorizing entering into a Subdivision Agreement between the Owner of the lands and the Municipality of Clarington be approved as contained in Attachment 3 of Report PSD-048-11; THAT a copy of Report PSD-048-11 and Council’s decision be forwarded to the Region of Durham Planning Department and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-048-11 and any delegations be advised of Council's decision. CARRIED AS AMENDED LATER IN THE MEETING (See following motion) Resolution #GPA-387-11 Moved by Councillor Woo, seconded by Councillor Partner THAT the foregoing resolution #GPA-386-11 be amended to change the second recommendation to read as follows: “THAT whereas, given the circumstances that servicing of the property is not guaranteed to be completed within three years, the draft approved Plan of Subdivision until August 19, 2017 be approved;” CARRIED LATER IN THE MEETING (See following motion) Resolution #GPA-388-11 Moved by Councillor Novak, seconded by Councillor Neal THAT the Rules of Procedure be suspended to allow for Members of Council to speak to Resolution #GPA-387-11 for a second time. CARRIED The foregoing Resolution #GPA-387-11 was then put to a vote and carried. The foregoing Resolution #GPA-386-11 was then put to a vote and carried as amended. - 5 - General Purpose and Administration Committee Minutes May 30, 2011 Ted Watson was present regarding Report PSD-051-11, Amendments to the Sign By-law 2009-123. He stated that he is in favour of the recommendations contained in Report PSD-051-11. Mr. Watson explained that signs are necessary in the farm market industry in order to provide timely information to the public in an economical way. Kelvin Whalen, Vice-President, Kaitlin Group Ltd., was present regarding Report PSD-049-11, Former Boys Training School and Prisoner of War Camp at 2020 Lambs Road, Bowmanville. Mr. Whalen explained that the property has a unique and colourful history. He stated that he is seeking Council’s support for the application to the National Historic Sites and Monuments Board for national designation. Mr. Whalen explained that this designation would provide the opportunity for other funding sources. Martha Rutherford Conrad, Executive Director of Clarington Museums and Archives, was present regarding Report PSD-049-11, Former Boys Training School and Prisoner of War Camp 2020 Lambs Road, Bowmanville. Ms. Rutherford Conrad stated that she is present in support of the recommendations contained in the Staff Report. She reminded the Committee of some of the highlights of why this property should be designated. Ms. Rutherford Conrad also noted some tourism statistics. Ms. Rutherford Conrad informed the Committee that 1400 people attended the Doors Open event at the property last fall. Ms. Rutherford Conrad concluded by urging Council to endorse the proposal for a national designation, which will also help market the project to investors and ensure its ongoing place in the community. Robert Hann, President, Halloway Developments Limited and Valiant Rental Properties Limited, was present regarding Report EGD-022-11, Provision of Consulting Engineering Services North Scugog Court, West Scugog Lane to Concession Rd. 3, Bowmanville. Mr. Hann stated that he is in agreement with the staff recommendations and that his company is eager to start the project. Doris Axford and Melanie Blakely were present regarding Report EGD-023-11, Hampton Skateboard Park. Ms. Axford stated that she is a grandmother of one of the youth requesting a skateboard park in Hampton. She explained that the skateboard group investigated the possibility of a skateboard park. Ms. Blakely asked for the Committee’s support in navigating through the process of the park development. She explained that traffic has increased in Hampton and therefore it is no longer safe for the youth to skateboard on the roads. Ms. Blakely added that the creation of a skateboard park would encourage children to be active outside. She explained that several of the parents have had to transport the children to other communities in order to skateboard. She informed the Committee of statistics which support the creation of a skateboard park. - 6 - General Purpose and Administration Committee Minutes May 30, 2011 Jean Rickard was present regarding Report EGD-021-11, Joseph Atkinson Park. Ms. Rickard explained that she is a member of the Newcastle Historical Society, but not a Director. Ms. Rickard stated that she is questioning the statement in Section 2.0 of Report EGD-021-11 which indicates that staff has met with the stakeholders and that everyone is in agreement about naming the grounds around the Newcastle Town Hall be named Joseph Atkinson Park. Ms. Rickard added that the hall is not the Newcastle Town Hall, it is the Community Hall. She clarified that the Newcastle Town Hall is the Municipal Administrative Centre (when Clarington was formerly known as Newcastle). Ms. Rickard added that the parkette’s official name is the Millennium Parkette, but the sign has been destroyed. Jeany Barrett, Newcastle Horticultural Society, was present regarding Report EGD-021-11, Joseph Atkinson Park. She clarified the position of the Horticultural Society which is that they are not in favour of the renaming of the park. Ms. Barrett stated that she was aware of the name change controversy. Ms. Barrett stated that the item was discussed at the meeting of the May 17, 2011 where a resolution was made indicating that the naming of this park to Joseph Atkinson Park is not appropriate. She added that she believes that there is a need to recognize all the sons and daughters of the community. RECESS Resolution #GPA-389-11 Moved by Councillor Partner, seconded by Councillor Neal THAT the Committee recess for one hour. CARRIED The meeting reconvened at 12:55 p.m. with Councillor Novak, Councillor Hooper, Councillor Woo and Mayor Foster in attendance. Linda Gasser was present regarding Report PSD-052-11, Durham-York Energy From Waste Project Clarington comments on the Certificate Of Approval Application (Air). She stated that she is pleased that the Municipality retained a consultant for the Peer Review. Ms. Gasser informed the Committee that it is important that the Municipality adopt the recommendations of the consultant as the Municipality has only made formal comments regarding the Draft Environmental Assessment. She urged Council to adopt the recommendations prior to June 5, 2011. Ms. Gasser asked the Committee to add an item (as recommendation 2e) to add continuous sampling of mercury. Ms. Gasser stated that she believes that the wording of recommendation 2d) needs to be clearer to ensure that action will be undertaken to deal with any problems arising from the remodelling. She stated that she is pleased to see that the Staff Report recognizes the efforts of Wendy Bracken in educating Council and the public on the technical issues - 7 - General Purpose and Administration Committee Minutes May 30, 2011 involved in the proposal. Ms. Gasser added that it is largely due to Ms. Bracken’s efforts that the Municipality has hired SENES Consultants. Councillor Neal returned to the meeting at 1:00 p.m. Ms. Gasser continued by adding that it is important to keep in mind that the statement by Ms. Salb of there being “no show stopper” is viewing a smaller portion of the larger project. She stated that the PM is a non-threshold pollutant (risk increases with 2.5 exposure) and therefore it is important for everyone to be educated on the matter. She is concerned about the pollution on the site as it will affect the workers and the visiting school groups. Ms. Gasser urged the Committee to view the CofA as an independent expert medical professional would view the material. She noted that there has not been an independent expert medical professional to review the final EA (only the draft EA). Wendy Bracken was present regarding Report PSD-052-11, Durham-York Energy From Waste Project Clarington comments on the Certificate Of Approval Application (Air). She stated that she is glad that Council retained a consultant for the Peer Review. Ms. Bracken urged the Committee to endorse the recommendations within the Staff Report and perhaps strengthen some of the recommendations. She provided the Committee with examples of risks and impacts of air quality. Ms. Bracken stated that she is concerned that the amendments to the PM were not carried forward into the human 2.5 health effects as the CofA has an emission rate higher than that provided in the EA and the risk assessment. She added that the ammonia emission rate is double that of the EA. Ms. Bracken stated that her main concern is that the Peer Review confirms that the particulate matter calculation does not include the condensables. She noted that Section 3.1 of the Host Community Agreement refers to the “total” particulate matter not the filterable. Ms. Bracken stated that she is concerned that there has been no health risk assessment, no medical review, no peer review of the condensables and fine particulate matter. She noted that there is a large difference when assessing for compliance and assessing for health impact. Ms. Bracken stated that the proposal is for stack concentrations much higher than the 9mg, which is inconsistent with what is stated in the EA. She urged the Committee to hold the applicant to what was stated in the EA, for the total particulate matter, otherwise she is concerned that the applicant will be operating in unanalyzed territory. Ms. Bracken asked that the wording in the Staff Report be strengthened with regard to “compliance standard” versus “performance condition”. Ms. Bracken stated that she is pleased to see that the Peer Review addresses testing for mercury. She suggested that “particulate matter” sampling requirement be added. Ms. Bracken added that ambient air and soil monitoring should be part of the CofA. She noted that if source testing discovers a problem, remodelling alone is not a sufficient remedy. - 8 - General Purpose and Administration Committee Minutes May 30, 2011 ALTER THE AGENDA Resolution #GPA-390-11 Moved by Councillor Hooper, seconded by Councillor Neal THAT the agenda be altered to allow Mr. Grant Humes to speak in place of Clark Morawetz, who had to leave the meeting. CARRIED Mr. Humes, Treasurer of the Bowmanville Branch of the Architectural Conservancy of Ontario (ACO), was present regarding Report PSD-049-11, Former Boys Training School and Prisoner of War Camp 2020 Lambs Road, Bowmanville. He urged the Committee to endorse the proposal and the designation. Mr. Humes added that there will be a fall fundraiser at Camp 30 this year. Margery Freethy, Newcastle Horticultural Society, was present regarding Report EGD-021-11, Joseph Atkinson Park. She stated that she is a volunteer and Past President of the Newcastle Horticultural Society. Ms. Freethy provided a history of the Society’s involvement in the Newcastle Parks. She stated that the Atkinson plaque is in place in downtown Newcastle. Ms. Freethy stated that her research within the archives of the Horticultural Society does not reveal a request for the proposed changes. She added that the Horticultural Society has recently received a grant to install inground sprinkler systems within the garden surrounding the Community Hall. Ms. Freethy stated that she sees no need to change the name of the park area or to move the Atkinson plaque or fountain. Louis Bertrand, Bowmanville resident, was present regarding Report PSD-052-11, Durham-York Energy From Waste Project Clarington Comments On Certificate Of Approval Application (Air). He stated that he is in support of the recommendations contained in the Staff Report. Mr. Bertrand stated that he is in particular support of the recommendation regarding PM. He urged Council to ratify and submit their 2.5 comments prior to the June 5, 2011 deadline. Mr. Bertrand stated that recommendation 2c is vitally important as Ontario has no standard for PM. He noted that the Province 2.5 has never implemented the Canadian Council of Ministers of the Environment recommendation. Mr. Bertrand added that the World Health Organization has an even more stringent limit than the federal emission standard. He explained that the general belief is that the finer the particulate, the harder it is for the body to reject the matter. Mr. Bertrand noted that it is difficult to assess the effects of PM in terms of increased 2.5 health care costs, lost productivity and hardship for individual patients and their families. He suggested that the cost of continuous sampling is far less than the total cost for the project. Mr. Bertrand recommended that two amendments to the recommendations be added, regarding the AMESA cartridge system and the AMESA-M cartridge system. He - 9 - General Purpose and Administration Committee Minutes May 30, 2011 concluded by stating that it is more important than ever that the Ministry of Environment hear from the host community. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING No Public Meetings PLANNING SERVICES DEPARTMENT FORMER BOYS TRAINING SCHOOL AND PRISONER OF WAR CAMP 2020 LAMBS ROAD, BOWMANVILLE Resolution #GPA-391-11 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report PSD-049-11 be received; THAT the Municipality of Clarington support the application to the National Historic Sites and Monuments Board of Canada for national designation for the area outlined in Attachment 1C of Report PSD-049-11; THAT the Developer (Kaitlin) be requested to prepare a heritage assessment, in stages and over time, for the middle third of the property based on a terms of reference that will be mutually satisfactory to the Developer, Municipality and Clarington Museums and Archives; THAT once the decision regarding National designation has been received and heritage assessment is in its final stages, Staff prepare a further report respecting the future options for the campus portion (middle third) of the property that has been offered to the Municipality by Kaitlin (Attachment 1B of Report PSD-049-11); and THAT all interested parties listed in Report PSD-049-11 and any delegation be advised of Council’s direction. CARRIED - 10 - General Purpose and Administration Committee Minutes May 30, 2011 MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF APRIL 28, 2011 AND MAY 12, 2011 Resolution #GPA-392-11 Moved by Councillor Neal, seconded by Mayor Foster THAT Report PSD-050-11 be received; THAT Council concurs with the decisions of the Committee of Adjustment made on April 28, 2011 for applications A2011-0008 to A2011-0012 and on May 12, 2011 for applications A2011-0011, A2011-0013 to A2011-0015, A2011-0017 and A2011-0018; and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED AMENDMENTS TO SIGN BY-LAW 2009-123 Resolution #GPA-393-11 Moved by Mayor Foster, seconded by Councillor Woo THAT Report PSD-051-11 be received; THAT the By-law to amend the Municipality of Clarington Sign By-law 2009-123 as per Attachment 1 to Report PSD-051-11 be approved; and THAT all interested parties listed in Report PSD-051-11 and any delegations be advised of Council’s decision. CARRIED DURHAM-YORK ENERGY FROM WASTE PROJECT CLARINGTON COMMENTS ON CERTIFICATE OF APPROVAL APPLICATION (AIR) Resolution #GPA-394-11 Moved by Mayor Foster, seconded by Councillor Hooper WHEREAS the Regional Municipalities of Durham and York submitted application on March 3, 2011 to the Ministry of Environment under Section 9 of the Environmental Protection Act, O. Reg 419/05, for a Basic Comprehensive Certificate of Approval; and - 11 - General Purpose and Administration Committee Minutes May 30, 2011 WHEREAS to demonstrate compliance with air emission, the application submission was supported by an Emission Summary and Dispersion Modelling (ESDM) Report; and WHEREAS the Municipality of Clarington retained SENES Consultants Ltd. to review the Certificate of Approval Application – Air and the ESDM to ensure that the conditions set out in the Environmental Assessment Approval and the Host Community Agreement are appropriately addressed in the Certificate of Approval; and WHEREAS SENES’ review of the Certificate of Approval application and the ESDM identified a number of issues that should be addressed by the Ministry of Environment in their review and approval of the application; NOW THEREFORE BE IT RESOLVED: 1. THAT the Report by SENES Consultants Ltd. (Attachment 2 of Report PSD-052-11) be adopted as the Municipality of Clarington’s comments on the Application for a Certificate of Approval – Air for the Durham-York Energy from Waste Project; 2. THAT the Municipality of Clarington requests the Ministry of Environment to include the following as conditions in the Certificate of Approval – Air to be issued for the Durham-York Energy From Waste Project in order to make them legally binding: a. That annual stack testing be conducted as per MOE A-7 Guidelines; b. That testing be carried out such that the waste stream represents the typical waste composition being fed into the facility; c. That the performance condition of 9 mg/Rm3 be applicable to total PM2.5 (filterable and condensable) as set out in the conditions of EA approval; and d. That re-modeling be required should the source testing show emission rates higher than those used in the ESDM; 3. THAT the Council of the Municipality of Clarington hereby requests the Ministry of Environment provide the Municipality with the draft Certificate of Approval – Air for review and comment prior to issuance of the final approval; 4. THAT at the time of the renewal of the initial Certificate of Approval, 5 years after commissioning (approximately 2018), there be no “grandfathering” of emission limits and other relevant conditions so that the relevant standards at that time can be incorporated; 5. THAT a copy of Report PSD-052-11 and Council’s decision be forwarded to the Region of Durham, the Region of York, and the Ministry of Environment; and - 12 - General Purpose and Administration Committee Minutes May 30, 2011 6. THAT all interested parties listed in Report PSD-052-11 and any delegations be advised of Council’s decision. CARRIED AS AMENDED (See following motions) Resolution #GPA-395-11 Moved by Councillor Hooper, seconded by Mayor Foster THAT the foregoing Resolution #GPA-394-11 be amended by adding the following to Recommendation #2: “e) That an AMESA or similar cartridge system be considered to be installed to continuously sample for dioxins and furans, and the frequency of sample collection and analysis be increased to biweekly; f) That an AMESA-M or similar cartridge system be considered to be installed to continuously sample for mercury, and the frequency of sample collection and analysis be set at biweekly;” CARRIED Resolution #GPA-396-11 Moved by Mayor Foster, seconded by Councillor Woo THAT the foregoing Resolution #GPA-394-11 be amended in Recommendation #1 by adding the words “and all recommendations contained therein” following the words “SENES Consultants Ltd.”. CARRIED Resolution #GPA-397-11 Moved by Councillor Woo, seconded by Mayor Foster THAT the foregoing Resolution #GPA-394-11 be amended by altering Recommendation #3 to read as follows: “THAT the Council of the Municipality of Clarington hereby requests the Ministry of Environment provide the Municipality with the draft Certificate of Approval – Air for review and comment; and approval for the issuance prior to issuance of the final approval not be granted until the Municipality of Clarington has provided comment.” CARRIED - 13 - General Purpose and Administration Committee Minutes May 30, 2011 SUSPEND THE RULES Resolution #GPA-398-11 Moved by Mayor Foster, seconded by Councillor Hooper THAT the Rules of Procedure be suspended to allow Abby Salb, SENES Consultants, to answer further questions from Members of Council. CARRIED Ms. Salb answered questions from Members of Council regarding the SENES Report, in particular, PM. 2.5 The foregoing Resolution #GPA-394-11 was then put to a vote and carried as amended. Mayor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT JOSEPH ATKINSON PARK Resolution #GPA-399-11 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report EGD-021-11 be tabled until the next General Purpose and Administration meeting of June 13, 2011. CARRIED PROVISION OF CONSULTING ENGINEERING SERVICES NORTH SCUGOG COURT, WEST SCUGOG LANE TO CONCESSION RD. 3, BOWMANVILLE Resolution #GPA-400-11 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report EGD-022-11 be received; THAT the firm of D.G. Biddle & Associates Limited be retained to furnish professional engineering services for the design and contract administration for the reconstruction of North Scugog Court from West Scugog Lane to Concession Road 3; THAT the Mayor and Clerk be authorized to execute an Engineering Agreement with D.G. Biddle & Associates Limited; and - 14 - General Purpose and Administration Committee Minutes May 30, 2011 THAT the request made by Halloway Developments Limited be capitalized on in order to avoid duplication of works and services currently being provided to the company by D.G. Biddle & Associates saving the Municipality engineering costs and waive the Purchasing By-law 2006-127 for the construction works associated with the project. CARRIED HAMPTON SKATEBOARD PARK Resolution #GPA-401-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report EGD-023-11 be received; THAT Council authorize the Mayor and Clerk to execute the Gift Agreement between Hydro One and the Municipality; and THAT interested parties be notified of Council’s decision. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Neal chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT JUNE IS RECREATION AND PARKS MONTH Resolution #GPA-402-11 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report CSD-009-11 be received for information. CARRIED - 15 - General Purpose and Administration Committee Minutes May 30, 2011 CLARINGTON YOUNG SONGWRITERS’ CIRCLE Resolution #GPA-403-11 Moved by Mayor Foster, seconded by Councillor Woo THAT Report CSD-010-11 be received for information. CARRIED Mayor Foster chaired this portion of the meeting. CLERK’S DEPARTMENT 1st QUARTER PARKING REPORT Resolution #GPA-404-11 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report CLD-013-11 be received; and THAT a copy of Report CLD-013-11 be forwarded to the Bowmanville Business Centre for their information. CARRIED SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE Resolution #GPA-405-11 Moved by Councillor Neal, seconded by Councillor Woo THAT Report CLD-014-11 be received; THAT that the Terms of Reference of the Samuel Wilmot Nature Area Management Advisory Committee be amended to increase the membership to a minimum of eight individuals; THAT the resignation of Shirley Minifie be received, with regret, and that she be thanked for her contribution to the Committee; THAT Karin Murphy and Tim Lizotte be appointed to the Committee for a term concurrent with Council; and - 16 - General Purpose and Administration Committee Minutes May 30, 2011 THAT the Municipal Clerk place an advertisement seeking applications to fill the remaining vacancy on the Committee. CARRIED NOISE BY-LAW AND SHOOTING RANGES Resolution #GPA-406-11 Moved by Councillor Woo, seconded by Councillor Hooper THAT Staff be directed to review the current Noise By-law 2007-071 and, where appropriate, update the language and provisions of the By-law as they relate to the regulation of noise coming from shooting ranges within the Municipality. CARRIED AMEND BY-LAW 2011-57 – OFF-LEASH DOG PARKS Resolution #GPA-407-11 Moved by Councillor Novak, seconded by Councillor Woo THAT By-law 2011-057 which regulates off-leash dog parks, be amended to prohibit unaltered male dogs from using the Municipality’s off-leash dog parks. CARRIED CORPORATE SERVICES DEPARTMENT CL2011-07 BOWMANVILLE CREEK EROSION PROTECTION Resolution #GPA-408-11 Moved by Councillor Woo, seconded by Councillor Neal THAT Report COD-019-11 be received; THAT The Ontario Construction Company Limited, Niagara on the Lake, ON with a total bid in the amount of $269,047.33 (net HST rebate), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2011-7, be awarded the contract for the Bowmanville Creek Erosion Protection project; - 17 - General Purpose and Administration Committee Minutes May 30, 2011 THAT the funds required in the amount of $384,133.67.00 (which includes $269,047.33 tender, design, contract administration, contingencies and net HST costs) be drawn from the following accounts: and Bowmanville Creek Erosion Control Account # 110-32-340-83234-7401 $330,000.00 Bridge & Culvert Repair Program Account #110-32-330-83607-7401(2010Budget) $33,133.67 Baseline Road Structure Account #110-32-330-83314-7401 $21,000.00 Total Project Costs $384,133.67 THAT the Mayor and the Clerk be authorized to execute the necessary agreement. CARRIED FINANCE DEPARTMENT COMPLAINT BY RIZWAN DEAN WANCHO OF NFP GROUP CONSULTANTS UNDER SECTION 20 OF THE DEVELOPMENT CHARGES ACT Resolution #GPA-409-11 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report FND-013-11 be received; THAT the request of Rizwan Dean Wancho of NFP Group Consultants for an exemption from the Development Charge By-law based on the project on Lots 101 and 102, 134 and 136 Queen Street being designated an intensification project be denied; and THAT NFP Group Consultants be advised of Council’s decision. CARRIED - 18 - General Purpose and Administration Committee Minutes May 30, 2011 SOLICITOR’S DEPARTMENT 4148 REGIONAL HIGHWAY 2, NEWCASTLE GRCA PERMIT NO. 1089 DATED JUNE 30, 2010 Resolution #GPA-410-11 Moved by Councillor Woo, seconded by Councillor Neal 1. THAT Report LGL-006-11 be received for information; 2. THAT the Mayor and Clerk be authorized to sign an agreement with 1744856 Ontario Inc. substantially in the form of agreement attached to Report LGL-006-11 (Attachment No. 9) in order to address some of the off-site impacts associated with the on-going fill activity at 4148 Regional Highway 2, Newcastle; 3. THAT staff be directed to review Site Alteration By-law No. 2008-114 and report back to Council with recommended amendments to more directly address the impacts of commercial fill operations; 4. THAT the following resolution passed by the Board of the Ganaraska Region Conservation Authority at its meeting on May 19, 2010 be endorsed: BE IT RESOLVED THAT the Ganaraska Region Conservation Authority request Conservation Ontario engage the Provincial government to develop and implement legislation to effectively deal with large scale commercial fill operations, and FURTHER THAT the Full Authority forward this motion to the watershed municipalities, requesting the municipalities engage the Association of Municipalities of Ontario to also work towards addressing concerns regarding large commercial fill operations. 5. THAT staff be directed to continue to participate in the Greater Toronto Countryside Mayors Alliance roundtable discussions dealing with the regulation of commercial fill operations; 6. THAT Council reaffirm its support for the efforts of John R. O’Toole MPP to see that the Province of Ontario takes all necessary steps to provide for the proper regulation of commercial fill operations as set out in his letters to the Minister of the Environment, Minister of Natural Resources and the Minister of Municipal Affairs & Housing dated April 12, 2011; - 19 - General Purpose and Administration Committee Minutes May 30, 2011 7. THAT staff be directed to participate in the Durham Region Works Department initiative to develop a model by-law that could be consistently applied across Durham Region to address the impacts of commercial fill operations; and 8. THAT a copy of this resolution be forwarded to the Minister of the Environment, Minister of Natural Resources, Minister of Municipal Affairs & Housing, John R. O’Toole MPP, The Regional Municipality of Durham, all local municipalities in Durham Region, Ganaraska Region Conservation Authority, Central Lake Ontario Conservation Authority, Association of Municipalities of Ontario, Ted and Beth Meszaros, Sherry Ibbotson, Donna Middleton and Carmela Marshall. CARRIED AS AMENDED (See following motion) Resolution #GPA-411-11 Moved by Councillor Neal, seconded by Councillor Woo THAT the foregoing Resolution #GPA-410-11 be amended to insert the following as Recommendation #8: “8. THAT Staff be directed to consider an interim control by-law for the property referenced in Report LGL-006-11 and report back to the General Purpose and Administration Committee.” CARRIED The foregoing Resolution #GPA-410-11 was then put to a vote and carried as amended. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS COURTICE COMMUNITY IMPROVEMENT - 2011 CAPITAL FUNDS Resolution #GPA-412-11 Moved by Councillor Novak, seconded by Councillor Neal THAT Report PSD-041-11 be lifted from the table. CARRIED - 20 - General Purpose and Administration Committee Minutes May 30, 2011 Resolution #GPA-413-11 Moved by Councillor Novak, seconded by Councillor Neal THAT PSD-041-11 be received; THAT Option 1, the development of the parkette at the northwest corner of Trulls and Highway 2, be approved as the Courtice Community Improvement Project identified in the Capital budget; and THAT Staff be authorized to proceed with the design, tendering and construction of the Courtice Community Improvement project for 2011. CARRIED OTHER BUSINESS Mayor Foster announced that he attended the review of Sea Cadets on Sunday, May 29, 2011 which he stated was very enjoyable. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. CLOSED SESSION Resolution #GPA-414-11 Moved by Councillor Neal, seconded by Councillor Hooper THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with a personal matter about an identifiable individual, including municipal or local board employees. CARRIED - 21 - General Purpose and Administration Committee Minutes May 30, 2011 RISE AND REPORT The meeting resumed in open session at 3:19 p.m. with Mayor Foster in the Chair The Mayor advised that the closed session was held to discuss a matter that dealt with advice that is subject to solicitor-client privilege including communications necessary for that purpose, one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. ADJOURNMENT Resolution #GPA-415-11 Moved by Councillor Hooper, seconded by Councillor Neal THAT the meeting adjourn at 3:20 p.m. CARRIED AYO -22-