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HomeMy WebLinkAbout2005-01-12 Minutes I - 25 ', .. (p CLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES January 12, 2005 Location: Sarah Jane Williams Heritage Centre Bowmanville, Ontario Present: K. Isnor D. Climenhage S. Laing M. Van Dyke J. Vinson J. Witheridge T. Oke H. St. Croix Councillor G. Robinson P. Ford Regrets: Councillor P. Pingle Staff: M. Rutherford Conrad, Administrator and acting Chair S. Mariglia Bosgraaf,Recording Secretary CALL TO ORDER The meeting was called to order at 7:05 p.m. by the Chair ADOPTION OF AGENDA Moved By: J. Witheridge Seconded By: K. Isnor THAT the Agenda be approved. MOTION CARRIED REVIEW OF ELECTION PROCEDURES January of every year elections are held and the meeting is chaired by the Administrator until the Chair is elected. NOMINATION AND ELECTION OF CHAIR Nomination of K. Isnor by: J. Witheridge Seconded By: S. Laing NOMINATION AND ELECTION OF VICE CHAIR Nomination of H. St.Croix By: D. Climenhage Seconded By: P. Ford NOMINATION AND ELECTION OF FINANCE CHAIR Nomination of D. Climenhage By: T. Oke Seconded By: J. Witheridge NOMINATION AND ELECTION OF COLLECTIONS AND EVENT PLANNING CHAIR Nomination of S. Laing By: J. Witheridge S. Laing declined,with thanks Nomination of M. Van Dyke By: D. Climenhage M. Van Dyke declined, with thanks Nomination of J. Vinson By: T. Oke J. Vinson declined,with thanks Nomination of T. Oke By: K. Isnor T. Oke declined, with thanks Nomination of P. Ford By: S. Laing Seconded By: K. Isnor NOMINATION AND ELECTION OF PROPERTY CHAIR Nomination of J. Witheridge By: T. Oke Seconded By: P. Ford APPOINTMENTS OF STANDING COMMITTEES K. Isnor solicited four Board members for each Standing Committee Finance: D. Climenhage, Chair, H. St. Croix, T. Oke, Property: J. Witheridge, Chair, H. St. Croix, D. Climenhage, J. Vinson, T. Oke Collections and Event Planning: P. Ford, Chair, S. Laing, M. Van Dyke APPROVAL OF THE MINUTES OF December 8, 2004 Moved By: J. Witheridge Seconded By: J. Rowe THAT the minutes of the Board Meeting of December 8, 2004 be approved. MOTION CARRIED BUSINESS ARISING a) Board Position Applicants for the Board position are being reviewed. b) Program Co-Ordinator Motion to go in camera at 7:25 pm. Moved By: H. St. Croix Seconded By: J. Witheridge Motion to go out of camera at 7:30 pm. c) Clarke Museum Hours Public has expressed interest in not having Clarke Museum closed for the season. One day open was also thought to be too infrequent. Moved By: T. Oke Seconded By: J. Witheridge THAT the Clarke Museum be opened through the winter season(January, February, and March) on Thursday and Sunday from 12:30 to 4:00 pm. MOTION CARRIED CORRESPONDENCE Moved By: P. Ford Seconded By: J. Vinson THAT the correspondence be received. MOTION CARRIED COMMITTEE REPORTS a) Finance Committee The final budget will be presented in the February meeting. Administrator will request Councillor G. Robinson, Councillor P. Pingle and D. Climenhage to attend a meeting with the Treasurer from the Municipality to review 2004 and 2005 Plans. b) Property Committee Administrator met with Director of Operations,Fred Horvath regarding mould report for Clarke Museum and water quality. Fred has committed to several items as listed in detail in the report. Councillor Robinson suggested that Fred come to a Museum Board meeting when the final Totten Simms Hubecki report is completed relating to the move of the Kirby United Church. ADMINISTRATOR'S REPORT M. Rutherford Conrad presented her January 2005 report, highlighting the up and coming Egypt: Gift of the Nile exhibit soon to arrive from the Royal Ontario Museum. Other coming events were presented, including the Volunteer Appreciation evening on January 30, 2005 and Winter Wonderlearn. Any food/beverage donations for the Volunteer Appreciation night should be confirmed with M. Rutherford Conrad, and attendance by Board Members would be appreciated. DATE AND PLACE OF NEXT BOARD MEETING Moved By: S. Laing Seconded By: T. Oke THAT the next Board meeting will be held on February 9, 2005 at 7:00 p.m. at Sarah Jane Williams Heritage Centre MOTION CARRIED ADJOURNMENT Moved By: J. Witheridge THAT the meeting adjourn at 8:20 p.m.