HomeMy WebLinkAboutCD-27-85CORPORATION OF THE TOWN OF NEW ASTLE / !
File No.. ,G ~' J ~' ~
OFFICE OF THE TOWN CLERK f~ "'`~°~••-------
40 TEMPERANCE STREET ~~ U~~ -~~d ~CE PHONE 623-3379
BOWMANVILL E, ONTARIO ~.-Py a/ff1
L1C 3A6
REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF
JULY 2, 1985.
CD-27-85 - File: 10.57.5.
SUBJECT: ADDITIONAL BUDGET ALLOCATION TRAVEL EXPENSES -
BY-UAW ENFORCEMENT SECTION, CLERK'S DEPARTMENT.
RECOMMENDATIONS:
• It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the fallowing:
1. That this report be received; and
2. That the By-law Enforcement - Travel Expense Account 7104-232-X-3 be
increasedita $14Q0.00; and
3. That the additional budget re-allocation be drawn from Contingency
Account 7007-298-X-9; and
4. That a miscellaneous mileage expense account allocation be established
in the School Crossing Guard budget to cover emergency. (mileage)
travel expenses.
BACKGROUND AND COMMENT:
Council, at the meeting of Monday, May 27th 1985, gave consideration to a
follow-up report from the Treasurer (TR-37-85) which was requested following
discussion of the Budget Review Report (TR-35-85), wherein the Treasurer
noted that the By-law Enforcement Travel Expense Account had been exhausted.
The decision was, "That Report TR-37-85 be referred back to the Clerk's
Department for further details.
Continued ...../2
CD-27-85 - 2 - July 2, 1985
REPORT:
Reduction totalling $4,000 in the following accounts were made as a result of
Council's direction that the budget be reduced by a specific amount.
Account # 1985 Request 1985 Allocation Reduction
7104-0001-X-2 Salaries $ 39,429 $ 38,429 $ 1,000
7104-0101-X-1 Stationary &
Office Supplies 1,400 800 600
7104-0203-X-1 Postage. 1,000 900 100
7104-0209-X-2 Advert. Info.,
Promotion 200 50 150
7104-0232-X-3 Travel Expenses 2,000 700 1,300
7104-0242-X-1 Legal Costs 1,500 650 850
TOTAL $ 4,000
These reductions included the removal of an allocation of $1,000 for
• vacation replacements and $3,000 in the five other areas which included
the Travel Expenses Account.
Travel expenses were. budgeted at $2,000 for 1985 and reduced on instruction to
$700. As a result, the account would have been depleted by July but, owing to
an unforeseen, or unanticipated event, the account was out of funds by June.
The payment of $242.00 in travel expenses to the Rover Crossing Guard was paid
out of the By-law Enforcement Officer's Travel Account for the period from
January 7th to February 14th 1985 (29 days). The regular guard at Courtice
was injured in a motor vehicle accident and unable to work. There were no
replacements to be had in the area and the Bowmanville Rover Guard was directed
• to attend at the crossing daily, during the regular guard's absence. I would
note also, that $8.80 mileage was paid to the Rover Guard to attend and provide
coverage in Newcastle Village on December 12th 1984.
In each case, the cost of mileage was charged to the By-law Enforcement Officer's
Travel Expense Account because there was no other travel account against which
the expenditure could be charged. In retrospect, it would have been appropriate
to have a mileage allocation established in the School Crossing Guard Budget
under the Miscellaneous Account to cover an unusual situation of this type.
As was stated earlier, the payment to the crossing guard adversely impacted the
By-law Enforcement Travel Account, but only to the extent that it brought the
problem of allocation forward by about two months.
Continued ...../3
~ ~-~
CD-27-85 - 3 - June 24, 1985
Our experience with the travel account suggests, that Mr. Irwin is very prudent
in his handling of the account. At budget time, Council was, I believe, advised that
the reduced allocation would not be sufficient to meet the offices needs for
the entire year and, while an additional $1,000 was requested, based upon the
monthly average, it is the opinion that $700.00 would be sufficient to carry
the account for the remainder of 1985. Accordingly, I would request that
Council approve the sum of $700 and further, that an allocation be established
under the miscellaneous category in the School Crossing Guard Account to cover
the unusual situations which arise from time to time for which mileage must be
paid.
In response to Council's request for information on By-law Enforcement, I have
assembled the. following:
•
Name Period of Employment Position Vacant
L. Simpson Feb. '78 to Oct. '81 1 Month
J, Kirkland Nov. '81 to Nov. '82 1 Month
R. Goodwin Dec. '82 to Dec. '83 2 Months
B. Irwin Feb. '84 to Present
(POSITION VACANT A TOTAL OF 4 Months)
Budget Allocation Year Budget Expenditure
$1,200 1982 $1,522
$1,600 1983 $1,856
$2,000 1984 $ 959
$ 700 1985 $700 Expended
Additional $700 Requested
Finally, in response to a request fora report on the By-law Enforcement
Officer's outside activities, the following table shows the various types of
activities by month for the period ending May 31st 1985.
Respectfully submitted.
' ~..~Le„c?•
~~.
David W. Oakes, B.A., A.M,C.T.,
Town Clerk.
DWO/ms
Attachment.
v
V
C
N
LL
N
C
0 0 ~ 0
T O
Y L
L q
N ~
6 C
O N
t N
d Vl
I •
I
O O ~ N
Q1
L
Y
m
d
N
T
C
O O n] M O
0 0 ~ 0
O O P ("1 O
T
O
a Y
C C
OtA N
cx E yr
~+ I of L N
L C C VI N V
N W O O L -~
CVV OwG
N ^d L N N
[9 JVJ NK~
Of
C
E
U
O ~ N 01
m
3 O
o E
C N
N ~
at
C
O
N
N N 0 0 0
V 0 0 0 0
4A O tO b O
O N N O
E
N ~
Ea
-~ O
c L
a
~-+ N
-. O ..
q L N
E Y c
-~ c C
c O Y
QC]Y
O~
th O o
O O r ~ 0
O /~
O
L O
U L
/] U
L
Y
O
N
V
~ E
_ O
ry a L
N .-~ N 4-
L 4- '.
Y a O
N C O
Y L m .^
V Y L L
JI U1
C 6
4- ... E u~
b N U1 01 OJ
L ~ ~+ L Ol
N d Y
Y a O
O C L m
C N 6 C
~
n .-
O X 4- L
~ N O O T
~ O
/1 Q1 L
N U E W d
d U O
Y Y E Y
N 7 ~F
~F C ~F N
Y O O
m d T
N Y C UI L
c Y t m
~ Y ~
d O L C
v L E O c m
H N C •.+ ^J
2
O
d
O~
N
E
~ ~ ~ n r
4- OJ 4
p
cl l0 N th N
Y O~ ~[l N O [O
N r r .-
O
U fA
N
(~>
N
1
N
Y Y Y Y
.Y ~C
N
> Of ~ ~ OJ ~
N N N O~ OJ OJ (")
L
H N ~O OJ M
M tO D\ n
N c{ 1~ In cl' M
L
d
Y
N N
J E
Q O
F- C t] L L ?a
O ~-+ N N ~O 6 m
F- Y '~ l~ £ Q f
a
a L
L rp
tp ~ L f+
~ L V ^
C a L t T
N W ~O d m
7 LL £ 6 £
O
b
Vi
J
Q
H
O
H