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HomeMy WebLinkAbout06/13/2011 C Fin ]a ' g ton Leading the Way GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: June 13, 2011 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Minutes of a Regular Meeting of May 30, 2011 4-1 5. PRESENTATIONS (a) Susan Self, Chair, CTC Source Protection Committee, Regarding an Update on Source Water Projection Planning (b) Peter Spratt, Vice President, ROCG Consulting, Regarding Strategic Plan Final Draft (c) Ron Albright, Manager of Infrastructure, Regarding Report EGD-024-11, Newcastle Parking Study 6. DELEGATIONS (Draft List at Time of Publication —To be Replaced with Final 6-1 List) (a) Ted Meszaros, Regarding the New Application to GRCA Regarding the Morgan's Road/Highway 2 Commercial Fill Site (b) Richard Ward, Regarding the Ongoing Property Standards Situation and Reasons 7. PUBLIC MEETINGS (a) Application to Amend the Zoning By-law 84-63 and 7-1 Draft Plan of Subdivision Applicant: Dunbury Developments (Regional) Ltd. Report: PSD-053-11 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 G.P. &A. Agenda - 2 - June 13, 2011 (b) Application to Amend the Zoning By-law 84-63 7-1 Applicant: Valleymore Land Corporation Report: PSD-054-11 8. PLANNING SERVICES DEPARTMENT (a) PSD-053-11 Application for Proposed Draft Plan of Subdivision 8-1 Application for Proposed Zoning By-law Amendment Applicant: Dunbury Developments (Regional) Ltd. (b) PSD-054-11 Rezoning Application to Comply with an Ontario Municipal 8-16 Board Decision Applicant: Valleymore Land Corp. (c) PSD-055-11 Ontario Heritage Trust 8-35 Heritage Community Recognition Program Nominees (d) PSD-056-11 Monitoring of the Decisions of the Committee of 8-43 Adjustment for the Meeting of June 2, 2011 9. ENGINEERING SERVICES DEPARTMENT (a) EGD-024-11 Newcastle Parking Study 9-1 . 10. OPERATIONS DEPARTMENT (a) OPD-007-11 Pitch In Week 10-1 11. EMERGENCY AND FIRE SERVICES DEPARTMENT (a) ESD-007-11 Monthly Response Report —April - 2011 11-1 (b) ESD-008-11 Next Generation Common Communications Platform 1.1-6 12. COMMUNITY SERVICES DEPARTMENT No Reports 13. MUNICIPAL CLERK'S DEPARTMENT (a) CLD-0.15-11 Abandoned Cemeteries Board 13-1 (b) CLD-016-11 Audio Recording of Meetings 13-3 14. CORPORATE SERVICES DEPARTMENT (a) COD-015-11 ASO Benefit Program Analysis 14-1 G.P. &A. Agenda - 3 - June 13, 2011 (b) COD-018-11 Bill 181 Fire Mandatory Retirement Legislation and 14-7 Proposed Amendments by OMERS Sponsors Corporation (c) COD-020-11 Tender CL2011-11, Pavement Rehabilitation, Various 14-12 Locations 15. FINANCE DEPARTMENT (a) FND-014-11 Municipality of Clarington's Debt Status 15-1 16. SOLICITOR'S DEPARTMENT No Reports 17. CHIEF ADMINISTRATIVE OFFICE (a) CAO-004-11 Municipality of Clarington — Final Draft Strategic Plan 17,1 18. UNFINISHED BUSINESS (a) EGD-021-11 Joseph Atkinson Park 18-1 [Tabled from General Purpose and Administration Committee meeting of May 30, 2011] (b) Item #6 of Durham-York Energy From Waste Project 18-12 Report #2 Clarington Comments on Certificate of Approval and Application (Air) Addendum [Tabled from the Council meeting of June 7, 2011) Report PSD-052-11 19. OTHER BUSINESS 20. COMMUNICATIONS 21. CONFIDENTIAL REPORTS 22. ADJOURNMENT Cla� Leadbng fhe TS ay Wy ' General Purpose and Administration Committee Minutes May 30, 2011 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 30, 2011 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster attended at 9:46 a.m. Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner until 11:50 a.m. Councillor C. Traill until 11:50 a.m. Councillor W. Woo attended at 9:32 a.m. Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Deputy Treasurer, L. Gordon Director of Operations, F. Horvath Manager of Special Projects, F. Langmaid Director of Corporate Services & Human Resources, M. Marano Director of Emergency & Fire Services, G. Weir Municipal Clerk, P. Barrie Committee Coordinator, J. Gallagher Councillor Novak chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There'were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Partner announced that she attended the following: • On Friday, May 27th, the opening of the Orono Bluegrass & Old Tyme Country Jamboree, with the opening act being Jim Hayward and his band. • On Saturday, May 28th, the mammoth yard sale held by the Newcastle Horticultural Society to raise funds for the new gardens that will be started this fall. - 1 - 4-1 General Purpose and Administration Committee Minutes May 30, 2011 • On Sunday, May 29th, Annual Ovarian Cancer Golf Tournament held at Cider House Golf Course. She hosted the event in memory of her mother, Bernice, who passed away from ovarian cancer. Councillor Traill attended the Bethesda House Charity Dinner and Auction on Thursday, May 19th. She invited everyone to attend the upcoming Tyrone Community Centre Spirit Day which will be held Saturday, June 4, 2011. Councillor Woo attended the Canada/China Green Investment Forum on May 27th and 28tH He noted that this forum brought together government officials, policy-makers, experts and entrepreneurs to discuss opportunities for green investment in Canada and in China. Councillor Hooper announced the following: • Councillor Traill, Councillor Partner and he attended the Paul Harris Fellow Evening, on Tuesday, May 17th, at the Clarington Beech Centre, hosted by the Bowmanville Rotary Club, where three residents were given awards. • Friday, May 27th he attended the Team (Teen Education and Mothering) Clarington grand opening, at the Youth House. • Friday, May 27th, Councillor Novak and he attended the opening of the 50th Courtice Secondary School Reunion. Councillor Neal announced the following: • On Wednesday, May 18th, Councillor Hooper and he attended the Courtice Youth Leadership Dinner, hosted by the Courtice Rotary. He added that Brian Williams spoke at the evening. • On Thursday, May 19th Councillor Neal attended, as well as Councillor Novak, the Public Information Centre regarding the Trulls Road pedestrian access and drainage review, held at Mitchell's Corners. • Councillor Neal.attended the Clarington Youth Leadership Awards on May 18th • Councillor Neal attended the Bethesda House Dinner and Auction on May 19th at the Clarington Beech Centre. • Councillor Neal noted that he saw Mayor Foster and his dog participating in the Lions Club of Courtice Walk for Dog Guides Walk on Sunday, May 29th Councillor Novak announced the following: • She attended the Essentials of Municipal Fire Protection at the South Omemee Fire Hall on Tuesday, May 17th • She attended the Paul Harris Fellow Evening, on Tuesday, May 17th, at the Clarington Beech Centre. • She attended the Clarington Youth Leadership Awards on May 18th • She attended the Bethesda House Dinner and Auction on May 19th at the Clarington Beech Centre. - 2 - 4-2 General Purpose and Administration Committee Minutes May 30, 2011 • She brought greetings on behalf of Council to the 50th Courtice Secondary School Reunion on Friday, May 27th • Councillor Hooper and she attended the Clarington Board of Trade"Simply Social" showcase on May 25th, which showcased the new business, the O'Hennessy House Bed and Breakfast. • Mayor Foster and she attended the Clean Air Council, where the guest speaker was John Tory on Friday, May 27th. • She attended the Annual Ovarian Cancer Golf Tournament held at Cider House Golf Course on Sunday, May 29th • She attended the Eastern Green Belt Municipal Workshop, sponsored by Ducks Unlimited on Thursday, May 26th, in Oshawa. MINUTES Resolution #GPA-383-11 Moved by Councillor Hooper, seconded by Councillor Neal THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on May 9, 2011, be approved. CARRIED Resolution #GPA-384-11 Moved by Councillor Woo, seconded by Councillor Partner THAT the minutes of the special meeting of the General Purpose and Administration Committee held on May 25, 2011, be approved. CARRIED PRESENTATIONS Abby Salb, Senior Environmental Engineer, was present from SENES Consultants Limited, regarding Report PSD-052-11, Durham-York Energy from Waste Project Clarington Comments on Certificate of Approval.Application (CofA) (Air). Ms. Salb made a verbal presentation to accompany a PowerPoint presentation. She explained that SENES Consultants was retained by the Municipality to provide comments for the CofA. Ms. Salb explained the Peer Review process. She noted that the Peer Review has been submitted to the Ministry of Environment (MOE), but the proponent has not yet responded. Ms. Salb explained that the purpose of the Peer Review is to verify the quality of the work and to provide suggestions for improvement. She noted that the review of the Emission Summary and Dispersion Modeling (ESDM) Report was to ensure that it was completed in a reasonably comprehensive manner, to determine whether it is consistent with standard practices and protocols, and to ensure that it is - 3 - 4-3 General Purpose and Administration Committee Minutes May 30, 2011 consistent with the conditions of the Environmental Assessment (EA) approval. Ms. Salb explained the information which was reviewed. She reported the following overall conclusions: report was organized and reasonably well done; was consistent with Ministry of Environment (MOE) requirements; and it was consistent with industry standards. Ms. Salb added that some potential issues and recommendations were found, but that it is not expected to fundamentally change the overall results and conclusions of the ESDM. She reviewed and explained the ten detailed recommendations from SENES Consultants arising out of the Peer Review. Ms. Salb answered questions from Members of Council regarding the SENES report and the recommendations arising out of the report. Mayor Foster chaired this portion of the meeting. DELEGATIONS Patricia Stephenson was present regarding Report PSD-048-11, a request for extension of Draft Approval West Side of Rudell Road, Newcastle. She asked for a change to Report PSD-048-11 to allow for a six year extension, not a three year extension as recommended in the Report. Ms. Stephenson explained the reason for the request is due to lack of servicing. She noted that a nearby developer is asking for an extension for the same reason. Ms. Stephenson explained that there will be services for only nine lots in three years, which is not enough to start a phase. She reminded Council that there has been a precedence set for a six year extension. ALTER THE AGENDA Resolution #GPA-385-11 Moved by Councillor Neal, seconded by Councillor Trail[ THAT the agenda be altered to discuss Report PSD-048-10 at this time. CARRIED REQUEST FOR EXTENSION OF DRAFT APPROVAL WEST SIDE OF RUDELL ROAD, NEWCASTLE Resolution #GPA-386-11 Moved by Councillor Partner, seconded by Councillor Woo THAT Report PSD-048-11 be received; THAT the extension for the draft approved Plan of Subdivision until August 19, 2014 be approved; - 4 - 4-4 General Purpose and Administration Committee Minutes May 30, 2011 THAT the by-law authorizing entering into a Subdivision Agreement between the Owner of the lands and the Municipality of Clarington be approved as contained in Attachment 3 of Report PSD-048-11; THAT a copy of Report PSD-048-11 and Council's decision be forwarded to the Region of Durham Planning Department and the Municipal Property Assessment Corporation (MPAC); and THAT all. interested parties listed in Report PSD-048-11 and any delegations be advised of Council's decision. CARRIED AS AMENDED LATER IN THE MEETING (See following motion) Resolution #GPA-387-11 Moved by Councillor Woo, seconded by Councillor Partner THAT the foregoing resolution #GPA-386-11 be amended to change the second recommendation to read as follows: "THAT whereas, given the circumstances that servicing of the property is not guaranteed to be completed within three years, the draft approved Plan of Subdivision until August 19, 2017 be approved;" CARRIED LATER IN THE MEETING (See following motion) Resolution #GPA-388-11 Moved by Councillor Novak, seconded by Councillor Neal THAT the Rules of Procedure be suspended to allow for Members of Council to speak to Resolution #GPA-387-11 for a second time. CARRIED The foregoing Resolution #GPA-387-11 was then put to a vote and carried. The foregoing Resolution #GPA-386-11 was then put to a vote and carried as amended. - 5 - 4-5 General Purpose and Administration Committee Minutes May 30, 2011 Ted Watson was present regarding Report PSD-051-11, Amendments to the Sign By-law 2009-123. He stated that he is in favour of the recommendations contained in Report PSD-051-11. Mr. Watson explained that signs are necessary in the farm market industry in order to provide timely information to the public in an economical way. Kelvin Whalen, Vice-President, Kaitlin Group Ltd., was present regarding Report PSD-049-11, Former Boys Training School and Prisoner of War Camp at 2020 Lambs Road, Bowmanville. Mr. Whalen explained that the property has a unique and colourful history. He stated that he is seeking Council's support for the application to the National Historic Sites and Monuments Board for national designation. Mr. Whalen explained that this designation would provide the opportunity for other funding sources. Martha Rutherford Conrad, Executive Director of Clarington Museums and Archives, was present regarding Report PSD-049-11, Former Boys Training School and Prisoner of War Camp 2020 Lambs Road, Bowmanville. Ms. Rutherford Conrad stated that she is present in support of the recommendations contained in the Staff Report. She reminded the Committee of some of the highlights of why this property should be designated. Ms. Rutherford Conrad also noted some tourism statistics. Ms. Rutherford Conrad informed the Committee that 1400 people attended the Doors Open event at the property last fall. Ms. Rutherford Conrad concluded by urging Council to endorse the proposal for a national designation, which will also help market the project to investors and ensure its ongoing place in the community. Robert Hann, President, Halloway Developments Limited and Valiant Rental Properties Limited, was present regarding Report EGD-022-11, Provision of Consulting Engineering Services North Scugog Court, West Scugog Lane to Concession Rd. 3, Bowmanville. Mr. Hann stated that he is in agreement with the staff recommendations and that his company is eager to start the project. Doris Axford and Melanie Blakely were present regarding Report EGD-023-11, Hampton Skateboard Park. Ms. Axford stated that she is a grandmother of one of the youth requesting a skateboard park in Hampton. She explained that the skateboard group investigated the possibility of a skateboard park. Ms. Blakely asked for the Committee's support in navigating through the process of the park development. She explained that traffic has increased in Hampton and therefore it is no longer safe for the youth to skateboard on the roads. Ms. Blakely added that the creation of a skateboard park would encourage children to be active outside. She explained that several of the parents have had to transport the children to other communities in order to skateboard. She informed the Committee of statistics which support the creation of a skateboard park. - 6 - 4-6 General Purpose and Administration Committee Minutes May 30, 2011 Jean Rickard was present regarding Report EGD-021-11, Joseph Atkinson Park. Ms. Rickard explained that she is a member of the Newcastle Historical Society, but not a Director. Ms. Rickard stated that she is questioning the statement in Section 2.0 of Report EGD-021-11 which indicates that staff has met with the stakeholders and that everyone is in agreement about naming the grounds around the Newcastle Town Hall be named Joseph Atkinson Park. Ms. Rickard added that the hall is not the Newcastle Town Hall, it is the Community Hall. She clarified that the Newcastle Town Hall is the Municipal Administrative Centre (when Clarington was formerly known as Newcastle). Ms. Rickard added that the parkette's official name is the Millennium Parkette, but the sign has been destroyed. Jeany Barrett, Newcastle Horticultural Society, was present regarding Report EGD-021-11, Joseph Atkinson Park. She clarified the position of the Horticultural Society which is that they are not in favour of the renaming of the park. Ms. Barrett stated that she was aware of the name change controversy. Ms. Barrett stated that the item was discussed at the meeting of the May 17, 2011 where a resolution was made indicating that the naming of this park to Joseph Atkinson Park is not appropriate. She added that she believes that there is a need to recognize all the sons and daughters of the community. RECESS Resolution #GPA-389-11 Moved by Councillor Partner, seconded by Councillor Neal THAT the Committee recess for one hour. CARRIED The meeting reconvened at 12:55 p.m. with Councillor Novak, Councillor Hooper, Councillor Woo and Mayor Foster in attendance. Linda Gasser was present regarding Report PSD-052-11, Durham-York Energy From Waste Project Clarington comments on the Certificate Of Approval Application (Air). She stated that she is pleased that the Municipality retained a consultant for the Peer Review. Ms. Gasser informed the Committee that it is important that the Municipality adopt the recommendations of the consultant as the Municipality has only made formal comments regarding the Draft Environmental Assessment. She urged Council to adopt the recommendations prior to June 5, 2011. Ms. Gasser asked the Committee to add an item (as recommendation 2e) to add continuous sampling of mercury. Ms. Gasser stated that she believes that the wording of recommendation 2d) needs to be clearer to ensure that action will be undertaken to deal with any problems arising from the remodelling. She stated that she is pleased to see that the Staff Report recognizes the efforts of Wendy Bracken in educating Council and the public on the technical issues - 7 - 4-7 General Purpose and Administration Committee Minutes May 30, 2011 involved in the proposal. Ms. Gasser added that it is largely due to Ms. Bracken's efforts that the Municipality has hired SENES Consultants. Councillor Neal returned to the meeting at 1:00 p.m. Ms. Gasser continued by adding that it is important to keep in mind that the statement by Ms. Salb of there being "no show stopper" is viewing a smaller portion of the larger project. She stated that the PM2.5 is a non-threshold pollutant (risk increases with exposure) and therefore it is important for everyone to be educated on the matter. She is concerned about the pollution on the site as it will affect the workers and the visiting school groups. Ms. Gasser urged the Committee to view the CofA as an independent expert medical professional would view the material. She noted that there has not been an independent expert medical professional to review the final EA (only the draft EA). Wendy Bracken was present regarding Report PSD-052-11, Durham-York Energy From Waste Project Clarington comments on the Certificate Of Approval Application (Air). She stated that she is glad that Council retained a consultant for the Peer Review. Ms. Bracken urged the Committee to endorse the recommendations within the Staff Report and perhaps strengthen some of the recommendations. She provided the Committee with examples of risks and impacts of air quality. Ms. Bracken stated that she is concerned that the amendments to the PM2,5 were not carried forward into the human health effects as the CofA has an emission rate higher than that provided in the EA and the risk assessment. She added that the ammonia emission rate is double that of the EA. Ms, Bracken stated that her main concern is that the Peer Review confirms that the particulate matter calculation does not include the condensables. She noted that Section 3.1 of the Host Community Agreement refers to the "total" particulate matter not the filterable. Ms. Bracken stated that she is concerned that there has been no health risk assessment, no medical review, no peer review of the condensables and fine particulate matter. She noted that there is a large difference when assessing for compliance and assessing for health impact. Ms. Bracken stated that the proposal is for stack concentrations much higher than the 9mg, which is inconsistent with what is stated in the EA. She urged the Committee to hold the applicant to what was stated in the EA, for the total particulate matter, otherwise she is concerned that the applicant will be operating in unanalyzed territory. Ms. Bracken asked that the wording in the Staff Report be strengthened with regard to "compliance standard" versus "performance condition". Ms. Bracken stated that she is pleased to see that the Peer Review addresses testing for mercury. She suggested that "particulate matter" sampling requirement be added. Ms. Bracken added that ambient air and soil monitoring should be part of the CofA. She noted that if source testing discovers a problem, remodelling alone is not a sufficient remedy. - 8 - 4-8 General Purpose and Administration Committee Minutes May 30, 2011 ALTER THE AGENDA Resolution ##GPA-390-11 Moved by Councillor Hooper, seconded by Councillor Neal THAT the agenda be altered to allow Mr. Grant Humes to speak in place of Clark Morawetz, who had to leave the meeting. CARRIED Mr. Humes, Treasurer of the Bowmanville Branch of the Architectural Conservancy of Ontario (ACO), was present regarding Report PSD-049-11, Former Boys Training School and Prisoner of War Camp 2020 Lambs Road, Bowmanville. He urged the Committee to endorse the proposal and the designation. Mr. Humes added that there will be a fall fundraiser at Camp 30 this year. Margery Freethy, Newcastle Horticultural Society, was present regarding Report EGD-021-11, Joseph Atkinson Park. She stated that sheds a volunteer and Past President of the Newcastle Horticultural Society. Ms. Freethy provided a history of the Society's involvement,in the Newcastle Parks. She stated that the Atkinson plaque is in place in downtown Newcastle. Ms. Freethy stated that her research within the archives of the Horticultural Society does not reveal a request for the proposed changes. She added that the Horticultural Society has recently received a grant to install inground sprinkler systems within the garden surrounding the Community Hall. Ms. Freethy stated that she sees no need to change the name of the park area or to move the Atkinson plaque or fountain. Louis Bertrand, Bowmanville resident, was present regarding Report PSD-052-11, Durham-York Energy From Waste Project Clarington Comments On Certificate Of Approval Application (Air). He stated that he is in support of the recommendations contained in the Staff Report. Mr. Bertrand stated that he is in particular support of the recommendation regarding PM2.5. He urged Council to ratify and submit their comments prior to the June 5, 2011 deadline. Mr. Bertrand stated that recommendation 2c is vitally important as Ontario has no standard for PM2.5. He noted that the Province has never implemented the Canadian Council of Ministers of the Environment recommendation. Mr. Bertrand added that the World Health Organization has an even more stringent limit than the federal emission standard. He explained that the general belief is that the finer the particulate, the harder it is for the body to reject the matter. Mr. Bertrand noted that it is difficult to assess the effects of PM2.5 in terms of increased health care costs, lost productivity and hardship for individual patients and their families. He suggested that the cost of continuous sampling is far less than the total cost for the project. Mr. Bertrand recommended that two amendments to the recommendations be added, regarding the AMESA cartridge system and the AMESA-M cartridge system. He - 9 - 4-9 General Purpose and Administration Comm]ttee Minutes May 30, 2011 concluded by stating that it is more important than ever that the Ministry of Environment hear from the host community. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING No Public Meetings PLANNING SERVICES DEPARTMENT FORMER BOYS TRAINING SCHOOL AND PRISONER OF WAR CAMP 2020 LAMBS ROAD, BOWMANVILLE Resolution #GPA-391-11 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report PSD-049-11 be received; THAT the Municipality of Clarington support the application to the National Historic Sites and Monuments Board of Canada for national designation for the area outlined in Attachment 1 C of Report PSD-049-11; THAT the Developer (Kaitlin) be requested to prepare a heritage assessment, in stages and over time, for the middle third of the property based on a terms of reference that will be mutually satisfactory to the Developer, Municipality and Clarington Museums and Archives; THAT once the decision regarding National designation has been received and heritage assessment is in its final stages, Staff prepare a further report respecting the future options for the campus portion (middle third) of the property that has been offered to the Municipality by Kaitlin (Attachment 1 B of Report PSD-049-11); and THAT all interested parties listed in Report PSD-049-11 and any delegation be advised of Council's direction. CARRIED - 10 - 4-10 General Purpose and Administration Committee Minutes May 30, 2011 MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF APRIL 28, 2011 AND MAY 12, 2011 Resolution #GPA-392-11 Moved by Councillor Neal, seconded by Mayor Foster THAT Report PSD-050-11 be received; THAT Council concurs with the decisions of the Committee of Adjustment made on April 28, 2011 for applications A2011-0008 to A2011-0012 and on May 12, 2011 for applications A2011-0011, A2011-0013 to A2011-0015, A2011-0017 and A2011-0018; and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED AMENDMENTS TO SIGN BY-LAW 2009-123 Resolution #GPA-393-11 Moved by Mayor Foster, seconded by Councillor Woo THAT Report PSD-051-11 be received; THAT the By-law to amend the Municipality of Clarington Sign By-law 2009-123 as per Attachment 1 to Report PSD-051-11 be approved, and THAT all interested parties listed in Report PSD-051-11 and any delegations be advised of Council's decision. CARRIED DURHAM-YORK ENERGY FROM WASTE PROJECT CLARINGTON COMMENTS ON CERTIFICATE OF APPROVAL APPLICATION (AIR) Resolution #GPA-394-11 Moved by Mayor Foster, seconded by Councillor Hooper WHEREAS the Regional Municipalities of Durham and York submitted application on March 3, 2011 to the Ministry of Environment under Section 9 of the Environmental Protection Act, O. Reg 419/05, for a Basic Comprehensive Certificate of Approval; and - 11 - 4-11 General Purpose and Administration Committee Minutes May 30, 2011 WHEREAS to demonstrate compliance with air emission, the application submission was supported by an Emission Summary and Dispersion Modelling (ESDM) Report; and WHEREAS the Municipality of Clarington retained SENES Consultants Ltd. to review the Certificate of Approval Application — Air and the ESDM to ensure that the conditions set out in the Environmental Assessment Approval and the Host Community Agreement are appropriately addressed in the Certificate of Approval; and WHEREAS SENES' review of the Certificate of Approval application and the ESDM identified a number of issues that should be addressed by the Ministry of Environment in their review and approval of the application; NOW THEREFORE BE IT RESOLVED: 1. THAT the Report by SENES Consultants Ltd. (Attachment 2 of Report PSD-052-11) be adopted as the Municipality of Clarington's comments on the Application for a Certificate of Approval —Air for the Durham-York Energy from Waste Project; 2. THAT the Municipality of Clarington requests the Ministry of Environment to include the following as conditions in the Certificate of Approval —Air to be issued for the Durham-York Energy From Waste Project in order to make them legally binding: a. That annual stack testing be conducted as per MOE A-7 Guidelines; b. That testing be carried out such that the waste stream represents the typical waste composition being fed into the facility; c. That the performance condition of 9 mg/Rm3 be applicable to total PM2.5 (filterable and condensable) as set out in the conditions of EA approval; and d. That re-modeling be required should the source testing show emission rates higher than those used in the ESDM; 3. THAT the Council of the Municipality of Clarington hereby requests the Ministry of Environment provide the Municipality with the draft Certificate of Approval —Air for review and comment prior to issuance of the final approval; 4. THAT at the time of the renewal of the initial Certificate of Approval, 5 years after commissioning (approximately 2018), there be no "grandfathering" of emission limits and other relevant conditions so that the relevant standards at that time can be incorporated; 5. THAT a copy of Report PSD-052-11 and Council's decision be forwarded to the Region of Durham, the Region of York, and the Ministry of Environment; and - 12 - 4-12 General Purpose and Administration Committee Minutes May 30, 2011 6. THAT all interested parties listed in Report PSD-052-11 and any delegations be advised of Council's decision. CARRIED AS AMENDED (See following motions) Resolution #GPA-395-11 Moved by Councillor Hooper, seconded by Mayor Foster THAT the foregoing Resolution'#GPA-394-11 be amended by adding the following to Recommendation #2: "e) That an AMESA or similar cartridge system be considered to be installed to continuously sample for dioxins and furans, and the frequency of sample collection and analysis be increased to biweekly; f) That an AMESA-M or similar cartridge system be considered to be installed to continuously sample for mercury, and the frequency of sample collection and analysis be set at biweekly;" CARRIED Resolution #GPA-396-11 Moved by Mayor Foster, seconded by Councillor Woo THAT the foregoing Resolution #GPA-394-11 be amended in Recommendation#1 by adding the words "and all recommendations contained therein" following the words "SENES Consultants Ltd.". CARRIED Resolution #GPA-397-11 Moved by Councillor Woo, seconded by Mayor Foster THAT the foregoing Resolution #GPA-394-11 be amended by altering Recommendation #3 to read as follows: "THAT the Council of the Municipality of Clarington hereby requests the Ministry of Environment provide the Municipality with the draft Certificate of Approval —Air for review and comment; and approval for the issuance prior to issuance of the final approval not be granted until the Municipality of Clarington has provided comment." CARRIED - 13 - 4-13 General Purpose and Administration Committee Minutes May 30, 2011 SUSPEND THE RULES Resolution #GPA-398-11 Moved by Mayor Foster, seconded by Councillor Hooper THAT the Rules of Procedure be suspended to allow Abby Salb, SENES Consultants, to answer further questions from Members of Council. CARRIED Ms. Salb answered questions from Members of Council regarding the SENES Report, in particular, PM2.5. The foregoing Resolution #GPA-394-11 was then put to a vote and carried as amended. Mayor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT JOSEPH ATKINSON'PARK Resolution #GPA-399-11 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report EGD-021-11 be tabled until the next General Purpose and Administration meeting of June 13, 2011. CARRIED PROVISION OF CONSULTING ENGINEERING SERVICES NORTH SCUGOG COURT, WEST SCUGOG LANE TO CONCESSION RD. 3, BOWMANVILLE Resolution #GPA-400-11 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report EGD-022-11 be received; THAT the firm of D.G. Biddle & Associates Limited be retained to furnish professional engineering services for the design and contract administration for the reconstruction of North Scugog Court from West Scugog Lane to Concession Road 3; THAT the Mayor and Clerk be authorized to execute an Engineering Agreement with D.G. Biddle &Associates Limited; and - 14 - 4-14 i General Purpose and Administration Committee Minutes May 30, 2011 THAT the request made by Halloway Developments Limited be capitalized on in order to avoid duplication of works and services currently being provided to the company by D.G. Biddle & Associates saving the Municipality engineering costs and waive the Purchasing By-law 2006-127 for the construction works associated with the project. CARRIED HAMPTON SKATEBOARD PARK Resolution #GPA-401-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report EGD-023-11 be received; THAT Council authorize the Mayor and Clerk to execute the Gift Agreement between Hydro One and the Municipality; and THAT interested parties be notified of Council's decision. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Neal chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT JUNE IS RECREATION AND PARKS MONTH Resolution #GPA-402-11 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report CSD-009-11 be received for information. CARRIED - 15 - 4-15 General Purpose and Administration Committee Minutes May 30, 2011 CLARINGTON YOUNG SONGWRITERS' CIRCLE Resolution #GPA-403-11 Moved by Mayor Foster, seconded by Councillor Woo THAT Report CSD-010-11 be received for information. CARRIED Mayor Foster chaired this portion of the meeting. CLERK'S DEPARTMENT 1st QUARTER PARKING REPORT Resolution #GPA-404-11 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report CLD-013-11 be received; and THAT a copy of Report CLD-013-11 be forwarded to the Bowmanville Business Centre for their information. CARRIED SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE Resolution #GPA-405-11 Moved by Councillor Neal, seconded by Councillor Woo THAT Report CLD-014-11 be received; THAT that the Terms of Reference of the Samuel Wilmot Nature Area Management Advisory Committee be amended to increase the membership to a minimum of eight individuals; THAT the resignation of Shirley Minifie be received, with regret, and that she be thanked for her contribution to the Committee; THAT Karin Murphy and Tim Lizotte be appointed to the Committee for a term concurrent with Council; and - 16 - 4-16 General Purpose and Administration Committee Minutes May 30, 2011 THAT the Municipal Clerk place an advertisement seeking applications to fill the remaining vacancy on the Committee. CARRIED NOISE BY-LAW AND,SHOOTING RANGES Resolution #GPA-406-11 Moved by Councillor Woo, seconded by Councillor Hooper THAT Staff be directed to review the current Noise By-law 2007-071 and, where appropriate, update the language and provisions of the By-law as they relate to the regulation of noise coming from shooting ranges within the Municipality. CARRIED AMEND BY-LAW 2011-57 — OFF-LEASH DOG PARKS Resolution #GPA-407-11 Moved by Councillor Novak, seconded by Councillor Woo THAT By-law 2011-057 which regulates off-leash dog parks, be amended to prohibit unaltered male dogs from using the Municipality's off-leash dog parks. CARRIED CORPORATE SERVICES DEPARTMENT CL2011-07 BOWMANVILLE CREEK EROSION PROTECTION Resolution #GPA-408-11 Moved by Councillor Woo, seconded by Councillor Neal THAT Report COD-019-11 be received; THAT The Ontario Construction Company Limited, Niagara on the Lake, ON with a total bid in the amount of$269,047.33 (net HST rebate), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2011-7, be awarded the contract for the Bowmanville Creek Erosion Protection project; - 17 - 4-17 General Purpose and Administration Committee Minutes May 30, 2011 THAT the funds required in the amount of $384,133.67.00 (which includes $269,047.33 tender, design, contract administration, contingencies and net HST costs) be drawn from the following accounts: and Bowmanville Creek Erosion Control Account # 110-32-340-83234-7401 $330,000.00 Bridge & Culvert Repair Program Account #110-32-330-83607-7401(201013udget) $33,133.67 Baseline Road Structure Account#110-32-330-83314-7401 $21,000.00 Total Project Costs $384,133.67 THAT the Mayor and the Clerk be authorized to execute the necessary agreement. CARRIED FINANCE DEPARTMENT COMPLAINT BY RIZWAN DEAN WANCHO OF NFP GROUP CONSULTANTS UNDER SECTION 20 OF THE DEVELOPMENT CHARGES ACT Resolution #GPA-409-11 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report FND-013-11 be received; THAT the request of Rizwan Dean Wancho of NFP Group Consultants for an exemption from the Development Charge By-law based on the project on Lots 101 and 102, 134 and 136 Queen Street being designated an intensification project be denied;.and THAT NFP Group Consultants be advised of Council's decision. CARRIED - 18 - 4-18 General Purpose and Administration Committee Minutes May 30, 2011 SOLICITOR'S DEPARTMENT 4148 REGIONAL HIGHWAY 2, NEWCASTLE GRCA PERMIT NO. 1089 DATED JUNE 30, 2010 Resolution #GPA-410-11 Moved by Councillor Woo, seconded by Councillor Neal 1. THAT Report LGL-006-11 be received for information; 2. THAT the Mayor and Clerk be authorized to sign an agreement with 1744856 Ontario Inc. substantially in the form of agreement attached to Report LGL-006-11 (Attachment No. 9) in order to address some of the off-site impacts associated with the on-going fill activity at 4148 Regional Highway 2, Newcastle; 3. THAT staff be directed to review Site Alteration By-law No. 2008-114 and report back to Council with recommended amendments to more directly address the impacts of commercial fill operations; 4. THAT the following resolution passed by the Board of the Ganaraska Region Conservation Authority at its meeting on May 19, 2010 be endorsed: BE lT RESOLVED THAT the Ganaraska Region Conservation Authority request Conservation Ontario engage the Provincial government to develop and implement legislation to effectively deal with large scale commercial fill operations, and FURTHER,THAT the Full Authority forward this motion to the watershed municipalities, requesting the municipalities engage the Association of Municipalities of Ontario to also work towards addressing concerns regarding large commercial fill operations. 5. THAT staff be directed to continue to participate in the Greater Toronto Countryside Mayors Alliance roundtable discussions dealing with the regulation of commercial fill operations; 6. THAT Council reaffirm its support for the efforts of John R. O'Toole MPP to see that the Province of Ontario takes all necessary steps to provide for the proper regulation of commercial fill operations as set out in his letters to the Minister of the Environment, Minister of Natural Resources and the Minister of Municipal Affairs & Housing dated April 12, 2011; - 19 - 4-19 General Purpose and Administration Committee Minutes May 30, 2011 7. THAT staff be directed to participate in the Durham Region Works Department initiative to develop a model by-law that could be consistently applied across Durham Region to address the impacts of commercial fill operations; and 8. THAT a copy of this resolution be forwarded to the Minister of the Environment, Minister of Natural Resources, Minister of Municipal Affairs & Housing, John R. O'Toole MPP, The Regional Municipality of Durham, all local municipalities in Durham Region, Ganaraska Region Conservation Authority, Central Lake Ontario Conservation Authority, Association of Municipalities of Ontario, Ted and Beth Meszaros, Sherry Ibbotson, Donna Middleton and Carmela Marshall. CARRIED AS AMENDED (See following motion) Resolution #GPA-411-11 Moved by Councillor Neal, seconded by Councillor Woo THAT the foregoing Resolution #GPA-410-11 be amended to insert the following as Recommendation #8: "8. THAT Staff be directed to consider an interim control by-law for the property referenced in Report LGL-006-11 and report back to the General Purpose and Administration Committee." CARRIED The foregoing Resolution #GPA-410-11 was then put to a vote and carried as amended. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS COURTICE COMMUNITY IMPROVEMENT - 2011 CAPITAL FUNDS Resolution #GPA-412-11 Moved by Councillor Novak, seconded by Councillor Neal THAT Report PSD-041-11 be lifted from the table. CARRIED - 20 - 4-20 General Purpose and Administration Committee Minutes May 30, 2011 Resolution #GPA-413-11 Moved by Councillor Novak, seconded by Councillor Neal THAT PSD-041-11 be received; THAT Option 1, the development of the parkette at the northwest corner of Trulls and Highway 2, be approved as the Courtice Community Improvement Project identified in the Capital budget; and THAT Staff be authorized to proceed with the design, tendering and construction of the Courtice Community Improvement project for 2011. CARRIED OTHER BUSINESS Mayor Foster announced that he attended the review of Sea Cadets on Sunday, May 29, 2011 which he stated was very enjoyable. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. CLOSED SESSION Resolution #GPA-414-11 Moved by Councillor Neal, seconded by Councillor Hooper THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with a personal matter about an identifiable individual, including municipal or local board employees. CARRIED - 21 - 4-21 General Purpose and Administration Committee Minutes May 30, 2011 RISE AND REPORT The meeting resumed in open session at 3:19 p.m. with Mayor Foster in the Chair. The Mayor advised that the closed session was held to discuss a matter that dealt with advice that is subject to solicitor-client privilege including communications necessary for that purpose, one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. ADJOURNMENT Resolution #GPA-415-11 Moved by Councillor Hooper, seconded by Councillor Neal THAT the meeting adjourn at 3:20 p.m. CARRIED MAYOR MUNICIPAL CLERK - 22 - 4-22 DRAFT LIST OF DELEGATIONS GPA Meeting: June 13, 2011 (a) Ted Meszaros, Regarding the New Application to GRCA Regarding the Morgan's Road/Highway 2 Commercial Fill Site (b) Richard Ward, Regarding the Ongoing Property Standards Situation and Reasons 6-1 iPUBLIC MEETING. NOTICE F 'REPORT# PSD-053-11 Leading the Way IDUNBURY DEVELOPMEN TS IN The Municipality of Clarington has received Complete.Application for a proposed Zoning By-law Amendment and Draft Plan of Subdivision. APPLICANT: Dunbury Developments (Regional) Ltd, PROPERTY: 2278, 2318,2360 Regional Road 57, Bowmanville Ontario. PROPOSAL: To permit the development of a 266 unit residential'plan of subdivision consisting of 44 single detached dwellings, 66 semi-detached dwellings, 1.56 townhouse dwellings and a parkette on 12 hectares in the Brookhill Neighbourhood of Bowmanville. FILE NOS.: S-C 2011-0002 & ZBA 2011-0012 A Public Meeting to receive input on the applications'will be held on: DATE: Monday, June 13th, 2011 TIME: 9:30.a.m. PLACE: Council Chambers, 2nd Floor, Municipal Administrative'Centre, 40 Temperance St., Bowmanville, Ontario Additional information relating to the applications is available for inspection between 8:30 a.m. and 4:30 p.m. (during July and August'8:00 a.m. and 4:00 p-.m.) at the Planning Services Department, 3rd Floor, 40 Temperance Street, Bowmanville, Ontario L1 C *3A6, or by calling Cynthia Strike (905) 623-3379, extension 2410 or by e-mail at cstrike @clarington.net. If you 'cannot attend the Public Meeting on these applications you can make a deputation to Council at their meeting on Monday, June 20th, 2011, commencing at 7:00 -p.m. Should you wish to appear before Council, you must register with the Clerks Department by noon on Wednesday,*June 15th, 2011- . to have your name appear on the Agenda. If you wish to be notified of the decision in respect of the proposed plan of subdivision you must make a. written request to the Municipality of Clarington, Planning Services Department. APPEAL If a person or public body does not make -oral submissions at a public. meeting or make written submissions, to the- Municipality of Clarington, Planning Services Department before the by-law is passed; and/or before the approval authority gives or refuses to give approval to the, draft plan of subdivision, the person or public body: i) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board; and ii) may not be added as a party to the hearing of an appeal before 'the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. Dat a e Municipality of Clarington this 54 day of /l� 2011. Davi J. Crome, M.C.LP., R.P.P. 40 Temperance Street Director of Planning Services Bowmanville, Ontario Municipality of Clarington L1C 3A6 .Cc: LDO 7-1 | L,ONGWORTH AVENUE EXTENSION LANE B LANE A - E I I I I I j STREET E STREET F /--\ � � PARK Uj �� .� � h. co +- LU STRE LANE F Lil -- � Uj ' Property Location Map (Bowmanville) ' ZBA 2.011-0012 Draft Plan Of Subdivision Owner: OuoburyDevelopments o PUBLIC MEETING NOTICE OF COM REPORT # PSD-054-11 VALLEYMORE LAND Leading the Way A 'CORPORATION The Municipality of Clarington has received a Complete Applications for a proposed Zoning By-law Amendment. APPLICANT: Valleymore Land Corp. PROPERTY: 4170 Regional Road 9; Part Lot 15, Concession 7, Former Township of Clarke PROPOSAL: To rezone the hatched portion of the property on'the key map attached, to allow for the development of six (6) residential lots previously approved by the Ontario Municipal Board while recognizing environmental features and an appropriate setback. The application will amend the zone provisions of both By-law 84-63 and 2005-109 FILE NO.': ZBA2011-6013 X-REF: OPA88-107/D, DEV88-122 and 18T-90001 A Public*Meeting to receive input on the application will be held on: DATE: Monday, June 13, 2011 TIME: 9:30 a.m. PLACE:' Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario Additional information relating to the application is available for inspection between 8:30 a.m. and 4:30 p.m. (during July and August 8:00 a.m. and 4:00 p.m.) at the Planning Services Department, .3rd Floor, 40.Temperance Street, Bowmanville, Ontario 'L1 C 3A6, or by calling Tracey Webster (905) 623-3379, extension 2415 or by e-mail at twebster @cladngton.net. Further details_can be found on our website at http://w\Aw.clarington.net/htdocs/media.htmi. If you cannot attend the Public Meeting on this application you can make a,deputation to Council at their meeting on Monday, June 20, 2011, commencing at.7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by noon on Wednesday, June 15, 2011 to have your name appear on the Agenda. APPEAL If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington, Planning Services, Department before the by-law is passed, the.person or public body. i) is not entitled to.appeal the decision of Clarington Council to the Ontario Municipal Board; and ii) may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. Dated at the Municipality of Clarington this J,* day of _ 2011. Davi �J. Crome, M.C.I.P., R.P.P. 40 Temperance Street Director of Planning Services Bowmanville, Ontario Municipality of Clarington L1 C 3A6 Cc:, LDO 7-3 r I r Properly Location Map (Clarke) .;:: "ia�l'a__. Via;;;, ,.: •,'.,1'� ;•t. c. ..�J �•�` :tt � a . - _ ,�. _ __ pia;"}-'•� Subject Site Boundary of n 'Oak Ridges Moraine a Z W •e•• ••ee•• ee•e••ee• ••• •• U Q) >.��� Oak Ridges Moraine .• ri Jr, ee - - 6 - • °. ZBA 2011-0013 Zoning By-law Amendment REGIONAL ROAD 9 (GANARASKA ROAD) • • • - • o - • Owner:Valleymore Land Corp - • A/ I r .;:: "ia�l'a__. Via;;;, ,.: •,'.,1'� ;•t. c. ..�J �•�` :tt � a - _ ,�. _ __ pia;"}-'•� _ I r 1� n Leading the Way ' REPORT PLANNING SERVICES PUBLIC MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June-13, 2011 Resolution #: By-law#: Report#: PSD-053-11 File #:ZBA 2011-0012 and S-C-2011-0002 Subject: APPLICATION FOR PROPOSED DRAFT PLAN OF SUBDIVISION APPLICATION FOR PROPOSED ZONING BY-LAW AMENDMENT APPLICANT: DUNBURY DEVELOPMENTS (REGIONAL) LTD. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-053-11 be received; 2. THAT the application for proposed draft plan of subdivision and zoning by-law amendment submitted by Dunbury Developments (Regional) Ltd., to permit the development of a residential plan of subdivision for 266 residential units continue to be processed including the preparation of a future report considering all agency comments and all concerns received through the public notice; and 3. THAT all interested parties listed in Report PSD-053=11 and any delegations be advised of Council's decision. Submitted by: - l Reviewed by: avid J. Crome, MCIP, RPP anklin Wu, Director of Planning Services Chief Administrative Officer CS/CP/df 7 June 2011 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 8-1 REPORT NO.: PSD-053-11 PAGE 2 1.0 APPLICATION DETAILS 1.1 Applicant: Dunbury Developments (Regional) Ltd. 1.2 Agent: Sernas Associates 1.3 Proposed Draft Plan of Subdivision Application: 266 unit residential Plan of Subdivision consisting of 44 single detached dwellings, 66 semi-detached dwellings,156 townhouse units and a parkette 1.4 Proposed Zoning By-law Amendment Application: to rezone the subject lands from "Agricultural (A)" to implement the proposed Plan of Subdivision 1.5 Area: 11.98 hectares 1.6 Location: 2278, 2318, 2360 Regional Road 57, Bowmanville, Part Lot 15, Concession 2, former Township of Darlington (see Attachment 1) 2.0 BACKGROUND 2.1 On June 25, 2009 a pre-consultation meeting for the proposed development was held. On April 15, 2011, Dunbury Developments (Regional) Ltd. submitted applications for Draft Plan of Subdivision and Zoning By-law Amendment. The subject site is within the Brookhill Neighbourhood of the Bowmanville urban area. 2.2 Studies submitted in support of the applications include the following: • Phase I Environmental Site Assessment; • Stage I Archaeological Assessment; • Noise Impact Study; and • Functional Servicing Report. A Traffic Impact Study was undertaken through the preparation of the Brookhill Secondary Plan, in September 2008, and was revised in November 2010 through the final approval for the Draft Approved Plan of Subdivision submitted by West Diamond Properties and Players Business Park located west of Green Road and north of Walmart plaza. The traffic study as revised did not consider all the intersection connections associated with the subject applications. 2.3 The development consists of 3 parcels approximately 4 ha (10 acres) each for a total land area of 11.98 ha or just under 30 acres. The subject draft plan of subdivision application proposes a total of 266 residential units consisting of 44 single detached dwellings, 66 semi-detached dwellings,156 townhouse units and a parkette. The rezoning application would rezone the subject lands from "Agricultural (A)" to zones which would permit the proposed development (see Attachment 2). 8-2 REPORT NO.: PSD-053-11 PAGE 3 3.0 LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The three subject parcels front onto Regional Road 57 and are rectangular in shape. The Lands gently slope to the south and west. The majority of the subject lands are currently being used for agricultural crops. Single detached homes and accessory buildings are located at 2318 and 2360 Regional Road 57. 3.2 The surrounding uses are as follows: North - two single detached dwellings and associated accessory structures and beyond that vacant land South - two single detached dwellings, vacant land for which an application for Plan of Subdivision has been submitted and the Brookhill Tributary East - large lot, estate residential uses West - vacant land, Brookhill Tributary and beyond Draft Approved Plan of Subdivision by West Diamond Properties and Players Business Park 4.0 PROVINCIAL POLICY 4.1 Provincial Policy Statement 4.1.1 The applications were reviewed in the context of the 2005 Provincial Policy Statement. New development shall occur adjacent to built up areas and shall have compact form, a mix of uses and densities that allow for the efficient use of land, infrastructure and public services. Planning authorities are required to provide for a range of housing types and densities with a ten year supply of lands which are designated and a three year supply of zoned and serviced lands within draft approved and registered plans. New housing is to be directed to locations where infrastructure and public services are or will be available. A full range of housing types and densities shall be provided to meet projected requirements of current and future residents of the regional market area. Healthy active communities should be promoted by planning public streets and spaces that are safe and facilitate pedestrian and non-motorized movement. A full range of publicly accessible built and natural setting for recreation including facilities, parks, open space and trails should also be considered. Infrastructure and public service facilities shall be provided in a coordinated efficient and cost effective manner..Planning for these shall be integrated with planning for growth so that they are available to meet current and projected needs. The use of existing infrastructure and public service facilities should be optimized where feasible before considering developing new infrastructure and public service facilities. 8-3 REPORT NO.: PSD-053-11 PAGE 4 Planning authorities shall support energy efficiency and improved air quality through various means in the planning and development process. Long-term prosperity, environmental health and social well-being depend on protecting natural heritage, water, agricultural, mineral and cultural heritage and archaeological resources for their economic, environmental and social benefit. Development and site alteration shall not be permitted to the natural heritage features and areas unless the ecological function of the adjacent lands has been evaluated and it has been demonstrated that there are no negative impacts on the natural features or their ecological functions. 4.2 Provincial Growth Plan 4.2.1 The Provincial Growth Plan for The Greater Golden Horseshoe ("Growth Plan") encourages municipalities to manage growth by directing population growth to settlement areas. Growth is to be accommodated by building compact, transit- supportive communities in designated greenfield areas and by reducing dependence on the automobile through the development of mixed use, pedestrian-friendly environments. Growth shall also be directed to areas that offer municipal water and waste water systems. Municipalities should establish an urban open space system within built up areas which may include communal courtyards and public parks. 4.2.2 The Growth Plan requires that infrastructure planning, land use planning and infrastructure investment will be co-ordinated to support growth. Infrastructure includes transit, transportation corridors, water and waste water systems, waste management and community infrastructure. Community infrastructure includes land, buildings, structures for health, education, recreation, socio-cultural activities, safety and security and affordable housing. 4.2.3 Planning for growth will take into account the availability and location of existing and planned community infrastructure so that community infrastructure can be provided efficiently and effectively. 5.0 OFFICIAL PLAN POLICIES 5.1 Durham Regional Official Plan 5.1.1 The subject lands are designated as "Living Area" within the Durham Regional Official Plan. Lands within this designation shall be used predominantly for housing purposes incorporating the widest possible variety of housing types, sizes and tenure to provide living accommodations that address various socio-economic factors. A mix of uses such as certain home occupations, convenience stores, public and recreational uses which are compatible with their surroundings are permitted. Limited office development and retailing of goods and services in appropriate locations and as a component of mixed use development may also be permitted in Living Areas provided there are appropriate provisions and designations in the area municipal Official Plan. 8-4 REPORT NO.: PSD-053-11 PAGE 5 5.1.2 In consideration of development applications in designated Living Areas, regard shall be had for the intent of this plan to achieve the following: ■ A compact urban form; ■ The use of good urban design principles; ■ The provision of convenient pedestrian access to public transit, educational facilities and parks; ■ A grid pattern of roads; ■ The provision and distribution of parks, trails and pathways and educational facilities; ■ The types and capacities of the existing municipal services, infrastructure and the feasibility of expansion; and ■ The balance between energy efficiency and cost. 5.2 Clarington Official Plan 5.2.1 Within the Clarington Official Plan the subject site is designated "Urban Residential". There are two Medium Density symbols located on the site, both are south of the future Longworth Avenue extension, one at the future extension of Clarington Boulevard, and the other at Regional Road 57. The predominant use of lands within the "Urban Residential' designation shall be for housing purposes. Other uses may be permitted which by the nature of their activity, scale and design are supportive, compatible and serve the residential uses. These include corner stores, home-based occupations, parks and schools. Within the Brookhill Neighbourhood, the housing target is 1575 units, 950 low density units, 550 medium density units and 75 units for intensification. The predominant form of housing for low density residential development includes single and semi detached or linked dwellings as well as duplexes. The density range is between 10-30 units per net hectare. Medium density units include townhouses, triplex/quadruplex, low rise apartments and mixed use developments. The density range for medium density development is 31-60 units per hectare. 5.2.2 Brookhill Secondary Plan Community Structure The draft Plan of Subdivision is generally consistent with the Principles and Community Structure contained in the Secondary. Plan. The neighbourhood is edged by a primary road network being Regional Road 57, the future extensions of Clarington Boulevard and Longworth Avenue. The Longworth Avenue and Clarington Boulevard frontage of this development are located in the Village Corridor, the primary focus for the Brookhill Neighbourhood. In the centre, a parkette is surrounded by medium density development, being the Neighbourhood Commons Area. The housing is focused around the park. 8-5 REPORT NO.: PSD-053-11 PAGE 6 Land Use Policies Within the Secondary Plan the subject lands are designated as "Village Corridor", "Low" "Density Residential", "Neighbourhood Commons Area" and "Park" (see Attachment 3). The "Village Corridor" incorporates institutional, retail and service commercial. Recreational and cultural uses as well as ground-related housing and residential apartment buildings within a mixed use context. Permitted housing forms include street, block or stacked townhouses, multiple unit buildings and low-rise apartment buildings. Apartment units may be permitted in either stand-alone residential buildings or above the ground floor in mixed use buildings. Live-work units shall be permitted. Retail and services shall be permitted on the ground floor only, to a maximum of 500 square metres. Building height shall be in the range of 3 to 6 storeys or between 8.0 to 20:0 metres. Low Density Residential housing shall be in the form of single and semi-detached units. Coach houses are permitted overtop detached garages fronting on a lane in limited areas. Within the "Neighbourhood Commons Area", street, block or stacked townhouses and multiple unit buildings are permitted. Medium density shall develop, consistent with Official Plan policies. Parks form the central focus of the Neighbourhood Commons Areas. Parks shall perform an array of functions within the community and shall range in size and design depending on their planned role and function. The park within the Neighbourhood Commons Area shall be a minimum of 0.80 hectares and shall be surrounded by at least two sides, but preferably three or four sides by public roads.. 6.0 ZONING BY-LAW 6.1 Within Comprehensive Zoning By-law 84-63, as amended, the lands are zoned Agricultural (A). A Zoning By-law Amendment will be required in order to implement the proposed plan of subdivision. 7.0 PUBLIC NOTICE AND SUBMISSIONS 7.1 Public Notice was given by mail to each landowner within 120 metres of the subject site. A Public Notice sign was installed on the property. 7.2 As of the date of.writing this report, Staff have not received any inquiries. I 8-6 REPORT NO.:, PSD-053-11 PAGE 7 8.0 AGENCY COMMENTS 8.1 A number of agencies have been circulated the proposed draft Plan of Subdivision and . rezoning application. To date comments have not been received from the majority of the circulated agencies including: • Region of Durham Planning Department; • Region of Durham Works Department; • Durham Transit; • Bell Canada; • Canada Post; • Peterborough Victoria Northumberland and Clarington Catholic District School Board; and • Bell Canada. 8.2 Kawartha Pine Ridge District School Board The public school board staff indicated the applications will generate approximately 43 elementary students to Central Public School/Vincent Massey Public School and a further 7 secondary students to Bowmanville High School. However, in June 2011, the . Board staff will be recommending changes to the school boundaries in the eastern portion of Brookhill Neighbourhood. If approved, the elementary school would change to Waverly Public School and the secondary school would change to Clarington Central Secondary School The Brookhill Secondary Plan identifies a public elementary school at the south west corner of Clarington Boulevard and Longworth Avenue (Type C Arterial). The Board staff has concerns that if this school is constructed, two accesses would be required on Clarington Boulevard, causing problems with vehicular traffic on Clarington Boulevard. The proposed Street B intersection with Clarington Boulevard also seems too close to Longworth Avenue. The Board staff has requested the draft plan be revised to eliminate Street B in its current location and relocate it to the south. Board staff also requests the municipality ensure public sidewalks are installed on all proposed road allowances. The Board Staff also provided conditions of draft approval which require a warning clause in Offers of Purchase and Sale advising potential purchasers that the reserved public elementary school site may not be constructed or used as an elementary school site. An existing public school will be used to accommodate students until a school is constructed in the.Brookhill Neighbourhood. 8.3 Central Lake Ontario Conservation Central Lake Ontario Conservation generally does not have any major objections with the development of the site. The Authority has provided conditions of draft approval which specifies items that need to be addressed prior to final approval. In addition to standard conditions, the Authority is also requesting the following: 8-7 REPORT NO.: PSD-053-11 PAGE 8 • Prior to on-site grading construction of final approval a report describing the intended means of conveying stormwater to a proposed stormwater pond situated on lands south of the subject property and not owned by the developer; • A report to determine the impact of development on water quality as it relates to fish habitat, and means whereby erosion and sediment is controlled during and after construction; • A plant salvage and monitoring plan for a local significant plant species into the Brookhill Tributary floodplain; • Reports describing how lot level infiltration measures are to be incorporated into the subdivision design in accordance with the recommendations of the Brookhill Subwatershed Plan; and • A contribution to the Municipality of Clarington for remedial works in the Brookhill Tributary, in accordance with the Brookhill Tributary Environmental Impact Study. 8.4 Rogers Cable Rogers Cable has offered no objection subject to standard conditions. 9.0 STAFF COMMENTS 9.1 Engineering Services Department Engineering staff advise that the proposed development complies, for the most part, with the Council approved Brookhill Secondary Plan. However, there are several significant issues that must be addressed by the applicant prior to the approval of the draft plan of subdivision: • The proposed development is currently "landlocked" in terms of road connections, and there are no services extending to the proposed subdivision. Development of these lands is premature until roads and services are constructed including the requisite stormwater management pond. • The stormwater management pond and much of the Clarington Boulevard and Longworth Avenue road allowances are proposed to be constructed on lands owned by others. The applicant must co-ordinate the construction of Clarington Boulevard, Longworth Avenue, all services and the stormwater management pond with the adjacent landowners. • The applicant must submit an implementation/phasing plan demonstrating how the development will be provided with road and service connections in the absence of direct connections to existing municipal road and servicing infrastructure. The plan and all related agreements must be acceptable to the adjacent landowners, and the plan will be subject to the approval of the Director of Engineering Services. • The development cannot proceed until the ultimate alignment of Longworth Avenue has been established. The studies required to establish the final alignment have not yet been completed and will be subject to the approval of the Director of Engineering Services and CLOCA. • Once the alignment of Longworth Avenue has been established, a 30 metre road allowance must be provided by the applicant for its construction, and Longworth 8-8 REPORT NO.: PSD-053-11 PAGE 9 Avenue must be constructed in its entirety from the Clarington Blvd. extension to Regional Road 57. • Longworth Avenue must be constructed in its ultimate alignment and location east of Regional Road 57 including signalization. The opening of Longworth Avenue in this development prior to its direct connection to Longworth Avenue east of Regional Road 57 will not be permitted_. • Sidewalks and street lighting must be constructed on Regional Road 57 which connect this development to existing infrastructure south of the proposed development. • A Traffic Study must be submitted which recommends the configuration and design of all major intersections adjacent to and in the vicinity of this development. • A Functional Servicing Report (FSR) has been submitted. A Preliminary Lot Grading Plan must be prepared prior to draft approval which demonstrates that the development can be graded in accordance with the FSR. • A Stormwater Management Report must be submitted which demonstrates that all major and minor flows will be directed to the proposed stormwater management pond and which demonstrates that the stormwater management pond has been adequately sized for all development benefiting from this pond prior to draft approval. • All studies and reports will be subject to the approval of the Director of Engineering Services. • The use of rear lanes is excessive in this proposal and does not conform to the Demonstration Plan for this neighbourhood. The result is a population density greater than anticipated. On-street parking in accordance with the Municipality's on- street parking guidelines may not be able to be achieved. An on-street parking plan must be submitted which demonstrates that the municipal guidelines can be met failing which a revision in density may be required. The proposed development around Block 111 will front onto the park, pedestrian access will front those units. As with a normal sidewalk, it must be the responsibility of the developer to construct and the future owners to maintain. The lands required to construct those sidewalks will not be accepted as parkland dedication. This park is not included in the Municipality's most recent Development Charges Study. Should the developer wish to proceed in advance of the Municipality's ability to fund the park development, the developer will be responsible to construct to the park to municipal standards. Blocks 108, 109 and 110 are shown as parkettes on the draft plan. They will not be accepted as parkland dedication. The applicant will be required to provide an appropriate cash contribution in lieu of the normal parkland dedication. 9.2 Emergency Fire Services Emergency and Fire Services has requested that fire hydrants be placed to allow coverage to laneways. All municipal laneways are to be designated as Fire Access Routes by By-law. "No Parking" signs shall be posted and enforced. The laneways shall meet minimum requirements of the Ontario Building Code for Access Route Design. 8-9 REPORT NO.: PSD-053-11 PAGE 10 9.3 Operations Department Operations provided comments on snow storage on rear lanes and right-of-way widths. The standards for rear lanes and right-of-way widths are contained within the approved Secondary Plan. 9.4 The Brookhill Secondary Plan The proposed draft plan of subdivision is generally consistent with the Brookhill Secondary Plan. The draft plan, consists of townhouses on rear lanes facing Longworth Avenue and Clarington Boulevard. Although on-street townhouse units are consistent with the Village Corridor designation in the Secondary Plan, as noted in Section 5.2 the Village Corridor designation permits block or stacked townhouses, multiple unit buildings and low-rise apartment buildings, the applicant is encouraged to consider a wider variety of units within this designation. The draft plan provides for a Neighbourhood Commons Area consisting of a small centralized park being the Neighbourhood Commons Square surrounded with low and medium density housing forms consistent with the Brookhill Secondary Plan. However, the location of the rear lane access lanes around the Neighbourhood Commons Square will need to be further examined. The draft plan provides for a landscape strip along the frontage of Regional Road 57, which adds a visual buffer is also consistent with the Secondary Plan. The location of Clarington Boulevard and Longworth Avenue are generally consistent. with the Secondary Plan. 9.5 The draft plan provides for a mix of lots sizes to permit various housing forms. The number and the various lot sizes are provided below: Housing Types Lot Frontage Quantity Total Units'by Densit - • Single Detached 10 metres 13 • Single Detached 12 metres 23 • Semi Detached 18 metre 14 Total Low Density Units 50 units • Block Houses 7.5 metres 8 • Block Semis 13.4 metres 52 • Block Townhouses 6.0 metres 128 • Street Townhouses 7.0 metres 28 Total Medium Density Units 216 units Total Number of Units 266 units As noted above the applicant is encouraged to increase the variety or mix of units proposed fronting on Longworth Avenue and Clarington Blvd. 8-1D REPORT NO.: PSD-053-11 PAGE 12 9.6.4 Recommendations from Environmental Impact Study An Environmental Impact Study was prepared for the Brookhill Tributary by West Diamond and Players, (Metrus Developments) and William Tonno Construction. There are two recommendations from the EIS that have an impact on this development. First, a locally significant plant species, Downy Willow-herb a wetland species, is located within a narrow drainage ditch on the subject site. This plant species should be . transplanted in a suitable location within the floodplain of the Brookhill Tributary. Second, severe erosion is occurring at the confluence of the Brookhill Tributary and the Bowmanville Creek. This erosion is occurring as a result of the failure of the Vanstone Dam. The erosion is problematic on its own but also causes a barrier to fish passage. Development upstream will exacerbate the problem and remediation is recommended. The cost for remediation shall be bourne by the benefitting landowners. As a condition of draft approval for the subject lands contribution towards the remediation shall be required. 10.0 CONCLUSIONS 10.1 The purpose of this report is to satisfy the requirements under the Planning Act for Public Meetings and taking into consideration the outstanding agency comments, Staff respectfully request that the proposed applications continue to be processed, including further discussions with the applicant and the preparation of a subsequent report. Staff Contact: Cynthia Strike Attachments: Attachment 1 - Key Map Attachment 2 - Proposed Draft Plan of Subdivision Attachment 3 - Map A— Brookhill Secondary Plan Interested parties to be notified of Council's decision: Ian Rohr, Dunbury Developments (Regional) Ltd. Nick Mensink, Sernas Associates 8-12 REPORT NO.: PSD-053-11 PAGE 11 9.6 In addition to issues identified above, there are many issues that require further discussion and review with the applicants. These issues are noted below. 9.6.1 Road Infrastructure The proposed alignment for Clarington Boulevard is partially located on lands that are not currently owned by the developer. The timing of development will be contingent on securing the balance of the lands and/or cost sharing arrangements with the adjacent landowner to implement Clarington Boulevard. At the present time, the alignment for Longworth Avenue is shown half on the subject site and the half on the property to the north. The final alignment for Longworth Avenue will only be determined once the Environmental Impact Study required for location of the Longworth Avenue crossing over the Brookhill Tributary and its alignment relative to the Maple Grove Wetland Provincially Significant Wetland has been finalized and its recommendations have been included in the Environmental Assessment for the Longworth Avenue extension. The development of this plan will require the full Longworth Avenue cross-section to be constructed for the frontage of this plan. Again this will require agreement with the abutting land owner to the north or relocation of the road to be completely on the subject lands. The alignment must also align with the final alignment of Longworth Avenue on the east side of Regional Road 57. Not until the alignment east of Regional Road 57 has been determined, and constructed, can development west of Regional Road 57proceed. 9.6.2 Stormwater Management Pond The storrnwater management pond to service these lands is located on lands to the south for which a draft Plan of Subdivision has been submitted by 821012 & 821013 Ontario Ltd. (William Tonno Construction Ltd). The timing of the development for the subject lands will depend on the timing of development for the Tonno lands or the developer must make arrangements with Tonno to secure land for the pond and its implementation. 9.6.3 Parkland dedication The draft plan shows a major portion (0.695 hectares) of the park in a location that is generally consistent with the Secondary Plan. The balance of the park 0.02 hectares, is located on lands to the south. As the rear lane concept was approved as a pilot project on a limited basis, it is recommended that Block 111, the park, is redesigned to avoid use of rear lanes. Based on the current design, areas designated as sidewalks in the park will not be part of the parkland dedication calculation. Additional parkland has been identified as blocks in the Village Corridor. 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Ei:Isis:iz...................ia _____ __ _ ,5• \ DUR11411 HIGfiWAY 2 BROOKHILL SECONDARY PLANNING AR \ VILLAGE CORRIDOR NEIGHBOURHOOD COMMONS AREA LOW DENSITY RESIDENTIAL MEDIUM DENSITY RESIDENTIAL ENVIRONMENTAL PROTECTION AREA ®ENVIRONMENTAL PROTECTION OVERLAY + + PARKS AND OPEN SPACE ®STORMWATER MANAGEMENT POND ®SPECIALSTUDYAREA MAP A • • • • •SPECIAL POLICY AREA LAND USE AND ARTERIAL ROAD TYPE A ARTERIAL ROAD TYPE B TRANSPO RTATI ON'PLAN �— ---ARTERIAL ROAD TYPE C BROOK-HILL NEIGHBOURHOOD +---- -- COLLECTOR ROAD SECONDARY PLAN PUBLIC ELEMENTARY SCHOOL JANUARY 1, 2010, SEPARATE ELEMENTARY SCHOOL THIS CONSOLIDATION IS PROVIDED FOR CONVENIENCE ONLY AND REPRESENTS REQUESTED MODIFlCATWNS AND APPROVALS 8-15 1 .� Leading the Way REPORT PLANNING SERVICES PUBLIC MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 13, 2011 Resolution #: By-law #: Report #: PSD-054-11 File #: ZBA2011-0013 Subject: REZONING APPLICATION TO COMPLY WITH AN ONTARIO MUNICIPAL BOARD DECISION APPLICANT: VALLEYMORE LAND CORP. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-054-11 be received; 2. THAT provided there are no significant issues raised at the Public Meeting, the application to amend Zoning By-law 84-63 and Zoning By-law 2005-109 to allow for the development of six (6) residential lots previously approved by the Ontario Municipal Board (OMB) be approved and that the proposed Zoning By-law Amendment contained in Attachment 6 and Attachment 7 to this Report be passed; 3. THAT a copy of this Report and Council's decisiori be forwarded to the Region of Durham Planning Department and the Municipal Property Assessment Corporation (MPAC); and 4. THAT all interested parties listed in Report PSD-054-11 and any delegations be advised of Council's decision. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-0830 8-16 REPORT NO.: PSD-054-11 PAGE 2 Submitted b �zCu/-/' ��-- Reviewed by: Y avid J. Crome, MCIP, RPP F <in u, Director of Planning Services Chief Administrative Officer TW/CP/df 6 June 2011 8=17 REPORT NO.: PSD-054-11 PAGE 3 1.0 APPLICATION DETAILS 1.1 Applicant/Owner: Valleymore Land Corp. 1.2 Proposal: To rezone a portion of the subject lands to allow for the development of six (6) residential lots previously approved by the Ontario Municipal Board (OMB) while recognizing environmental features and appropriate setbacks. The application will amend the zone provisions of both Zoning By-law 84-63 and 2005-109. 1.3 Area: 17.94 ha (44.33 ac) 1.4 Location: 4170 Regional Road 9, Part Lot 15, Concession 7, former Township of Clarke (see Attachment 1). 2.0 BACKGROUND 2.1 On April 29, 2011 Valleymore Land Corp. submitted an application to rezone the hatched portion of the subject lands depicted on Attachment 1. The subject lands are part of a larger draft approved and zoned plan of subdivision containing 14 lots (OMB File No. S900131). 2.2 In 1988 a previous owner submitted applications to amend the Region of Durham Official Plan (OPA88-107/D) and Zoning By-law 84-63 (DEV88-122) to permit the development of fourteen estate residential lots. A plan of subdivision application followed in 1990 (18T-90001). These applications were appealed to the OMB following Regional approval in 1990. The OMB approved the Regional Official Plan amendment application as well as the rezoning and plan of subdivision applications in June 1992. 2.3 The OMB decision amended Zoning By-law 84-63 zoning the property "Agricultural Exception (A-45) Zone", "Environmental Protection Exception (EP-7) Zone" and "Residential Estate Exception (RE-8) Zone" (see Attachment 2). 2.4 On June 6, 2005, Council approved the Oak Ridges Moraine Zoning By-law 2005-109 which incorporated the.policies of the Oak Ridges Moraine Conservation Plan (ORMCP). The ORMCP was established through legislation by the Province to guide land use on the Oak Ridges Moraine. This Plan is an ecological plan, the main objective of which is to protect the Moraine's environmental and hydrogeological features. 2.5 Municipalities were required to incorporate the provisions of the ORMCP'into Municipal planning documents, including Zoning By-laws. The Council approved Zoning By-law 2005-109 respecting the OMB decision recognizing an approved subdivision and rezoning, as policies within the ORMCP permitted plans that had been approved prior to its existence on November 15, 2001 to continue. The original OMB approval applied the Environmental Protection Exception (EP-7) zone to a pond, environmentally sensitive lands, an unclassified wetland, and a tributary of the Ganaraska River. 8-18 REPORT NO.: PSD-054-11 PAGE 4 2.6 The Ministry of Municipal Affairs and Housing approved Zoning By-law 2005-109 with modifications on March 24, 2010. The province provided mapping identifying all'features to be identified as Environmental Protection as part of the conformity exercise in implementing the ORM. A 30 metre buffer was applied to the tributary of the Ganaraska River, a pond and an unclassified wetland located at the south end of the property. This has resulted in the majority of the two lots at the south west end of the property being zoned Environmental Protection. The new EP boundary does not leave enough area on the lots outside of the Environmental Protection Zone to accommodate previously approved single detached dwellings (see Attachment 3). 2.7 The boundary of the Oak Ridges Moraine as established by the ORMCP was based on the contour of elevation 245.00 Canadian Geodetic Vertical Datum 1928 (GDVD28). All lands above this elevation are considered to be within the ORM. This elevation contour bisects the subjects lands and as a result part of the draft approved subdivision is subject to Zoning By-law 84-63, while the lands above the contour of elevation 245.00 are governed by Zoning By-law 2005-109. 2.8 Although the draft approved lots are zoned residentially in both Zoning By-laws with the same zone provisions, four lots containing the boundary between Zoning By-law 84-63 and Zoning By-law 2005-109, require an exemption to the provisions of "Section 3.14 Multiple Zones on One Lot" contained in Zoning By-law 84-63. This provision treats the boundary between Zoning By-laws as a lot line; requiring dwellings to have rear yard set backs of 15 metres measured from the Zone boundary between the two by-laws. Combined with the required 15 metre front and exterior side yard setbacks, there will not be adequate area remaining to site a house on the affected lots (see Attachment 4). 2.9 In summary, the rezoning application is a technical amendment with two components: 1) To amend the provision in Zoning By-law 84-63 which requires a zone boundary to be treated like a lot line for setback purposes; and 2) To adjust the limits of the Environmental Protection (EP) Zone for the lands subject to Zoning By-law 2005-109 to match the OMB approval, including a 10 metre buffer for the pond, unclassified wetland and tributary of the Ganaraska River. 2A 0 A Phase 1 Environmental Site Assessment and Updated Hydrogeological Report has been submitted in support of the related subdivision application 18T-90001 in an effort to satisfy the approved conditions of draft approval issued by the OMB in 1992. 3.0 LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The subject property is currently undeveloped and contains wooded and wild grass areas, a pond, an unclassified wetland, and is part of the headwaters of the Ganaraska River. There is a hydro corridor that spans the width of the property at its north end. 8-19 REPORT NO.: PSD-054-11 PAGE 5 3.2 The surrounding uses are as follows: North: Residential South: Woodlands and Agricultural East: Residential and Agricultural West: Agricultural, Woodlands, and the Brimacombe Ski Hill 4.0 PROVINCIAL POLICY 4.1 Provincial Policy Statement Section 4.9 of the Provincial Policy Statement indicates that Provincial Plans, which includes the Oak Ridges Moraine Conservation Act, 2001, take precedence over policies in the Provincial Policy Statement to the extent of any conflict: 4.2 Oak Ridges Moraine Conservation Plan Section 7 of the ORMCP permits the use erection and location of a single dwelling if it would have been permitted by the applicable zoning by-law on November 15, 2001, providing it will not adversely affect the ecological integrity of the Plan Area. Section 8 permits construction of a building or structure if the use erection, and location were authorized by the approval of a Subdivision application that was commenced before November 17, 2001. Due to the original approvals of both the rezoning and plan of subdivision applications by the OMB in 1992, this application conforms to the policies of the Oak Ridges Moraine Conservation Plan. 5.0 OFFICIAL PLANS 5.1 Durham Regional Official Plan The Durham Regional Official Plan designates the property Major Open Space and Natural Core Area within the Oak Ridges Moraine. Major Open Space Areas are predominantly for conservation, and a full range of agricultural, agricultural-related and secondary uses. Area municipal Official Plans may further distinguish between non- agricultural uses which are compatible with the character of Major Open Space Areas. Natural Core Areas have a high concentration of key natural heritage features, hydrologically sensitive features and landform conservation areas. 5.2 Clarington Official Plan The Clarington Official Plan designates the property Country.Residential and Environmental Protection Area. Lands designated Country Residential are for single 8-20 REPORT NO.: PSD-054-11 PAGE 6 detached residential dwellings. Subdivisions are not to exceed 20 lots in size and are to be planned and designed to blend into the rural landscape. Environmental Protection Areas recognize natural heritage features and their ecological functions which are to be preserved.and protected from the effects of human activity. 6.0 ZONING BY-LAW 6.1 Zoning By-law 84-63 The subject lands are located within the "Residential Estate Exception (RE-8)", "Environmental Protection Exception (EP-7)" and "Agricultural Exception (A-45) Zones. The affected lots are located entirely within the "RE-8" portion of the property. 6.2 Zoninq By-law 2005-109 For lands within the Oak Ridges Moraine, the subject lands are within the (RS1-1) Rural Settlement One Exception and (EP) Environmental Protection Zone. The RS1-1 zone in Zoning By-law 2005-109 duplicates the provisions of the RE-8 zone as approved by the OMB. 7.0 SUMMARY OF BACKGROUND STUDIES 7.1 The Phase 1 Environmental Site Assessment determined that there was no evidence of contamination on the subject property. 7.2 An Updated Hydrogeological Report prepared by Geo-Logic Inc. was prepared as an update to the previous work carried out and approved as part of the OMB hearing in 1992. Additional work was conducted for verification purposes to determine if the original conclusions remain valid. The purpose of this study was to identify the local hydrogeology of the site, to evaluate potential impacts resulting from the development and related construction and determine if the local aquifer, based upon drilled wells, can support the proposed development. The study determined that there is no connectivity between the shallow groundwater (i.e. ponds, wetlands etc.) and the deeper drilled wells that will be required. It also indicates that there is sufficient lot area to attenuate septic effluent with minimal risk of impacts to proposed wells, neighbouring wells or adjacent wetlands or ponds. The report concluded that provided the proposed private septic systems and wells are constructed appropriately, there will be no contamination or significant reduction of the level of groundwater as a result of the proposed development. This report is currently being peer reviewed by the Region of Durham and will require approval to fulfil the conditions of approval Draft Approved Plan of Subdivision 18T- 90001. 8-21 REPORT NO.: PSD-054-11 PAGE 7 8.0 PUBLIC NOTICE AND SUBMISSIONS 8.1 Public notice was given by mail to each landowner within 120 metres of the subject property and a public meeting notice was installed on the property. 8.2 Four residents contacted staff regarding the application. One inquiry was general in nature while the others expressed the following concerns: • Mrs. Weyrich immediately west of the subject property expressed concern about contamination of her pond by the proposed septic systems; breaking of the dam for her pond due to on site grading; and a reduction in well water. She also wanted to ensure someone from the Municipality visited the site to observe the location of various springs on the subject property. • Mr. and Mrs. Roughley to the west of the.site submitted correspondence indicating they are concerned that the springs that feed neighbouring wells would be negatively impacted if proposed septic systems flowed into the springs. They questioned the responsibility of the developer should their well be ruined. They also wondered if additional lots could be created as a result of the application. In a follow up conversation, Mrs. Roughley also expressed concern that she wanted the views from her home protected and hoped that the homes would be sited along the court. • Mr. Reid attended a site visit with staff and indicated.he was concerned about the protection of environmentally sensitive lands. 9.0 AGENCY COMMENTS 9.1 The Ganaraska Region Conservation Authority has reviewed and given due consideration to the proposal. With respect to matters under the jurisdiction and mandate of the Ganaraska Region Conservation Authority, there is no objection to the proposed amendment. With respect to the lands in question they noted the following: • The subject lands are partially within the regulatory jurisdiction of the Ganaraska Region Conservation Authority. A permit is required under the Development, Interference with Wetlands, Alteration to Shorelines and Watercourses Regulation (Ontario Reg. 168106) prior to any construction or site alteration on the regulated portions of the property. • The subject lands are traversed by identified watercourses. A permit is required from this Authority prior to the alteration of, or interference in any way with the channel of an identified watercourse. • The subject property is also located partially within the regional storm flood plain. Both Provincial and Authority policies generally prohibit development in flood plain areas. 8-22 REPORT NO.: PSD-054-11' PAGE 8 9.2 The Region of Durham advised that the subject lands are located within the "Major Open'Space Areas" of the "Oak Ridges Moraine Areas (ORM)" designations within the Durham Region Official Plan (ROP). This application is for a technical amendment to implement a 1992 Ontario Municipal Board approval (OMB file# S900131) which established land use rights on the subject lands. Section 14.4.4 allows for the continuation of uses that were legally in existence prior to the implementation of the Oak Ridges Moraine policies of the ROP. Items related to delegated Provincial Review Responsibilities have been dealt with through the related subdivision file 18T-90001. The Durham Region Health Department has no objection to the above mentioned proposal. Municipal services (watermains & sanitary sewers) are not available to the subject lands nor does the Regional Works Department have any plans in it's Capital Budget to extend said services to this area of the Municipality of Clarington at this time. The application indicates that private water supply and private waste disposal systems are being proposed. The developer will be required to acquire Regional Health Department approval for these private systems. The subject site fronts onto Regional Road 9, a Type "B" arterial roadway in the Region's Official Plan. No additional road widening is required at this time. Access to the subject site is proposed from the adjacent Carscadden Road, which is under the jurisdiction of the Municipality of Clarington. 10.0 STAFF COMMENTS 10.1 Clarington Engineering Services has no objections with the proposed rezoning. 10.2 Resident Concerns: Location of the Environmental Protection (EP) Zone On June 1, 2011, staff from the Planning Services Department and the Ganaraska Region Conservation Authority visited the site with local residents to discuss their concerns with the proposal. It was apparent that clarification was needed in regards to the intent of the application. There was concern that the proposal would move the boundary of the Environmental Protection (EP) zone to a location within the environmentally sensitive lands. Staff explained that the original zone boundary created by the OMB was located around the perimeter of the pond, woodlot and unclassified wetland. It was the intent of the OMB decision that a 10 meter buffer be added for additional protection. The subject application does not propose to reduce the 'EP' zone boundary from that approved by the OMB. Residents also expressed a belief that the ORMCP was implemented to protect the lands on the Oak Ridges Moraine from development. Staff pointed out that the ORMCP 8-23 REPORT NO.: PSD-054-11 PAGE 9 contains policies which recognize previously approved plans, as it was not intended to remove established property rights that were in existence as of November 15, 2001. It should also be noted that the applicant has submitted a tree preservation plan for the related subdivision application which proposed to maintain a number of tree stands outside of the proposed Environmental Protection (EP) zone. Impacts on Groundwater, Ponds and Wells A common concern expressed was the potential for impact on wells and the possibility of contamination from proposed septic systems. To address these concerns, the applicants Hydrologist and Geotechnical Engineer provided a letter which indicates that the proposed lots have a sufficient area to attenuate septic effluents with negligible risk of impacts to existing and proposed wells, adjacent wetlands and ponds provided the waste disposal systems are properly constructed. The letter also advises that three test wells on site have been examined. Results from the test wells indicate that there is enough ground water to maintain existing and proposed Wells over the long term. Requirements of the Ministry of the Environment have also been satisfied (see Attachment 5). The Region of Durham has a Regional Well Interference Policy. In the unlikely event that development does have negative impacts on neighbouring wells, the developer would be responsible for construction of a new well. Mrs. Weyrich is concerned that the'dam along the east end of her property Which supports an artificial pond could be compromised by the grading of the subdivision. The grading plans submitted to fulfill the conditions of approval for plan of subdivision 18T- 90001 indicates that grading on site will be within the vicinity of the footprint of the proposed homes and the proposed cul-de-sac. There is no proposed grading along the westerly property line adjacent to the pond. Additional lots and Views Additional lots are not proposed by the application. The plan of subdivision that was approved contains fourteen lots and could not be modified without a new application. A new plan of subdivision application would have to comply with the policies of the ORMCP which would not permit additional lot creation within a Natural Core Area. The grading plan for the proposed development indicates that proposed dwellings would be located around the court. The dwellings location is regulated by the zone provisions. Generally it appears that placement of the dwellings will be to the north and outside of the direct westerly view of Mrs. Roughley's home. 10.3 The Official Plan designations are consistent with the 1992 OMB approval. The Official Plan has been amended in accordance with the ORMCP and was approved by the Ministry of Municipal Affairs and Housing on October 17, 2005. As the proposed rezoning would comply with the Official Plan and policies are in place in the ORMCP to recognize the 1992 OMB approval, it is appropriate to rezone the subject lands as requested. 8-24 REPORT NO.: PSD-054-11 PAGE 10 Staff is proposing to adjust the Environmental Protection (EP) zone boundary from what had been approved by the OMB to more accurately depict the text of the OMB decision, specifing that the zone boundary provide a 10 metre buffer around the pond. The previous boundary was drawn in a manner which did not encompass the entire pond area at the south end of the property. It is likely that the mapping that was available in 1992 was not as refined as what is available today. The zone boundary proposed has been adjusted in accordance with the text of the OMB decision. The increased Environmental Protection (EP) zone should not impact the ability to site a house on the lot which contains the pond. 10.4 The OMB decision for this development had determined that these lands were not on the Moraine. As a result, staff had excluded the lands from Zoning By-law 2005-109 when completing the conformity exercise. In approving Zoning By-law 2005-109, the Ministry modified the zoning on the subject lands to reflect the current limits which caused the issue of zone boundaries bisecting some of the lots. This issue is a technical matter as the zoning in both by-laws permits the residential use. 10.5 Taxes for the subject property are paid in full. 11.0 CONCLUSIONS 11.1 The application has been reviewed in consideration of comments received from the circulated agencies, the policies of the Clarington Official Plan;the Zoning By-law regulations, and the public. In consideration of the comments contained in this report, Staff respectfully recommends that the proposed Zoning By-law amendment contained in Attachments 6 and 7 be passed by Council. Staff Contact: Tracey Webster Attachments: Attachment 1 - Key Map Attachment 2 - Zoning of the property contained in Zoning By-law 84-63 Attachment 3 - Zoning of the property contained in Zoning By-law 2005-109 Attachment 4 - 15 metre set backs on Lots 2, 3, 4 & 5 Attachment 5 - Resident Issues Letter prepared by Geo-logic Attachment 6 - Zoning By-law Amendment for Zoning By-law 84-63 Attachment 7 - Zoning By-law Amendment for Zoning By-law 2005-109 List of interested parties to be advised of Council's decision: Valleymore Land Corp. George Smith Real Estate Law Carole and Donald Roughley Leanne Kealy Ruth Weyrich Robert Reid 8-25 —I 0 CD 0 0 D Cv o3 cn m Property Location Map (Clarke) Subject Site of Boundary o = RW6tCV1,C'OA4,9" Oak Ridges Moraine ¢ °:: ;•::: w •��•• o �.. ,+ U • Oak Ridges Moraine •: ZBA 2011-0013 Zoning By-law Amendment REGIONAL ROAD 9 (GANARASKA ROAD) as 0 e ® Subject Lands Owner:Valleymore Land Corp N rn —I 0 CD 0 0 D Cv o3 cn m rJ sv CD N 0 CD a 0 � D cl) v 0 � o3 cn m � rt -a W 0 70 CD -0 0 � D � v � 0 o 3 cn m � .p Attachment 5 To Report PSD-054-11 GEO-LOGIC INC. 347 Pido Road, Unit 29 u_ Peterborough, Ontario K9J 6X7 Tel: (705) 749-3317 Fax: (705)749-9248 _ - www.geo-logic.ca May 25,2011 D.G. Biddle and Associates Limited 96 King Street.East OSHAWA, Ontario L1H IB6 'Attn: Mr.Bill Creamer Senior Project Manager,Associate Re: Rezoning Application ZBA2011-0013 Resident Issues Letter Proposed Kirby Heights Subdivision Our Project No.: G023145EI Dear Mr. Creamer: The following letter provides responses to issues raised by local residents located at 4140 Regional Road 9 west of the proposed Kirby Heights subdivision. The issues involve contamination of a pond by the proposed septic systems, breaking of the pond dam and reduction of well water. These issues were provided to Geo-Logic Inc. (Geo-Logic) on May 12, 2011 via an email. The concerns are outlined below followed by responses from Geo-Logic. i) The Proposed Septic System s Most constituents in septic effluent are usually removed within a short distance of travel within the soil'matrix. The pond is located southeast of the resident's dwelling and will be on the order of 50 in from the nearest lot's septic. -However, mobile constituents such as nitrates require sustained dilution to meet the drinking water standards of,10 mg/L N for nitrate. Any residual nitrate in the septic effluent will be diluted if it reaches the pond without significant adverse impact to the pond water quality. As part of Geo-Logics assessment all local wells and septic systems were considered. It is Geo-Logic's opinion that there is sufficient area to attenuate septic effluent with negligible risk of impacts to the proposed subdivision wells, neighbouring wells or adjacent wetlands or ponds provided that the waste disposal systems are properly constructed. ii) The Pond/Dam No significant changes are expected to the overland flow generated from impervious surfaces from the proposed subdivision. Impervious surfaces are expected to increase overland flow by less than 10 percent and stormwater runoff will generally be directed away from the pond area. Geotechnical Engineering ♦ Materials Testing + Building Science ♦ Environment Detroit♦Waterloo♦St Catharines♦Toronto Durham Region ♦Peterborough+Pembroke Kingston♦Ottawa♦ Montreal♦Halifax 8-30 Rezoning Application ZBA2011-0013 Resident Issues Letter Geo-Logic Inc. Proposed Kirby Heights Subdivision Region of Durham Project No. 0023145EI iii) Local Well Water This area is within the regional physiographic area known as the Oak Ridges Moraine which is known for having high groundwater yields of very good quality water. The wells within- the proposed subdivision will tap into the sand and gravel aquifer 20 to 25 metres below grade. The pumping test conducted Within the proposed subdivision site were completed at three (3) wells including test well TW-1. The pumping rate at TW-1 was conducted at a yield of 68 L/rain (98,064 L per day) and the data indicates that this well is capable of maintaining this rate over the long term. The average flow of water required by the 14 lots calculated according to the Ministry of the Environment Protocol D-5-5 is 94,500 L/day, less than the yield from TW-1. In addition, the. ,relatively small drawdown observed at TW-1 during the test pumping indicates a negligible response expected across the deep aquifer(i.e. no significant interference to neighbouring wells). Jt is Geo-Logic's opinion that the overburden aquifer is capable of providing sufficient water for the subdivision without significant interference to other wells. Details regarding the well at 4140 Regional Road 9 were not provided to Geo-Logic during the well survey or in response to the letter that was dropped off at the house. However, based on-the prolific aquifer and the location of the well;it is our professional opinion that the well will not be impacted by the development. We trust that these responses meet with your immediate requirement and allow for the final acceptance of the study. Should you have any questions, please contact our office. Yours.Truly, Geo=Logic Inc. Geotechnical Engineers And Hydro geologists Robert Neck,M.Eng• Project Manager IN cIl e rig. Sen' r Engineer /bn 2 8--31 Attachment 6 To Report PSD-054-11 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO.2011- being a By-law to amend By-law 84-63,the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2011-0013; NOW THEREFORE BE IT RESOLVED THAT; the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. By deleting Section 8.3.8 and replacing it as follows: "8.3.8 RESIDENTIAL ESTATE EXCEPTION (RE-8)ZONE Notwithstanding Sections 3.14 and 8.2, the lands zoned"RE-8 on the Schedules to this By-law shall be subject to the following regulations: a) Lot Area (minimum) 0.8 hectares b) Lot Frontage(minimum) 45 metres c) Where this By-law limit divides a property, provided the use of that lot conforms with the zone requirements, this By-law shall not be a zone limit for defining lot area and yard setbacks. 2. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. BY-LAW read a first time this day of 2011 BY-LAW read a second time this day of 2011 BY-LAW read a third time and finally passed this day of 2011 Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk 8-32 Attachment 7 To Report PSD-054-11 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2011- being a By-law to amend By-law 2005-109,the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 2005-109, as amended, of the Corporation of the Municipality of Clarington for ZBA 2011-0013; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule;"E15" to By-law 2005-109, as amended, is hereby further amended by changing the zone designation from ""Environmental Protection (EP) Zone" to Rural Settlement One Exception (RS1-1) Zone" as illustrated on the attached Schedule"A"hereto. 2. Schedule"A"attached hereto shall form part of this By-law. 3. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. BY-LAW read a first time this . day of 2011 BY-LAW read a second time this day of 2011 BY-LAW read a third time and finally passed this day of 2011 Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk 8-33 This is Schedule • passed day of A.D. '51A 11 y ♦♦♦♦♦♦♦��♦♦♦♦♦♦♦♦♦�S♦♦♦♦♦♦MMO♦♦♦♦♦♦�♦��♦� III*118000,00A.M. ►♦♦♦♦♦♦♦♦♦♦♦,♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦j♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦ ♦♦♦♦♦♦♦♦♦♦♦♦�►♦♦♦♦♦♦♦♦♦♦♦�♦j,�♦♦♦��•♦��� Ow ♦♦♦♦♦��♦♦♦♦♦♦��♦♦♦���♦♦♦♦♦♦0♦♦♦♦.��j♦♦♦♦♦♦. ♦♦♦.♦♦♦♦♦♦ ♦♦♦♦♦♦♦♦��♦.V♦.��♦.:♦♦♦�♦.:♦♦♦.� +A•♦♦♦♦♦♦♦♦♦♦♦♦,♦♦♦♦♦♦♦♦♦♦♦♦•1 PM MAP,o,,illli!lll PRO pm :04P N mom Regional Road 9 (Ganaraska Road) O/ . viii • MWIMMMITIMMA I - i a t •. Z I e . i • Leading the Way REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 13, 2011 Resolution #: By-law#: Report #: PSD-055-11 File No: PLN 34.10.3 RE: ONTARIO HERITAGE TRUST HERITAGE COMMUNITY RECOGNITION PROGRAM NOMINEES It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-055-11 be received; 2. THAT the Ontario Heritage Trust be advised that the Council of the Corporation of the Municipality of Clarington nominates: • Edmond Vanhaverbeke for recognition under the Heritage Community Recognition Program for his significant contribution to the preservation of the built heritage of the Municipality of Clarington; • Gabbie Kirkwood for recognition under the Young Heritage.Leaders Program for her significant contribution to the preservation of the built heritage of the Municipality of Clarington; and 3. THAT Edmond Vanhaverbeke, Gabbie Kirkwood, the Ontario Heritage Trust, and the interested parties listed in Report PSD-055-11 be advised of Council's decision. Submitted b F7_'111"Z411 Reviewed by: Y avid J. Crome, MCIP, RPP ranklin Wu, Director, Planning Services Chief Administrative Officer I L/FL/df 6 June 2011 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-083_35 REPORT NO.: PSD-055-11 PAGE 2 1.0 HERITAGE COMMUNITY RECOGNTION PROGRAM 1.1 The Ontario Heritage Trust's annual Heritage Community Recognition Program enables Council to recognize individuals and small project groups who have made significant contributions to heritage preservation in Clarington. Eligibility for nomination applies to any resident, over the age of 18, who has made outstanding volunteer contributions in their local community in the area of built, cultural, or natural heritage preservation. Small project groups may also be considered for nomination where the effort is shared, such as the co-authors of a local history publication. 1.2 The Ontario Heritage Trust's Youth Heritage Leaders program celebrates youth achievements in identifying, preserving, protecting and promoting local heritage. Any resident of Ontario, 18 and under, who has made outstanding contributions to their community in the area of built, cultural or natural heritage conservation can be nominated. For schools, a specific class or small project group may also be nominated where the effort is shared. Project groups from youth organizations, such as 4-H Clubs, Boy Scouts or Girl Guides also qualify for nomination. , The Lieutenant Governor's Ontario Heritage Award for Youth Achievement is a special honor awarded through the program to recognize the most exceptional Young Heritage Leaders group nominees and the top individual nominee. 1.3 The types of activity and criteria that qualify for the Community Recognition Program are identified below (denoted with +); much of the same criteria applies to the Youth Heritage Leaders program (denoted with an asterisk *); the double asterisk** means they apply only to the youth program. Built Heritage • leadership in the restoration and preservation of heritage structures;+ • outstanding contributions as a volunteer member of a municipal heritage committee or other organization dedicated to preserving heritage structures;+ • hands-on voluntary work to restore or maintain a heritage structure;+ • significant fundraising to support restoration of a historical building;*+ • research or writing (books, walking tours, exhibits, websites) on heritage buildings.** • hands-on voluntary work to restore or maintain a heritage structure;** • research or writing (books, walking tours, exhibits, websites) on heritage buildings** Cultural Heritage outstanding contributions as a volunteer with a historical society, museum, or historic site;+ • research or writing related to local history;+* • voluntary teaching of local history or traditions;+ • personal collections of local artifacts, heritage photographs or memorabilia that are shared with the community; significant volunteer service to a museum or historic site;+* • volunteer participation in activities or events that protect, preserve or promote First Nations, Metis, Franco-Ontarian heritage or others.+* 8-36 REPORT NO.: PSD-055-11 PAGE 3 • sustained participation in historical re-enactments at local events;** • significant participation on an archaeological dig;** • volunteer work in preserving, restoring or re-creating a heritage garden based on historical research;** Natural Heritage • significant volunteer work at a conservation authority/area or parkland;+* • outstanding contributions as a volunteer with a local natural heritage organization;+ • demonstrated leadership in the protection of natural heritage;+* • significant natural heritage conservation activities by private landowners.+ • hands-on efforts to improve a natural heritage site;** • research or writing (books, walking tours, exhibits, websites) related to local natural heritage resources.** Lifetime Achievement+ • 'an individual who, for 20 to 24 years, has made exceptional contributions to built, cultural and/or natural heritage conservation. Lieutenant Governor's Ontario Heritage Award for Lifetime Achievement+ • an individual who, for 25 years or more, has made exceptional contributions to built, cultural and/or natural, heritage conservation. 2.0 RECOMMENDED NOMINATIONS 2.1 A request for nominations was presented to the Clarington Heritage Committee at their . meeting of March 15th, 2011. The Committee reviewed the criteria for selection and passed a motion to recommend that Edmond Vanhaverbeke be nominated for the Heritage Community Recognition program in the built heritage category, and that Gabbie Kirkwood be nominated for the Young Heritage Leaders program in the built heritage category. No nominations were submitted to or by the Committee in the remaining categories in either program. 2.2 An advertisement for nominations was placed on the Municipal website on April 4th and ran continuously until May 28th, 2011. No further submissions have been received as of the writing of this report. 2.3 Nominations require Council endorsement. Attached are the supporting reasons for Edmond Vanhaverbeke's and Gabbie Kirkwood's nominations which are to be attached to the nomination form and endorsed by the Mayor. Nominations are submitted to the Ontario Heritage Trust by the due date of June 30th, 2011. 3.0 CONCLUSION 3.1 Staff support the nominations of Edmond Vanhaverbeke and Gabbie Kirkwood. 8-37 REPORT'NO.: PSD-055-11 PAGE 4 3.2 . Council endorsement of the nomination of Edmond Vanhaverbeke as the recipient of the Heritage Community Recognition program award in the built heritage category is recommended. 3.3 Council endorsement of the nomination of Gabbie Kirkwood as the recipient of the Youth Heritage Leaders program award in the building heritage category is recommended. Staff Contact: Isabel Little Attachments: Attachment 1 — Description of activities/achievements of Edmond Vanhaverbeke Attachment 2 — Description of activities/achievements of Gabbie Kirkwood Interested parties to be notified of Council's decision: Clarington Heritage Committee Clarington ACO Ontario Heritage Trust Heritage Programs and Operations Branch Clarington Museums and Archives Edmond Vanhaverbeke Gabbie Kirkwood 8-38 Attachment 1 , To Report PSD-055-11 DESCRIPTION OF ACTIVITIES/ACHIEVEMENTS OF EDMOND VANHAVERBEKE George S. Boulton bought the property located at 101-109 King Avenue West in Newcastle Village in 1841 from the holder of the original Crown Patent. In 1844 the west portion of the property was sold to Horace Foster and by 1854 a three storey building had been constructed with professional space on*the ground floor and living space above. Elizabeth and William McIntosh purchased the eastern portion in 1850 and-constructed a three storey building in 1856 which contained a general store on the main floor. By the 1940s the main floor of.101-109 King Avenue West.had been converted into apartments. . The structure is located at the west end of Newcastle Village's heritage downtown core and is a landmark for its location, height and building mass. The building is listed in the Municipality's inventory as a heritage merit resource but is not designated under the Ontario Heritage Act. Over the years the building had fallen into a state of disrepair and became what was considered to be 'an eyesore within the community. In 2007 Edmond Vanhaverbeke purchased the property and began a two year restoration ,project. The exterior was transformed as the brick fagade was restored, the frame addition on the west side was removed, and the rear was repaired and resurfaced. The first floor was converted back to its original commercial use and revitalized with wood detailing and cornicing as,is common to commercial buildings in traditional downtowns., A bronze plaque was prepared at Mr. Vanhaverbeke's expense and adorns the building outlining the site's history. In 2009 a two storey brick addition was added to the' west end of the original structure. The rectangular brick detailing along the roof line cornice of the original building was replicated along the roof line of the addition, and the store front's design and detailing is complimentary to the original building. The addition also has a green roof which serves as a patio for the residential unit on the third floor of the adjoining building. Edmond Vanhaverbeke has shown leadership to the development industry in the rehabilitation of 101-109 King Avenue, West. His strong sense of community and commitment to the restoration of this structure, as Well as the sensitivity shown in the 2009 building addition, is to be commended. 8-39 • -• .0 141MIKO 11111P �7f+ • '• • • • 11• .•• • f � n y. � � 1 a I Rear of buildings in 2007 Rear of buildings after refurbishment 8-41 Attachment To Report PSD-055-1' DESCRIPTION OF ACTIVITIES/ACHIEVEMENTS OF GABBIE KIRKWOOD In the early 1920's the 100 acre Darch Farm at 2020 Lambs Road in Bowmanville was donated to the Ontario government for the purpose of establishing a boys training school by J. H. H. Jury. A campus plan was prepared and buildings designed by the Government of Ontario Architect's Office over the next several years were constructed. The buildings are mostly of the prairie style and are considered unique in Ontario as outlined by the Ontario Heritage Trust in their report of January 21, 2009. During World War II the campus was taken over by the Federal Government for use as a Prisoner of War camp known as Camp 30. The site housed officers of the Third Reich until Camp 30 closed in April of 1945. The campus was the location of the only battle on North American soil between Allied and German forces. The school campus was returned to a Boys Training School and then evolved into a youth detention facility. Changes to the Young Offenders Act in 1979, when youth detention away from their families was discontinued, closed the facility. The provincial government sold the, site in 1981 and it continued operation as various educational facilities until October of 2008. A fire in March of 2009 caused substantial damage to two significant structures. Concern in the community for the remaining buildings on the site has prompted a number of community and citizen actions. Gabbie Kirkwood viewed the fire damaged buildings on Facebook and began researching the history of the property. When she realized the historical significance of the site she started a Facebook page in support of the conservation of the buildings. She authored a petition against the possible demolition of the buildings and gathered over 800 signatures which she submitted to Clarington Council in July of 2009. She was 13 at the time. A Clarington branch of the Architectural Conservancy of Ontario (ACO) was formed in June 2009 and Gabbie became a member and active participant. In June of 2010 the ACO hosted the first Doors Open iri Clarington and Camp 30 was one of the properties showcased. Gabbie worked at the Camp 30 site during the event speaking to the public on the property's history and in support of the ACO-Clarington Branch. Through her Facebook page and petition Gabbie Kirkwood has raised awareness of the historical significance of the structures located at the former training school and Camp 30 property. She continues to be a strong supporter of the conservation of the buildings and her commitment, at such a young age, to the preservation of Clarington's built heritage is both exceptional and extraordinary. 8®42 • L.eading the Way PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 13, 2011 Resolution #: By-law #: N/A Report #: PSD-056-11 File #: A2011-0013, A2011-0016 and A2011- 0019 to A2011-0022 Subject: MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF JUNE 2, 2011 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-056-11 be received; and, 2. THAT Council concurs with the decisions of the Committee of Adjustment made on June 2, 2011 for applications A2011-0013, A2011-0016 and A2011-0019 to A2011- 0022 3. THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. Submitted by: ; n� i Reviewed by: Z�/David J. Crome, MCIP, RPP klin Wu, Director of Planning Services Chief Administrative Officer M M/C P/a h June 3, 2011 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T(905)623-3379 F (905)623-0830 8-43 REPORT NO.: PSD-056-11 PAGE 2 1.0 APPLICATION DETAILS 1.1 All applications received by the Municipality for minor variance are scheduled for a hearing within 30 days of being received by the Secretary-Treasurer. The purpose of the minor variance applications and the Committee's decisions are detailed in Attachment 1. The decisions of the Committee are summarized below. DECISION OF COMMITTEE OF ADJUSTMENT FOR JUNE 2, 2011 Application Number Staff Recommendation Decision of Committee A2011-0013 Approve with Conditions Tabled A2011-0016 Approve Approved A2011-0019 Approve Approved A2011-0020 Approve Approved A2011-0021 Approve Approved A2011-0022 Approve Approved 1.2 Application A2011-0013 was originally heard by the Committee of Adjustment on May 12, 2011 at which time it was Tabled to allow the Applicant time to continue discussions with Staff regarding certain elements of the application. Upon the conclusion of those discussions, and following revised calculations of the proposed floor area, the application was placed onto the agenda for June 2nd, 2011. The Staff comments provided to the Committee of Adjustment recommended approval of the application subject to a number of conditions intended to constrain the location and function of the proposed garage. After discussion of the application, the Committee continued to have questions concerning the application. Since the Applicant was not in attendance, the . Committee opted to further Table the Application to the June 30, 2011 meeting. 1.3 Application A2011-0016 was filed to permit a home occupation within an existing dwelling by reducing the minimum parking requirement from 3 spaces to 1 space. The Committee concurred with Staff's recommendation and approved the application. 1.4 Application A2011-0019 was filed to permit the development of an eight unit link townhouse development in the R3-16 Zone by reducing the exterior side yard setback from 6.0 metres to 3.0 metres and by reducing the rear yard setback from 7.5 metres to 4.4 metres. The Committee concurred with Staff's recommendation and approved the application. 1.5 Application A2011-0020 was filed to reduce the minimum drive aisle width from 6 metres to 5.5 metres. The Committee concurred with Staff's recommendation and approved the application. 8-44 REPORT NO.: PSD-056-11 PAGE 3 1.6 Application A2011-0021 was filed to permit the construction of a detached garage by increasing the maximum permitted total floor area from 90 m2 to 110 m2. The Committee concurred with Staff's recommendation and approved the application. 1.7 Application A2011-0022 was filed to permit the construction of an accessory structure.(in-ground swimming pool) by reducing the minimum rear yard setback from 4.0 metres to 1.2 metres. The Committee concurred with Staffs recommendation and approved the application. 2.0 COMMENTS 2.1 Staff reviewed the Committee's decisions for applications A2011-0013, A2011- 0016 and A2011-0019.to A2011-0022 and are satisfied that they are in conformity with both Official Plan policies, consistent with the intent of the Zoning By-law, are minor in nature and desirable. 2.2 Council's concurrence vyith the decisions of the Committee of Adjustment for applications A2011-0013, A2011-0016 and A2011-0019 to A2011-0022 is required in order to afford Staff official status before the Ontario Municipal Board in the event of an appeal of any decision of the Committee of Adjustment. Staff Contact: Mitch Morawetz Attachments: Attachment 1 - Periodic Report for the Committee of Adjustment (June 3, 2011) 8-45 Attachment 1 To Report PSD-056-11 �rin t�■ ■r■ Leading the Way PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: TENZIN GYALTSAN OWNER: TENZIN GYALTSAN PROPERTY LOCATION: 106 BEAVER STREET SOUTH, NEWCASTLE VILLAGE PART LOT 28, CONCESSION 1 FORMER VILLAGE OF NEWCASTLE FILE NO.: A2011-0013 PURPOSE: TO PERMIT THE RELOCATION OF A DETACHED GARAGE BY INCREASING THE MAXIMUM PERMITTED FLOOR AREA FROM 95 M2 TO 175 M2 AND INCREASING THE MAXIMUM PERMITTED LOT COVERAGE FROM 12.3% TO 14.5%. DECISION OF COMMITTEE: TO TABLE THE APPLICATION TO THE JUNE 30, 2011 MEETING DATE OF DECISION: June 2, 2011 LAST DAY OF APPEAL: June 22, 2011 8-46 • Leading the Way PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: RON ALLISON & BRUCE GILDER OWNER: RON ALLISON & BRUCE GILDER PROPERTY LOCATION: 58 TEMPERANCE STREET, BOWMANVILLE PART LOT 12, CONCESSION 1 FORMER TOWN OF BOWMANVILLE FILE NO.: A2011-0016 PURPOSE: TO REDUCE THE MINIMUM PARKING REQUIREMENT FROM 3 SPACES TO 1 SPACE TO ALLOW A HOME OCCUPATION WITHIN THE EXISTING DWELLING. DECISION OF COMMITTEE: TO APPROVE THE APPLICATION TO REDUCE THE MINIMUM PARKING REQUIREMENT FROM 3 SPACES TO 1 SPACE TO ALLOW A HOME OCCUPATION WITHIN THE EXISTING DWELLING AS IT MEETS.THE INTENT OF THE OFFICIAL PLANS AND ZONING BY-LAW, IS MINOR IN NATURE AND NOT DETRIMENTAL TO THE NEIGHBOURHOOD. DATE OF DECISION: June 2, 2011 LAST DAY OF APPEAL: June 22, 2011 8-47 Leadizzg the Way PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: HALMINEN BUILDING CORPORATION OWNER: HALMINEN BUILDING CORPORATION PROPERTY LOCATION: 290 LONGWORTH AVENUE, BOWMANVILLE PART LOT 8, CONCESSION 2 FORMER TOWN FILE NO.: A2011-0019 PURPOSE: TO PERMIT THE DEVELOPMENT OF AN EIGHT (8) UNIT LINK TOWNHOUSE DEVELOPMENT IN THE R3-16 ZONE BY REDUCING THE EXTERIOR SIDE YARD SETBACK FROM 6.0 METRES TO 3.0 METRES AND BY REDUCING•THE REAR YARD SETBACK FROM 7.5 METRES TO 4.4 METRES. DECISION OF COMMITTEE: TO APPROVE THE APPLICATION TO FACILITATE THE DEVELOPMENT OF AN EIGHT (8) UNIT LINK TOWNHOUSE DEVELOPMENT IN THE R3-16 ZONE BY REDUCING THE EXTERIOR SIDE YARD SETBACK FROM 6.0 METRES TO 3.0 METRES AND BY REDUCING THE REAR YARD SETBACK FROM 7.5 METRES TO 4.4 METRES AS IT MEETS THE INTENT OF THE OFFICIAL PLANS AND ZONING BY-LAW, IS MINOR IN NATURE AND NOT DETRIMENTAL TO THE NEIGHBOURHOOD. DATE OF DECISION: June 2, 2011 LAST.DAY OF APPEAL: June 22, 2011 8-48 Leading fhe Way ' PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: NEWCASTLE ART SHOW INC. /ANN HARLEY OWNER: THERESA & ED VANHAVERBEKE PROPERTY LOCATION: 187 KING AVENUE EAST, NEWCASTLE VILLAGE PART LOT 27, CONCESSION 1 FORMER VILLAGE OF NEWCASTLE FILE.NO.: A2011-0020 PURPOSE: TO REDUCE THE MINIMUM DRIVE AISLE WIDTH FROM 6 METRES TO 5.5 METRES. DECISION OF COMMITTEE: TO APPROVE THE APPLICATION TO REDUCE THE MINIMUM DRIVE AISLE WIDTH FROM 6 METRES TO 5 METRES AS IT MEETS THE INTENT OF THE OFFICIAL PLANS AND ZONING BY-LAW, IS MINOR IN NATURE AND NOT DETRIMENTAL TO THE NEIGHBOURHOOD. DATE OF DECISION: June 2, 2011 LAST DAY OF APPEAL: June 22, 2011 8-49 0 Leading the Way ' PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: CHRIS BELLEW OWNER: CHRIS BELLEW PROPERTY LOCATION: 2173 HIGHWAY 2, DARLINGTON PART LOT 20, CONCESSION 2 FORMER TOWNSHIP OF DARLINGTON FILE NO.: A2011-0021 PURPOSE: TO PERMIT THE CONSTRUCTION OF A DETACHED GARAGE BY INCREASING THE MAXIMUM PERMITTED TOTAL FLOOR AREA FROM 90 M2 TO 110 M2. DECISION OF COMMITTEE: TO APPROVE THE APPLICATION TO PERMIT THE CONSTRUCTION OF A DETACHED GARAGE BY INCREASING THE MAXIMUM PERMITTED TOTAL FLOOR AREA FROM 90 M2 TO 110 M2 AS IT MEETS THE INTENT OF THE OFFICIAL PLANS AND ZONING BY-LAW, IS MINOR IN NATURE AND NOT DETRIMENTAL TO THE NEIGHBOURHOOD. DATE OF DECISION: . June 2, 2011 LAST DAY OF APPEAL: June 22, 2011 8-50 Leading the Way PERIODIC REPORT FOR THE COMMITTEE OF ADJUSTMENT APPLICANT: STEVEN CLARKSON OWNER: STEVEN CLARKSON PROPERTY LOCATION: 548 GEORGE REYNOLDS DRIVE, COURTICE PART LOT 27, CONCESSION 3 FORMER TOWNSHIP OF DARLINGTON FILE NO.: A2011-0022 PURPOSE: TO PERMIT THE CONSTRUCTION OF AN ACCESSORY STRUCTURE (SWIMMING POOL) BY REDUCING THE MINIMUM REAR YARD SETBACK FROM 4.0 METRES TO 1.2 METRES. DECISION OF COMMITTEE: TO APPROVE THE-APPLICATION TO PERMIT THE CONSTRUCTION OF AN ACCESSORY STRUCTURE (IN-GROUND SWIMMING POOL) BY REDUCING THE MINIMUM REAR YARD SETBACK FROM 4.0 METRES TO 1.2 METRES AS IT MEETS THE INTENT OF THE OFFICIAL PLANS AND ZONING BY-LAW, IS MINOR IN NATURE AND NOT DETRIMENTAL TO THE NEIGHBOURHOOD. DATE OF DECISION: June 2, 2011 LAST DAY OF APPEAL: June 22, 2011 8-51 0 Leading the Way REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING Date: June 13, 2011 Resolution #: Report#: EGD-024-11 File #: By-law #: Subject: NEWCASTLE PARKING STUDY Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-024-11 be received; 2. THAT Staff work in cooperation with the Newcastle BIA to help facilitate the initiatives outlined in the study to help improve parking in downtown Newcastle; 3. THAT Staff utilize-future development agreements between potential developers in the downtown core of Newcastle to protect and enhance existing parking supply; 4. THAT the Municipality continue to monitor parking to assist in determining the future need for additional public parking facilities in Newcastle's downtown core and potential feasible locations for additional public parking should demand require it; and 5. THAT the Newcastle BIA and all other interested parties be informed of this report. Respectfully by, Submitted by: A.S. Cannella Wibwed by: Franklin Wu Director of Engineering Services Chief Administrative Officer ASC/RA/jo/jb June 8, 2011 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-9282 9-1 Report #EGD-024-11 Page 2 1.0 BACKGROUND 1.1 In October 2008 the Newcastle BIA approached Council to review the parking situation in downtown Newcastle. As a result, Engineering Services proceeded to undertake a review of the situation and initiated a parking study. 1.2 The purpose of this Study was to examine the existing parking supply and demand for parking facilities that primarily serve retail, commercial, and institutional land uses in the commercial core of Newcastle. The information found will provide a basis for strategic decision-making with respect to proposed new developments in Newcastle and the management of public parking. Key issues considered were related to: • the location and supply of parking • changes in parking demand due to new development or redevelopment of existing properties within Newcastle current parking standards and policies Initial parking inventory data was collected within a broad area surrounding Newcastle's downtown core. For the purposes of this Study, the Study Area was defined based on this initial survey and is generally associated with properties adjacent to King Avenue between North Street in the west and the retail lands (IGA grocery) adjacent to Beaver Street in the east. As a basis for organizing parking data, the Study Area has been divided into two groups with one representing on-street parking and the other off-street parking. A map showing the Study Area and the two types of parking facilities are provided on Attachment 1. 1.3 The Study was originally completed in May of 2010 but due to the submission of key development applications the Study was not finalized until this year in order that the additional development proposals could be added as an appendix to the report in order to include the addition of these private parking facilities in the Study. 9-2 Report #EGD-024-11 Page 3 2.0 APPROACH 2.1 An initial inventory of public and private parking facilities was conducted in October of 2009 including on-street parking, off-street parking (including commercial, institutional and some mixed residential), parking regulations and restrictions, and surface type and general condition of parking lots. A detailed summary of parking supply characteristics was prepared for the Study Area. Further inventory data was collected for various parking facilities east and west of the Study Area that serve specific local commercial and institutional needs outside of the downtown core as follows: • New library parking lot • Newcastle Memorial Arena north, main and west parking lots • Shared parking for the Roman Catholic Episcopal and the Newcastle Fellowship Baptist churches ® Newcastle Lodge for Senior Adult Living • Two commercial private lots at 282 & 361 King Avenue East 3.0 DATA COLLECTION 3.1 Parking surveys were conducted within the Study Area during a typical weekday and Saturday on the following dates: • Wednesday, October 14, 2009, 7:30 am to 6:30 pm • Saturday, October 17, 2009, 9:00 am to 4:00 pm The survey days were selected to reflect days with typical parking demand and were carried out following specified routes and methodology. Advance checking was done to ensure that there were no special events or circumstances (e.g., commercial promotions or construction) that would affect parking usage or patterns during the study. 9-3 Report#EGD-024-11 Page 4 3.2 On-Street Parking The data collection route for on-street parking was designed to allow data to be acquired at any given location in 20-minute intervals. The data collected includes: • parking occupancy and accumulation counts (number of vehicles parked by time of day) • duration (length of time parked) • turnover (number of different vehicles parked per space) 3.3 Off-Street Parkinq . The data collection route for off-street parking was designed to allow data to be acquired at any given location in 30-minute intervals and includes parking occupancy and accumulation counts (number of vehicles parked by time of day). 4.0 ANALYSIS — PARKING DEMAND AND SUPPLY 4.1 The results of the survey established that there are a total of 76 on-street parking spaces and 504 off-street parking spots, including 20 public spots at the Municipal Green P parking lot and 17 spots at Newcastle Town Hall, available within the Study Area. 4.2 Parking Demand during Special Events and Evening Hours Discussion at a meeting on February 11th, 2010 with the BIA revealed that parking can become an issue for local businesses during special events in the Newcastle Community Hall and during the seasonal Concert-in-the-Park evening event that occurs in the adjoining park during the summer months. These events can impact parking demand in Newcastle's downtown core as business owners who are regularly open to the public during evening hours must compete for parking supply with members of the public who are attending these special events. 9-4 Report#EGD-024-11 Page 5 However, the cost of purchasing additional land and constructing permanent parking to accommodate these occasional and seasonal events is not recommended at this time as alternate parking is available to patrons of affected businesses.within a reasonable distance in most cases. 4.3 Potential Future Parking Supply Given current usage and initiatives to improve usage of the existing parking supply, as well as the Municipality's ability to protect parking supply through development agreements with future developers, it is anticipated that adequate parking will be available within the downtown area of Newcastle into'the foreseeable future. However, some discussion of future parking supply is suggested at this time. Should additional parking supply eventually be required, two potential lot locations exist within the Study Area that could provide additional parking supply to Newcastle's downtown core. These two locations, both privately owned, would potentially serve the area of highest demand centred on King Avenue between Mill Street and Beaver Street. These locations are depicted on Attachment 1 and described as follows: 1. Lands situated between Municipal Lot 7 (Green P Parking) and the LCBO (potential 20 to 25 additional spaces) 2. Lands situated south of Massey's Restaurant and adjacent to Beaver Street (potential 18 to 30 additional spaces) The Study had initially also identified lands adjacent to the east and north sides of the CIBC Banking Centre which could have potentially served the Newcastle Town Hall and vicinity. At that time it was also recognized that while lands adjacent to the CIBC Banking Centre are well suited to provide additional off- street parking they are also exceptionally well suited for further development and intensification of Newcastle's downtown core. These lands have recently been 9-5 Report#EGD-024-11 Page 6 submitted to the Municipality for redevelopment as a Grocery Store and are being reviewed under the site plan process. 5.0 CONCLUSIONS AND RECOMMENDATIONS 5.1 The Newcastle Parking Study provides key benchmark information on parking in the downtown core area of Newcastle and includes a detailed inventory as well as public and private parking demand characteristics for typical fall (October) conditions on both a weekday and a Saturday. Conclusions from the Newcastle Parking Study are as follows: In general, parking demand displayed the following characteristics: ■ Overall, weekday demand is higher than Saturday demand ■ On-street demand is higher on King Avenue than on Beaver and Mill Streets ■ Weekday on-street demand peaks at 77 percent at 1:50 pm and again at 2:30 pm ■ Weekday off-street demand peaks at 42 percent in the late- afternoon (3:30 and 4:00 pm) Parking duration and turnover characteristics indicate that the prime on-street parking spaces exist on King Avenue between Mill Street and Beaver Street and that these spaces are being used properly for short-term parking (less than one hour). ■ Three off-street lots achieve or exceed capacity during the core of the business day: former Shoppers Drug Mart site, Massey's Restaurant, and the Newcastle Veterinarian. For these locations, alternative parking during peak demand times is available within a walking distance of 50 to 150 metres. Overall parking supply in the Newcastle Downtown core is adequate to meet existing demand. The recommendations of the Study are based on both a quantitative and qualitative analysis of existing parking supply and demand characteristics and include the following: 9-6 Report#EGD-024-11 Page 7 1. Clarington staff work in cooperation with the Newcastle BIA to help facilitate the initiatives outlined in the study, including: a. Increase visibility and public awareness of off-street lots from the street through the use of improved signage at lot entrances. b. Improve circulation between off-street lots, where appropriate, by physically connecting contiguous lots through the use of signage, pavement markings and line painting, and/or paving. c. Formalize agreements between business owners to provide shared parking to patrons and customers, where appropriate, and provide signage to inform the public that parking facilities are shared. d. Remove posted parking restrictions on private lots where agreement to share facilities can be reached between lot owners. 2.. Utilize future development agreements between potential developers in the downtown core of Newcastle to protect and enhance existing parking supply. 3. Continue to further monitor parking to assist in determining the future need for additional public parking facilities in Newcastle's downtown core and potential feasible locations for additional public parking should demand require it. Attachments: Attachment 1 - Study Area & Potential Future Parking 9-7 ATTACHMENT 1 ATTACHMENT NO.:1 REPORT NO.: EGD-024-11 STUDY AREA AND POTENTIAL FUTURE PARKING GEORGESTREET GEORGESTREET o yyG w � c�pN U N Q X90 g �t ice.. WILMOT STREET N II 'I 0 O E7 �7wm Z p i N � KINGAVENUUE ® ® ® r IN ®� w m _ w N J It Eq ki ® g - r a Way EMILYSTREETa g N w z � � U D3 K T U W CAROLINE STREET > 0 K w J ' _ F ® POTENTIAL FUTURE PARKING PARKING STUDY LIMITS OFF STREET PARKING. PRIVATE PARKING CONSTRUCTED AFTER 2009 ON STREET PARKING NEW REAR LANE ATTACHMENT 1 9-8 Clarftwn REPORT OPERATIONS DEPARTMENT , Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: 06 13, 2011 Resolution#: By-law#: N/A Report#: OPD-007-11 File#: Subject: PITCH IN WEEK RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD-007-11 be received for information. Submitted by: - -'' - Reviewed by: Frederick Horvath ankIin Wu, B.A.;IR.D.M:R., R.R.F.A. Chief Administrative Officer Director of Operations FH/sh June 6, 2011 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 10-1 REPORT NO.: OPD-007-11 PAGE 2 1.0 Pitch In Week Clarington April 18th — 24, 2011 was Pitch-in Week Canada. This was an opportunity to involve all of Clarington, young and old, in local projects which clean-up, restore and/or preserve the environment by cleaning up litter and other garbage from urban, rural and wilderness areas. The following is a list of community.groups who registered their participation in Pitch In Week 2011, but may not include everyone who participated: • Enniskillen Scouts ® Haydon Community Residents • Samuel Wilmot Nature Advisory ® Darlington Boys U12 Soccer Committee Team • Hampton Community Association • Port Darlington Community • Clarington Older Adults Association Association ® Bowmanville High School ® Courtice Secondary School ® Dr. Emily Stowe School ® Sea Cadets • Hope Fellowship Church ® Clarke High School ® Durham Clear ® Tim Hortons Newcastle • Ross Tilley School ® Anti-Incinerator Group ® Courtice Lions Club • Bowmanville Guides ® Newcastle Community Hall • OPG/Courtice Secondary School Several individual residents registered their participation and efforts to clean up their own neighbourhoods and green spaces. Upon completion of the clean up Operations staff arranges for the bags of trash to be pick up and disposed of. As a result of 2011 Pitch In campaign in Clarington more than 2000 pounds (9.2 metric ton) of waste was disposed of. Pitch In Week Disposals 2008 2009 2010 2011 12.33 2.88 4.25 5.23 all weight in metric ton 2.0 Free Compost Event In conjunction with Pitch In Week, Clarington hosted the Durham Region Free Compost Event on April 30. Residents are invited to trade a donation of a non- perishable food item for a local food bank in exchange for up to three bins of compost or wood chips. This year the St. Vincent D'Paul Society was on hand to collect donations. Residents had the opportunity to exchange or purchase blue 10-2 REPORT NO.: OPD-007-11 PAGE 3 boxes, green bins and back yard composters supplied by the Durham Region. Over 200 residents attended this event. Our next event will take place on October 1, 2011 when Clarington will host the Region E-Waste Event. Residents can drop off their unwanted or broken electronics for disposal at no cost. On October 29, 2011 we will once again host the Region for the Hazardous Household Waste Event. This time residents are encourage to drop off materials such as paint, household cleaners and other items unsuitable for regular disposal. More information on both these events will be available closer to their dates. 3.0 Pitch In 2012 For Pitch In 2012 staff will actively seek partnerships within our local communities. Community groups taking an active leadership role in Pitch In Week will provide a fresh perspective and wider volunteer base for Pitch In activities. Staff will work closely within these partnerships to assist where ever possible . 10-3 Clarjiwn REPORT EMERGENCY AND FIRE SERVICES .Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 13, 2011 Resolution #: By-law#: n/a Report#: ESD-007-11 File # n/a Subject: MONTHLY RESPONSE REPORT—APRIL - 201.1 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report ESD-007-11 be received for information. Submitted by: UJ Reviewed by: Gordon Weir, AMCT, CMM111 Franklin Wu, Director Emergency & Fire Services Chief Administrative Officer GW/tw CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 11-1 REPORT NO: ESD-007-11 PAGE 2 1.0 BACKGROUND 1.1 Report ESD-007-11 covers the month of April and is intended to provide Council with relevant, timely information on the activity of the Emergency and Fire Services Department. 2.0 COMMENT 2.1 The Department responded to 284 calls during this period and recorded total fire losses of$820,000. Attachment 1 to Report ESD-007-11 provides a station response summary, description of call types, a call type summary, a dollar loss summary, an enforcement summary & a public education summary. Attachment#1: Activity Report REPORT PERIOD:April 1, 2011 00:00:00hrs -April 30, 201123:59:59hrs 11®2 Attachment#1 to ESD-007-11 CLARINGTON EMERGENCY & FIRE SERVICES ACTIVITY REPORT REPORT PERIOD: April 1, 2011 00:00:00hrs -April 30, 2011 23:59:59hrs STATION RESPONSE SUMMARY STATION 1 STATION 2 STATION 3 STATION 4 STATION 5 THIS Bowmanville Newcastle Orono Courtice Enniskillen MONTH THIS 151 30 18 73 12 284 MONTH TO DATE 633 124 76 285 55 1173 DESCRIPTION OF CALL TYPES Fire and Explosions: Instance or destructive and uncontrolled burning involving structures, vehicles and open area fires, including explosion of combustible solids, liquids or gasses which may or may not have resulted in a dollar loss Overpressure Rupture/Explosion:An explosion or rupture as a result of pressure, no fire . Pre Fire Conditions: Incidents with no fire that involve heat or potential pre fire conditions e.g. pot on stove, cooking-smoke or steam, lightening, fireworks Burning (controlled): Complaint call related to outdoor controlled burning, authorized or unauthorized. Fire Department did not take suppression action. False Fire Call:Alarm activation or fire call that when investigated, is determined to be as a result of equipment failure, malicious/prank, perceived emergency, accidental activation of alarm by a person CO (carbon monoxide) False Call: a call where it is determined that the detection equipment malfunctioned or there was a perceived emergency-no CO leak Public Hazard Call: Includes a response for spills and leaks of a hazardous product such as natural gas, propane, refrigerant, miscellaneous/unknown,gasoline or fuel, toxic chemical, radio-active material, power lines down or arcing, bomb, explosive removal standby, CO (carbon monoxide)or other public hazard. Rescue Call:a call for a person in danger due to their proximity to the occurrence and who is unable to self evacuate and is assisted by Fire Department personnel i.e.vehicle accident, building collapse, commercial/industrial accident, home/residential accident, persons trapped in elevator, water rescue or water/ice rescue. Medical/Resuscitator Call: Includes a response to a patient(s) suffering from asphyxia, respiratory condition, convulsions, epileptic, diabetic seizure, electric shock, traumatic shock, heart attack, stroke, drug related, cuts, abrasions, fractures, burns, person fainted, nausea and pre-hospital care such as administering oxygen, CPR, defibrillation, or first aid. Other Response:Assistance to other Fire Departments, calls cancelled on route, non fire incidents where an illegal grow operation or drug operation was discovered. 11 ®3 Attachment#1 to ESD7 007-11 CLARINGTON EMERGENCY & FIRE SERVICES ACTIVITY REPORT CALL TYPE SUMMARY 2011 2010 THIS SAM E PERIOD TO DATE PER OD TO DATE TOTALS 284 1173 276 1035 FIRES 12 31 9 31 OUTDOOR, NO LOSS 22 32 35 47 FIRES NON FIRE CALLS 250 1110 232 957 Burning (controlled) 7 14 17 17 CO False calls 13 74 4 4 False fire calls 27 121 31 31 Medical/resuscitator calls 144 614 131 131 Other response calls 14 61 21 21 Pre fire conditions/no fire 4 11 4 4 calls Public hazard calls 24 70 3 3 Rescue calls 17 145 21 21 DOLLAR LOSS SUMMARY 2011 2010 THIS SAME PERIOD IODATE PER OD IODATE . $820,000 $1,587,800 $1,384,500 $2,165,100 ENFORCEMENT SUMMARY 11®4 Attachment #1 to ESD-007-11 CLARINGTON EMERGENCY & FIRE SERVICES ACTIVITY REPORT 2011 2010 SA ACTIVITY PERIOD TODATE PER E TODATE THIS FIRE INSPECTIONS 30 107. 17 104 COMPLAINT INSPECTIONS 11 52 10 26 FIRE SAFETY PLAN 3 15 1 13 REVIEW PLANS REVIEW 13 47 9 44 SITE VISIT/ 4 37 14 51 APPROVAL/PERMIT ALARM FOR LIFE PROGRAM RESIDENTIAL 0 0 0 3 . VISITS PART 1 SMOKE ALARM 0 0 0 0 TICKETS ISSUED PART 3 FIRE CODE 0 3 0 0 CHARGES FIRE INVESTIGATION 7 14 1 1 PUBLIC EDUCATION SUMMARY 2010 2009 THIS ACTIVITY PERIOD TODATE PER E TODATE STATION TOURS 5 9 0 14 SCHOOL VISITS 0 1 0 8 FIRE SAFETY HOUSE VISITS 1 1 0 0 PUBLIC EVENTS 1 4 0 1 SAFETY LECTURES 3 12 0 2 FIRE EXTINGUISHER 0 3 0 0 TRAINING FIRE TRUCK VISITS 0 0, 0 0 11.-5 Clarington REPORT EMERGENCY AND FIRE SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 13, 2011 Resolution#: By-law#: Report#: ESD-008-11 File#: Subject: Next Generation Common Communications Platform RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report.ESD-008-11 be received for information. Submitted by: �,��� [ ' Reviewed b : °°�_ �. Y Y Gordon Weir, AMCT, CMM111 Franklin Wu, Director Emergency & Fire Services Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169 11-6 REPORT NO.: ESD-008 -11 PAGE 2 1.0 BACKGROUND AND COMMENT 1.1 Communication systems for Police and Fire Departments are nearing the end of their contracts or life cycles and need to be renewed/replaced with newer, more interoperable technology. Representatives from Durham Regional Police Service (DRPS) approached the Regional and Municipal GAO's to determine if there was any interest in developing a shared communication platform. Although common dispatch would be possible, it was emphasized that was not the purpose of the initiative: there would be no need to relinquish individual control of dispatch. 1.2 This shared platform is primarily for Police and Fire Services and could be used by various departments or organizations such as Operations, Social Services, Transit, Durham Emergency Management Office and Ontario Power Generation Fire and Security. 1.3 The Region of Durham Finance and Administration Committee and Regional Council laid the structure for the implementation of a shared communications platform. In 2009, as part of the five (5) year business plan, $25 million was estimated to be the approximate cost for the complete replacement of the emergency communication systems currently used within the Region. 1.4 This multi-year project will continue through the implementation phase anticipated in 2013, until full transition to the new system is complete, anticipated to'be in 2014. 2.0 PROGRESS TO DATE 2.1 Project oversight was undertaken by a Joint Management Team (JMT) comprised of representatives from each stakeholder. This group is chaired by Deputy Police Chief Scott Burns (DRPS) and Fire Chief Mark Diotte (Ajax Fire) as the Vice Chair. 2.2 A Working Group Committee (WGC), chaired by Inspector Joe Maiorano (DRPS) and vice-chaired by Deputy Fire Chief Mark Berney, has been formed to ensure individual requirements are maintained. 2.3 The role of project management for this multi-year project was awarded to Lansdowne Technologies Inc. 11 -7 REPORT NO.: ESD-008 -11 PAGE 3 2.4 The project has been laid out in four steps: • Plan • Develop Communications Interoperability Plan (CIP) and Action Plan • Implement Plan • Procure and Manage/Monitor/Transition In addition, the project road map has four phases with a number of building blocks supporting the successful completion of each phase, ® Phase 1: Initiating the Project ® Phase 2: Planning the Project ® Phase 3: Executing and Managing the Project . ® Phase 4: Closing the Project Phase 1 and 2 have been completed and the project is currently in Phase 3. 3.0 FINANCIAL IMPLICATIONS 3.1 Municipalities will not be required to fund beyond their respective capital user equipment and subsequent operation costs. 4.0 CONCLUSION 4.1 A new communications system is essential for both Regional Police and Municipal Fire Services by 2014. Effective emergency communications between agencies with an interoperable, real-time system is critical for community safety. 11-8 Clarh wn REPORT ' CLERK'S Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: JUNE 13, 2011 Resolution#: By-law#: N/A Report#: CLD-015-11 File#: Subject: ABANDONED CEMETERIES BOARD RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: . 1. THAT Report CLD-015-11 be received; 2. THAT the resignation of Jim Becksted be received, with regret, and that he be thanked for his interest in the Abandoned Cemeteries Board; and 3. THAT be appointed to the Board for a term concurrent with Council. Submitted by: Reviewed by: L. rrie, CMO Franklin Wu, Munici al Clerk Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 13®1 Clarington REPORT CLERK'S Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: JUNE 13, 2011 Resolution#: By-law#: N/A Report#: CLD-016-11 File#: Subject: AUDIO RECORDING OF MEETINGS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-016-11 be received.; 2. THAT the Municipal Clerk's Department commence audio taping all Council and Committee meetings that are held in the Council Chambers, with the exceptiori of closed meetings; 3. THAT equipment be purchased to allow for the conversion of VHS tape to CD; 4. THAT, in accordance with the Municipal Freedom of Information and Protection of Privacy Act, copies of the CDs be made available for purchase through the Municipal Clerk's Department at a cost of$10 each; 5. THAT a copy of each CD be made available through the. Clarington Public Library; and. 6. THAT staff continue to investigate the issue of podcasting and webcasting all Council and Committee meetings to the Clarington website and report back during the 2012 budget deliberations. Submitted by: Reviewed by: i at * B ie, CMO Fr n klin Wu, unici I Clerk Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 13-3 REPORT NO.: CLD-016-11 PAGE 3 surveyed who is audio taping meetings and they are recording all meetings, whether they are open to the public or closed. During the renovation of the Oshawa Council Chamber, an audio system was purchased which allows for scan disk cards to be recorded. A CD is then created which can be purchased for $10 per copy. The'audio recordings are not posted on the City's website at this time. The City Clerk has advised that they have had few requests for the CDs. 3.0 CURRENT CLARINGTON CAPABILITIES The equipment which is currently installed in our Council Chambers will audio record, but only to VHS tapes. In order to provide the audio recording in a format which is more widely used, conversion equipment costing approximately $250 would be required. This would convert the VHS tapes to DVDs, which can then be converted to CDs using equipment which the municipality currently owns. The purchase of the conversion equipment can be accommodated through Account No. 100-19-130-00000-7505, Other Equipment Purchases. 4.0 ACCESS TO CD The resolution that was passed by Council on May 17, 2011, indicated that one copy of each recording was to be stored in the Municipal Clerk's Department to be made available in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA) and also that public access under MFIPPA be provided by means of listening to the recordings in the presence of a municipal employee, approved by the Municipal Clerk's Department, during business hours. Having a municipal employee listening to the recordings with the requester is very labour intensive, requiring a great amount of staff time being diverted from regular duties. In accordance with MFIPPA, a fee of$10 shall be charged for records 13-5 Clarington REPORT CORPORATE Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: JUN 13, 2011 Resolution#: By-law#: N/A Report#: COD-015-11 File#: Subject: ASO BENEFIT PROGRAM ANALYSIS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-015-11 be received for information. Submitted by: Reviewed by: arie Marano, Franklin Wu, H.B.Sc., AMCT, Director of Corporate Chief Administrative Officer Services/Human Resources M M/gj CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 14-1 REPORT NO.: COD-015-11 PAGE 3 The Municipality would be required to assess liability under the self insured ASO basis, and establish internal funds in a reserve in order to offset the risk of unpredictable year to year shifts in benefit costs. This would have to be taken into consideration in any cost-benefit analysis. 2.4 Over the past year, Clarington was provided a preliminary and informal estimate of an ASO program cost from a different firm than GWL. The estimated saving from an ASO program at that time was 9.8% equating to approximately $165,000 without taxes, and based on a 10% health trend, 8% dental trend. It is anticipated this amount could be eliminated with the internal reserves that would be required to fund the program, the impact of taxes, and any change in the claims history and trending. It is anticipated that additional staff resources would also be required to administer the internal process (reconciliation for claims charged, claims documentation review for legitimacy since the ASO Provider would not have a vested interest in investigating claim only payment of same) thereby potentially further eroding any anticipated savings. 3.0 Area Municipalities 3.1 The area municipalities have advised the following: Municipality A.S.O. Program Comment The risk of assuming the claim is not Ajax No considered advisable; have claim for one employee over $50k for one Rx drug. Have $25,000 stop loss. Whitby No 900 employees on benefit plan including retirees. Not willing to absorb risk for assumption of claim, particularly with some unlimited coverage. Pickering No Risk of contentious claims paid without consideration of impact because external provider not responsible for cost of claim. Some costs expected to be high for groups with high usage and 14-3 ATTACHMENT#I ASO Considerations An ASO Arrangement— how it works With an insurance plan,the Municipality of Clarington pays premiums to Great-West in exchange for Great-West taking on the risk of paying claims. With an ASO plan,the Municipality of Clarington is responsible for the cost of plan member claims, expenses and taxes. Great-West provides claims. adjudication and administration,funded through monthly electronic transfers by the Municipality of Clarington. MONOMER= I lnnmmlm Insurer holds reserves to pay Plan sponsor has no legal obligation to hold Reserves claims that are incurred but have reserves, but must be financially prepared to not yet been submitted. cover all claims submitted. Plan sponsor pays fees for administration and Insured premiums include all Expenses expenses regardless of number or for the processing of claims,and these costs value of claims submitted. are calculated based on a percentage of paid claims. With the exception of Ontario, Quebec and Taxes Insured premiums include all Newfoundland and Labrador, plan sponsor applicable taxes. does not pay premium tax. Insurer manages the analysis and Plan sponsor is responsible for managing Legislative Implementation of any legislative legislative changes and the impact to their Changes changes. benefit plan. Types of ASO Option 1:Administrative ServioesOnly(ASO) Daily Withdrawal: Under thisfunding method,there are no monthly rates charged. Claims are withdrawn from an account that you designate,the day after they are incurred. On one day per month, claims payment and administration expenses are also withdrawn. It is important to note that with thistype of ASO,we do not withdraw any daimsfrom the account once a person hitsthe$10,000 stop loss level;we automatically pool the claims at that point, so there is no need for concern about large withdrawalsthat cannot be funded. 14-5 Clarftwn REPORT CORPORATE VI Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: JUN 13, 2011 Resolution#: By-law#: N/A Report#: COD-018-11 File#: Subject: BILL 181 FIRE MANDATORY RETIREMENT LEGISLATION AND PROPOSED AMENDMENTS BY OMERS SPONSORS CORPORATION RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-018-11 be received for information. Submitted by: Reviewed by: arie Marano, Franklin Wu, H.B.Sc., AMCT, Director of Corporate Chief Administrative Officer Services/Human Resources M M/6/gj CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 14_7 REPORT NO.: COD-018-11 PAGE 3 3.3 Currently, the Municipality of Clarington and the Clarington Fire Fighters Association, Local 3139, International Association of Fire Fighters have a Memorandum of Understanding, effective October 16th, 1995, that identifies the duly negotiated Article 17.04 (a) which states; "The normal retirement age for Fire Fighters shall be sixty (60) years of age but nothing herein shall prevent an employee from retiring at an earlier age in accordance with the provisions of the Ontario Municipal Employees Retirement Systems Act. 3.4 The legislation also stipulates that "An employer shall not require a firefighter to retire if the employer can accommodate the firefighter without undue hardship, considering the cost, outside sources of funding, if any, and health and safety requirements, if any." 4.0 Human Rights Implications of Mandatory Retirement 4.1 A recent Human Rights Tribunal decision acknowledged that mandating retirement at age 60 for firefighters is a bone fide occupational requirement as the risks of cardiac events for firefighters are significant and increase with age; in particular after age 60 and the risk of an on-the-job cardiac event during emergency response is particularly high. 4.2 Bill 181 states that an employer shall not require a firefighter to retire if the employer can accommodate the firefighter without undue hardship, considering the cost, outside sources of funding, if any, and health and safety requirements, if any. As there are few light duty positions within the fire services, accommodations of this nature may prove challenging and costly for employers. The implications of this section are under review by the Municipal sector and will be monitored over time. 5.0 Duty of Fair Representation 5.1 The second amendment in Bill 181 provides that a Fire Association shall not act in a manner that is arbitrary, discriminatory or in bad faith in the representation of any of the firefighters in the bargaining unit, whether or not they are members of the Association. 5.2 If a member of the Association feels they have been aggrieved in violation of the duty of fair representation, an application can be made directly to the Ontario Labour Relations Board (the "Board"). A Labour Relations Officer (the "Officer") would then be appointed to inquire into the alleged contravention of the duty of 14-9 REPORT NO.: COD-018-11 PAGE 5 of Clarington and the Clarington Fire Fighters Association, local 3139 provide for retirement at age 60 the introduction of this mandatory clause into collective agreements will have little impact on the Corporation. However, the legislation specifically does not cover volunteer firefighters who are required to perform the same functions as a firefighter under the same circumstances. If the purpose of the legislation is to identify the health and safety risks for firefighters assigned a role in suppression duties, it is uncertain why the Provincial government would not apply the same standard to a volunteer firefighter who would be exposed to similar risks. However, the Municipality of Clarington has addressed this issue in Report COD-35-08 and applies the same mandatory age 60 requirement to volunteer firefighters as is outlined in the current proposed legislation. 7.2 It is unclear at this time what the impact will be on employers if the Board finds that an Association has failed to comply with its duty to fairly represent a firefighter. 7.3 The proposed changes to OMERS are intended to reduce the contribution rate applied to NRA 60 plans, specifically police and fire sectors, and Supplemental plans, available to police, fire and paramedic sectors. In order for OMERS to maintain adequate funding levels contribution rates have increased in six of the last nine years and OMERS has projected an increase each year through to 2013. Considering past and planned future contribution rate increases it would seem that in order for a reduction in contribution rates for the NRA 60 Plan and Supplemental Plans that the NRA 65 Plan contribution rates would have to increase to provide adequate funding to the overall plan; essentially requiring NRA 65 participants and employers fund a retirement benefit that all the plan members are not eligible to participate in. 7.4 The Sponsorship Committee for OMERS is expected to be voting on proposed changes on May 26 and June 28 2011. To date, the above proposed changes have not been voted on. 14-11 Clarington REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 13, 2011 Resolution#: By-law#: Report#: COD-020-11 File#: Subject: TENDER CL2011-11, PAVEMENT REHABILITATION, VARIOUS LOCATIONS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-020-11 be received; 2. THAT Coco Paving Inc., Oshawa, Ontario, with a total bid in the amount of $1,454,322.37 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2011-11 be awarded the contract for Pavement Rehabilitation, Various Locations, as required by the Municipality of Clarington, Engineering Department; 3. THAT the funds required in the amount of$1,745,000.00 (which includes $1,454,322.37 for tendering, design, contract administration and contingencies) be drawn from the 2011 Engineering Department Capital Account#110-32-330- 83212-7401, Pavement Rehabilitation account; and 4. THAT the Mayor the Clerk be authorized to execute the necessary agreement. Submitted by: Reviewed by: ane Marano, H.B.Sc., C.M.O., Franklin Wu, Director2of Corporate Serv' es Chief Administrative Officer Nancy Tayl r, B. C.A., Director of Finance/Treasurer MM\JDB\km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-3330 14-12 REPORT NO.: COD-020-11 PAGE 3 3.0 FINANCIAL 3.1 The total project cost is $1,745,000.00 (net of H.S.T. Rebate). The funding required for the project is outlined in the memo from Engineering Services attached as Schedule "B". 3.2 Funding for this project will be drawn from the following Engineering 2011 Capital account #110-32-330-83212-7401 for 2011 'Pavement Rehabilitation in the amount of$1,745,000.00. 4.0 CONCLUSION 4.1 To award the contract to Coco Paving Inc., Oshawa, Ontario for the Pavement Rehabilitation, Various Locations. 5.0 INPUT FROM OTHER SOURCES 5.1 The Director of Finance has reviewed the funding requirements and concurs with the recommendation. 5.2 This report has been reviewed by the Purchasing Manager, with the appropriate department and circulated as follows: Concurrence: Director of Engineering Attachments: Schedule "A", Bid Tabulation Schedule "B", Engineering Dept. Memo with AECOM Letter 14-14 SCHEDULE'S" mmm mum' Leading the Way ' TO: Jerry Barber, Purchasing Manager FROM: Ron Albright, Manager, Infrastructure and Design DATE: June 6, 2011 RE: PAVEMENT REHABILITATION, VARIOUS LOCATIONS, CL2011-11 OUR FILE: CPR.2011.1 The Engineering Services Department has reviewed the recommendation provided by AECOM and offers the following comments: We concur with the recommendation to award the contract to Coco Paving Inc. for the total tender amount of $1,429,169.00 exclusive of HST, or $1,454,322.37 net HST, for the Pavement Rehabilitation program . A contingency amount of approximately 10% is carried forward for the project based on previous years. Project costs are estimated at $1,745,000.00, including design, tender and contract administration fees, as well as materials testing and net HST. The engineering department advises the following Municipal breakdown for the above referenced project: Project Breakdown Total Project Value $1,745,000.00 Budget Amount 2011 Pavement Rehabilitation 110-32-330-83212-7401 $2,090,600.00 Estimated Unexpended Budget $345,600.00 Additional Funding Required $0.00 We recommend the report to Council move forward based on the above funding allocations and as further detailed on the attached cost apportionment. 14-16 SCHEDULE"B" AE—COM AECOM 513 Division Street 905 372 2121 tel Cobourg,ON,Canada K9A 5G6 905 372 3621 fax www.aecom.com June 7, 2011 Mr. A. S. Cannella, C.E.T. Director, Engineering Services The Municipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario L1C 3A6 Dear Sir: Project No: 112446 Regarding: Pavement Rehabilitation, Various Streets, .Contract No. CL2011-11 (the"Contract"), Municipality of Clarington Tenders for the above project were opened at the Municipal Offices on May 25, 2011 at 2:15 p.m. A list of the bids received is provided in the table below. BIDDER TOTAL BID TOTAL BID TOTAL BID (ExcI.,HST) . (IncL 13%.HST) (Net HST Rebate) Coco Paving $1,429,169:00 $1,614,960.97 $1,454,322.37 OSHAWA, Ontario Miller Paving Limited $1,766,029.36 $1,995,613.82 $1,797,111.48 WHITBY, ON The Municipality of Clarington's Purchasing Department(the "Purchasing Department") reviewed both bids to confirm compliance with the Clarington Purchasing By-Law and both bids were deemed compliant. AECOM Canada Ltd. ("AECOM") has reviewed both bids and confirmed the bid values noted above. Coco Paving is the lowest bidder. Its submitted tender has been reviewed and was confirmed to be compliant. Coco Paving has completed several projects for the Municipality of Clarington in.recent years in which AECOM has provided Contract Administration, including CL2010-18 (2010 Asphalt Rehabilitation) and CL2009-22 (Concession Road 7 and 8 Rehabilitation). Quality of work and adherence to standards was satisfactory for these projects.. As requested by the Purchasing Department, references were checked only for the lowest bidder. Coco Paving has completed a number of projects of similar scope and value including work for Region of Durham, and the City of Oshawa. Staff contacted at the above references stated that Coco Paving has completed the work to specification and to their satisfaction. 14-18 Municipality of Clarington 2011 Asphalt Rehabilitation Cost Apportionment based on Low Bid Revised June 7,2011 Contract CL2011-11 AECOM Project#60119175(112446) Clarington Description Total 2011 Asphalt Comments Rehabilitation ProjectlD/Account Number 110-32-330-83212- 7401 Construction Costs Contract CL2011-11 Total Part'A':Nash Road from Trulis to George Reynolds $ 203,759.47 $ 203,759.47 Total Part'B':Nash Road from George Reynolds to Centerfield $ 233,884.85 $ 233,884.85 Total Part'C':Cherry Blossom from Nash Road to Briar Hill $ 93,112.06 $ 93,112.06 Total Part'D':Cherry Blossom from Briar Hill to Cherry Blossom $ 64,114.22 $ 64,114.22 Total Part'E':Holgate Crescent $ 108,970.18 $ 108,970.18 Total Part'F':Second Street- $ 27,621.98 $ 27,621.98 Total Part'G':Frederick Avenue $ 94,887.42 $ 94,887.42 Total Part'H':Vanstone Court $ 140,321.51 $ 140,321.51 Total Part T:Uptown Avenue $ 59,494.21 $ 59,494.21 Total Part'J':Boulton Street $ 170,455.47 $ 170,455.47 Total Part W:Station Street $ 152,237.78 $ 152,237.78 Total Part'L':Churchill Street $ 67,721.64 $ 67,721.64 Sub-Total Construction(Excl.General Items) $ 1,416,580.79 $ 1,416,580.79 Total Part'M':General Items $ 12,588.21 $ 12,588.21 Less 10%Holdback $ - $ total Construction $ 1,429,169.00 $ 1,429,169.00 4ECOM Design Project Number 112446-3 Detail Design and Approvals December 14,2010 to April 8,2011 $ 29,663.43 $ 29,663.43 rotal Detail Design and Approvals $ 29,663.43 $ 29,663.43 rendering,Contract Admin.,and Materials Testing AECOM Project No 60117364 April 9,2011 to June 1,2012 $ 115,000.00 $ 115,000.00 Estimated rotas Construction Administration $ 115,000.00 $ 115,000.00 Dther Costs rotal Other Costs $ $ - 4dditional Project Costs Contingencies(Incl.1.76%Unrecoverable HST) $ 143,468.12 $ 143,468.12 1.76%Unrecoverable HST on All Line Items Excl.Contingencies $ 27,699.45 $ 27,699.45 rotal Estimated Project Cost $ 1,745,000.00 $ 1,745,000.00 3udgetAmount $ 2,090,600.00 $ 2,090,600.00 Over)/Under Budget Amount. 345,600.00 1 345,600.00 NII costs exclude H.S.T. 14-20 Clarbgtoa REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION Date: JUNE 13, 2011 Resolution#: By-law#: Report#: FND-014-11 File#: Subject: MUNICIPALITY OF CLARINGTON'S DEBT STATUS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-014-11 be received for information. Submitted by: It I Reviewed by: ancy aylor, ' .B.A., C.A. Franklin Wu, Director of Finance/ Chief Administrative Officer Treasurer NT/LG/hjl CORPORATION OF THE MUNICIPALITY OF CI ARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 15-1 REPORT NO.: FND-014-11 PAGE 2 COMMENTS AND BACKGROUND: 1.0 At the General Purpose and Administration Committee meeting of May 9, 2011, the following resolution was passed: "THAT the Director of Finance be requested to prepare a report showing debt and debt financing including a comparison to other municipalities." The purpose of this report is to provide the requested information. 1.1 Clarington issues debentures with Council's approval to finance new construction or for major additions to its buildings. 1.2 The new construction or major addition to a building is a significant financial undertaking. Clarington typically issues a debenture that is to be paid back with interest over the following 10 to 15 years. Occasionally at the end of the 10 years, there is a balloon payment that Clarington may pay off or re-debenture over the next 5 years. 1.3 As the Municipality of Clarington is a lower tier government and with Council's approval, Clarington must issue debentures through the Region of Durham per the Municipal Act, 2001 S. 401 (3). 1.4 The Ontario Ministry of Agriculture, Food and Rural Affairs offer a the loan program for a 10 year term. The maximum amount of loan available to an individual farmer in 1 year is $50,000. The tile drainage loans have been excluded from Clarington's total debt as tile drainage loans are for the individual farmers within the municipality. 1.5 The repayment of the loan is collected through the farmer's final property tax bill. Clarington forwards the tile drainage loan annual repayment (principal and interest) to the Region of Durham. The Region of Durham submits the the drainage loan repayment to the Province of Ontario. 1.6 Currently, Clarington has one the drainage loan in the original amount of$6,400 that started repayments in October 2008 and ends October 2017. 1.7 Below is a bar chart illustrating Clarington's total debt (principal) for the last 5 years. In the chart, the increase in the year 2007 is due to the debenturing for the construction of the Newcastle & District Recreation Complex. In subsequent years, Clarington's total debt declines as the older debentures are nearing the end of their repayment term. As approved by Council, a balloon payment occurs in 2011, further reducing the debt outstanding. Council approved paying off the 2011 balloon payment on the debenture for New Library Main Branch and MAC expansion in the principal amount of$2,378,000. That provided a savings to Clarington of approximately $600,000 in interest as opposed to re-debenturing the balloon payment for another 5 years and annual tax levy savings of $600,000 per year. 15-2 REPORT NO.: FND-014-11 PAGE 3 t Clarington Debt Outstanding i $40,000,000 -T-- ------ ----------- $35,000,000 $30,000,000 .. — i $25,000,00 0 3 $20,000,000 i - $15,000,000 - - $10,000,000 i ,; b ..,_.-_ 000 ' --- $5, ,000 $0 U Debt Outstanding j da 4� 1.8 The chart below lists Clarington's total debenture received; by facility, its funding sources and splits. Growth-related facilities are generally proportionately split 90% development charges and 10% other sources of financing. This must be adjusted if there is any replacement component, as is the case with both the Library Main Branch and the Newcastle Library. Council has also through budget approvals, subsidized the Library component of the development charges due to shortfalls in this area. The other item of note is that the South Courtice Arena debenture is funded 100% from development charges because the municipality funded its 10% non-growth-related component upfront so the entire debenture represents the development charges 90% growth-related component. Region Debenture Total Original Funding Funding Split By-Law# Term Facility Debenture Sources by Percentage Tax Levy 66% Library Development 71-2001 12002 to 2011 Library Main Branch/MAC $8,100,000 Charges 34% Indoor Recreation 56-2002 2003 to 2012 South Courtice Arena $12,000,000 Development Charges 100% Contribution from Darlington Soccer Club 10% Bowmanville Indoor Soccer Indoor Recreation 4S-2004 2005 to 2014 and Lacrosse Bowl $3,385,000 Development Charges 90% 52-2006 2006 to 2021 Total Hockey Museum $1,111,640 Tax Levy 100% Tax Levy 10% Newcastle & District Indoor Recreation 07-2007 2007 to 2022 Recreation Complex $17,325,000 Development Charges 90% Tax Levy 10% Public Library 65-2008 2009 to 2018 Newcastle Library $1,084,000 Development Charges 90% 15-3 REPORT NO.: FND-014-11 PAGE 4 1.9 The next 3 charts are from the BMA Municipal Study 2010. The first bar chart compares Clarington's 2009 debt outstanding to the municipalities to the north, east, and west with their debt in ascending order. VARIOUS MUNICIPAL DEBT OUTSTANDING ' I g $100,000,000 ---—__�_—__ _—�—��__----•---------__u—_ I $90,000,000 -- ---- �- -- - — $80,000,000 _.v,____ $70,000,000$60,000,000 . ------------ ---------- — --°-- -- ". $50,000,000 $40,000,000 _� - - _ _ __.._. _ ,__�_.r.____-__•_�_ ,_ __ iL $30,000,000 ------_______�.___ _ " € 212009 OUTSTANDING DEBT ? i $20,000,000 ra $10,000,000 k 1�p o', �\C�a�\���0 io 1.10 The second chart lists 2009 debt outstanding per capita for the same municipalities used in the above graph. MUNICIPALITY 2009 OUTSTANDING DEBT 2009 DEBT PER CAPITA Halton Hills $ 6,311,517 $ 102.13 Pickering $ 14,219,970 $ 147.85 Ajax $ 17,371,911 $ 177.22 Caledon $ 18,922,000 $ 293.79 Whitby $ 20,936,932 $ 172.99 Belleville $ 22,631,244 $ 445.81 Milton $ 25,009,928 $ 308.76 Clarington $ 32,353,598 $ 382.41 Peterborough $ 53,612,441 $ 685.25 Kawartha Lakes $ 60,987,513 $ 796.26 Oshawa $ 93,566,201 $ 600.04 15-4 REPORT NO.: FND-014-11 PAGE 5 1.11 The third chart provides additional comparative debt data. It is important to review these three charts together as the debt per capita sheds additional light by putting the debt outstanding into some context as does debt per assessment and debt interest per revenue. Debt/$100,000 of Debt Interest/Own MUNICIPALITY Unweighted Assessment Source Revenue Halton Hills $ 84 0.6% Pickering $ 161 1.2% Whitby $ 163 0.8% Ajax $ 165 0.8% Caledon $ 194 2.8% Milton $ 236 1.2% Clarington $ 397 0.5% Kawartha Lakes $ 689 2.1% Oshawa $ 726 3.7% Peterborough $ 829 2.1% Belleville not available 0.1% BMA Study Average $ 635 1.4% CONCLUSION: 2.0 The Ministry of Municipal Affairs and Housing regulates the level of debt that may be incurred by municipalities. Only 25% of the total own purpose revenue can be used to service debt and other long term obligations without receiving Ontario Municipal Board approval. 2.1 Each year, the Ministry of Municipal Affairs and Housing sends a letter to each municipality's Treasurer advising the municipality of its Annual Repayment Limit (ARL) respecting long-term debt and financial obligations. For example: Clarington's 2011 ARL is calculated on 25% of Clarington's 2009 net own source revenues reported in our 2009 Financial Information Return (FIR). Clarington only utilizes 29% or less than 1/3 of it's allowable debt capacity without needing OMB approval. 15-5 s Leading the Way REPORT CHIEF ADMINISTRATIVE OFFICE Meeting: GENERAL PURPOSE AND ADMINISTRATION Date: June 13, 2011 Resolution#: By-law#: N/A Report#: CAO-004-11 File#: Subject: MUNICIPALITY OF CLARINGTON — FINAL DRAFT STRATEGIC PLAN RECOMMENDATIONS: 1. That Report CAO-004-11 be received; 2. That the Final Draft of the Strategic Plan be approved; and 3. That the CAO provide an annual status report on the progress of the implementation of the Strategic Plan commencing in mid 2012. � Submitted by. r--r'-�. Franklin Wu, M.A.O.M. Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A&T (905)623-3379 F (905)623-0720 17-1 REPORT NO.: CAO-004-11 PAGE 3 2. Comments 2.1 A significant amount of time and effort has gone into the preparation of the Strategic Plan. Judging by the active participation by all, it was a very positive experience as evidenced by the collaboration and frank discussion at the workshops. 2.2 Now that we know what we desire to do, the next step would involve the implementation of the various strategic actions as per the timeline identified. This next step represents a significant challenge to the Municipality as it would ultimately test the commitment and willingness to make the Plan work. 2.3 A Strategic Plan is not a static document. It must be reviewed regularly and be flexible to reflect those unforeseen circumstances that may hamper its implementation. In this regard, it is suggested that the Plan be reviewed annually through a progress or status report so that changes to the strategic actions can be made if necessary. 3. Rolling Out the Plan 3.1 The appended Final Draft contains the information that are necessary for Council to approve, but is not quite ready for publication. The content of the Final Draft would need to be type set, properly formatted, and be printed professionally. Our staff in the Communication and Marketing Division will undertake this task. Our goal is to have the Plan printed and roll it out around mid-July. 17-3 MUNICIPALITY OF CLARINGTON COMMUNITY STRATEGIC PLAN 2011-2014 FINAL DRAFT: JUNE 3, 2011 Introduction: The Municipality of Clarington has embarked upon the development of a Community Strategic Plan (CSP). The purpose of this plan is to provide strategic direction and a road map for Council and Staff in setting and addressing Clarington's priorities over the next four years and beyond. Process 1. Collis & Reed Research Inc. gathered input on priorities for Clarington through community consultation conducted in February 2011, (separate report). 2. Members of Council and Senior Staff were interviewed to identify expectations and confirm key deliverables within the CSP, (March 1-8, 2011) 3. Workshop #1: Council & Senior Staff reviewed and modified Clarington's current Mission, Vision, and reached consensus on Strategic Priorities, (March 10, 2011) 4. Workshop #2: Senior Staff identified Goals in alignment with the Strategic Priorities, (April 13, 2011) 5. Workshop #3: Senior Staff developed Strategies to address the Goals, (May 4, 2011) 6. Workshop #4: Council & Senior Staff reached consensus on the Mission, and reviewed and modified the draft Plan of Action: Goals, Measures & Strategies; (May 25, 2011) ROCG -2- C MUNICIPALITY OF CLARINGTON COMMUNITY STRATEGIC PLAN 2011-2014 Strategic Priorities...where we need to focus our energy and resources FINAL DRAFT' .111NIF R 7(111' Council and Senior Staff identified the following emerging themes as priorities for the next four years and beyond. z Promoting economic development z Maintaining financial stability Q Connecting Clarington Q Promoting green initiatives z Investing in infrastructure Q Showcasing our community Plan of Action...how we will address these priorities. Goals, measures & strategies � v R®CG -4- 1 � . v MUNICIPALITY OF CLARINGTON COMMUNITY STRATEGIC PLAN 2011-2014 FINAL DRAFT: JUNE 3, 2011 Strategic Priority: Promote Economic Development Goals— Measured 2. Attract new businesses and retain existing businesses to • Property assessment: proportion residential vs non- improve/increase non-residential assessment growth and residential (ratio, percent) employment opportunities Number of jobs created . • Consultation • Regular progress reporting by CBOT Strategies: (How will we achieve these goals?) Responsibility Additional Resources Start 2.1 Create a small business advisory committee to ho will lead? What will it take to accomplish this? CBOT Not identified at this time When? 2011 focus on small business development 2.2 Develop a handbook to support small business Planning Not identified at this time 2011 development 2.3 Enhance pre-consultation process to be more Planning Not identified at this time 2011 effective in communicating and educating businesses in development requirements 2.4 Ensure positive messaging is reaching our Municipality Not identified at this time 2011 stakeholders Additional staff& operating budget 2.5 Undertake a review of municipal processes and Planning 2012 regulations to identify opportunities to streamline development application process Additional staff 2.6 Explore the feasibility of a business development CAO 2013 facilitator position to assist businesses in working through the municipality's processes 2.7 Continue the relationship with the CBOT for the Municipality Not identified at this time Ongoing provision.of economic development services on behalf of the Municipality ROCG -6- MUNICIPALITY OF CLARINGTON - COMMUNITY STRATEGIC PLAN 2011-2014 FINAL DRAFT: JUNE 3, 2011 IL ROCG -$- .-L Goals 1. Achieve tax rate stability Annual tax rate fluctuation Strategies: (How will we achieve these goals?) Responsibility 'Additional Resources Start 1.1 Build awareness around reasonable expectations to ho will lead? Municipality hat will it take to accomplish this? Not identified at this time hen? Ongoing match service level wishes 1.2 Examine the feasibility to establish a policy limiting Finance Not identified at this time 2012 rate variances 1.3 Define and establish service levels by category and All Departments 2012 function (e.g. fire fighting services, snow removal services, etc.) 1.4Establish policies, procedures and rationalization for Finance Additional staff 2013 changes to levels of services IL ROCG -$- .-L MUNICIPALITY OF CLARINGTON COMMUNITY STRATEGIC PLAN 2011-2014 FINAL DRAFT: JUNE 3, 2011 Strategic Priority: Goals Measured 1. Improve communication • Citizen, business and staff feedback (surveys, cards) • Comments received from blog /website postings Strategies: (How will we achieve these goals?) Responsibility Additional Resources Start 1.1 Develop a comprehensive, proactive Who will lead? Corporate What will it take to accomplish this? When? Additional staff and/or external 2011-2013 communication strategy including all forms of Services resources media, technology, and community engagement 1.2 Encourage and support staff in becoming All Departments Not identified at this time Ongoing ambassadors for the Municipality (i.e. re-establish and enhance programs such as High Five and Customer Services Program) 1.3 Conduct regular update of community data. Ensure Corporate Not identified at this time Ongoing data collected and communicated is timely, Services accurate and accessible 1.4 Ensure two-way communication is enhancing Corporate Operating budget 2012 understanding of issues, proposed solutions, and Services accomplishments ROCG - 10- w MUNICIPALITY OF CLARINGTON COMMUNITY STRATEGIC PLAN 2011-2014 FINAL DRAFT: JUNE 3, 2011 Strategic •rity: Promote Green Initiatives Goals -• 2. Create a culture of`going green' Citizen survey Waste diversion • Transit use, including carpooling • Energy consumption data • LEED certified building permits • Changes to carbon footprint • Number of hybrid /alternative fuel vehicles Strategies: (How will we achieve these goals?) Responsibility Additional Resources Start 2.1 Continue Green Committee for Clarington ho will lead? Planning hat will it take to accomplish this? Additional staff resources & operating When? 2011-2012 budget 2.2 Develop municipal buildings waste reduction Community Operating budget (green bins) 2011 program program Services & Operations 2.3 Develop community participation programs Operations Additional staff resources Ongoing 2.4 Collaborate with Region of Durham climate change CAO Additional staff resources 2011 initiatives 2.5 Involve all staff in development of corporate green CAO Additional staff resources 2013 culture and then encourage promotion by all i' ROCG - 12- MUNICIPALITY OF CLARINGTON COMMUNITY STRATEGIC PLAN 2011-2014 FINAL DRAFT: JUNE 3, 2011 Strategic Priority: Goals Measured 3. Advocate, influence, and lobby senior levels of government Project specific metrics: to invest in infrastructure programs . Number of projects / programs awarded • $ Value of projects / programs awarded Strategies: (How will we achieve these goals?) 3.1 Promote Provincial investment in Hwy 407 extension Responsibility ho will lead? Council - Additional Resources What will it take to accomplish this? Not identified at this time Start When? Ongoing 3.2 Promote Provincial investment in GO extension Council Not identified at this time Ongoing 3.3 Promote Provincial investment in Hwy 401 corridor and interchange improvements Council Not identified at this time Ongoing 3.4Advocate forfurther Provincial & Federal infrastructure funding and gas tax funding Council Not identified at this time Ongoing 3.5 Promote Regional investment in roads, transit, sanitary sewer, and municipal water infrastructure Council Not identified at this time Ongoing j R®CG - 14- MUNICIPALITY OF CLARINGTON COMMUNITY STRATEGIC PLAN 2011-2014 FINAL DRAFT: JUNE 3, 2011 Strategic •rity: Showcasing • Goals Measured 1. Promote Clarington as a tourism destination • Visitation stats (e.g. $'s spent/ revenue) • Web visits/ impressions • Brochure consignment Strategies: (How will we_achieve these goals?) Responsibility Additional Resources Start Who will lead? (What will it take to accomplish this?) (When? 1.1 Prepare a comprehensive, long-term tourism Corporate Operating budget-+ community/ 2013 marketing strategy/ master plan Services business partners 1.2 Continue to promote special events with community Corporate BIAs, community groups, private Ongoing &tourism partners Services & sector donations Operations -j R®CG - c� MUNICIPALITY OF CLARINGTON COMMUNITY STRATEGIC PLAN 2011-2014 FINAL DRAFT: JUNE 3, 2011 Strategic •rity: Showcasing Comm unity Goals As -• 3. Promote our heritage (historical, cultural, agricultural, etc.) • Publications produced & distributed • Web visits/ impressions • Feedback via social media • Special events • Participation levels .Strategies: (How will we achieve these goals?) 3.1 Explore possibility of`Buy Local'program for agricultural produce Responsibility Who will lead? CBOT Additional Resources hat will it take to accomplish this? Not identified at this time Start When? 2011 3.2 Establish a position on Camp 30 Planning Not identified at this time 2012 3.3 Facilitate all BIAs working together on Clarington- wide initiatives Council / BIA liaison Not identified at this time Ongoing 3.4 Continue to assist local groups to apply for senior- level government grants Engineering & Operations Not identified at this time Ongoing 3.5 Continue to support and promote cultural initiatives (e.g. Doors Open) Community Services & Not identified at this time Ongoing Corporate Services -'1 ROCG - I N UNFINISHED BUSINESS Leading the Wciy, REPORT ENGINEERING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday May 30, 2011 Report#: EGD-021-11 File #: By-law : Subject: JOSEPH ATKINSON PARK RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT the grounds surrounding the Newcastle Town Hall be named Joseph Atkinson Park; and 2. THAT interested parties be notified of Council's decision Respectfully by, Submitted by: A. . Cannella, C.E.T. Reviewed by: Franklin Wu, Director of Engineering Services Chief Administrative Officer May 20, 2011 ASC/PW/jo CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-9282 18®1 REPORT NO.: EGD-021-11 PAGE 3 There is currently no funding allocated for a sign to name the area after Joseph Atkinson. The estimated cost for an appropriate sign would be $1000-$2000 depending on the sign material, size and design. It could be a sand blasted wood sign, decorative metal sign, or a stone monument style sign. The Horticultural Society has not included a sign in their grounds renovation budget but the Newcastle and District Historical Society will investigate other sources of funding for the sign to officially name it "Joseph Atkinson Park". The proposed sign location and design would be reviewed by all stakeholders prior to construction. 3.0 CONCLUSION Joseph Atkinson was a Newcastle native who rose to national prominence in the newspaper industry and as a social activist. The Atkinson Foundation remains today and has granted more than $55 million since its inception. The grounds surrounding the Newcastle Hall are a fitting location to name after Joseph Atkinson. The site is close to his childhood home and the Provincial historical plaque placed in his honour. Should Council decide to name the grounds "Joseph Atkinson Park" the site would require a new sign. If an outside source of funding is not found Council could consider the sign in the 2012 budget. Attachments: Attachment 1 - ED&017-11 - Newcastle Memorial Park - Proposal to Rename Interested parties to be advised of Council's decision: Rick Saunders - The Royal Canadian Legion Branch 178 Myno Van Dyke - Newcastle Village and District Historical Society Martha Rutherford. Conrad Clarington Museums and Archives Peter DeJong-Newcastle Hall Board Jeanie Barrett-Newcastle Horticultural Society 18°3 REPORT NO.: EGD-017-11 PAGE 2 1.0 BACKGROUND 1.1 At the Council meeting of January 17, 2011, Myno Van Dyke of the Newcastle Village and District Historical Society made a presentation to Council and provided correspondence to recommend that Newcastle Memorial Park be re-named to honour Joseph Atkinson. A copy of his correspondence is Attachment 1 of this report. The correspondence describes the early life of Mr. Atkinson who was born and raised in Newcastle and went on to become a leading newspaper publisher and social activist. Mr Atkinson was the editor and majority owner of the Toronto Star from 1899 until his death in 1948. A Provincial Heritage Plaque honouring Mr. Atkinson is located at King and Mill. Street in front of the Newcastle Town Hall. 1.2 Council direction from the presentation was as follows: THAT Correspondence Item D-6 from Myno Van Dyke, Director, Newcastle Village & District Historical Society, with respect to naming the park area surrounding the new library in Newcastle "Joseph Atkinson Park" be referred to staff for follow-up and processing. 2.0 ANALYSIS 2.1 The Clarington Museums and Archives were asked to investigate the original naming of Newcastle Memorial Park. Their findings are summarized in Attachment 2 of this report. They concluded that the park was once the location of a Drill Shed. Drill Sheds were used for the purpose of training local military regiments. While the Museum was unable to locate a document signifying the meaning of the name Newcastle Memorial Park, they believe the intent was to honour local veterans with the park name. 2.2 The Royal Canadian Legion Branch 178.was asked to provide their input on the possible re-naming of Newcastle Memorial Park. Their-letter is Attachment 3 of this report. The Legion disagrees with re-naming the park and feel that it was.originally named in honour of veterans and should continue in their memory. 18-:-5 • 1 { ,, •.. 1.�:j•�i.: I:�TT�,'`,�..11�r'f�•• ;nom-'`l,-j'. :";.c,. ,l.(i, ``c�y-.(�.�.I ''.� ^,.,���5•�' •`1...�:` -...; \ •,�� 1 I.H.. ...;�-,. ..I I;..;. = �•ia1: . `:.i�• � - ..n lei: .�' , ..�.• :!�:.�'c_`�". r -STRO _ t .p:r REVIEWED BY } P.ORIGINAL TO: l DUNCIL ❑ COUNCIL_:�.:�: �..iy •�: .�� . �OV Z_ LU I Y: DIRECTION INFORMAi10 COPY TO ❑ MAYOR ❑ MEMBERS •❑ CAD November 1.r?' 2010' f: OFCOUNCIL ❑ COMMUNITY ❑ CORP�1RA.TE ❑ EMERGENCY SERVICES SERVIayo IS, lPEF ster and Members of The Municipality of Clarington Council: ❑ ENGINEERING ❑ MUNICIPAL ❑ OPERATIONS SERVICES CLERK'S s �L sre t I `� • ❑ PLANNING ❑ SOLI OR ❑TREASURY SERVICES e., Josep .Atkinson Park ❑ DTRER Rc5 4, G� MUNICIPALCLERK'S PILE le Village & District Historical Society sent Council a letter on April 30, 2010 requesting that a street in Newcastle be named after Joseph E. Atkinson. This was turned down by the Region of Durham -as there is a duplication issue regarding a similar named street in Ajax. As per recent correspondence from the Municipality, it appears that it is not possible to name a street in Newcastle after Mr. Atkinson. At a Newcastle Village & District Historical Society Director's Meeting on November 9, 2010, the following motion was made and passed. "That a letter be sent to the Municipality of Clarington Council requesting that the parkland immediately -surrounding the new Clarington Library at 150 !ling Avenue East be named "Joseph Atkinson Park`:"r Prior to the new Library being built on this property, the park was initially . called "Jubilee Park", (around 1900) and .later referred to as "Memorial Park". During construction 'of the new Library, the Memorial Park sign was, removed and it was not placed back on the property. At our' Newcastle Village and District Historical Society'Archives,' we can find no evidence that this area around the library was ever officially called "Memorial Park". We do know that this was the site of the Newcastle Armouries at one time•and the public outdoor skating rink, This' site was used for many village activities and mor•E recently was the site of a baseball diamond. The baseball diamond�`Was removed and now the property has the beautiful new library,.a parkin. lot to the north, and north of that, two small soccer pitches and a children s::z:layground. ATTACHMENT NO.:1 REPORT NO.t.EGD-017-11 18-7 MOM _;::.'• t _ r�r .l' ^ 4 4i° `•—=t r a ,+t _ ,! �' }�s L a - is x;: .- r �X s Z- :r+ ` �`� �}.G fi .rte,• aicT"i.i SiF y arlf7g'ap Fr ..,`?i�`rt�=fir� �•c� rr,..., �t...r. �t,._r�,rt 3��2 { n 2'J3LISGLf€1_A,T+ its tF. 28 February 2011 Municipality of Clarington 40 Temperanee Street ' Bowmanville, Ontario L1C 3A6 RE: Newcastle Memorial Park At Clarington Museums and Archives, we advocate the preservation of the history of Clarington. With this in mind and due to,requests from the public, we undertook research into the naming of Newcastle Memorial Park. Through our research, we verified that there was only one Armoury built in the Municipality of Clarington and it is located in Orono. Other communities, including Newcastle and Bowmanville', built Drill Sheds for the purpose of military training of local regiments. The Drill Sheds,which Were a more temporary structure than an Armoury, no longer exist. However, in Bowmanville, Memorial Park was named and dedicated to our World War II Veterans in order to-ensure the memory of their sacrifices remained a part of the history of Bowmanville. In Newcastle,the Drill Shed was located on the grounds of the'current day Newcastle Memorial Park. While our Archivist was unable to locate a document signifying the meaning of that name, we feel that due to the intent of-Memorial Park in Bowmanville and the location'of Memorial Park in Newcastle on the former Drill Shed grounds, it is highly likely that this park was named in honour of their Veterans. While Clarington Museums and Archives applauds the efforts of the Newcastle Village and District Historical Society in recognizing the accomplishments of Joseph E. Atkinson along with his affiliation.with Newcastle,we respectfully request that this recognition takes place without the removal of an existing historical name. Even though today people may not specifically recall the motive for the naming of a site, we view this as an opportunity to educate our residents on that historical.name rather than removing it from the face of our comrriunity. Newcastle is a growing community and that growth presents opportunities for recognition through the naming of their new parks, schools and even library. We are requesting that the Municipality employ one of these new opportunities to recognize Atkinson and allow the history,of Newcastle Memorial Park to remain in*place. Sincerely, Martha Rutherford Conrad Executive Director .cc Peter Windolf, Planning Department ATTACHMENT N0.:2 REPORT NO.: EGD-017-11. 1 $.®9 ,�rurt I NU.; ADMIN. 16-98 PAGE 3 Attachment#1 to Report Admin.-16-98 POLICY REGARDING MEMORIAL TRIBUTES A) MEMBERS OF COUNCIL: Mayors: recognize past or present Mayors by the naming of a facility. Councillors Deceased During Term of Office/or Deceased in First Term After Leaving Office:maybe recognized upon request, by the naming of a street or a park within the Municipality. Bj MEMBERS OF THE COMMUNITY AT LARGE Members of the Community At Large;recognition on an ad-hoc basis by Council, as requests are received, by the naming of any park,street or facility, based on the length and degree of service to the community. C) NATIONAL TRIBUTEWRECOGNITION OF ROYALTY Nationally recognized individuals,such as Terry'Fox, and recognition of Royalty through visits to Municipally hosted events, may be recognized by the naming of a street,park, or facility. STREET NAMES: The suggestion of any street names will be processed in conjunction with the Planning Department's registry and street naming process. FUNDS: Funds required to implement recognition membdal tributes will be budgeted in any given year that the tribute is anticipated, and otherwise may be drawn from the Unclassified Administration Receptions and Tdbutes account. INITIATION: Requests will be considered by Council on an as requested basis. interested parties are to be notified of Council's decision. ATTACHMENTNO.:4 REPORT NO.: EGD-017-11 18®11 UNFINISHED BUSINESS ITEM #2 The following item was tabled from the Council meeting of June 7, 2011 to the June 13, 2011 General Purpose and Administration meeting. DURHAM-YORK ENERGY FROM WASTE PROJECT CLARINGTON COMMENTS ON CERTIFICATE OF APPROVAL APPLICATION (AIR) WHEREAS the Regional Municipalities of Durham and York submitted application on March 3, 2011 to the Ministry of Environment under Section 9 of the Environmental Protection Act, O. Reg 419/05, for a Basic Comprehensive Certificate of Approval; and WHEREAS to demonstrate compliance with air emission, the application submission was supported by an Emission Summary and Dispersion Modelling (ESDM) Report; and WHEREAS the Municipality of Clarington retained SENES Consultants Ltd. to review the Certificate of Approval Application — Air and the ESDM to ensure that the conditions set out in the Environmental Assessment Approval and the Host Community Agreement are appropriately addressed in the Certificate of Approval; and WHEREAS SENES' review of the Certificate of Approval application and the ESDM identified a number of issues that should be addressed by the Ministry of Environment in their review and approval of the application; NOW THEREFORE BE IT RESOLVED: 1. THAT the Report by SENES Consultants Ltd. and all recommendations contained therein (Attachment 2 of Report PSD-052-11) be adopted as the Municipality of Clarington's comments on the Application for a Certificate of Approval —Air for the Durham-York Energy from Waste Project; 2. THAT the Municipality of Clarington requests the Ministry of Environment to include the following as conditions in the Certificate of Approval —Air to be issued for the Durham-York Energy From Waste Project in order to make them legally binding: a) That annual stack testing be conducted as per MOE A-7 Guidelines; b) That testing be carried out such that the waste stream represents the typical waste composition.being fed into the facility; c) That the performance condition of 9 mg/Rm3 be applicable to total PM2.5 (filterable and condensable) as set out in the conditions of EA approval; d) That re-modeling be required should the source testing show emission rates higher than those used in the ESDM; . e) That an AMESA or similar cartridge system be considered to be installed to continuously sample for dioxins and furans and the frequency of sample collection and analysis be increased to biweekly; and f) That an AMESA-M or similar cartridge system be considered to be installed to continuously sample for mercury, and the frequency of sample collection and analysis be set at biweekly; 18-12 • Leading the Way REPORT PLANNING SERVICES Meeting: COUNCIL Date: June 7, 2011 Resolution #: By-law #: N/A Addendum to Report #: PSD-052-11 File #: PLN 33.3.10 Subject: DURHAM-YORK ENERGY FROM WASTE PROJECT CLARINGTON COMMENTS ON CERTIFICATE OF APPROVAL APPLICATION (AIR) RECOMMENDATIONS: It is respectfully recommended that Council adopt the following: 1. THAT PSD-052-11 and Addendum to PSD-052-11 be received; 2. THAT a copy of Report PSD-052-11, this Addendum and Council's decision be forwarded to the Region of Durham, the Region of York, and the Ministry of Environment; and 3. THAT all interested parties listed in Report PSD-052-11 and any delegations be advised of Council's decision. Submitted by: 6 Reviewed by: -' avid J. Crome, MCIP, RPP in Wu, �. Director of Planning Services Arl Chief Administrative Officer FL/sn/df 7 June 2011 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 18-14 i ADDENDUM TO REPORT NO.: PSD-052-11 PAGE 3 1.8 Staff received additional comments from Ms. Wendy Bracken on June 3rd, 2011 (Attachment 1). These comments were additional to Ms. Bracken's delegation to GPA. Because Council had previously directed Staff and SENES to expand the scope of the Peer Review to specifically deal with the comments by Ms. Bracken 'on PM2.5, Staff asked SENES to comment on the suggestion that "Clarington's comments include a request to the Minister to include continuous monitoring of particulate matter and organic matter as conditions in the C of A." 1.9 SENES have provided comments on continuous monitoring for particulate matter and organic matter (Attachment 2). SENES advises that the Durham York Energy Centre has been designed with several "fail-safe" systems for monitoring and control. Thus it is likely that the facility will remain in compliance. Since compliance can be verified by either source testing or via use of continuous emissions monitoring systems, the way in which the target is achieved is up to the proponent and regulator. As such adding additional requirements into the C of A would not at this point improve the robustness of the proposed facility design with regard to emissions. 2.0 CONCLUSION 2.1 SENES Consultants Ltd. presented the results of their peer review to Committee on May 30, 2011. SENES listened to the public delegations and when asked by Committee to comment provided an overview and background context for the public comments. 2.2 Staff provided SENES with the additional comments from Ms. Bracken. Staff are not experts in air quality and are relying on the expertise of the peer review team to prepare the Municipality's comments on air quality issues. 2.3 SENES have reviewed this Addendum to Report PSD-052-11 and are in agreement with the following revised resolution: 'WHEREAS the Regional Municipalities of Durham and York submitted application on March 3, 2011 to the Ministry of Environment under Section 9 of the Environmental Protection Act, O. Reg 419/05, for a Basic Comprehensive Certificate of Approval; and WHEREAS to demonstrate compliance with air emission, the application submission was supported by an Emission Summary and Dispersion Modelling (ESDM) Report; and WHEREAS the Municipality of Clarington retained SENES Consultants Ltd. to review the Certificate of Approval Application — Air and the ESDM to ensure that the conditions set out in the Environmental Assessment Approval and the Host Community Agreement are appropriately addressed in the Certificate of Approval; and 18-16 ADDENDUM TO REPORT NO.: PSD-052-11 PAGE 5 5. THAT all interested parties listed in Report PSD-052-11 and any delegations be advised of Council's decision. Staff Contact: Faye Langmaid Attachments: Attachment 1: Ms. Bracken's e-mail of June 3, 2011 Attachment 2: SENES e-mail of June 7, 2011 Attachment 3: Report PSD-052-11 List of interested parties to be notified of Council's decision: Mirka Januszkiewicz - EFW Project Team Gavin Battarino, Ministry of the Environment Wendy Bracken Tracey Ali Kerry Meydam Doug Anderson Linda Gasser 18-18 periodically analyze these same samples for quantification of other pollutants, e.g. a filter catch of particulate matter could also be analyzed for a variety of metals." I think it is critical that Clarington's comments include a request to the Minister to include continuous monitoring of particulate matter and organic matter as conditionsin the C of A. Annual stack testing of particulate matter, as proposed in Exhibit 5 of the ESDM Report of the CofA(Air) application is absolutely not adequate given what is known about the currrent levels of particulate matter(PM2.5) and the high health concern with the additional PM (and especially PM2.5)pollution from the incinerator. Annual stack testing of organic pollutants, too, is not adequate. I also think that such a request would be entirely in keeping with the Host Community . Agreement as Section 3.3 of that agreement states that "Durham shall ensure that, where technically possible, the EFW Facility utilizes 24/7 monitoring systems for such parameters as are deemed appropriate by the Ministry of the Environment." And, again,clearly the Ministry of the Environment encourages continuous monitoring of particulate matter. I hope you will give.very serious consideration to this and take action to address it for Council on Tuesday. With thanks, Wendy Bracken 18-20 Attachment 3 To Addendum to Report PSD-052-11 Leading tFte GVay Roleft E PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 30, 2011 Resolution #: By-law #:.N/A Report #: PSD-052-11 File #: PLN 33.3.10 Subject: DURHAM-YORK ENERGY FROM WASTE PROJECT CLARINGTON COMMENTS ON CERTIFICATE OF APPROVAL APPLICATION (AIR) RECOMMENDATIONS: It is respectfully recommended that.the General Purpose and Administration Committee recommend to Council the following: 'WHEREAS the Regional.Municipalities of Durham'and York submitted application on March 3, 2011 to the Ministry of Environment under Section 9 of the Environmental Protection Act, O. Reg 419/05, for a Basic Comprehensive Certificate of Approval; and WHEREAS to demonstrate compliance with air emission,'the application submission was supported by an Emission Summary and Dispersion Modelling (ESDM) Report; and WHEREAS the Municipality of Clarington retained SENES Consultants Ltd. to review the Certificate of Approval Application — Air and the ESDM to ensure that the conditions set out in the Environmental Assessment Approval and the Host Community Agreement are appropriately addressed in the Certificate of Approval; and WHEREAS SENES' review of the Certificate of Approval application and the ESDM identified a number of issues that should be,addressed by the Ministry of Environment in their review and approval of the application; NOW THEREFORE BE IT RESOLVED:. 1. THAT the Report by SENES Consultants Ltd. (Attachment 2, under separate cover) be adopted as the Municipality of Clarington's comments on the Application for a Certificate of Approval —Air for the Durham-York Energy from Waste Project; CORPORATION OF THE MUNICIPALITY OF CLARINGTON' 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T (905)623-3379 F (905)623-0830 _ 818-22 REPORT NO.: PSD-052-11 PAGE 3 1.0 BACKGROUND 1.1 At the March 28th, 2011 Council meeting, resolution #C-167-11 was passed: "THAT the Director of Planning Services be authorized,to re-engage SENES Consultants Ltd. to prepare comments on the application to the Minister of Environment for Certificates of Approval for the Energy-From- Waste facility at a cost of $18,345.56 with a report and presentation to the General Purposeland Administration Committee...." and a further resolution #GPA-307-11 was passed on April 4, 2011: "THAT the Director of Planning Services be directed to advise SENES Consultants to expand the scope of the Peer Review to the Certificate of .Approval for the Energy-From-Waste proposal to address PM2.5 to a maximum cost of$3000." 1.2 SENES's proposal is Attachment 1. The scope of work to be undertaken by the Consultant was limited to the Certificate of Approval Application -Air and how the application addressed the conditions set out in the Environmental Assessment Approval conditions and the requirements of the Host Community Agreement. 1.3 Staff have obtained approval from the Region to have the Region's consultant provide the computer model and other pertinent information directly to SENES, including the Emission Summary and Dispersion Model (ESDM) study upon which the application for the Certificate of Approval for air is based.. 1.4 Staff have notified the Regions and Ministry of Environment (MOE) that the Municipality will be making comments on the Certificate of Approval - Air, and requested that approval not be granted until after the comments from Clarington have been received and considered. 1.5 Staff and SENES met with Ms. Wendy Bracken, who is one of the representatives from EFWAC (the Energy from Waste Advisory Committee) to the Ambient Air Monitoring Working Group, to review her presentation to GPA from March 28, 2011. Specific attention was given to her comments regarding PM2.5, and the way in which data is being calculated and displayed in the Certificate of Approval Application —Air as compared to the conditions of EA Approval. 1.6 The Clarington representative on the Ambient Air Monitoring Working Group is Janice Szwarz, Senior Planner who has been involved in the discussions with SENES and attended the first meeting of the Working Group on April 28tH 2.0 PROCESS FOR A CERTIFICATE OF APPROVAL(S) 2.1 The Environmental Assessment for the Durham —York Energy from Waste Project was approved by the Minister of Environment on November 19, 2010 subject to a number of stringent conditions.which, for the most part, will be achieved and implemented through the Comprehensive Certificate of Approval to be issued for the project. 18-24 REPORT NO.: PSD-052-11 PAGE 5 Attachments: Attachment 1: SENES Consultant Ltd. Proposal Attachment 2: SENES Consultant Ltd.: Peer Review of the Durham-York Energy Centre ESDM Report (under separate cover) List of interested parties to be notified of Council's decision: Mirka Januszkiewicz - EFW Project Team Gavin Battarino, Ministry of the Environment Wendy Bracken Tracey Ali Kerry Meydam Doug Anderson Linda Gasser 18-26 C P1 0 L MEMO eading the Way CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: Patti L. Barrie, Municipal Clerk Date: June 10, 2011 Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA — JUNE 13, 2011 — UPDATE Please be advised of the following amendments to the GPA agenda for the meeting to be held on Monday, June 13, 2011: 5. PRESENTATIONS a) Susan Self, Chair, CTC Source Protection Committee, Regarding an Update on Source Water Protection Planning [Slight change in wording of topic] 6. DELEGATIONS See attached Final List. (Attachment#1) 11. EMERGENCY SERVICES DEPARTMENT Replacement for second page of Attachment#1 to Report ESD-007-11 (Attachment#2) 13. MUNICIPAL CLERK'S DEPARTMENT a) CLD-015-11 Abandoned Cemeteries Board Since the writing of the report Larry Gilks has indicated that he would like his name to be considered for the vacancy on the Abandoned Cemeteries Board. 61A_Patti L. Barri6municipal CI r PLBIcf cc: F. Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506 Attachment #1 of Update Memo FINAL LIST OF DELEGATIONS GPA Meeting: June 13, 2011 (a) Ted Meszaros, Regarding the New Application to GRCA Regarding the Morgan's Road/Highway 2 Commercial Fill Site (b) Richard Ward, Regarding the Ongoing Property Standards Situation and Reasons (c) Linda Gasser, Regarding the Addendum to Report PSD-052-11, Durham- York Energy From Waste Project Clarington Comments on Certificate of Approval Application (Air) (d) Wendy Bracken, Regarding the Addendum to Report PSD-052-11, Durham-York Energy From Waste Project Clarington Comments on Certificate of Approval Application (Air) ATTACHMENT # TO AEK Attachment #1 to ESD-007-11 CLARINGTON EMERGENCY & FIRE SERVICES ACTIVITY REPORT � g CALL f-y _R§-0i MMARY NTM 2011 2010 THIS PERIOD TO DATE PERIOD TO DATE r TOTALSa Y 284 1173 276 1035 - FE'RES 12 31 44 66 OIJTDOOF��,NO LOSS " 22 32 0 12 SIRES NON EIRE CALL5 250 1110 232 957 Burning (controlled) 7 14 17 25 CO false calls 13 74 4 66 False fire calls 27' 121 31 90 Medical/resuscitator calls 144 614 131 549 Other response calls 14 61 21 71 Pre fire conditions/no fire 4 11 4 14 calls Public hazard calls 24 70 3 35 Rescue calls 17 145 21 107 DOLLAR LOSS SUII/jMARY 2011 2010 PERIOD TODATE PERIOD TODATE $820,000 $1,597,800 $1,384,500 $2,165,100 HANDOUTS/CIRCULATIONS GPA C P1 0 L MEMO eading the Way CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: Patti L. Barrie, Municipal Clerk Date: June 10, 2011 Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA — JUNE 13, 2011 — UPDATE Please be advised of the following amendments to the GPA agenda for the meeting to be held on Monday, June 13, 2011: 5. PRESENTATIONS a) Susan Self, Chair, CTC Source Protection Committee, Regarding an Update on Source Water Protection Planning [Slight change in wording of topic] 6. DELEGATIONS See attached Final List. (Attachment#1) 11. EMERGENCY SERVICES DEPARTMENT Replacement for second page of Attachment#1 to Report ESD-007-11 (Attachment#2) 13. MUNICIPAL CLERK'S DEPARTMENT a) CLD-015-11 Abandoned Cemeteries Board Since the writing of the report Larry Gilks has indicated that he would like his name to be considered for the vacancy on the Abandoned Cemeteries Board. 61A_Patti L. Barri6municipal CI r PLBIcf cc: F. Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506 Attachment #1 of Update Memo FINAL LIST OF DELEGATIONS GPA Meeting: June 13, 2011 (a) Ted Meszaros, Regarding the New Application to GRCA Regarding the Morgan's Road/Highway 2 Commercial Fill Site (b) Richard Ward, Regarding the Ongoing Property Standards Situation and Reasons (c) Linda Gasser, Regarding the Addendum to Report PSD-052-11, Durham- York Energy From Waste Project Clarington Comments on Certificate of Approval Application (Air) (d) Wendy Bracken, Regarding the Addendum to Report PSD-052-11, Durham-York Energy From Waste Project Clarington Comments on Certificate of Approval Application (Air) ATTACHMENT # TO AEK Attachment #1 to ESD-007-11 CLARINGTON EMERGENCY & FIRE SERVICES ACTIVITY REPORT � g CALL f-y _R§-0i MMARY NTM 2011 2010 THIS PERIOD TO DATE PERIOD TO DATE r TOTALSa Y 284 1173 276 1035 - FE'RES 12 31 44 66 OIJTDOOF��,NO LOSS " 22 32 0 12 SIRES NON EIRE CALL5 250 1110 232 957 Burning (controlled) 7 14 17 25 CO false calls 13 74 4 66 False fire calls 27' 121 31 90 Medical/resuscitator calls 144 614 131 549 Other response calls 14 61 21 71 Pre fire conditions/no fire 4 11 4 14 calls Public hazard calls 24 70 3 35 Rescue calls 17 145 21 107 DOLLAR LOSS SUII/jMARY 2011 2010 PERIOD TODATE PERIOD TODATE $820,000 $1,597,800 $1,384,500 $2,165,100 DRINKIN6 WATER , SOURCE PROTECTION ACT FOR CLEAN WATER From Science to Planning : Drinking Water Source Protection and the Municipality ofClarington MTV May 13, 2011 John Presta, Director Environmental Services, Region of Durham Susan Self, Chair, CTC Source Protection Committee Why Source Protection ? Walkerton : Is Jill- 0, ■ 7 people died, half the town became sick and people are still being affected TcZ29 The Walkerton Inquiry: N101 4 ■ Multi barrier approach to protecting municipal drinking waterA g � � throughout Ontario. iC�� ■ Each barrier deals with one or `'�`''�' r. more of the flaws that came to light in Wa I ke rto n. Wacef DRINKIN6 WATER SOURCE monc noN North Bay r Ma#tallva Source Protection Areas & Regions � m I south Naticn i FeaYakn ' f{etlSlll Reg18n �Y -�_.�,r { - 7 "�•.•'r`^" �V�1 l ilryRl- south 1 I'"ICIcou Y.Flardr 1 Oil: rBrtan .S y w L. V _ ��'� MmHbrtan I J a ,1lt sl gi&p, a" dr bec. .�" "t■iN� ` z VIA Lake Huron PeWh.0 F.ffi nsound ICIW //,r �I/ r11 Gray lC � ._�, r 84..k l! ' Trent Ca#a r9lq lui }�6n6ervation 1 l- l Y f�+ Quinke ry"may Crsalitlon J s CI•.• � ,•�•k 5eaugeen,Grey Saubler t South Georgian Bay �� d ✓lawmrtna,: � � ���„ NoFthern BrUte PLIninsulra r # f 'I savyocn.%Wley kY- 3 �_ .."�•-�* [-...-.,,wra+ r ra.d d ao-.. akm / r --'a„a,: <--• aai.�rn...au�. _r - r,,.'�"��� ®o.Pam r o i-,...==v."'"'-r�•w,��,.i a �'"" �CTC 1 —.-� -- e-�.."� ``yam ©�r..e..., y r�aa ff// _ slatlana Valley Lake D ntarF AWsi ablr�Buyfleld r 3 v H Ito �~` '-•._ " [Jr... - aw+•a.` Maitland V 1lley ttai#4n aLuke Eric n F#drnilton aaIC aa''+. i, .. ��`` Fimptlmla fr tlppen tRmm LI �"� Haleu7lElaeee � a Y } R PLuo Niagara Penlnsulci 3 V 'm � pk -•-�,� i YVlupara Pmni�uha '( sr-tealrxralon `" ® � 1 .v Northern Ontario t"y Gatisde`-, Lan. PoraF Th times,Sydeenham f I �.Region �� — -- /y` I .f �Q„�art•a.a - -:SZ a +�a � Essex If ✓ _-_ A + . r. c�aay f° fir. Lake Erie MattagImi I_ ml o r Sudbury FA, Bawer sec_aaar.a r' OW DFM60 -_ Sault Ste. IVlaree_ aw� nN.rth Flay l t'wa The Source Protection Committees Credit Valley, Toronto and Region and Central Lake Ontario (CTC) Chair — Susan Self Trent Conservation Coalition (TCC) Chair — Jim Hunt CTC Project Manager — Beverley Thorpe Economic General TCC Project Manager — Jennifer Stephens SPC Representatives for Clarington: Municipal CTC — John Presta, Director Environmental Services, p Region of Durham TCC — Rob Franklin, Manager of Planning Services, Town of Cobourg i DRINKIN6 WATER SOURCE PTETllN SnURC T P., «. Assessment Reports p��CecNort etc Source • Proposed Assessment Reports submitted to Ministry of the Environment in October (TCC — Ganaraska proposed ctlon Pr°� entRep source PY°te Region Source Protection Area) and July (CTC — Ayessm cntx,'�aw Central Lake Ontario Source Protection Area) 2010 Area Updates to Assessment Report include: � coN • Lake Ontario drinking water intake work, including 1C�R1��pR'2;>N w"'COAL,gN 71RENSRPR� REf°N identification of drinking water threats dedPr°Posed - - • ' • Public consultation in areas affected by updated [)raft Arne Volume 1 of 2 technical work ' nn Sorkrc?PraxecTlon Are9 MaY�Zp11 gnnar�%a � • Amended Proposed Assessment Reports to be submitted in June/July 2011 nn $ www Ssentsonrcc4toxeG{pan. r� knowm IPZ1 & IPZ2 Delineations — Bowmanville DRAFT pis_ reut 9l� L R+ RING M - COt� it10 r 2 c Prate tion _ & R a g e 44440 r! rC Sa11r e 3• ��a Itt L R4 x d Dmriregt Crack — _J _ 1 ltrypV Darlington-Nuclear _ Generating Station s Lake Ontario ti Newcastle IPZ1 and IPZ-2 - DRAFT 1 P~r J 0 t JY Y� Y 1 ! I J C f i v- ~i DIY f � JI Ir 4 Yr t 1 }e �A 1d It `5 t k 4 ` 6{ r 5 4 I - Orono Municipal Groundwater Drinking Water System Wellhead Protection Areas 'HP - A . H P - P WH PA - I ,-D 'ro R fi 35 & •fi 1 1 l P 6 8 Significant Drinking Water Threats in Clarington • Significant Threats in Wellhead Protection Areas: • Orono Drinl<ing Water System (2 threats; 1 parcel) • Application of Agricultural Source Material to Land • Application of pesticide to land • Significant Threats to Intake Protection Zones • Based on model simulation from Lake Ontario Collaborative: • 3 oil pipeline breal<s ( Benzene) : • A rupture of the pipeline crossing Bowmanville Creek • A rupture of the pipeline crossing Wilmot Creek • A rupture of the pipeline crossing Graham Creek • Darlington Nuclear Waste Water Release (Tritium) DRINKIN6 WATER SOURCE mullN Source Protection Plans • All significant threats must be addressed through Source Protection Plans and significant threat policies must be complied with. • All Municipalities' official plans and by-laws need to conform to significant threat policies, as applicable. • Plans will identify the methods for managing or eliminating significant threats 1. Prescribed Instruments (Certificates of Approval, Permits to T Take Water); 2, Risk Management Plans (negotiated with property owners); 3. Land Use Planning; 4. Prohibition of Activities; M 5. Education and Outreach; 4F' 6. Incentive Programs, or maw'r1rah. 7. A combination of the above tools DRINKIN6 WATER SOURCE PTECTllN ° Source Protection Planning Tools Prescribed Instruments Fall Under: • Aggregate Resources Act • Environmental Protection Act • Nutrient Management Act Claboon • Ontario Water Resources Act • Pesticides Act Municipal • Safe Drinking WaterAct Responsibilities: e • OP conformance • Risk Management Officer/Risk Management Inspector (appointed by municipality) ` " °'' • zoning by laws (potentially) % • land use policies (potentially) s • review of overall water supply policy DRINKIN6 WATER SOURCE PR TE TI N Action to be Taken Expected Responsibility Outcome Prescribed Instrument Minimize Threat Provinc Prohibition (s. 57) Eliminate Threat Activity is or could be a Municipality significant threat Land Use Planning Approaches Minimize Threat Risk Management Plans (s. 58) Reduce / Remove Municipality Interim Risk Management Plans Threat or Party 41 (s. 56) Designated by 41 Municipality CTC SOURCE PROTECTION REGION Policy Development Process • Source Protection Plan Policy Working group with representation from staff at municipalities as well as committee members • Focus to date on development of policies to protect sources of municipal wells from significant water quality threats • Series of facilitated workshops through winter/spring 2011 to develop a range of possible policy options • The CTC SPC will review this work to select a suite of draft policies on which to do pre-consultation DRINKIN6 WATER SOURCE moncri N TCC SOURCE PROTECTION REGION Policy Development Process • One Municipal Working Group ( MWG) formed for each of the five Source Protection Areas within region • Policy concepts to address existing and potential future significant drinking water threats were filtered through MWGs before going to SPC. • Draft policies go through MWGs for review prior to going to SPC • SPC will then provide direction to proceed with pre-consultation • Continuous engagement with municipalities from policy concept through the evolution of the source protection plan policy DRINKIN6 WATER SOURCE moncri N Consultation Opportunities • Informal consultation / input — on-going — Clarington and Durham well represented in planning groups for each source protection region, so policies being developed will reflect your input • Pre-consultation (with implementing bodies) this fall (2011) — TCC SPAs/SPC will be working with municipal staff to determine the best methods of continuing to review the draft policies as TCC proceeds to finalizing the plan in late 2012 — The Source Protection Regions will coordinate timelines, where possible • Legislated consultation in 2012 — Draft proposed plans released in the spring — Proposed plans released in the summer DRINKIN6 WATER SOURCE moncrll I Questions .? DRINKING WATER SOURCE PROTECTION 16 Clarin�ton Community Strategic Plan Presentation to GP&A Committee : Overview of Final Draft ROCG June ts, 2011 Recap of Process • Collis & Reed Research Inc. gathered input on priorities for Clarington through community consultation, (February 2011) • Workshop # 1 : Council & Senior Staff worked together to update Clarington's current Mission, Vision, and reached consensus on Priorities for the future, (March 10, 2011) • Workshop #2 : Goals and Measures were developed in alignment with Strategic Priorities, (April 13, 2011) • Workshop #3 : Strategies were identified to address the Goals, (May 4, 2011) • Workshop #4: Council & Senior Staff worked together to reach agreement on the draft Plan of Action : Goals, Measures & Strategies, (May 25, 2011) ROCG 2 Planning Framework: Sequencing 0 • � Goals & Strategies � Strategic Measures Priorities Vision & � Mission Community Input ROCG Vision for Clar'ington Our hopes and dreams for the future. . . " Building a sustainable, creative, caring community"" (Reached by consensus March 10, 2011) xocc Our Mission Our primary, daily focus. . . what the community expects of us: "Committed to leadership, respect, and the delivery of quality services" (Reached by consensus, May 25, 2011) xocc Strategic Priorities The following emerging themes were identified as priorities for the next four years and beyond . where we need to focus our energy and resources . . • Promoting economic development • Maintaining financial stability • Connecting Clarington • Promoting green initiatives • Investing in infrastructure • Showcasing our community ROCG 6 Plan of Action • Goals, measures, and strategies were reviewed and discussed by Council and Senior Staff on May 25, 2011 . • These are included in your Final Draft report. xocG Next Steps 1 . Questions / comments 2 . Completion of final report xocG 8 Newcastle Parking Study Presentation to G . P .A June 13, 2071 I I • Study Initiation and Timelines • Study Area and Methodology to Date • Summary of Existing Parking Supply • Field Survey Findings • Points for Discussion and Input • Conclusions • Recommendations ,oil June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 2 Study Timelines ctober 2008 the Newcastle BIA approached Counci o iew the parking situation in downtown Newcastle. ngineering Services proceeded to undertake a review of the ituation to assess the existing parking conditions. Completed research and field data collection in October 2009. • Presented findings to Newcastle BIA February 2010 • Initial report completed May 2010. • Final report postponed due to ongoing "major" development applications in the downtown core (Shoppers, CRAFT, Grocer) and Municipal Elections. • Report updated to incorporate input received by BIA and update the appendices to include most recent applicatio June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 3 I Legend On Street Parking Off Street Parking LLI W jr rn N 1, o r a k� r— , A��yy� — f � 'I `_ _ . EM9L.Y Eli — G_ June 13 2011 Newcastle Parking Study Presentation to G.P.A. Page 4 Methodology &==MOM field visits and aerial photography were used to identify existing parking areas both on-street and off-street. Two parking surveys were completed to identify patterns of parking usage for both types of parking. monitoring the occupancy of off-street parking areas relative to capacity at 30-minute intervals throughout the day monitoring the occupancy and duration of parking in on- street parking areas at 20-minute intervals throughout the day Survey Dates Wednesday — October 14, 2009 (7:30 a. m. to 6:30 . m.) Saturday — October 17, 2009 (9:00 a. m. to 4:00 p. June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 5 I Methodology Street Parking Monitoring Circui _f ULi � d ;= m dft ■ � � t ■ 0 ' r �` a CD IOU 6 -� - ti:. nor— June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 6 Public Private Total Spaces Spaces Spaces On-Street (King Ave)* 46 - 46 On-Street (Side Streets) 28 - 28 Off-Street Lots 37 467 504 Total 111 467 578 *Two spa d Beare _ reet 24 off-street parking lots ranging in capacity from 4 to 160 vehicles (most are smaller between 5 and 35 spaces) . • Most off-street lots are to the rear of the existing buildings with limited direct exposure to King Avenue • On street parking is provided in 7 distinct areas pda typically signed for a maximum duration of 3-ho June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 7 Field Survey Findings n-street parking is well defined and MEL convenient and is utilized at or close to it's capacity throughout most of the day. On-street parking on King Avenue is utilized much more extensively than on-street parking on side streets. Average duration of parking in on-street areas is typically less than 1 -hour with only a small number vehicles exceeding the 3-hour limits. Some off-street parking lots are used more intensively than others. In aggregate there is a surplus of off-street parking supply. June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 8 Wednesday October 14 , 2009 Time Series 1 I I_ 0-25%OF CAPACI TY i' + IN 26-50%OF CAPACITY ' 51-75%OF CAPACIT Y "75.100%©F CAPACITY --- W1L {IT:.:STREE w' M RAR KING STUDY LIMITS - - i 04— Ca LU U.11 It IF 63 Z lk KING AVENUE IN t oil ' w w —. — v r 1 I IN ' IN • .......... .,,..� _ • .14 w w ,W •, x - ...... ,, 0 ! w }t„ Ill C' _ is I' J J in W IM �...,.......,..,. ,.r� �",s U y +j : l V) — EMILY STREET Z +...,.:..,.r IN June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 10 1 4E 6fHD 0-25%OF CAPACITY - 26-50%OF C41'11 11 51-75%OF CAPACITY "75.100%OF CAPACITY - - _ j. RARKING STUDY OMITS - y( LU LU S at : A > ; Uj W - CO = :, LLJ f ri R KING AVENUE -� WO w �- . I . fY W J W Vi 4..:..,.,.,..>..,.,.,.,.. ..... W June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 11 -• - • . • • •- 11 • 140-25%0 CPFRCITY 51-75960E CAPACITY I• 76.100%OF CAPACIT4 -- W1 QT STREE W R j, Pp➢i KING STUDY LIMITS W x MIL 414 IIr N r 1 r Y LU W - ....... ,... — -f— o - -- - L 'r- ...................... is ......13 ....,. r �to '!d._ KING AVE.. NUE 1) L ....................... Ito Ld UJ e i I J ! W W �i lk Z EMILY STREET .............. r - r � r- m s June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 12 4-25%OF CAPACITY i - 26-50%OF CAPACITY ' - -.-- - 51-75%OF CAPACITY 75.100%OF CAPACITY -- W1 TSTREE w, j, PARKING STUDY LIMITS - - w 1 LU i. f7q w 01 e s r. ... ....... ...................... - - . P -KING"AVENI:tE�"_ i � I { I !• �^� 1 i l u I . F .. ... .. +..,�.,.,...�,,......,,.,...,.,. vi lb 6 I. ,,..n.,.a..rT ,,.,...,...,...,,,..... - , r....na.«.....,.,r..I.�...:....a W W LLI ; ...............,....... a 6 j UJ im c� w t w F .C: Y E - MIL STREET - " Z +...............r June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 13 1 I 0-25%OF APACITY i 51-75%OF CAPACITY I• p 75.100%OF CAPACITY _ -- W1L rs � R j, PARKING STUDY LIMITS - - W 1 Ix Ul go w ....... ,... .:.,, • x a. s i ....:. L ... , 16 ,.,..13 �...... ......... .....: --KING AVIE tip . 1 — _ F , —� Y •# � �, �� � �..H � �-� ��. .—may__ _ � .,.,..� -.. _ ice '• ....r.r.«.._..,.,..,I....:.,..+ I j _ I � _ . ] uj • a 0 Q .:. U W F N . W _ UJ UJ CC l _ My -. - - - -r Z EMILY STREET _ d _ _ - d - k x - I uM June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 14 - 26-511%OV 51-75%OF CAPACITY I• p 75.100%OFCAPF.CITY �- rs � R j, PARKING STUDY LIMITS - - W 1 LU w ....... ,... y • ,.... W, 63-- _-1 �^ ......................i y 8 F _ _. is � ,.,s,•. I � � i -Li• _ — KING-KING • ' � — - .., . , v � 3 ] fi a `� . C.Y uJ 9 � . t W N .UJ 4 :. '„N _ _... _ •fir-A�„—�— Y. Z EMILY STREET .............,r ` a - s -- a _ June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 15 Q-259'o OF 1PP,4CITY - 26-50%01 CPPACITY 51 75%OF CAAAC IT I• p 75.100%OF CAPAC IT Y _ - 1fViL {IT:S7REE �- rs � R j, Pp➢i KING STUDY LIMITS - - W 1 go w ....... 01 e 63 • 4 _ G AVENIt L KIN ol. •e.af.fe fe rn..f fef i , - I ��..v •.. LU - w LU Cn a- ., Z EMILY STREET +:...,.:...,..r , d - June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 16 564E CPFRCITY 26-511%OF 51-75°,60F CAPACITY I• p 75.100%OF CAPAC IT Y _ - 1fV11 L {IT:S7REE �- rs -^F R j, PA➢i KING STUDY LIMITS - - W� - Im rIFF17 (n W • I '* ;.,.. .........w 53 .. F ............... - L� �T - �T - •,�-may � 13 I u I C' # J KING AV ........ I tip • ........., . .... _ •q tr i _ ? • a 0 Q .:. U W F . N . W _ F n W j UJ r UJ CC = I- L) I <. - Z EMILY STREET _ ..,.,.,...,.,.,r d _ _ - d - k June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 17 140-25%0 CAPACITY 26-511%OF 51-75°,60F CAPACITY I• 75.100%OF CAPACIT 4 -- Wil QT:.STREE '^M R j, PARKING STUDY OMITS - - W i - 414 IIr N 1 r r Y LU Ca - W _ 01 e f a: F ............... O ! 2 sJ ......r,.....,.. ... ..............7 s k qy lo • KING AVENUE e — — — .,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,..,.,.,..ti I I JJ I J - 4 � .... W 4 ... 4a 4J N . W . _ F n 111 m UJ in is r.Tw I= y Lt U U) N F x EMILY STREET +..,.,.,.,.,.,..,r Ca ' I E , uM June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 18 4 OEMD - I - - - 4-25%OF CAPACITY i^P+ ,....26-50%OF CAPACITY 51-75%OF CAPACITY 75.100%©F CAPACITY w• j. PPIi KING STUDY LdMITS - - LU 1 � � f7q Vf _ Ca LU • • 01 P P � i.H. «wr.l•. � .•. ,w:.,.r,ay ..:.I � —_ � _ .. _1,s 33 -. e a _ Z - e KING AVENUE _ r _ r � 21 I. tip I ............... _.,.:. i - - •ail�' ....K..r _ _. W ...... 1 ', Q �' H. C' IJJ I ,.. J S71 d, I7.1 7 C` i _1 W 1 Z e .� - r, �y Z EMILY STREET _ ..........:.,.:r � 1 �.� -«- • 1; June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 19 140-25%4F CPFRCITY - 26-51x1%OFCAPACITY 51-75%OF CAAAC ITY t p 76.100%OFCAPACITY _ - 1fViL {IT:STREE __ �- rs -^F R j, Pp➢i KING STUDY LIMITS - - W� - WC CO LU r_ u, • k ....... ,... 01 63 a. O 2 _� KING AVENUE �} � .......................... -!:l 7� J .� H x w _a w w cn ... L n X 11 j us T...UJ w m I- L) Cn tr --3 Z EMILY STREET a +:.............. r d _ _m -- _ — June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 20 Q-259'0 OF CAPACITY ^�• -" ''- -`." - - 26-50%OF CAPACITY 51-75%()F CAPACITY I• ! 75.100%OF CAPACITY _ - 1fViL {IT:S7REE �- rs � R j, PARKING STUDY LIMITS - - W m; re 77 LU w • 1 ., - — I ` Q I ! Z • - D 5 _ I' 9 -- - KING AV ENUE ............................... law — e : , I .fi IG .............L..�17 w Uj U x 0W ' ate : ' .n = 11 A 5 " W LU 7 1 T....... M I- AD± .� C] N V) Z EMILY STREET : .............. r , d _ c a June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 21 Saturday October 17 , 2009 Time Series 0-25%OF CAPACITY '.• — -<� _ 26-50%OF CAPACITY 51-75%OF CAPACITY _ 75.100%©F CAPACITY - _- WILMOT-:STREIrT''- y , j, PPIi KING STUDY UMITS W 'f LU LIJ at LU CO ;low m •� � a � 1— — ,., ''-:� r °� mow. j M e -r KING AVENUE - F F AL a W xs' Ll V UJ 4 W I- 2 EMILY STREET .. Y h Q 5� June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 23 • . • • •- 11 • 26-250%OF CAFA CITV per - — -•. - . 51-75%OF CAPAC IT - 75.100%OFCAPACIT) .._.._ - WILNIOT-:STREET'i_ _ R/• F+pR KING STUDY L1MITS � _- �-. W N�•�I LU } ' N i:J W LIJ Ca LU I Z to I a ? 1 - — _ KING AVENUE L low ry r it`d, f - aity.. _ ..� w.w,n...•..w°,...s wi...# Uj Uj - r Icy yam, Uj LU •lo '�! T4 1 N F U Efi 0: If" M, y MILY STREET .. . ' p<x 1" C0 of L June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 24 26-50%OF CAP CITY i I — Y•. . 51-75%OF CAPACITY' 75.100%OF CAPAC ITI, .�—_- WiLIMOT-:STREF—fl'- r•P R/• PARKING STUDY LIMITS Uj NN IX _ LU LIJ IM i:1 W CO LLJ LIJ 1 e , ■ 9d. .•r r ryf 1 KING AVENUE Cam" € sr ........................ �. r » c �•: 4 F ,.ice • _ I� ;: IIM ".. 22 23 -` -.. - .ITT • +� f '.......... ....,. W yL T; W .... .».... � W J (I - J F I F s .j y FMILY STREET .,.,.,..•.r �, + .., m - - --_ Rs. ANN& � June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 25 26-250%OFCAPCITV per - - -_•. - . 51-75%OF CAPACITY' 75.100%OFCAPAC IT)• .._.._ - WILNIOT- FT'i :STRE _ _ R/• PARKING STUDY UMITS W N�• I 1 f LU } ' N W CO LU LIJ Z '- 1: t UE KING AVEN e C k , n II " 21 �22 .t .y ..,.� ..,..,.,.. uj LL F.,.,................. LY Lu _ J W G1 �...,.. ..L3 LU LU J W LU N F U Efi Ce M y k! ILY STREET .. 1" m of L June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 26 26-250%OF CAFA CITV per - — -•. _ _ 51-75%OF CAPAC IT 75.100%OF CAPACIT) .._.._ - WiLNIOT- ET'' :STRE - _ R/• F+pR KING STUDY LIMITS -. W LU _ 1 f _ LU LIJ � a • 6 ..?...,..,.,...,.. .,.� � JLI - _ Ca LIJ LU ir * }I _ 'BI_ r r KING AVENUE I I ' _ I _ m .,.,.,.,..,...... f w 71 x, F.,.,..... W _ G1 J W �...,.. .. LLI J LU U Efi Ce If" M y FMILY STREET .. 1" m of L June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 27 Q-259'o OF CAFACITY •- -r , 26-50%01 CAPACITY 51-75%OF CAPACITY ' 75.100%OF CAPACITY - WF1L `C1T-STR R j. PARKING STUDY UMITS +�- • .. I r - - LU LIJ J . Y �R i J LU CO LIJ 7E S lima", mi Q � a r ' — f , i KING AVENUE OE �� � low .......0... ...........r....... i - - _ .. I 4 .1 IT Iii � l..r�.,. .,......,..... -. ............ .: :........:w.....,..r....... - -- Lu 71 = x, ............... � W 4 LU J W _ �...,..,.....tl s LU U: J W ` 1 LU U Efi ce M, y EMILY STREET 1" L June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 28 26-250%OF CAFA CITV p — -•. _ - . 51 75%OF CAPAC IT I' - • x _ 75.100%OF CAPAC IT)' .._.._ - WiLNIOT- ET'' :STRE - _ KING STUDY LIMITS -. LU LU LIJ _ 1 f _ LU th _ i:J LU Ca LIJ LU L� �M 1x e t i. , - - —. KING AVENUE v - „ - - _ - - In = - AL G. 1 f UJ � • � % �e � "-1 .., .. . x+ 7 LU CJ LU Lu r - s UJ LU • 1U - J k!U'19 LY STREET .,.,.,....r � June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 29 • . • • •- 11 • OF CPFRCITY 0-25 9'o 26-511%OF CPPACIry :a 51-75%OF CAPAC IT 75.100%OF CAPACIT) .._.._ - WILNIOT'-:STREF-Tfl' _ R/• Pp➢i KING STUDY LIMITS -. W I _ UU th LU Ca LU w 2 1 LA � — i KING AVENUE .. L _ t W� C ,t 1 _ ,�- I,. •ilI '..f w w w x+ H ,..... X w J LU a: J w ' LU ��•, t � Imo— y FMILY STREET June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 30 W- - tial New Parking Lot Location , n Pr t is anticipated that adequate parking will be available within the downtown area of Newcastle into the foreseeable. New developments will be required to provide adequate parking to serve their use. Should additional parking supply eventually be required , two potential lot locations exist within the Study Area that could provide additional parking supply. June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 31 IF �nntial Parking Lot Location Privately owned lands between the existing municipal parking lot off Mill St. and the LCBO lot ♦ Potential to add 20 to 25 additional spaces Privately owned lands south of King Street between Beaver Street and Mill Street. ♦ Potential to add 18 to 35 additional spaces June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 32 i fy � j R, r I r. III, 1b b 11111 LU UJ UV LLI Uj jw a � EMILY STREET d #- UPDATED PARKING SUPPLY ORIGINAL STUDY ElADDED POTENTIAL FUTURE PARKING EmREMOVED EJ OFF STREET PARKING F7PROPOSED m ON STREET PARKING NEW BUILDINGS F�7 PRIVATE PARKING CONSTRUCTED AFTER 2009 NEW BUILDING(NOT SHOWN ON AIR PHOTO) NEW REAR LANE(NOT SHOWN ON AIR PHOTO) F7 PROPOSED NEW BUILDING 01 June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 33 I Ifl. w .rte`.;,, �..`�,�.. ` .� .:•° , r a -- �JR 0 z r+ r i June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 34 ntial Parkin Lot Location g P {y k f11�1G� h 3' rt r i r ........................ t June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 35 = • • ' • verflow parking from N tl Hall and Concert-I n-The-Park events a concern constructing additional permanent parking for these occasional and seasonal events is not recommended at this time as alternate parking is available within a reasonable distance from impacted businesses Weather has effect on parking patterns (more people drive when it rains) Impact of residential growth on parking Residential Growth will have an increase in demand for services which typically will result in Commercial Growth 0 June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 36 wn. Conclusions general , parking demand displayed the following haracteristics: Overall, weekday demand is higher than Saturday demand On-street demand is higher on King Avenue than on Beaver and Mill Streets Weekday on-street demand peaks at 77 percent at 1 :50 pm and again at 2:30 pm Weekday off-street demand peaks at 42 percent in the late- afternoon (3:30 and 4:00 pm) � Parking duration and turnover characteristics indicate that the prime on-street parking spaces exist on King Avenue between Mill Street and Beaver Street and that these spaces are being used properly for short-term parking (less tha e June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 37 Conclusions hree off-street lots achieve or exceed capacity uring the core of the business day: Former Shoppers Drug Mart, Massey's Restaurant, and the Newcastle Veterinarian . For these locations, alternative parking during peak demand times is available within a walking distance of 50 to 150 metres. Overall parking supply in the Newcastle Downtown core is adequate to meet existing demand . June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 38 Recommendations arington staff work in cooperation with the ewcastle BIA to help facilitate the following : Increase visibility and public awareness of off-street lots from the street through the use of improved signage at lot entrances June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 39 r S i ,r F 0 0 v rxecommendations ,Wo AM Ij . . �. June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 40 Recommendations Improve circulation between off-street lots, where kML .AL AN appropriate, by physically connecting contiguous lots through the use of signage, pavement markings and line painting, and/or paving Formalize agreements between business owners to provide shared parking to patrons and customers, where appropriate, and provide signage to inform the public that parking facilities are shared Remove posted parking restrictions on private lots where agreement to share facilities can be reached between lot owners June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 41 ,r F 0 0 rxecommendations AiU AA ■�■ ■ f. ■ ■ ■ ■L■ ■ ■ ■ ■ 16A 2 km --------------- LI ap k _ 6.. --- U t.-.'AI L'M .j`R L L - J, ' : .. , June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 42 Recommendations AL M tilize future development agreements between potential developers in the downtown core of Newcastle to protect and enhance existing parking supply. Continue to monitor parking to assist in determining the future need for additional public parking facilities in Newcastle's downtown core and potential feasible locations for additional public parking should demand require it. June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 43 i Thank you QUESTIONS? June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 44 Backup Information (if required) Recent and Current Development Applications 0 June 13, 2011 Newcastle Parking Study Presentation to G.P.A. Page 45 Shoppers Drug Mart a�i VYaNE G=E � ET ,. _,�rc, z " — — - --� r mmmm --- - - - - -- a, z W a w �.� = i , W — -- ————J cr & s I h nw es sr�nso ev [ i. a s �' ' I v PROPOSEDm 1 z SHOPRERS 2RUGMART a x <n n r$ I mum _ a L M ILL STREET ------- --------------— — — .. f ��--� _�-�� o.r�_.res•1 -.L_,1��1•e1veF_�__�_.�__� �__�._�_.�__�._�_ � � � � . �. �. ..,...� .. �. -- � m -� � � - � � -�, 1 11 j (Grocer �!6r iiiiii I �i y--F +� ........................ ----------- LUW ` �,. f ! - �� .,•... G3ITN FJYEXYF} � �R 1 rlA lcrn x I I I I ! + + I I I I I I S z Y , RETAIL A 1{ s i d P ' FFF LI5!7P L P j 0, DMT- C j LI i 0 1 -I KING AVENUE m" P-++ m 0X I � _ � M1F:, _ Y�F 101•�•i� IGA Expansion I III PC Q MUEUEASI—lkMWAITUE � I} I MJMKI'PMffe GF ULA RIN GT09 w. s CONCEPT PLW ku Lbf;r; WM agsa rya Aam tC ENSTI+IG mss Li 15 GLILG �ig m�r L F I I �' F�ir1oM7 UDrr2 R*ViI Irlhc Pona'I 4,d I a REF+�I U+�F1bGE �7fl 2q m � * i.e 19 19 N Rirbng lfEErm, &SPW4n yy PYF 1 � I 4Yik'.'�t L:k,ry5•!1 m o-4 ii *s 16V +F1 kfi L:t IL 3Ai — F. f � f i , la41 9 WN Min. � i!i'r9t9%Ifue FSi ae,2 Sdaarbn }1L n1 555ii " i'ju �'I�.{"^ 1111 , — s>t` � :�•� - ,,.s- /i, nr. 'd.: _!, t ; J ,Ltb b` s b 0 U BiiR% Y YPAINWl�VWtli ` 54 ih��w Is qbn J` x+54'sLP�I ,_ .. .. 4p 7ll1 J{ { 5: 16 1 OMERa t 1 4 / S 1"G 6 S.iSn I•. '`.,zs 1S Tu v , � sp� � ir'd'91-riwas E h"[ ] ' u - P �t(ggl: s w s to SXWT II r F i °a,.eew /,"f�, 1 F;. 9 �- -- + I d 1�, °' I �. '•r:`: rr..`. a` dpi.` �r 5.5] 5'F34FY1 { r �fi// � lfJl✓ _,..x�m r� '* } •}� '_."'r pe�EE _ +- � �,. rEf 5 � A„n cnl'� ,,r f' � mil r.IlS VAti [I �► " IM 00=1175 Y '1if s{q S S �Snl!ll Rri'kL PYFk k; -iv �' f '� 5 176 -0' li -- IMir QKB ` I,M} e.Yisle :' a e< cvs, wun5e xV.5 - IF ,M}Wx.e4:v. p� R!IIF�+IIi mm=k7 SUI r a_ t r K*ra 7� ~~ rl��w"+x�u�, T - LIG r{�'++I 1 1A J P A r . a k" ILS wu�l �•. 5� 561:g - F 6Yf 8F E$'++9 Ii:S irSEiYL41 G�ti+a[uu��I lia.. Lti4 A?RWCJp � 191rr�,,rp I 5 i3# I � UVERAU, SITE PLAN M S67'F'R -IS7�— - —PA�U J2 Monday, June 13 , 2011 Publl* c Meeti* ng on 0 Planni* ng App lications Clarington Planning Services Department Application from DUNIBURY DEVELOPMENTS INC . TO PERMIT THE DEVELOPMENT OF A 266 UNIT RESIDENTIAL PLAN OF SUBDIVISION S-C-2011 -0002 & ZBA 2011 -0012 Clarington Planning Services Department Site Location 'e�n M{ :�e 1 le C1+9,4YIitYll A j '' p�p" •��� — -. II011 I11pINllu IIY+ a 1 j Cl dklt Ni lorc.YrvF t i a yy �1 lne �., a,iiims�iu�axoelnululr� i � *r� A �aY ,�,�7Y a • .do�� � ivawl!nnw i.,i rl` YYS � ;[iF li�7 i S h. �"�` "" '� ' IIIIIIIINI IIIIIIIi1Nl_ �e����� HIilC DIFY lI7 Y e. 1T7�' Y F[{111 11 illkl�- `���„� IIIIIN111111 IIIIIIIIIIIII )<� ; s �[ IC �� ® r .R �,:. •''Wit° — =loll= r u - T r�'illi �� rt" "III i5e rK � .•d�!�E `'` I{Yfl�� ses:Fw{p m Y f aS Clarington Planning Services Department The Proposed Development =kill 1JVOf�TH AVENUE_ EXyTf_NSIQN O.Jm Iff5(RVE — - _ — 4Fm ISFSEAYE- — �'� /i°• BLOCK II] xLOpt576 1 I IafT M-1 I PPPPP RRxi I P x1 1 I81r�1 �' I IIII , I6y7 p Ixl I Ialrxl I.1 - � ,I.d 1 I,ps„kd Inds,nl.ol.4,l s,rskd. •4 I ,.4eY 4d,s„hd I I I„sp I I-I-„IS<.I. - IAII: 'It r-i I Y Ixl I �Tyx4 I IaIr7 i I YY 11x1 I I61TN I I Y1xl I�1 j p,�m Lo,,d,+,.401 41:s4d.l d,u4d.1.4 P s rr4d•Iwl„cnkd.l Ld+z j+d-4dm,a4d+.nl 6��' k .'-etocx-av es� to e e z a s 4 a # 1 Ib s¢ a� xl 2z zs xl z5 xa n ar "aaxaB ,e> SV er. �,, r,. .1,. s'S d•ss T6 - - 74 ! �61 u `_60- 'Or �6 37 3B 39 •� r ra zs - -ss-o PARK .r 43 1 1 1 u e �J. � [II -63 - SS"vo roll rWV.vo1 1�) 7-M�' • ' $ I I i I fo�laa-r,ew) ,1� , n,�• --�-� a.�-- . .. „1J"�:L"r• � I I ' ' IIII I .�°i I i:i I I I I iii i I Clarington Planning Services Department Issues TRIBUTARY Outstanding comments Housing mix - ui��ie IIiE� IriTt[I�llli�i' M Infrastructure Stormwater pond Parkland dedication f Clarington Planning Services Department Recommendations 1_�IU ,WORTFf AVEN[vim 1009011 -Bf_OCk 117 BLACK it6 � E2 I�, I F I 161T•4+'1 i Y'IHI I Y M1H/ 1 161T•rb•I 1u��I I Ik'V I 1611 H,�V 1 P'INI I IeIT.H.I p•.1 rb4 el.lectaa va 4r,1.1.4b,rn rn4d•P,r�r,r:led.l.lerlre rslael_la bl ra rs4d_I.I,,of r I I ,o � I nr•:r: rs I:>>II n IfLJ ,�, r.ded..> 4o{.I.dre,e1,41.1.brra r�4r.1.1.4 I r u4n.Lbl en 4d.1.kdta ra4.d-Aal .a4.ed R I t� � d�°� aai$`cliSo3 BLOaiiliB � S flZLa I 13 4 STREET C - Z IN n.26 I Cf 1 I F `� � STREET F STREETa ,.E - �/•r� �� 37 30 ]9' POCK b7 r it—� 5b s�c )!„ _68_n. 2._67_— �>•e' r . „ . =a��x�L—�• I 1 1 I I I I I � E�I _ _ •` � _ II il.b;a,;e,j¢�I�,q:1 ya�a„er,e,ls,p.,,ue- � 1 1 1 1 I I I I � j �•—•� 14'--� I I I I I� �I� 1 1 1 1 f l l , 1 1 1 I I I I I Planning Clarington Department Monday, June 13 , 2011 Publl* c Meeti* ng on 0 Planni* ng App lications Clarington Planning Services Department Application from VALLEYMORE LAND CORPORATION REZONING APPLICATION TO COMPLY WITH AN ONTARIO MUNICIPAL BOARD DECISION ZBA 2011 -0013 Clarington Planning Services Department Property Location Map(Clarke) s Subject Site Boundary of --- o Oak Ridges Moraine a Z W t, ••� •••• ................. ¢Q :4 U � k Oak Ridges Moraine ZBA 2011-0013 Zoning By-law Amendment REGIONAL ROAD9 (GANARQSKA ROAD) •• ® Sub OCLLands ^/• Owner:Valleymore Land Corp Review of Application ■ The subject application appears to conform to: Provincial Policy Statement Oak Ridges Moraine Conservation Plan Durham Regional Official Plan Clarington Official Plan Clarington Planning Services Department �5 e a y. Qa l�#h3 AA, Clarington Planning Services Department Comments • No concerns or objections identified by departments and agencies. • Resident concerns Location of the Environmental Protection Zone Impacts on Groundwater, Ponds and Wells Additional lots & Views Clarington Planning Services Department N F f' f �9Fp J( �> .... E'.-I2NALP COUNCIL MEETING JUNE 16, 2011 TED'S PRESENTATION Good day Mayor Foster, councilors, Fellow citizens. My name is Ted Meszaros and I am representing Clarington Citizens for Clean Water and Soil. My concern today is in regards to clean water and soils as it relates to people who live around the commercial fill site on Morgan's Road. The MOE has said that table 2(potable water designation) is acceptable at this site. In a staff report dated May 19, 2011 MOE table 2 criteria was recommended as the appropriate criteria but appears too be inadequate to deal with the huge scale of work occurring at the Morgan's Road site. They also state the CA was not developed with large commercial operations in mind. The MNR is not responsible to issue CA Act permits and does not provide comments to the CA on those permits. In our case Clarington is not able to regulate the site due to PSW's therefore the local taxpayers have no protection, no recourse and no litigation. 1. The new permit application was received by GRCA May 3, 2011 containing only the permit form and no supporting documentation 2. Within 21 days of receipt of application staff reply to applicant regarding the completeness of the application; 3. Within 21 days of receipt of application meet with the applicant's consultant to discuss submission requirements and potential conditions staff will be recommending; 4. provide a background report to the board describing site activity to date and issues that have arisen, and provide to may meeting of full Authority Board; 5. Provide opportunity for board members provide input into concerns with current permit application; 6. At June full authority meeting staff reviews process of decision making for application; 7 .Prepare staff report with recommendations for June full authority meeting provided submission of a complete application has occurred; 8 at June Full Authority meeting the board will make a decision to approve a permit, approve, a permit with conditions, refuse a permit, or defer a decision should information not be available to make a decision. Note all conditions on the permit 1089 were not met by the deadlines One condition there was no report to GRCA to where the soil was moved to on the site. (GRCA has not checked to see where this temporary stockpile was relocated to) Second condition Final grading plan was to submitted by July 30, 2010 but was not filed until Feb. 20117 months late Director's Orders issued April 15, 2011 order no. #3333-8FN29d-1 issued to the operators of the commercial land fill site Where certain conditions had to meet by compliance dates. These dates came and went and compliance did not occur and MOE has not enforced them. We wonder what the use of this Director's order was if they cannot be enforced by MOE and GRCA did not attempt to revoke or amend the permit. Before these compliance dates even passed on April 29, 2011 the owner applied for Environmental Review Tribunal (ERT) they are challenging MOE at the preliminary hearing as the owner does not want to comply with the MOE Director's Order. 1. certain material not be accepted until qualified persons carry out work 2. to confirm that material being received is acceptable and soil management activities are in place 3. a procedure for segregation and management of source site material and weekly soil sample auditing be put in place 4. report and plans for environmental site assessment and soil work be submitted 5. security measures and procedures to manage noise and dust from site activities be confirmed 6. a communications plan and times for implementation of site activities Therefore the owner is directly challenging the Director's orders and has no intention of complying with these orders. It has come to our attention that GRCA is not going to be seeking party status at the tribunal. Even though their permit triggered the MOE directives Party status means that you have the right to present the right to present evidence through witness cross examine witness and make submission. Parties are often represented by legal council. We are assuming that MOE will have Party status. In the interest of Clarington Taxpayers who are an unwilling host to this commercial fill site the Municipality of Clarington must seek party status to protect the rights, and jurisdiction over our municipal lands. We request that council pass a motion to seek party status by the filing date of July 6, 2011. Since MOE, MNR, Municipality of Clarington and GRCA are absolving themselves of any responsibility. We must insist you pass a resolution instructing our representatives on the GRCA board to vote to defer the new application until all pertinent criteria has been met and some one is able to enforce all the permit conditions within past directives, permits and the ERT has been resolved Before GRCA goes ahead and issues a new permit they must do their due diligence of protecting the taxpayers of Clarington. Our Municipality has to send a strong message to GRCA that we are not compliant. The board is responsible for the staff actions and inactions.