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HomeMy WebLinkAbout2008-01-09 Minutes Present: Regrets: Staff: 1-4 CLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES January 9,2008 Sarah Jane Williams Heritage Centre 62 Temperance Street, Bowmanville, Ontario K. Isnor, Chair B. Colville W. Tanner J. Witheridge M. Carlton J. Rook Mayor Abernethy J. Murray P. Ford S. Laing Councillor Robinson M. Rutherford Conrad, Administrator M. Home, Recording Secretary 1. CALL TO ORDER The meeting was called to order by the Administrator at 7:08 p.m. 2. ADOPTION OF AGENDA Moved by: J. Witheridge Seconded by: M. Carlton THAT the agenda be approved. MOTION CARRIED 3. NOMINATION AND ELECTION OF OFFICERS The Administrator called for nominations for the position of Chair of the Clarington Museums & Archives Board. Moved by: P. Ford Seconded by: B. Colville THAT K. Isnorbe nominated for the position of Chair. K. Isnor declined. Page 2 Moved by: K. Isnor Seconded by: W. Tanner THAT J. Rook be nominated for the position of Chair of the Clarington Museums & Archives Board. J. Rook accepted the nomination. Moved by: P. Ford Seconded by: Mayor Abernethy THAT J. Witheridge be nomi\lated for the position of Chair of the Clarington Museums & Archives Board. J. Witheridge accepted the nomination. A vote was then held, the ballots being counted by the Administrator and the Recording Secretary. J. Rook was voted in as the new Chair of the Clarington Museums & Archives Board. The meeting was turned over to the new Chair. The Chair called for nominations for the position of Vice Chair of the Clarington Museums & Archives Board. Moved by P. Ford Seconded by M. Carlton THAT J. Witheridge be nominated for the position of Vice Chair of the Clarington Museums & Archives Board. J. Witheridge accepted the nomination. As no other nominations were brought forward, J. Witheridge is the Vice Chair of the Clarington Museums & Archives Board. The Chair called for nominations for the position of Finance Chair of the Clarington Museums & Archives Board. Moved by: W. Tanner Seconded by: J. Witheridge THAT K. Isnor be nominated for the position of Finance Chair of the Clarington Museums & Archives Board. K Isnor accepted the nomination. Page 3 As no other nominations were brought forward, K. Isnor is the Finance Chair of the Clarington Museums & Archives Board. The Chair called for nominations for the position of Collections and Event Planning Chair of the Clarington Museums & Archives Board. Moved by: P. Ford Seconded by: K. Isnor THAT M. Carlton be nominated for the position of Collections and Event Planning Chair ofthe Clarington Museums & Archives Board. M. Carlton accepted the nomination. As no other nominations were brought forward, M. Carlton is the Collections and Event Planning Chair ofthe Clarington Museums & Archives Board. The Chair called for nominations for the position of Property Chair of the Clarington Museums & Archives Board. Moved by: K. Isnor Seconded by: M. Carlton THAT P. Ford be nominated for the position of Property Chair of the Clarington Museums & Archives Board. P. Ford declined. Moved by: Mayor Abernethy Seconded by: B. Colville THAT 1. Witheridge be nominated for the position of Property Chair of the Clarington Museums & Archives Board. J. Witheridge accepted the nomination. J. Witheridge is the Property Chair of the Clarington Museums & Archives Board. Committee members were then chosen for each of the committees. 4. APPROVAL OF DECEMBER 12. 2007 BOARD MEETING MINUTES Moved by J. Witheridge Seconded by: K. Isnor THAT the minutes of the December 12,2007 Board Meeting be approved. MOTION CARRIED Page 4 5. BUSINESS ARISING There was no business arising. 6. COMMITTEE REPORTS No Committee Reports were available. However, in the absence of the previous Finance Chair, the Administrator reported that the Provincial grant has been received in the amount of$26,000. 7. ADMINISTRATOR'S REPORT The Administrator presented an accountability study for the year. One of the items pointed out was the Educational Programs statistics, which, in December increased 400% due to the current exhibit at the Sarah Jane Williams site, which has proven extremely popular with the schools. Many schools from out of the area are participating in the various programs which have been presented by the museum. The Administrator requested the executive committee meet in the very near future to set accountabilities for 2008. 8. NEW BUSINESS Mayor Abernethy read an email he had received from Chair K. Isnor re the Bowmanville l50'h celebrations. Moved by: K. Isnor Seconded by: J. Witheridge THAT the Clarington Museums and Archives Board directs the Administrator to support the activities of the Bowmanville l50th Committee through the use of museum resources and staff at her discretion and within Museum budget parameters; AND THAT this motion be forwarded to Council for endorsement forthwith. MOTION CARRIED 9. DATE AND PLACE OF NEXT BOARD MEETING Moved by: J. Witheridge Seconded by: K. Isnor THAT the Board of Directors of the Clarington Museums & Archives meet on the second Wednesday of each month at 7:00 p.m. at the Sarah Jane Williams Page 5 Heritage Centre; these dates being: February 13, 2008, March 12,2008, April 9,2008, May 14, 2008, June 11, 2008, September 10, 2008, October 8, 2008, November 12, 2008 and December 10,2008. MOTION CARRIED ADJOURNMENT Moved by: B. Colville THAT the meeting adjourn at 8:45 p.m.