HomeMy WebLinkAbout2011-04-26 Minutes ~-2
MUNICIPALITY OF CLARINGTON
NEWCASTLE COMMUNITY HALL BOARD
Meeting of the Newcastle Community Hall Board
held in the Auditorium on Apri126, 2011 at 7 pm.
Present Were: P. DeJong (chair)
L. Franssen
S. DeJong
W. Partner (councillor)
B. Snowdon
G. Bell (secretary)
Regrets From: C. Abraham
W. Woo (councillor)
MINUTES
1.1 Motion by S. DeJong, seconded by B. Snowdon
That minutes of March 22 2011 be accepted as circulated. "Carried"
BUSINESS ARISING
2.1 G. Bell gave report on Hotel California fundraiser for Garden Project. Raised just
under $11,000.00. Event was a great success. Committee is now planning nett
event in June.
2.2 Discussed proposal for new website by Geek Girls in Orono.
Motion by S. DeJong, seconded by L. Franssen
That we hire Geek Girls for $750.00 plus HST to redesign and update the
hall website. "Carried"
FINANCIAL REPORT
3.1 Grant of $13,000.00 received from Municipality.
3.2 Motion by B. Snowdon, seconded by W. Partner
That financial report is accepted as presented. "Carried"
BILLS
4.1 Motion by W. Partner, seconded by L. Franssen
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That supervision of $150.00 and staff help (C. Fogg) of $40.00 is paid as
presented. "Carried"
CORRESPONDENCE
5.1 Pitch In Week from Municipality - S. Fogg will take care of parkette and hall
property.
5.2 Village Concerts letter asking us to sponsor events and they do honorarium for
$200.00 for use of hall if it rains for the season. Discussed inviting this
committee to join Newcastle Community Hall as a Subcommittee and renaming
concerts "Newcastle Community Hall Village Concerts". It was agreed to invite
them as this would also ensure the event would be covered under the Hall's
insurance with the Municipality. G. Bell to contact Joyce Kufta.
HEALTH & SAFETY
Tabled to next meeting.
NEW BUSINESS
6.1 Chair signed papers to hire Stars of Pop for June 12 Garden Project fundraiser.
6.2 Discussed having a mission statement.
Motion by S. DeJong, seconded by W. Partner
That we ask C. Abraham to draft a mission statement for the Hall.
"Carried"
6.3 Secretary asked if she should take bookings for Christmas Day - P. DeJong
offered to open and close that day.
6.4 Lions are asking to put up sandwich board sign to promote Rain Barrel sales -
board agreed this would be alright.
6.5 Empress Carpet cleaning is proposing to clean the main carpet every 4 months for
$250.00 (a reduction from $350.00) if we commit to them. Custodian and
Secretary feel they have done the best job, of the 3 companies we have used.
Motion by B. Snowdon, seconded by S. DeJong
That we hire Empress Carpet Cleaning to do carpets every 4 months for a fee
of $250.00 plus HST. "Carried"
6.6 S. DeJong asked why hall is not being used for election. W. Partner explained it
is an accessibility issue -all voters must be able to enter building by the front
entrance. S. DeJong noted that voting is'at Newcastle United Church -their
6.7
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6.8 handicapped entrance is in the back. G. Bell will contact elections contact and
ask why this is.
6.9 S. DeJong brought up subject of Atkinson sign and naming or parkette. Wanted
to know who gave permission for a sign on Hall property to be moved.
Apparently Myno Van Dyke discussed with Jeany Barrett in the plans for the
gardens and was told that moving it would not affect the overall plan: P. DeJong
has been invited to a meeting tomorrow with Myno and Peter Windolf from the
Town to discuss the sign and naming of the parkette to the west of the hall. Board
members discussed where the sign should go -number 1 suggestion was in front
of original Atkinson house, second it could be moved to west side of building and
name the part Atkinson.
Adjourned 8:05 pm