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HomeMy WebLinkAboutPD-22-87L~ s TOWN OF NEWCASTLE REPORT File # A, Res. # -' °~ ~ ~` By-Law # ING: General Purpose and Administration Committee ~-~; Monday, January 19, 1987 T ~: PD-22-87 FILE ~: Admin. 2.7 Sl1B.~CT: DEPARTMENT OF PLANNING AND DEVELOPMENT 1986 ANNUAL REPORT AND 1987 WORK PROGRAMME RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-22-87 be received; and 2. THAT the Planning and Development Department's 1987 Work Programme (Attachment No.l) be approved. As in past years Staff are again submitting a proposed work programme for Council's consideration and approval outlining the proposed operations of the department to year end and identifying major activity areas and priorities for the coming year. The work programme is intended to provide guidance to Staff with respect to Council's priorities in order to permit the best utilization of departmental resources in dealing with the issues of greatest concern to the Town. Since the intention of the work programme is to prio rite activity areas, Council's ratification should only be given if the proposed programme is consistant with the objectives of Council. Submission of the work programme should be seen as an opportunity for members of Council to review the priorities assigned to the various projects by Staff and where appropri ate i denti fy new objecti ves to be addres sed. ...2 ~~i REPORT NO.: PD-22-87 Page 2 / COMMENTS: The Planning and Development Department is comprised of two divisions, Planning and Building. The Planning division is responsible for all aspects of local municipal planning including preparation and administration of planning documents, such as official plans and development plans, zoning by-laws and development agreements. This division is also responsible for specific review and reporting functions relative to Land Division, Committee of Adjustment and Development Applications, as well as overseeing the administration and implementation of Council and Committee's decisions arising from same. The Building division is responsible for the administration of the Ontario Building and Plumbing codes through plan review, permit issuance and inspections. In addition, the Building division provides resource staff for the administration of property standards, sign and pool fence by-laws. STAFFING: In 1986 the Departmental Staff compliment was increased by the addition of a Building/Plumbing Inspector and a Deputy Director of Planning. This increased the staff level to 13 full-time employees and 1 part-time Secretary to the Committee of Adjustment. The attached organization chart (Attachment No. 2) provides an illustration of the departmental structure and lines of responsibility. BUDGET: In 1986 the Department received a total budget allocation of $535,396.00. This was allocated on the following basis: Planning/Administration $357,594.00 Building $161,371.00 Committee of Adjustment $ 14,891.00 Property Standards Committee $ 1,540.00 ...3 ~~~ REPORT NO.: PD-22-87 Page 3 These allocations represented a total increase of 6.5% over 1985 allocations. DEPARTMENTAL OPERATIONS: PLANNING DIVISION The operations of the Planning division of the department are further categorized as Current Operations and Long Range. As has been the case since 1984, the majority of staff time is directed towards current operations. The staff responsibilities being assigned on the basis of work load and work programme. a) LONG RANGE: In 1986 the department processed and commented upon a total of 28 Official Plan Amendment applications. In addition, the department initiated a significant amendment to the Town's Official Plan to incorporate community improvement policies and commenced a review of the Town of Newcastle Official Plan as it relates to the Courtice Urban Area. * Attachment No. 3 provides a comparision of annual totals for Official Plan Amendment applications. In addition to the processing of Official Plan Amendments, the Long Range division is also responsible for preparation of Hamlet and Neighbourhood Development Plans which again due to heavy work load related to current applications, received little consideration. And although Hamlet policies were incorporated in the Town's Official Plan approved in 1985, this portion of the plan has not yet received ministeral approval. Consequently, in 1987 staff are proposing to continue an ongoing review of the Official Plans and will be undertaking preparation of an amendment in respect of public open space as well as participating in the review of the Durham Regional Official Plan. Since Hamlet Development Plans have received no attention for the past four years, staff will be recommending through the budget process the retention of a consultant to undertake preparation of specified Hamlet Development Plans as well as the preparation of community improvement plans consiltant with Council's directive for participation in the Provincial Government's PRIDE ...4 REPORT NO.: PD-22-87 Page 4 programme. It should be noted that as a result of Council's desire to actively enforce the Town's Property Standards By-law planning staff in the Long Range section of the department, have realized an additional work load related to Property Standards hearings inasmuch as the Long Range Planner is designated, by By-law, as Secretary to the Property Standards Committee. While administrative in nature, this function does require an allocation of staff time and has further limi ted our abi li ty to deal with outstanding long range planning problems. A review by staff of the activities for the past four years has indicated that very little has been accomplished in the area of long range plans which is a reflection of the heightened development activity in the Town. b) CURRENT OPERATIONS: As in 1984 and 1985 current operations has remained the Department's number one priority. During 1986 the greatest portion of the work load was related to subdivision administration. During the past year, the department processed to registration 17 plans of subdivision for a tot al of 1075 new building lots. This compares to 10 plans of subdivisions and 393 lots for 1985. Attachment 3 provides a year-to-year comparison of subdivision applications since 1974. Attachment 4 indicates the breakdown for draft approved and registered units. Each of the plans registered also require negotiation, execution and administration of a development agreement. This was the primary responsi bi li ty of the Deputy Director of Planning. Staff also reviewed and commented upon a total of 19 new applications for subdivision approval as compared to 8 for 1985. The next greatest allocation of staff time was related to zoning and site plan approvals. In 1986 a total of 48 rezoning appl ications and 36 site plan applications were processed. In addition to these two major activity areas staff also provide comments to the Durham Regional Land Division Committee and the Town of Newcastle Committee of Adjustment. In that regard, during 1986 comments were provided to Regional Land Division Committee on a total of 218 applications for consent. This was almost double the 1985 figure as was the case with the 79 applications to the Committee of Adjustment which were commented upon. In addition to commenting to the Committee of Adjustment, staff attend each meeting to ...5 %( REPORT NO.: PD-22-87 Page 5 provide technical advice to the members of the Committee. As would be expected as a result of the increased development activity, the number of zoning clearance letters requests increased substantially to 1,837 compared to 1,330 in 1985. Each request requires a written response and is one of the major activity areas for the department's Planning Technician. BUILDING DIVISION The activities of the Building Division of the Planning and Development Department are primarily related to the review and approval of buil ding applications as well as the areas of inspections required by the Ontario Building Code. In addition, each building application must be reviewed by the Planning Department to ensure by-law conformity. While 1985 was a record year for building activity in the Town, 1986 far surpassed our best expectations in terms of new residential units added to the housing * stock for the Town of Newcastle. Attachment 5 provides a summary of the new residential units for the various areas of the Town dating back to * 1974 and Attachment 6 provides a yearly compari son of the value of building permits issued within the Town. COMMITTEE OF ADJUSTMENT In addition to Planning Staff's responsibility for commenting on applications to the Committee of Adjustment, the administration of the Committee also falls within the jurisdiction of the Planning and Development Department. 1-he Secretary-Treasurer of the Committee is a part-time employee of this department and has also provided assistance in this past year in meeting the clerical demands of our work load. While in 1985 applications for variances reached its all time low, as can be expected with an increase in development activity, 1986 again saw an increased number of applications. ...6 ~~ REPORT NO.: PD-22-87 Page 6 PROPERTY STANDARDS COMMITTEE During 1986 the responsibility for administration of the Town's maintenance and occupancy by-law was transferred to the Clerk's Office to permit an increased level of by-law enforcement. For the first time since its approval in 1982, the Town saw 2 appeals to the Property Standards Committee with the orders of the Property Standards Officer being confirmed by the Committee in both instances. Une of these decisions is however under appeal. * Attached hereto is a proposed work programme for 1987 and if satisfactory to the Committee, staff recommend its approval for the coming year. At this point in time it is appropriate for the Committee to consider any adjustments to the work programme to reflect any change in emphasis and priorities or new objectives for the coming year. Respectfully submitted, Recommended for presentation to the Committee Lawrence otsett Chief Ad n strati ve Officer ~~Y I ,,, ~' ^ U N ^ ^ O t~ W ^ ~ i i F- Cp O f~ ^ ^ ^ ^ ^ ^ ^ .-r N ~ ~ ^ ^ ^ ^ N ^ ^ ^ ^ ^ i ^ i O O tD i ^ ^ ^ Z O.. ~ H ^ ^ ^ ^ ^ i O ~ i i I- ~ Z N ^ ~ ^ Z O ~ ^ i W Z ^ S I- Ol ^ U d' f- H ¢ i i I - O. 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C7 F-' m d ~ d F- {"' O.. >> Z D.' ~-t Q' W F- I-' r-~ J ~--~ 3 ~--~ O Z o2f K N - aLf F- ~'r" +~ W •-y (/) F- W O E J Z q ~-+ r-~ E ~_ Y U 2 I-- Z H W H J 2 W Z d f ~. W ~' W > ~ OW End Nts' ~d Z E > U7 C7 W W qO >+ d W O O J W W W O.' O p W W W ~--~ a' S O O ~ U .z E U ,q d n' n. 4 F- ~ d cY 1- O v1 a N U U +~ d ¢ a w ~ H d I-- H p S.. 'V q `Y O W O J L iJ E .-1 N M d' ~ lD 1~ W Ol O E •--~ Z ~ i-r ~ C7 U q W O a' W f• N m 'J' U O.. J d N ATTACHMENT N0. 2 TO REPORT PD-22-87 PLANNING AND DEVELOPMENT DEPTA ORGANIZATION CHART DIRECTOR DEPUTY DIRECTOR I SECRETARY C.ofA.(Part Time) •TYPIST 2 OFFICIAL PLANNER PLANNING TECHNICIAN PLANNER BUILDING INSPECTOR DRAFTSMAN PLUMBING INSPECTOR BUILDING INSPECTOR BLDG./PLMG. INSPECTOR U= UNION NU= NON-UNION STAFF COMPLEMENT I DIRECTOR I CHIEF BUILDING OFFICER I DEPUTY DIRECTOR 2 BUILDING INSPECTORS 2 CLERK-TYPIST 2 I PLUMBING INSPECTOR 2 PLANNERS I BUILDING/PLUMBING INSPECTOR I PLANNING TECHNICIAN I DRAFTSMAN I SECRETARY C. of A. (Part Time) jL~ ~~~~~ ATTACHMENT N0. 3 TO REPORT PD-22-87 YEAR ZONING APPLIC. SITEPLAN APPLIC. SUED. APPLIC. OPA APPLIC. ZON/CL. LETTERS L.D. APPLIC. C.O.A. APPLIC. 1974 7 1 12 6 N/A 109 72 1975 29 8 9 16 N/A 102 81 1976 18 5 11 10 275 100 92 1977 27 3 14 6 522 96 127 1978 15 4 4 10 648 105 94 1979 46 7 4 14 723 103 90 1980 23 12 2 15 405 106 91 1981 38 19 8 7 726 90 109 1982 28 18 4 8 512 60 96 1983 32 11 1 15 80U 73 96 1984 23 16 7 7 802 115 88 1985 37 11 8 18 1330 112 44 1986 48 36 19 28 1837 218 79 H x t-- ozt M M H H H ~"'~ ^ OZf ^ ^ ~ ' H H • H • H H I.,L • p N N N N I- N Q Q Q Q H N = H L(') l0 = a•N ad' n .~ aM p „HN 00 D •a ° -- - --- ---- --- --- - --- --- -- --- ----- z ~ - -- -- - Z Q. lp ¢ I~ Lf') M l.[) rl M ~ O I..f) N N M 00 ri 00 I~ Ol Ol I~ W CO J lp I~ M ~ l9 I.C) l0 I~ 00 00 n ~ d' 1~ ~ ~ LS') lfl 00 ~ ~ ~ d ~ n ~ n ~ n ~ t\ t\ n n ~ n n ~ n ~ n t\ 2 P'-I I ~ I ~ I ~ I ~ I ~ I ~ I I 1 ~~~ I ~ I ~ 1 I ~~ i ~ I I ~~ I I I 1 ~~~~ a Q M >>'b >> >> >> >>'CS >> >>'C7 >> >> >>"C >>'~ >> >> >>"d S- r Q1 r r r r 0 r r U r r r N r d1 r r r Q1 ~ •r t •r •r •r •r ~ •r •r ~ •r •r •r S •r ~ •r •r •r S ~ E U E E E E U E E U E E E U E U E E E U w E ~ ~ rts crs ~ c~ ~ rts ~ rts rts ~ rts rt3 rd ~ rts ~ ro n3 N QJ 4- .N 4- ~ 4-' 4- -!~ y-- ~ -i.~ 4- ~ 4- ~ y- +~ y- y-' y-- a--~ I/f ~ ~ b d O N I- N b QJ ~ N 4J "C d1 Ql QJ N ~ N ~ 41 N " p H r l r r r r l r r l r r r 1 r l r r r l~ f,/~ Z Oi•r aT Ol ~ O~•r rT r.~•r ~ CJ7 ~•r ~•r ~ C7~ +T •r C ,T . 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