HomeMy WebLinkAbout06-22-2020 MinutesClarington
If this information is required in an alternate format, please contact the
Accessibility Co-ordinator at 905-623-3379 ext. 2131
General Government Committee
Minutes
Date: June 22, 2020
Time: 9:30 AM
Location: Microsoft Teams
Present Were: Mayor A. Foster
Present Via Electronic Councillor G. Anderson, Councillor R. Hooper, Councillor J.
Means: Jones, Councillor J. Neal, Councillor C. Traill, Councillor M.
Zwa rt
Staff Present: J. Gallagher, L. Patenaude
Present Via Electronic A. Allison, G. Acorn, R. Albright, F. Langmaid, R. Maciver, S.
Means: Brake, M. Marano, T. Pinn, G. Weir, A. Greentree
1. Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2. Land Acknowledgement Statement
Councillor Jones led the meeting in the Land Acknowledgement Statement.
3. New Business — Introduction
Councillor Jones asked that an item regarding Traffic Calming Strategies on
Darlington Blvd. and an item Drainage in Solina, be added to the New Business -
Consideration section of the agenda.
Councillor Traill asked that an item regarding Anaerobic Digestion Facility, be
added to the New Business - Consideration section of the agenda.
Councillor Anderson asked that an item regarding Prohibit Symbols of Hate, be
added to the New Business - Consideration section of the agenda.
Councillor Hooper asked that an item regarding Scugog Street and Bons Avenue
Intersection Awareness, be added to the New Business - Consideration section
of the agenda.
1
General Government Committee Minutes of June 22, 2020
4. Adopt the Agenda
Resolution # GG -184-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Agenda for the General Government Committee meeting of June 22,
2020, be adopted with the following additions:
• New Business Item Regarding Traffic Calming Strategies on Darlington Blvd.
• New Business Item Regarding Drainage in Solina
• New Business Item Regarding Anaerobic Digestion Facility
• New Business Item Regarding Prohibit Symbols of Hate
• New Business Item Regarding Scugog Street and Bons Avenue Intersection
Awareness
• Correspondence Item 10.10 Regarding Report EGD -011-20 Proposal to
Close and Convey a Portion of a Road Allowance (Given Road) Situated in
Lot 30, Concession 2, Former Township of Clarke
Carried
5. Declaration of Interest
Later in the meeting, Councillor Hooper declared a direct interest in Item 22.5,
Paragraph 7, Correspondence from the Historic Downtown Bowmanville Centre.
Later in the meeting, Councillor Neal declared an indirect interest in Report CSD -
005 -20 regarding the 2020 Community Sponsorship Requests for Autism Home
Base Durham (Application 20-19).
Later in the meeting, Councillor Neal declared an indirect interest in Item 22.5,
Paragraph 4, regarding Community Agencies Rent Relief.
6. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
2
General Government Committee Minutes of June 22, 2020
7. Adoption of Minutes of Previous Meeting
7.1 Minutes of a Regular Meeting of General Government Committee dated
June 1, 2020
Resolution # GG -185-20
Moved by Councillor Zwart
Seconded by Councillor Jones
That the minutes of the regular meeting of the General Government Committee
held on June 1, 2020, be approved.
Carried
8. Delegations
8.1 Aimee Chada, Event Coordinator, Donor Relations, Canadian Blood
Services, Regarding the Need for Blood Donations during COVID-19
Pandemic
Aimee Chada, Event Coordinator, Donor Relations, and Jennifer Mathieu,
Territory Manager for Blood Services, Canadian Blood Services, were present
via electronic means regarding the need for blood donations during COVID-19
pandemic. Ms. Mathieu thanked the Municipality of Clarington for their support of
the ongoing need for blood during the pandemic. She explained the need for
blood during the pandemic and added that patients are relying on the blood
services. Ms. Mathieu explained that blood donors can make an appointment
now and through the summer months. She added that, by accepting donors by
appointment only, donors can complete a pre-screening and they can limit the
number of donors in the center at one time. Ms. Mathieu noted that they have
enhanced their cleaning and wellbeing practices during the pandemic and will
ensure physical distancing is maintained. Ms. Chada explained that blood has a
shelf life and some donors may have a limited time of up to 12 months that they
are not able to donate. Ms. Mathieu and Ms. Chada concluded by encouraging
everyone to donate blood whenever possible and advised the Members of
Committee that they are currently in need of a replacement location in
Bowmanville for the months of July, August and December. They explained that
Trinity United Church is unable to host due to space limitations for appropriate
social distancing and would appreciate any location suggestions. Ms. Mathieu
and Ms. Chada asked if their social media posts for blood donations could be
shared by the Members of Council and the Municipality of Clarington. They
answered questions from the Members of Committee.
3
General Government Committee Minutes of June 22, 2020
Resolution # GG -186-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Delegation of Aimee Chada, Event Coordinator, Canadian Blood
Services and Jennifer Mathieu, Territory Manager for Blood Services, Canadian
Blood Services, regarding the Need for Blood Donations during the COVID-19
Pandemic, be received with thanks.
Carried
8.2 Rachel Traore-Takura, Chair, Clarington Diversity Advisory Committee,
Regarding Report CSD -007-20 Diversity in Clarington - Update on Diversity
Initiatives and Clarington's Diversity Advisory Committee
Rachel Traore-Takura, Chair, Clarington Diversity Advisory Committee (CDAC),
was present via electronic means regarding Report CSD -007-20 Diversity in
Clarington - Update on Diversity Initiatives and Clarington's Diversity Advisory
Committee. Ms. Traore made a verbal presentation to accompany an electronic
presentation. She noted the Committee was established as a Committee of
Council in 2018 and reviewed the Committee make up. Ms. Traore-Takura
provided an overview of the Committee's Vision Statement which is "striving
towards a safe, welcoming and inclusive Clarington, where differences are
celebrated, and the voices of all peoples are heard". She added that the
Committee participated in some strategic planning to develop a vision and
mission statement, which complements and incorporates the Terms of
Reference. Ms. Traore-Takura noted that the Diversity Committee engages
Clarington residents to raise awareness by celebrating the community's
differences and strengths. She provided an overview of their accomplishments to
date, which included developing a workplan, drafting the Land Acknowledgement
Statement, and creating a Community Diversity Survey. Ms. Traore-Takura
explained that, together with the Municipality of Clarington, they developed a joint
anti -Black racism statement which included publicly condemning the tragic and
senseless death of George Floyd in the United States. She added that the CDAC
recommends that Clarington develop a robust anti -racism policy and add an anti -
racism lens to strengthen the focus and message that racism, in any form,
whether anti -Black, anti -Indigenous or against any marginalized group, will not be
tolerated. Ms. Traore-Takura provided an overview of the Committee's current
initiatives which includes a diversity and inclusion training program for Council
and Municipal Staff, development of a diversity lens which could be used by
Council, and added that they are planning to have a presence in community
events. She concluded by noting the CDAC is always looking for ways to
connect with the community and hopes to promote the celebration of diversity in
the community through recognizing and embracing the differences. Ms. Traore-
Takura answered questions from Members of Committee.
12
General Government Committee Minutes of June 22, 2020
8.3 Steve Gregoris, Site Vice -President, Darlington Nuclear, Dietmar Reiner,
Senior Vice -President, Chief Project Officer and Jennifer Knox, Director,
Nuclear Stakeholder Relations, Ontario Power Generation, Regarding
Ontario Power Generation (OPG) Update
Steve Gregoris, Site Vice -President, Darlington Nuclear, Dietmar Reiner, Senior
Vice -President, Chief Project Officer and Jennifer Knox, Director, Nuclear
Stakeholder Relations, Ontario Power Generation (OPG) were present via
electronic means regarding a Darlington Nuclear Station update. Mr. Gregoris
made a verbal presentation to accompany an electronic presentation. He
explained that OPG's dedicated employees continue to generate reliable
electricity to power Ontario's hospitals, care facilities and homes during the
COVID-19 crisis and added that Darlington provides 20% of Ontario's
electricity. Mr. Gregoris highlighted the 2019 accomplishments of the Darlington
Nuclear Station. Dietmar Reiner, explained that the Unit 2 refurbishment was
successfully completed safely, with COVID-19 restrictions, on June 4, 2020. He
added that Unit 3 refurbishment was deferred due to COVID-19 and will begin in
late summer, and is expected to take 40 months to complete, with no impact to
the 2026 four -unit commitment. Mr. Gregoris advised that Darlington is the only
site in Canada licensed for new nuclear build with an environmental
assessment. He added that new nuclear will be a significant asset for the
Province of Ontario and will allow low -carbon nuclear energy to continue playing
an important role in Ontario's future energy mix. Mr. Gregoris stated that the site
preparation licence expires August 2022 and added that a new application for
renewal will be submitted in Q3 2020 to Canadian Nuclear Safety
Commission. He provided an overview of OPG's COIVD-19 response. Mr.
Gregoris explained that they manage their response through the operation of key
response teams. Mr. Gregoris added that staff are reporting to the station as well
as working from home to help flatten the curve of COVID-19. Mr. Gregoris noted
that the OPG Infectious Disease Response Teams meets regularly and reviewed
the measures and protocols they have in place. He noted that OPG has
provided assistance to communities including providing surgical and N95 masks
to Lakeridge Health, and Tyvek protective suits in Clarington/Durham. Mr.
Gregoris added that he worked with Gord Weir, Director of Emergency & Fire
Services, to donate protective suits to first responders. He thanked Chief Weir
for partnering with them. Mr. Gregoris announced that Jennifer Knox, Director,
Nuclear Stakeholder Relations, was the recipient of this year's President's
Leadership Award. He noted that she leads from the heart and the company has
benefited from her dedication to work and the community. Mr. Reiner thanked
Mayor and Members of Committee and answered questions from Committee.
5
General Government Committee Minutes of June 22, 2020
Suspend the Rules
Resolution # GG -187-20
Moved by Councillor Anderson
Seconded by Councillor Jones
That the Rules of Procedure be suspended to extend the delegation of Steve
Gregoris, Site Vice -President, Darlington Nuclear, Dietmar Reiner, Senior Vice -
President, Chief Project Officer and Jennifer Knox, Director, Nuclear Stakeholder
Relations, Ontario Power Generation (OPG), for an additional 5 minutes.
Carried
Resolution # GG -188-20
Moved by Councillor Jones
Seconded by Councillor Anderson
That the Delegation of Steve Gregoris, Site Vice -President, Darlington Nuclear,
Dietmar Reiner, Senior Vice -President, Chief Project Officer and Jennifer Knox,
Director, Nuclear Stakeholder Relations, Ontario Power Generation (OPG),
regarding OPG Update, be received with thanks.
Carried
8.4 Gregory Smith, Regarding EGD -011-20 Proposal to Close and Convey a
Portion of a Road Allowance (Given Road) Situated in Lot 30, Concession
2, Former Township of Clarke
Gregory Smith was present via electronic means regarding Report EGD -011-20
Proposal to Close and Convey a Portion of a Road Allowance (Given Road)
Situated in Lot 30, Concession 2, Former Township of Clarke. Mr. Smith made a
verbal presentation to accompany an electronic presentation. He provided an
overview of the village of Newcastle and what the village provides. Mr. Smith
explained the history of Tornat's mixed-use apartments and provided an insight
of their plan. He questioned why the market value for the subject land is being
considered from November 2018 and not present market value. Mr. Smith stated
that residents were misled on the zoning and development and added that they
do not agree with the development. He concluded by asking Committee to
support the residents regarding the sale of the land. Mr. Smith answered
questions from Members of Committee.
6.5 jarnes Perdue, Regarding Report EGD -01 _20 Proposal to Close d
Convey a Portion of a Road Allowance (riven Road) Situated in Lot 30
Conc;espion 77 Former Township of Clarke
Mr. Perdue had notified the Clerk's Department of his intention to withdraw his
delegation.
n
General Government Committee Minutes of June 22, 2020
8.6 Steven lordanidis, Regarding Speeding on George Reynolds Drive,
Courtice
Steven lordanidis was present via electronic means regarding speeding on
George Reynolds Drive in Courtice. Mr. lordanidis noted he is a resident of
George Reynolds Drive and stated that speeding has been an issue since he had
moved in. He added that other residents in the area are also concerned with the
speeding issue on George Reynolds Drive and added that residents are taking
matters into their own hands which is leading to yelling on the street. Mr.
lordanidis thanked Councillor Jones and Councillor Neal for addressing these
concerns with local residents. He added that residents are open to any traffic
calming measures that can be made. Mr. lordanidis requested that a stop sign
be installed at the intersection of George Reynolds and Devondale Street to
assist with the speeding. He explained that it is a safety concern for residents
who live on the bend because of sight line issues and cars parking on the
boulevard. Mr. lordanidis added other concerns of the residents include exiting
their driveway, getting the mail, and school bus drop-offs. Mr. lordanidis noted
his concern for the children crossing to Highland Park. He concluded by stating
he is asking for support of Councilior Jones', and Councillor Neal's position, and
the position of the residents of George Reynolds Drive and the section between
Devondale Street and McLelland Drive and he answered questions from
Members of Committee.
Recess
Resolution # GG -189-20
Moved by Councillor Jones
Seconded by Councillor Zwart
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:35 AM with Mayor Foster in the Chair.
Resolution # GG -190-20
Moved by Councillor Jones
Seconded by Councillor Neal
That Staff be directed to install a four-way stop sign at the intersection of George
Reynolds Drive and Devondale Street.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor
Jones, Councillor Neal, Councillor Traill, and Councillor Zwart
Carried, later in the meeting, on a recorded vote (7 to 0)
7
General Government Committee Minutes of June 22, 2020
Resolution # GG -191-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG -190-20 for a second time.
Carried
Suspend the Rules
Resolution # GG -192-20
Moved by Councillor Jones
Seconded by Councillor Hooper
That the Rules of Procedure be suspended to extend the meeting for an
additional 5 minutes.
Carried
That the foregoing Resolution #GG -190-20 was then put to a recorded vote and
carried.
Recess
The Committee recessed for their one hour scheduled break as per the
Procedural By- law.
The meeting reconvened at 1:00 PM with Mayor Foster in the Chair.
9. Communications — Receive for Information
9.1 Minutes of the Orono Business Improvement Area dated February 20, 2020,
March 12, 2020, April 9, 2020 and May 14, 2020
9.2 Minutes of the Newcastle Business Improvement Area dated May 14, 2020
and June 11, 2020
9.3 Minutes of the Bowmanville Business Improvement Area dated May 12,
2020 and June 9, 2020
9.4 Ralph Walton, Regional Clerk/Director of Legislative Services, Region of
Durham, Regarding New Durham Tourism Brand
9.6 Memo from Ron Albright, Acting Director, Engineering Services, Regarding
Ice Skating Trail Report Fall 2020
General Government Committee Minutes of June 22, 2020
Resolution # GG -193-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That Communication Items 9.1 to 9.4 and 9.6 be received for information, on
consent, with the exception of items 9.5, 9.7 and 9.8.
Carried
9.7 Memo from Ron Albright, Acting Director, Engineering Services, Regarding
Flooding on Nash Road
Resolution # GG -194-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Communication Item 9.7 be received for information.
Carried
9.5 Steve Clark, Minister of Municipal Affairs and Housing, Regarding Funding
for Reliable Broadband Access Across Ontario
Resolution # GG -195-20
Moved by Councillor Anderson
Seconded by Councillor Zwart
That Communication Item 9.5 be received for information.
Carried
9.8 Memo from George Acorn, Director of Community Services, Regarding
2020 Clarington Sports Hall of Fame Event
Resolution # GG -196-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Communication Item 9.8 be received for information.
Carried
10. Communications — Direction
10.1 Tanya Daniels, City Clerk, City of Brantford, Regarding Essential Workers
Day - March 17
Resolution # GG -197-20
Moved by Councillor Traill
Seconded by Councillor Hooper
That the following resolution from Tanya Daniels, City Clerk, City of Brantford,
regarding Essential Workers Day - March 17, be endorsed by the Municipality of
Clarington:
9
General Government Committee Minutes of June 22, 2020
Whereas the Province of Ontario enacted a Declaration of Emergency on March
17th, 2020 in response to the COVID-19 Worldwide Pandemic;
And whereas during the state of emergency certain services have been deemed
essential services by the Government of Ontario;
And whereas citizens are asked to isolate at home to reduce the spread of
COVID-19 as essential workers continue to work and provide an essential
service to their community;
And whereas essential workers across the country are risking their lives;
And whereas some essential workers have been stricken with illness, suffered
trauma or injury, or lost their lives as a result of providing an essential service;
And whereas without this dedicated workforce, essential services, including but
not limited to, healthcare, police, fire, paramedics, military, social services,
community services, food distribution, agriculture, postal and delivery services,
education, security, transit, financial services, hospitality, commerce,
manufacturing, construction, maintenance and repair, waste management,
sanitation services, government, and administrative services would fail to
function;
And whereas our community owes a profound debt of gratitude to every single
essential worker who ensured our community could continue to operate;
Now therefore, the Municipal Council of The Corporation of the City of Brantford
Hereby Resolves as follows:
a. That March 17 be proclaimed by the Council for The Corporation of the
City of Brantford to be Essential Workers Day in the City of Brantford;
b. That the Clerk be directed to provide a copy of this resolution, with a
covering letter, to MPP Will Bouma and MP Phil McColeman to
respectfully request that the Government of Ontario and the
Government of Canada formally declare March 17 to be Essential
Workers Day to honour all of the essential workers who sacrificed so
much during the COVID-19 pandemic; and
c. That all municipalities across Ontario and Canada be invited to proclaim
March 17 to be Essential Workers Day in their respective municipalities,
and that a copy of this resolution be provided to AMO, LUMCO, FCM,
and ROMA for that purpose.
Carried
10
General Government Committee Minutes of June 22, 2020
10.2 Ralph Walton, Regional Clerk/Director of Legislative Services, Region of
Durham, Regarding Waiving of Overage Charges on LTE Network for Rural
Mobile Phone Subscribers
Resolution # GG -198-20
Moved by Councillor Traill
Seconded by Councillor Anderson
That the following resolution from Ralph Walton, Regional Clerk/Diector of
Legislative Services, regarding Waiving of Overage Charges on LTE Network for
Rural Mobile Phone Subscribers, be endorsed by the Municipality of Clarington:
Whereas many Rural Communities do not have access to broadband
Internet and use the LTE Network as a bridge to the Internet;
And whereas during the COVID-19 Health Emergency, the ability to
access the Internet is an essential service that enables the Public to have
reliable up to date information from various levels of government;
And whereas during this crisis those without Broadband Internet access
risk excessive overage charges through the LTE Network;
Now therefore be it resolved that Council for the Region of Durham
recommends that the CRTC take the necessary action to direct
Mobility providers to waive overage charges for those customers
that do not have access to Broadband Internet during the COVID-
19 Health Care Crisis; and
That copies of this motion be sent to Ian Scott, Chair and CEO for
CRTC, Honourable Steven Guilbeault, Minister for Canadian
Heritage, all Durham MPs, the CEO's for Rogers, Telus and Bell,
and the local area municipalities.
Carried
10.3 Tracy Macdonald, Assistant Clerk, Town of Orangeville, Regarding
Diversity Training Program
Resolution # GG -199-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Communication Item 10.3 from Tracy Macdonald, Assistant Clerk, Town of
Orangeville, regarding Diversity Training Program, be referred to the Region of
Durham.
Carried
11
General Government Committee Minutes of June 22, 2020
10.4 Darrin Canniff, Mayor/CEO, Municipality of Chatham -Kent, Regarding
Support for the Psychosocial and Emotional Wellbeing of Long -Term Care
(LTC) and Retirement Home (RH) Residents.
Resolution # GG -200-20
Moved by Councillor Traill
Seconded by Councillor Hooper
That Communication Item 10.4 from Darrin Canniff, Mayor/CEO, Municipality of
Chatham -Kent, regarding Support for the Psychosocial and Emotional Wellbeing
of Long -Term Care (LTC) and Retirement Home (RH) Residents, be endorsed by
the Municipality of Clarington.
Carried
10.5 Darrin Canniff, Mayor/CEO, Municipality of Chatham -Kent, Regarding
Support of Government's Commission on Long -Term Care
Resolution # GG -201-20
Moved by Councillor Jones
Seconded by Councillor Zwart
That Communication Item 10.5 from Darrin Canniff, Mayor/CEO, Municipality of
Chatham -Kent, regarding Support for Government's Commission on Long -Term
Care, be endorsed by the Municipality of Clarington.
Motion Withdrawn
Resolution # GG -202-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Communication Item 10.5 from Darrin Canniff, Mayor/CEO, Municipality of
Chatham -Kent, regarding Support of Government's Commission on Long -Term
Care, be referred to the Region of Durham's Health and Social Services
Committee.
Motion Withdrawn
Resolution # GG -203-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That Communication Item 10.5 from Darrin Canniff, Mayor/CEO, Municipality of
Chatham -Kent, regarding Support of Government's Commission on Long -Term
Care, be referred to the next Regular Council Meeting dated July 6, 2020.
Carried
12
General Government Committee Minutes of June 22, 2020
10.6 Minutes of the Top Aggregate Producing Municipalities (TAPMO) dated May
28, 2020
Resolution # GG -204-20
Moved by Councillor Zwart
Seconded by Councillor Neal
Whereas previous assessment methodologies for aggregate resource properties
valued areas that were used for aggregate resources or gravel pits at industrial
land rates on a per acre basis of the total site and such properties were formally
classified and taxed as industrial lands;
And whereas the Council of the Municipality of Clarington supports a fair and
equitable assessment system for all aggregate resource properties;
And whereas the Municipal Property Assessment Corporation determined, with
the participation only of the Ontario Sand, Stone and Gravel Association, revised
criteria for assessing aggregate resource properties;
And whereas the Council of the Municipality of Clarington has concerns that the
revised criteria does not fairly assess the current value of the aggregate resource
properties;
Now Therefore Be It Resolved:
(a) That the Council of the Municipality of Clarington does not consider the
revised criteria for assessment of aggregate resource properties as a
fair method of valuation for these properties;
(b) That the Council of the Municipality of Clarington believes there is a
need to review the current assessment scheme for aggregate resource
properties to address the inequity of property values;
(c) That the Council of the Municipality of Clarington hereby calls upon the
Province to work with the Municipal Property Assessment Corporation
to address the assessment issue so that aggregate resource
properties are assessed for their industrial value; and
(d) That the Council of the Municipality of Clarington directs staff to
provide a copy of this motion to the Minister of Finance, Minister of
Municipal Affairs and Housing, Minister of Natural Resources and
Forestry and the local MPPs.
Carried
13
General Government Committee Minutes of June 22, 2020
10.7 Memo from Steve Brake, Acting Director of Operations, Regarding Report
OPD -005-20 — Tennis Courts and other Infrastructure Enhancements
Resolution # GG -205-20
Moved by Councillor Neal
Seconded by Councillor Traill
That Communication Item 10.7, Memo from Steve Brake, Acting Director of
Operations, Regarding Report OPD -005-20, Tennis Courts and Other
Infrasturcture Enhancements, be referred to the consideration of Report
OPD -005-20 Tennis Courts and other Infrastructure Enhancements.
Carried
10.8 Memo from Trevor Pinn, Director of Finance/Treasurer, Regarding Tax
Rebate Program and CIP Update
Resolution # GG -206-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That Communication Item 10.8 from Trevor Pinn, Director of Finance/Treasurer,
regarding Tax Rebate Program and CIP Update, be referred to the consideration
of Report FND-018-20, COVID-19 Financial Support Update.
Carried
10.9 Alexander Harras, Manger, Legislative Services/Deputy Clerk, Town of
Ajax, Regarding Alternatives to Institutionalization of Older Adults
Resolution # GG -207-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Communication Item 10.9 from Alexander Harras, Manager, Legislative
Services/Deputy Clerk, regarding Alternatives to Institutionalization of Older
Adults, be referred to the Clarington Task Force on Affordable Housing and the
Region of Durham's Health and Social Services Committee.
Carried
14
General Government Committee Minutes of June 22, 2020
10.10 Roxanne Joshua and Phil Refalo, Regarding Report EGD -011-20 Proposal
to Close and Convey a Portion of a Road Allowance (Given Road) Situated
in Lot 30, Concession 2, Former Township of Clarke
Resolution # GG -208-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Communication Item 10.10 from Roxanne Joshua and Phil Refalo,
regarding Report EGD -011-20, be referred to the consideration of Report
EGD -011-20, regarding Close and Convey a Portion of a Road Allowance (Given
Road) Situated in Lot 30, Concession 2, Former Township of Clarke.
Carried
11. Presentations
No Presentations.
12. Engineering Services Department Reports
12.1 EGD -011-20 Proposal to Close and Convey a Portion of a Road Allowance
(Given Road) Situated in Lot 30, Concession 2, Former Township of Clarke
Resolution # GG -209-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Report EGD -011-20 be received;
That Part 1 on Plan 40R-30883 be declared surplus and conveyed to Tornat
Newcastle Limited for the appraised value and Parts 2, 3, 4, 6, 10, 11 and 12 on
Plan 40R-30883 be declared surplus and conveyed to Lindvest Property
(Clarington South) Limited for the appraised value;
That the applicants pay all applicable costs and fees for the preparation and
registration of the transfers, including HST;
That Council approve the draft By-law attached as Attachment 2 to Report to
close and convey Parts 1, 2, 3, 4, 6, 10, 11 and 12 on Plan 40R-30883; and
That all interested parties listed in Report EGD -011-20 and any delegations be
advised of Council's decision.
Referred
15
General Government Committee Minutes of June 22, 2020
Resolution # GG -210-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG -209-20, be referred to the Regular Council
Meeting dated July 6, 2020.
Carried
12.2 EGD -012-20 Clarington/Oshawa Boundary Road Agreement
Resolution # GG -211-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That Report EGD -012-20 be received;
That the Mayor and Clerk be authorized to execute the Boundary Road
Agreement between Clarington and Oshawa, attached to Report EGD -012-20 as
Attachment 1; and
That all interested parties listed in Report EGD -012-20 and any delegations be
advised of Council's decision.
Carried
12.3 EGD -013-20 Whistle Cessation Update - Cobbledick Rd and Bennett Rd
Resolution # GG -212-20
Moved by Councillor Traill
Seconded by Councillor Jones
That Report EGD -013-20 Whistle Cessation Update - Cobbledick Rd and
Bennett Rd, be referred to the next Regular Council Meeting dated July 6, 2020.
Carried
13. Operations Department Reports
13.1 OPD -003-20 Cemetery By-law Updates
Resolution # GG -213-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That Report OPD -003-20 be received;
That the Orono Cemetery be included in the Municipality's Cemetery By-law
2012-061;
That the service costs for the Orono Cemetery be harmonized with the
Municipality's other active cemeteries subject to the 2020 Rates and Fees
schedule;
16
General Government Committee Minutes of June 22, 2020
That an additional charge of $300.00 plus HST, be introduced for customer
requests for replacement cremation niche plaques;
That the language in Section 2.6 of Cemetery By-law 2012-061 be revised to
allow interments on a Statutory Holiday in accordance with the extra charge as
currently outlined in the 2020 Rates and Fees schedule;
That Section 4.0 of Cemetery By-law 2012-061 be amended to include a limit on
the sale of Interment Rights to a maximum of 12 lots/graves to each individual;
That Attachment 1 to Report OPD -003-20, being an amending by-law to By-law
2012-061, addressing each of the above recommendations for the maintenance,
management, regulation and control of the cemeteries in the Municipality of
Clarington, be approved; and
That all local funeral homes be advised of Council's decision.
Carried
13.2 OPD -004-20 Gardening at Municipal Buildings
Resolution # GG -214-20
Moved by Councillor Traill
Seconded by Councillor Zwart
That Report OPD -004-20 be received;
That Council provide approval for staff to contract out the gardening
requirements for the Sarah Jane Williams, Waverly House and Newcastle
Community Hall Buildings, and the Visual Arts Centre with the addition of
$10,000 one time only, to the $20,000 budget approved for such purpose; and
That all interested parties listed in Report OPD -004-20, be advised of Council's
decision.
Carried
Recess
Resolution # GG -215-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Committee recess for 15 minutes.
Carried
The meeting reconvened at 3:11 PM with Mayor Foster in the Chair
17
General Government Committee Minutes of June 22, 2020
13.3 OPD -005-20 Tennis Courts and other Infrastructure Enhancements
Resolution # GG -216-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Report OPD -005-20 be received;
That Staff be directed in 2020 to undertake usual maintenance on the tennis
courts, as well as contracted repairs for Avondale Park and Guildwood Park
utilizing available budgetary allowances; and
That a public information centre take place, and public feedback be received in
the summer of 2020 on the renovation of Stuart Park tennis/basketball courts;
and
That Staff be directed to report back in September 2020 on re -surfacing the
tennis courts, basketball court, and creation of separate pickleball courts, along
with firm numbers on lighting the courts, given the proximity of available power.
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwa rt
Motion Lost on a recorded vote (3 to 4)
Resolution # GG -217-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report OPD -005-20 be received;
That in 2020 staff be directed to undertake the identified contracted tennis court
repairs for Avondale Park and Guildwood Park utilizing available budgetary
allowances; and
That Council direct staff to host a public information center to receive feedback
on the Stuart Park tennis courts and to also submit a Capital justification in 2021
to complete the recommended upgrades.
Carried
Resolution # GG -218-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG -217-20 for a second time.
Carried
The foregoing Resolution #GG -217-20 was then put to a vote and carried
im
General Government Committee Minutes of June 22, 2020
13.4 OPD -006-20 Operations Needs Assessment
Resolution # GG -219-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Report OPD -006-20 be received; and
That the Operations Needs Assessment, as prepared by Resource Planning
Group (RPG), be approved as the strategic guide for the development of the
facility and site requirements for the future Public Works Department of the
Municipality of Clarington.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill,
and Councillor Zwart
No (2): Councillor Jones, and Councillor Neal
Carried on a recorded vote (5 to 2)
Resolution # GG -220-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG -219-20 for a second time.
Carried
That the foregoing Resolution #GG -219-20 was then put to a recorded vote and
carried.
14. Emergency and Fire Services Department Reports
14.1 ESD -004-20 Emergency and Fire Services 2019 Annual Report
Resolution # GG -221-20
Moved by Councillor Anderson
Seconded by Councillor Hooper
That Report ESD -004-20 be received for information.
Carried
14.2 ESD -005-20 Emergency Services Activity Report — Q1 2020
Resolution # GG -222-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Report ESD -005-20 be received for information.
Carried
19
General Government Committee Minutes of June 22, 2020
Suspend the Rules
Resolution # GG -223-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to extend the meeting for an
additional 30 minutes until 5:00 PM.
Carried
15. Community Services Department Reports
15.1 CSD -007-20 Diversity in Clarington — Update on Diversity Initiatives and
Clarington's Diversity Advisory Committee
Resolution # GG -224-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report CSD -007-20 be received for information.
Carried
15.2 CSD -008-20 Fee Assistance Program
Resolution # GG -225-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report CSD -008-20 be received;
That the Fee Assistance Program (FAP) as outlined in Report CSD -008-20 be
approved;
That expired credits on Active.net accounts and unredeemed Jumpstart funds be
used to offset the cost of the Fee Assistance Program; and
That staff be directed to update all advertising, forms and communication plans
related to the Fee Assistance Program.
Carried
20
General Government Committee Minutes of June 22, 2020
16. Municipal Clerk's Department Reports
16.1 CLD -009-20 Appointments to the Accountability and Audit Committee and
the CAO Review Committee
Resolution # GG -226-20
Moved by Councillor Jones
Seconded by Councillor Anderson
That Report CLD -009-20 be received;
That the Committee receive names of Committee Members wishing to stand for
appointment to the Accountability and Audit Committee, and that the vote be
conducted to make the appointments, in accordance with the Appointment to
Boards and Committees Policy; and
That the Committee receive names of Committee Members wishing to stand for
appointment to the CAO Review Committee, and that the vote be conducted to
make the appointments, in accordance with the Appointment to Boards and
Committees Policy.
Carried
Accountability and Audit Committee
Councillor Hooper nominated Councillor Zwart to be the Council Appointment to
the Accountability and Audit Committee. Councillor Zwart declined the
nomination.
Councillor Zwart nominated Councillor Hooper to be the Council Appointment to
the Accountability and Audit Committee. Councillor Hooper accepted the
nomination.
Councillor Jones nominated Councillor Neal to be the Council Appointment to the
Accountability and Audit Committee. Councillor Neal accepted the nomination.
Resolution # GG -227-20
Moved by Councillor Anderson
Seconded by Councillor Jones
That Councillor Hooper and Councillor Neal be appointed to the Accountability
and Audit Committee for a term ending December 31, 2022 or until a successor
is appointed.
Carried
21
General Government Committee Minutes of June 22, 2020
CAO Review Committee
Councillor Neal nominated Councillor Jones to be the Council Appointment to the
CAO Review Committee. Councillor Jones accepted the nomination.
Councillor Hooper nominated Councillor Anderson to be the Council Appointment
to the Accountability and Audit Committee. Councillor Anderson accepted the
nomination.
Resolution # GG -228-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That Councillor Jones and Councillor Anderson be appointed to the CAO Review
Committee for a term ending December 31, 2022 or until a successor is
appointed.
Carried
16.2 CLD -010-20 Delegation of Authority to Alter Records Retention
Schedule/By-law
Resolution # GG -229-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That Report CLD -010-20 be received;
That Council delegate the authority, to the Municipal Clerk, to approve and
amend the Municipality of Clarington's Records Retention Schedule; and
That the draft by-law, Attachment 1 to Report CLD -010-20, delegating authority
to approve and amend the Corporate Records Retention Schedule, to the
Municipal Clerk, be approved.
Carried
16.3 CLD -011-20 Electronic Participation at Meetings
Resolution # GG -230-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Report CLD -011-20 be received;
That the Procedural By-law be amended to provide for electronic participation at
any meeting, including statutory Public Meetings under the Planning Act, for,
a. Members of Council, in accordance the provisions set out in the Municipal
Act, 2001,
b. Delegations and presentations, and
c. Members of the public
22
General Government Committee Minutes of June 22, 2020
That Council authorize remote participation for local board meetings, and that
any local board resolving to take advantage of the opportunity to participate
electronically be directed to amend their procedural by-law accordingly;
That the Terms of Reference for all Council Advisory Committees be amended to
allow for electronic participation up to, and including, all members and members
of the public;
That once the LPAT has updated its procedural rules to provide for electronic
hearings, Staff (i.e. Planning Services Department and Municipal Solicitor) be
directed to undertake a review of the Committee of Adjustment By-law (83-83) to
bring it up to date, including provisions for the holding of electronic hearings, and
report back to Council with their findings and possible recommendations;
That the protocol for participating electronically shall be set out by the Municipal
Clerk and may be amended from time to time;
That the By-law attached to Report CLD -011-20, as Attachment 1, amending the
Procedural By-law to allow for electronic participation at Council and Committee
meetings, be approved with the following amendment:
"Subsection 2.5.8 - replace the word "him" with the words "the Member"
That all interested parties listed in Report CLD -011-20, and any delegations be
advised of Council's decision.
Carried Later in the Meeting
Resolution # GG -231-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG -230-20 be amended by adding the following
at the end of Paragraph 6:
"including amending Section 5.9 of Procedure C00-006 (Attachment 2 to
Report CLD -011-20) to delete the following wording:
"the Chair will call the vote as if it were a recorded vote but will not
be recorded as such, unless a recorded vote is actually requested.
Note, where the motion is simply procedural (e.g. Recess, adjourn,
adopt the agenda, etc.)"
and replacing it with the words "unless a recorded vote is actually
requested".
Motion Lost
The Committee recessed for a one hour break.
The meeting reconvened at 6:00 PM with Mayor Foster in the Chair.
23
General Government Committee Minutes of June 22, 2020
Resolution # GG -232-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the foregoing Resolution #GG -230-20 be amended by adding the following
to Paragraph 2a), after the words "Members of Council":
"where a member of Council is travelling outside of the municipality on
municipal business, or, where a member is ill and not fit to physically
attend the Council Chambers; or where there are extenuating
circumstances".
Yes (3): Mayor Foster, Councillor Hooper, and Councillor Zwart
No (4): Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor
Traill
Motion Lost on a recorded vote (3 to 4)
Resolution # GG -233-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG -232-20 for a second time.
Carried
The foregoing Resolution #GG -230-20 was then put to a recorded vote and
carried.
17. Corporate Services Department Reports
No Reports for this section of the agenda.
18. Finance Department Reports
18.1 FND-019-20 2019 Annual Investment Report
Resolution # GG -234-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That Report FND-019-20 be received for information.
Carried
24
General Government Committee Minutes of June 22, 2020
18.2 FND-020-20 FCM — Asset Management Grant Opportunity
Resolution # GG -235-20
Moved by Councillor Hooper
Seconded by Councillor Neal
That Report FND-020-20 be received; and
That Council authorize staff to complete the application for funding for Municipal
Asset Management Program.
Carried
18.3 FND-021-20 Supply, Delivery and Application of Calcium Chloride,
Magnesium Chloride or Calcium -Magnesium Blend
Resolution # GG -236-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report FND-021-20 be received;
That Miller Paving Ltd., with an annual bid amount of $102,004.00 (Net HST
Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of tender CT -539A-20, be awarded the contract for an initial one-
year term for the supply, delivery and application of calcium chloride, magnesium
chloride or calcium -magnesium blend, as required by the Operations
Department;
That, pending satisfactory performance, the Purchasing Manager, in consultation
with the Acting Director of Operations, be given the authority to extend the
contract for this service for up to two additional one-year terms;
That the funds required for this project in the amount of $102,004.00 (Net HST
Rebate) be funded by the Municipality as follows:
Description
Winter Control / Winter Mtnce-
Plow/Sand/Salt / Misc Oper Supply
Account Number Amount
100-36-383-10300-7112 $102,004
That all interested parties listed in Report FND-021-20 and any delegations be
advised of Council's decision.
Carried
25
General Government Committee Minutes of June 22, 2020
18.4 FND-022-20 Supply of Sodium Chloride
Resolution # GG -237-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report FND-022-20 be received;
That K&S Windsor Salt Ltd., with a total bid amount of $2,395,091 (Net HST
Rebate) for the initial three-year term being the lowest compliant bidder meeting
all terms, conditions and specifications of tender T-280-20, be awarded the
contract for the supply of sodium chloride, as required by the Operations
Department;
That, pending satisfactory performance, the Purchasing Manager, in consultation
with the Acting Director of Operations, be given the authority to extend the three-
year contract for this service for up to two additional one-year terms;
That the funds required for the first-year term in the amount of $767,781 (Net
HST Rebate) be funded by the Municipality as provided. The funds required for
the second -year term in the amount of $797,699 (Net HST Rebate) and the third -
year term in the amount of $829,611 (Net HST Rebate) will be included in future
budget accounts. The funding required for the initial one-year term will be funded
from the following account:
Description Account Amount
Number
2020 Winter Control / Winter Mtnce- 100-36-383- $767,781
Plow/Sand/Salt / Misc Oper Supply 10300-7112
That all interested parties listed in Report FND-022-20 and any delegations be
advised of Council's decision.
Carried
18.5 FND-023-20 Sidewalk Bay Replacements
Resolution # GG -238-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That Report FND-023-20 be received;
That Emmacon Corp., with an annual bid amount of $75,053.00 (Net HST
Rebate), being the lowest compliant bidder meeting all terms, conditions and
specifications of tender CL2020-12, be awarded the contract for an initial one-
year term for Sidewalk Bay Replacements, as required by the Engineering
Department;
26
General Government Committee Minutes of June 22, 2020
That, pending satisfactory performance, the Purchasing Manager, in consultation
with the Acting Director of Engineering be given the authority to extend the
contract for this service for up to three additional one-year terms;
That the funds required for this project in the amount of $75,053.00 (Net HST
Rebate) be funded by the Municipality as follows:
Description Account Number Amount
Ops 2019 Sidewalk 100-36-380-10733-7112 $10,764
Eng Sidewalk Replacement 110-32-331-83215-7401 $64,289
That all interested parties listed in Report FND-023-20 and any delegations be
advised of Council's decision.
Carried
18.6 FND-024-20 Engineering Services Brown Street Reconstruction
Resolution # GG -239-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report FND-024-20 be received;
That the proposal received from CIMA+, having the lowest price meeting all
terms, conditions and specifications of RFP2020-1 be awarded the contract for
the provision of engineering services required for the reconstruction of Brown
Street;
That the funds required in the amount of $101,754.37 (net HST rebate) be drawn
from the following accounts:
Brown St. Reconstruction (2019) 110-32-330-83457-7401 $ 81,714.62
Region of Durham (2019) 110-32-330-83457-7402 $ 20,039.75
27
General Government Committee Minutes of June 22, 2020
That, subject to budget approval in 2021 for the reconstruction of Brown Street,
the CIMA+ be authorized to provide the required Inspection and Contract
Administration at a cost of $75,774.71 (net HST Rebate) and that the required
funds be drawn from the following accounts:
Brown St. Reconstruction (2021) 110-32-330-83457-7401 $ 60,619.77
Region of Durham (2021) 110-32-330-83457-7402$ 15,154.94
That all interested parties listed in Report FND-024-20 and any delegations be
advised of Council's decision.
Carried
18.7 FND-025-20 Single Source award to Grant Thornton for the development of
Key Performance Indicators and Management by Objectives
Councillor Jones left the meeting at 6:46 PM.
Resolution # GG -240-20
Moved by Councillor Anderson
Seconded by Councillor Zwart
That Report FND-025-20 be received;
That, under the single source provision of the Municipality's Purchasing By -Law
and based on the proposal received, Council grant the Purchasing Manager the
authority to negotiate an agreement with Grant Thornton for the development of
Key Performance Indicators (KPIs) and Management by Objectives (MBOs) for
the Municipality;
That the Purchasing Manager be authorized to execute the necessary agreement
with Grant Thornton for the services, outlined in Recommendation 2, in a form
acceptable to the Municipal Solicitor;
That funds required for the services be funded from the Continuous Improvement
Reserve Fund; and
That all interested parties listed in Report FND-025-20 and any delegations be
advised of Council's decision.
Carried
19. Solicitor's Department Reports
No Reports for this section of the agenda.
General Government Committee Minutes of June 22, 2020
20. CAO Office Reports
20.1 CAO -016-20 Strategic Plan Update
Councillor Jones returned to the meeting at 6:58 PM.
Resolution # GG -241-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report CAO -016-20 be received for information.
Carried
21. New Business — Consideration
21.1 Traffic on Darlington Blvd.
Resolution # GG -242-20
Moved by Councillor Jones
Seconded by Councillor Neal
That Staff be directed to report back at the Council Meeting of July 6, 2020 with
recommendations for traffic calming strategies on Darlington Blvd. in Courtice, to
include consideration of decreasing the speed limit to 40km/hr and blocking the
entrance to Foxhunt Trail from Darlington Blvd.
Carried
21.2 Drainage in Solina
Resolution # GG -243-20
Moved by Councillor Jones
Seconded by Councillor Neal
That Staff be directed to report back at the September 28, 2020 General
Government Committee Meeting on Drainage issues in Solina (the West lake
Development) on the following:
• How many years has the Operations department had to do work on fixing
drainage issues in this development?
• Do we anticipate future drainage issues to continue every year?
• What is the total cost that has been spent on repairing these issues to date?
Carried
29
General Government Committee Minutes of June 22, 2020
21.3 Anaerobic Digestion
Resolution # GG -244-20
Moved by Councillor Traill
Seconded by Councillor Anderson
That Clarington Council advise our Member of Provincial Government, Lindsey
Park, of Council's declaration of being an unwilling host to the planned recycling
plant and anaerobic digestion proposal on Megawatt Drive;
That Council ask the Provincial Government, and our MPP, to place a `hold' on
the proposed site until a full and proper Environmental Assessment (EA) can be
conducted; and
That the Minister of Environment, Conservation and Parks be requested to pass
an order prohibiting the Region of Durham from proceeding with the planned
recycling plant and anaerobic digestion facility until the EA is completed to the
satisfaction of Clarington Council.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill,
and Councillor Zwart
No (2): Councillor Jones, and Councillor Neal
Carried on a recorded vote (5 to 2)
Resolution # GG -245-20
Moved by Councillor Neal
Seconded by Councillor Traill
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG -244-20 for a second time.
Carried
The foregoing Resolution #GG -244-20 was then put to a recorded vote and
carried.
21.4 Prohibit Symbols of Hate
Resolution # GG -246-20
Moved by Councillor Anderson
Seconded by Councillor Hooper
That Staff be directed to develop a protocol to prohibit symbols of hate and racial
intolerance in our community; and
That the Diversity Advisory Committee be consulted in the development of this
protocol.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor
Jones, Councillor Neal, Councillor Traill, and Councillor Zwart
Carried on a recorded vote (7 to 0)
30
General Government Committee Minutes of June 22, 2020
21.5 Scugog Street and Bons Avenue Intersection Awareness
Resolution # GG -247-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That, in light of the recent motor vehicle accident at the intersection of Scugog
Street and Bons Avenue, Council request staff to investigate and report back at
the Joint General Government and Planning and Development Committee
Meeting of September 14, 2020 on measures that can be taken to heighten
awareness of the all -way stop at this intersection, in particular that on Scugog
Street.
Carried
21.6 Questions for the Chief of Emergency and Fire Services
Suspend the Rules
Resolution # GG -248-20
Moved by Councillor Traill
Seconded by Councillor Jones
That the Rules of Procedure be suspended to add an additional item to the
Agenda.
Carried
Resolution # GG -249-20
Moved by Councillor Traill
Seconded by Councillor Zwart
That Staff be directed to report back, in the fall, on the following:
1. How is the complement of volunteer firefighters to -date?
2. How many volunteer firefighters has Clarington trained and equipped for the
past five years and what has been the cost?
3. How many volunteer firefighters has Clarington lost over the last five years?
4. What is Clarington's plan to attract and to retain volunteer firefighters, as per
the Master Fire Plan requirements?
5. How much will it cost to accomplish #4 above (to meet the volunteer
firefighter requirements set forth in the Master Fire Plan including equipment,
training and salary?)
31
General Government Committee Minutes of June 22, 2020
6. Are there any areas where the Chief is concerned that there will be issues in
attracting, training and retaining these volunteer firefighters in future?
7. If yes to Question #6, what is Council expected to do about any areas where
the Chief has concerns (i.e. not meeting levels of protection)?
Carried
Recess
Resolution # GG -250-20
Moved by Councillor Traill
Seconded by Councillor Hooper
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 8:07 PM with Mayor Foster in the Chair.
22. Unfinished Business
22.1 CSD -006-20 Addendum to Report CSD -004-20 2020 Community Grant
Requests
Resolution # GG -251-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report CSD -006-20 Addendum to Report CSD -004-20 2020 Community
Grant Requests, be received for information.
Carried
Tyrone Community Centre
Resolution # GG -252-20
Moved by Councillor Traill
Seconded by Councillor Anderson
That the Grant Application #20-06, from Tyrone Community Centre, be approved
in the amount of $5000.00.
Carried
32
General Government Committee Minutes of June 22, 2020
Newtonville Community Hall
Kendal Community Centre
Brownsdale Community Centre
Solina Community Centre
Resolution # GG -253-20
Moved by Councillor Zwart
Seconded by Councillor Traill
That the Grant Applications #20-01, 20-02, 20-04 and 20-05, be approved on
consent as follows:
Newtonville Community Hall
That the Grant Application #20-01 for the Newtonville Community Hall, be
approved in the amount of $2,500.00.
Kendal Community Centre
That the Grant Application #20-02 for the Kendal Community Centre, be
approved in the amount of $2,500.00.
Brownsdale Community Centre
That the Grant Application #20-04 for the Brownsdale Community Centre,
be approved in the amount of $2,500.00.
Solina Community Centre
That the Grant Application #20-05 for the Solina Community Centre, be
approved in the amount of $2,500.00.
Carried
Hampton Community Association
Resolution # GG -254-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the Grant Application #20-03, from the Hampton Community Association, be
approved in the amount of $4,000.00.
Carried
33
General Government Committee Minutes of June 22, 2020
Orono Agricultural Society
Resolution # GG -255-20
Moved by Councillor Anderson
Seconded by Councillor Zwart
That the Grant Application #20-15, from the Orono Agricultural Society, be
approved in the amount of $2,500.00.
Carried
Clarington Ravens
Resolution # GG -256-20
Moved by Councillor Jones
Seconded by Councillor Neal
That the Grant Application #20-32, from the Clarington Ravens, be approved in
the amount of $2,500.00.
Carried
Feed the Need Durham
Resolution # GG -257-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That the Grant Application #20-16, from Feed the Need Durham, be approved in
the amount of $2,500.00.
Carried
Bowmanville Allotment Gardens
Liberty Allotment Garden
Resolution # GG -258-20
Moved by Councillor Traill
Seconded by Councillor Zwart
That the Grant Application #20-13 and 20-14, be approved on consent as
follows..
Bowmanville Allotment Gardens
That Grant Application #20-13 from the Bowmanville Allotment Gardens,
be approved in the amount of $500.00
Liberty Allotment Garden
That Grant Application #20-13 from the Liberty Allotment Garden, be
approved in the amount of $500.00
Carried
34
General Government Committee Minutes of June 22, 2020
Orono Horticultural Society
Resolution # GG -259-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the Grant Application #20-12 from the Orono Horticultural Society, be
approved in the amount of $800.00
Carried
Big Brothers Big Sisters
Resolution # GG -260-20
Moved by Councillor Anderson
Seconded by Councillor Zwart
That the Grant Application #20-21, from Big Brothers Big Sisters, be approved in
the amount of $4000.00.
Carried
Bowmanville Horticultural Society
Resolution # GG -261-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Grant Application #20-11, from the Bowmanville Horticultural Society, be
approved in the amount of $800.00.
Carried
Autism Home Base Durham
Councillor Neal declared an indirect interest in Report CSD -004-20 regarding the
2020 Community Grant Requests for Autism Home Base Durham (Application
#20-19) as he is a member of the Board. Councillor Neal muted his audio and
video and refrained from discussion on this matter.
Resolution # GG -262-20
Moved by Councillor Jones
Seconded by Councillor Hooper
That the Grant Application #20-19, from Autism Home Base Durham, be
approved in the amount of $3000.00.
Carried
Councillor Neal returned to the meeting
35
General Government Committee Minutes of June 22, 2020
The Gathering Place
Resolution # GG -263-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Grant Application #20-17, from the Gathering Place, be approved in the
amount of $3000.00.
Carried
Scientists in School
Resolution # GG -264-20
Moved by Councillor Traill
Seconded by Councillor Zwart
That the Grant Application #20-20, from Scientists in School, be approved in the
amount of $1000.00.
Carried
Bowmanville District Navy League
Resolution # GG -265-20
Moved by Councillor Zwart
Seconded by Councillor Neal
That the Grant Application #20-09, from the Bowmanville District Navy League,
be approved in the amount of $2000.00.
Carried
Boys and Girls Club of Durham
Resolution # GG -266-20
Moved by Councillor Anderson
Seconded by Councillor Traill
That the Grant Application #20-18, from the Boys and Girls Club of Durham be
approved in the amount of $3000.00.
Motion Lost
Luke's Place
Resolution # GG -267-20
Moved by Councillor Anderson
Seconded by Councillor Traill
That the Grant Application #20-24, from Luke's Place, be approved in the amount
of $2,500.00.
Carried
36
General Government Committee Minutes of June 22, 2020
St. Paul's United Church
Resolution # GG -268-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Grant Application #20-25, from St. Paul's United Church, be approved in
the amount of $2,500.00.
Carried
Clarington Martial Arts
Resolution # GG -269-20
Moved by Councillor Jones
Seconded by Councillor Traill
That the Grant Application #20-34, from Clarington Martial Arts, be approved in
the amount of $2500.00.
Motion Lost
Resolution # GG -270-20
Moved by Councillor Jones
Seconded by Councillor Hooper
That the Grant Application #20-34, from Clarington Martial Arts, be approved in
the amount of $1000.00.
Carried
Newcastle Village and District Historical Society
Resolution # GG -271-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the Grant Application #20-08, from the Newcastle Village and District
Historical Society, be approved in the amount of $1000.00.
Carried
Clarington Tamil Association
Resolution # GG -272-20
Moved by Councillor Anderson
Seconded by Councillor Traill
That the Grant Application #20-10, from the Clarington Tamil Association, be
approved in the amount of $2000.00.
Carried
37
General Government Committee Minutes of June 22, 2020
Clarington Swim Club
Resolution # GG -273-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Grant Application #20-31, from the Clarington Swim Club, be approved
in the amount of $2500.00.
Carried
St. John's Anglican Church
Resolution # GG -274-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the Grant Application #20-26, from St. John's Anglican Church, be approved
in the amount of $1000.00.
Carried
Clarington Knights Football
Resolution # GG -275-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the Grant Application #20-33, from the Clarington Knights Football, be
approved in the amount of $1000.00.
Carried
Soper Valley Model Railroad Association
Resolution # GG -276-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the Grant Application #20-28, from the Soper Valley Model Railroad
Association, be approved in the amount of $750.00.
Motion Lost
Resolution # GG -277-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the Grant Application #20-28, from the Soper Valley Model Railroad
Association, be approved in the amount of $500.00.
Carried
General Government Committee Minutes of June 22, 2020
Heroes 4 Wildlife
Resolution # GG -278-20
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the Grant Application #20-27, from Heroes 4 Wildlife, be approved in the
amount of $1000.00.
Carried
Bowmanville Tennis Club
Resolution # GG -279-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Grant Application #20-30, from Bowmanville Tennis Club, be approved
in the amount of $750.00.
Carried
Boys and Girls Club of Durham
Resolution # GG -280-20
Moved by Councillor Hooper
Seconded by Councillor Neal
That the Grant Application #20-18, from Boys and Girls Club of Durham, be
received for information.
Carried
22.2 Report CSD -004-20 2020 Community Grant Requests (Referred from the
May 11, 2020 General Government Committee Meeting)
Resolution # GG -281-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report CSD -004-20 be received for information.
Carried
39
General Government Committee Minutes of June 22, 2020
22.3 Resolution #GG -093-20 Hall Board Grant Requests (Referred from the May
25, 2020 Council Meeting)
22.4 Resolution #C-232-20 Newtonville Community Hall Grant Application
(Referred from May 25, 2020 Council Meeting)
Resolution # GG -282-20
Moved by Councillor Jones
Seconded by Councillor Hooper
That Unfinished Business Items 22.3 and 22.4, be received on consent.
Carried
Recess
Resolution # GG -283-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 9:05 PM with Mayor Foster in the Chair.
22.5 FND-018-20 COVID-19 Financial Support Update (Referred from the June
15, 2020 Council Meeting)
Resolution # GG -284-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That Report FND-018-20 be received;
That the temporary tax relief by-law under Section 365 of the Municipal Act, as
set forth in Attachment 1 to the memo from the Director of Finance dated June 9,
2020, be approved, with the following amendments:
a. "Eligible Proprietor" be deleted;
b. The eligibility period shall expire on June 19, 2020 and the deadline
for submitting an application shall be August 31, 2020;
c. Any amounts unexpended from the $1,000,000 tax relief fund as of
September 30, 2022 be transferred to the Clarington CIP.
That the Clarington CIP be drafted, and a $1,000,000 fund be established for
improvements as set forth in the staff report to qualifying businesses in
Clarington that meet the following criteria:
a. The business was forced to shut down as a result of the provincial
emergency declaration;
.E
General Government Committee Minutes of June 22, 2020
b. A restaurant which was only doing take out business qualifies as
being forced to shut down;
c. The business is independently owned, and is not part of a national or
provincial chain;
d. The business owner meets a means test, as determined by staff.
Carried as Amended, Later in the Meeting, by Division
Resolution # GG -285-20
Moved by Councillor Zwart
Seconded by Councillor Jones
That the foregoing Resolution #GG -284-20 be amended by adding the following
at the end:
That Community Agencies renting space in Municipal Buildings be
provided rent relief, outside of the Community COVID-19 Support
Program, as recommended in Attachment 3 to Report FND-018-20;
That Community COVID-19 Support Program guidelines and application,
as included in Attachments 4 and 5, be approved and Staff be directed to
proceed with the intake with the Director of Finance, Director of
Community Services and the CAO being delegated authority to award
grants;
That Darlington Soccer Club be granted a deferral of their contribution to
the Bowmanville Indoor Soccer Facility to 2021;
That Correspondence dated April 20, 2020 from the Historic Downtown
Bowmanville Centre (BIA) be received for information; and
That all interested parties listed in Report FND-018-20 and any
delegations be advised of Council's decision.
Carried as Amended by Division
Resolution # GG -286-20
Moved by Councillor Zwart
Seconded by Councillor Jones
That the foregoing Resolution #GG -285-20 be divided such that Paragraph
(Regarding Community Agencies) and Paragraph 5 (regarding the BIA) be
considered separately.
Carried
41
General Government Committee Minutes of June 22, 2020
Paragraph 1 of the foregoing Resolution #GG -285-20 was now before the
Committee for consideration.
Councillor Neal declared an indirect interest in Paragraph 1, regarding
Community Agencies Rent Relief as he is a member of the Autism Home Base
Durham Board. Councillor Neal muted his video and audio and refrained from
voting on this matter.
Resolution # GG -287-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Community Agencies renting space in Municipal buildings be provided rent
relief, outside of the Community COVID-19 Support Program, as recommended
in Attachment 3 to Report FND-018-20.
Carried
Councillor Neal returned to the meeting.
Paragraph 5 of the foregoing Resolution #GG -285-20 was now before the
Committee for consideration.
Councillor Hooper declared a direct interest in Paragraph 5, Correspondence
from the Historic Downtown Bowmanville Centre as he is a member of the
BIA. Councillor Hooper muted his video and audio and refrained from voting on
this matter.
Resolution # GG -288-20
Moved by Councillor Zwart
Seconded by Councillor Traill
That Correspondence dated April 20, 2020 from the Historic Downtown
Bowmanville Centre (BIA), be received for information.
Carried
Councillor Hooper returned to the meeting.
Resolution # GG -289-20
Moved by Councillor Zwart
Seconded by Councillor Neal
That the foregoing Resolution #GG -284-20 be amended by adding the following
as the second last paragraph:
That Staff examine options and implement the closing of downtown streets
and Municipal parking lots to provide outdoor seating, in consultation with
the BIAs.
Carried
42
General Government Committee Minutes of June 22, 2020
Resolution # GG -290-20
Moved by Councillor Zwart
Seconded by Councillor Neal
That the foregoing Resolution #GG -284-20 be amended in Paragraph 3 by
replacing the word "enacted" with the word "drafted".
Carried
The amended Resolution #GG -285-20 was now before the Committee for
consideration.
Resolution # GG -291-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the foregoing Resolution #GG -284-20 be divided such that Paragraph 7 be
considered separately.
Carried
Resolution # GG -292-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That the foregoing Resolution #GG -284-20 be divided such that Paragraph 4 be
considered separately.
Paragraphs 1, 2, 3, 5, 6, 8 and 9 of the amended Resolution #GG -284-20 was
now before Committee.
Resolution # GG -293-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report FND-018-20 be received;
That the temporary tax relief by-law under Section 365 of the Municipal Act as
set forth in Attachment 1 to the memo from the Director of Finance dated June 9,
2020, be approved, with the following amendments:
a. "Eligible Proprietor" be deleted;
b. The eligibility period shall expire on June 19, 2020 and the deadline
for submitting an application shall be August 31, 2020;
c. Any amounts unexpended from the $1,000,000 tax relief fund as of
September 30, 2022 be transferred to the Clarington CIP.
That the Clarington CIP be enacted, and a $1,000,000 fund be established for
improvements as set forth in the staff report to qualifying businesses in
Clarington that meet the following criteria:
43
General Government Committee Minutes of June 22, 2020
a. The business was forced to shut down as a result of the provincial
emergency declaration;
b. A restaurant which was only doing take out business qualifies as
being forced to shut down;
c. The business is independently owned, and is not part of a national
or provincial chain;
d. The business owner meets a means test, as determined by staff.
That Community COVID-19 Support Program guidelines and application, as
included in Attachments 4 and 5, be approved and Staff be directed to proceed
with the intake with the Director of Finance, Director of Community Services and
the CAO being delegated authority to award grants;
That Darlington Soccer Club be granted a deferral of their contribution to the
Bowmanville Indoor Soccer facility to 2021;
That Staff examine options and implement the closing of downtown streets and
Municipal parking lots to provide outdoor seating in consultation with the BIAs;
and
That all interested parties listed in Report FND-018-20 and any delegations be
advised of Council's decision.
Yes (5): Councillor Anderson, Councillor Jones, Councillor Neal, Councillor Traill,
and Councillor Zwart
No (2): Mayor Foster, and Councillor Hooper
Carried on a recorded vote (5 to 2)
Paragraph 4 of the amended Resolution #GG -284-20 was now before the
Committee for consideration.
Councillor Neal declared a direct interest in paragraph 4, regarding Rent Relief
for Community Agencies. Councillor Neal muted his video and audio and
refrained from voting on this matter.
Resolution # GG -294-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Community Agencies renting space in Municipal buildings be provided rent
relief, outside of the Community COVID-19 Support Program, as recommended
in Attachment 3 to FND-018-20;
Yes (5): Mayor Foster, Councillor Anderson, Councillor Jones, Councillor Traill,
and Councillor Zwart
No (1): Councillor Hooper
Carried on a recorded vote (5 to 1)
Councillor Neal returned to the meeting.
General Government Committee Minutes of June 22, 2020
Paragraph 7 of the amended Resolution #GG -284-20 was now before the
Committee for consideration.
Councillor Hooper declared a direct interest in Paragraph 7, Correspondence
from the Historic Downtown Bowmanville Centre as he is a member of the
BIA. Councillor Hooper muted his video and audio and refrained from voting on
this matter.
Resolution # GG -295-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That Correspondence dated April 20, 2020 from the Historic Downtown
Bowmanville Centre (BIA), be received for information.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Jones, Councillor Neal,
Councillor Traill, and Councillor Zwart
Carried (6 to 0)
Councillor Hooper returned to the meeting.
Suspend the Rules
Resolution # GG -296-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to extend the meeting until 11:00 PM.
Carried
23. Confidential Reports
23.1 PSD -023-20 Potential Acquisition — Future Works Yard
Closed Session
Resolution # GG -297-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing matters that deal
with:
1. a proposed or pending acquisition or disposition of land by the municipality or
local board; and
45
General Government Committee Minutes of June 22, 2020
2. a trade secret or scientific, technical, commercial, financial or labour relations
information, supplied in confidence to the municipality or local board, which, if
disclosed, could reasonably be expected to prejudice significantly the
competitive position or interfere significantly with the contractual or other
negotiations of a person, group of persons, or organization.
Carried
Rise and Report
The meeting resumed in open session at 10:37 PM.
Mayor Foster advised that three items were discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001 and one resolution
was passed to provide direction to staff to refer the Confidential Report PSD -023-
20 to the September 14, 2020 Joint General Government and Planning and
Development Committee meeting.
23.2 Memo from Ron Albright, Acting Director, Engineering Services, Regarding
Land Appraisal Value to Portion of Given Road to be Closed and Conveyed
as Part of Adjacent Development Proposals
Resolution # GG -298-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That the item 23.2 be referred to the next Regular Council Meeting dated July 6,
2020.
Carried
23.3 CAO -017-20 Rural Broadband Connectivity
Resolution # GG -299-20
Moved by Councillor Anderson
Seconded by Councillor Zwart
That Report CAO -017-20 be received;
That the Mayor and Clerk be authorized to enter into a multi -site lease
agreement with Rapid Connex substantially on the terms set out in this Report in
order to implement a phased approach for the provision of broadband services in
rural Clarington;
That the Mayor and Clerk be authorized to execute such other documents or
agreements reasonably required to implement the proposal outlined in this
report;
That, prior to installing any tower infrastructure, a public meeting be held in
accordance with the public notice requirements of the Ministry of Innovation,
Science and Economic Development;
EN
General Government Committee Minutes of June 22, 2020
That staff continue to work with Fontur International to assist the rollout of this
initiative, a long-term broadband strategy and the update of our
Telecommunications Antennae and Tower Policy;
That staff continue work with other levels of government and private entities to
explore other potential locations across Clarington for infrastructure installation;
and
That Rapid Connex be advised of Council's decision,
Carried
24. Adjournment
Resolution # GG -300-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That the meeting adjourn at 10:44 PM.
Carried
ay
47
If Deputy Clerk