HomeMy WebLinkAbout05/25/2011 Special
Special General Purpose and Administration Committee
Minutes
May 25, 2011
Minutes of a meeting of the Special General Purpose and Administration Committee
held on Wednesday, May 25, 2011 at 9:00 a.m. at the Newcastle & District Recreation
Complex.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor M. Novak, attended the meeting until 1:05 p.m.
Councillor J. Neal attended the meeting at 1:16 p.m.
Councillor W. Partner attended the meeting at 11:55 a.m.
Councillor W. Woo
Absent: Councillor C. Traill
Also Present: Chief Administrative Officer, F. Wu
Municipal Solicitor, A. Allison
Director of Community Services, J. Caruana
Director of Engineering Services, T. Cannella
Executive Director, Clarington Board of Trade, Sheila Hall
Director of Operations, F. Horvath
Director of Corporate Services & Human Resources, M. Marano
Manager, Development Review, C. Pellarin
Director of Finance/Treasurer, N. Taylor
Director of Emergency & Fire Services, G. Weir
Municipal Clerk, P. Barrie
Supervisor, Operations Department, C. Peters until 3:15 p.m.
Parks Supervisor, Operations Department, R. Genosko until 3:15 p.m.
Manager of Parks Development, P. Windolf until 3:15 p.m.
Purchasing Manager, J. Barber until 3:15 p.m.
Facilities Manager, G. Acorn
Manager, Municipal Law Enforcement, L. Creamer
Manager of Community Planning & Design, C. Salazar until 12:23 p.m.
Deputy Clerk, A. Greentree until 3:30 p.m.
Library Director, E. Hopkins until 12:23 p.m.
Executive Assistant to the Mayor, L. Coutu
Recreation Services Manager, S. Meredith
Manager, Transportation & Design, L. Benson until 3:15 p.m.
Deputy Treasurer, L. Gordon
Manager of Infrastructure, R. Albright until 3:15 p.m.
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Special General Purpose and Administration Committee
Minutes
May 25, 2011
Mayor Foster called the meeting to order, stating that the purpose of the meeting was to
continue with the work that has been commenced on the Municipality’s strategic plan for
the Council term 2010-2014.
Resolution #GPA-380-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Report CAO-003-11 be received; and
THAT the Draft Strategic Plan be approved, subject to any changes that may be made
by the General Purpose and Administration Committee meeting.
CARRIED
Mayor Foster turned the meeting over to Peter Spratt, ROCG, who facilitated the
session.
Peter Spratt provided an overview of the process to date, setting out expectations for
success, discussion guidelines and the purpose of the plan, being that it will provide a
road map for the future of the Municipality.
Working in groups, discussion ensued as to the proposed mission for the Municipality.
After joint discussion, the following Mission was agreed upon:
“Committed to leadership, respect and the delivery of quality services.”
During the initial brainstorming session on March 10, 2011, the following themes
emerged as priority areas:
?
Promoting economic development and tourism
?
Maintaining financial stability
?
Connecting Clarington
?
Promoting green initiatives
?
Investing in infrastructure
?
Showcasing our community
?
Developing waterfront and trails (now merged with Investing in
infrastructure)
?
Growing smarter (can be achieved through the Municipality’s Official Plan)
Mr. Spratt assigned the first three priorities to various groups to review and discuss the
goals, measures and strategies associated with the priority. Each group presented their
findings, highlighting any improvements to the plan they identified.
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Special General Purpose and Administration Committee
Minutes
May 25, 2011
Resolution #GPA-381-11
Moved by Councillor Partner, seconded by Councillor Novak
THAT Committee recess for lunch for 45 minutes.
CARRIED
The meeting reconvened at 1:10 p.m.
Mr. Spratt assigned the last three priorities for review and discussion. Each group
presented their findings, highlighting any identified improvements to the plan.
Franklin Wu, Chief Administrative Officer, advised that Mr. Spratt will now formulate all
of the comments from today’s session into a final plan which will be brought forward to
the General Purpose and Administration Committee for final approval. At that time, the
report will address a “roll-out” strategy for the plan.
Mayor Foster thanked everyone for their input into today’s session.
ADJOURNMENT
Resolution #GPA-382-11
Moved by Councillor Partner, seconded by Councillor Hooper
THAT the meeting adjourn at 3:52 p.m.
CARRIED
MAYOR MUNICIPAL CLERK
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