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HomeMy WebLinkAbout2006-05-03 MinutesCLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES MAY 3, 2006 Clarke Museum 7086 Old Kirby School Road Present: K. Isnor, Chair S. Laing P. Ford T. Oke J. Witheridge H. St. Croix Councillor P. Pingle M. Van Dyke Regrets: Councillor G. Robinson Absent: J. Vinson J. Murray Staff: M. Rutherford Conrad, Administrator 1. CALL TO ORDER The -meeting was called to order by the Chair at 7:00 p.m. 2. ADOPTION OF AGENDA Moved By: P. Ford Seconded By: T. Oke THAT the Agenda be approved. MOTION CARRIED wr. ~. g 3. APPROVAL OF MINUTES I - 18 Moved By: S Laing Seconded By: P. Ford THAT the minutes of the Board meeting of April 12, 2006 be approved. MOTION CARRIED 4. BUSINESS ARISING a) Walbridge House J. Witheridge arrives at 7:16 PM. Discussion with Board members regarding Walbridge house as an addition to Museum portfolio. It would give the museums profile in Newcastle and would be a source of additional revenue. Moved By: J. Witheridge Seconded By: P. Ford THAT the Board send an Expression of Interest to Municipal Council regarding potential use of Walbridge House. MOTION CARRIED 5. CORRESPONDENCE Moved By: J. Witheridge Seconded By: Councillor P. Pingle THAT the correspondence be received. MOTION CARRIED 6. COMMITTEE REPORTS a) Finance Committee Questions were asked regarding Shop Revenue, and Admissions. There has been an increase in this revenue largely due to an increase in educational programming. Concerns were expressed regarding Bank Charges. The Administrator is working on resolving these high expenses. The Finance Chair will be following up at the next meeting regarding the Poster and Brochure expenditures. Moved By: J. Witheridge Seconded By: H. St. Croix THAT the Board moves In Camera at 8:00 PM Moved By: S. Laing Seconded By: J. Witheridge THAT the Board move Out of Camera at 8:10 PM. Moved By: H. St. Croix Seconded By: T. Oke THAT the motions In Camera be ratified. MOTION CARRIED +r. +~. b) Property Report Discussions around the museums Reserve Funds ended with a need to better understand the use of these Funds. Moved By: J. Witheridge Seconded By: M Van Dyke THAT the Museum Board would like a detailed plan. including financial sources from the Director of Operations to resolve outstanding property issues at the museums by May 31, 2006. MOTION CARRIED Moved By: Councillor P. Pingle Seconded By: J. Witheridge THAT the Administrator send correspondence to the Director of Operations requesting an urgent need to have the bell installed in the bell tower at the Clarke Museum. MOTION CARRIED Moved By: S. Laing Seconded By: H. St. Croix THAT the Property Report be accepted. MOTION CARRIED c) Collections and Event Planning Report The Committee went to look at the Lepofsky collection and they will report back to the Board in the June meeting. Moved By: P. Ford Seconded By: H. St. Croix THAT the Collections and Event Planning Report be accepted. 7. ADMINISTRATOR'SREPQRT Moved By: J. Witheridge Seconded By: H. St. Croix THAT the Administrator's Report be .received. MOTION CARRIED 8. NEW BUSINESS Moved By: J. Witheridge Seconded By: S. Laing THAT the Administrator immediately pursue updating signage at museum sites and; THAT the Administrator continues to pursue the development of a cultural map brochure for the Municipality of Clarington MOTION CARRIED Moved By: J. Witheridge Seconded By: M. Van Dyke THAT the Executive Committee meet to develop a long range plan for the museums. MOTION CARRIED 9. DATE AND PLACE OF THE NEXT BOARD MEETING The next Boazd meeting will be held on June 7, 2006 at 7:00 p.m. at the Sazah Jane Williams Heritage Centre. 10. ADJOURNMENT Moved By: J. Witheridge THAT the meeting adjourn at 9:00 p.m.