HomeMy WebLinkAbout2008-02-13 Minutes
CLARlNGTON MUSEUMS AND ARCHIVES
BOARD MEETING
MINUTES
February 13, 2008
Sarah Jane Williams Heritage Centre
62 Temperance Street, Bowmanville, Ontario
Present:
J. Rook, Chair
B. Colville
W. Tanner
J. Witheridge
J. Murray
P. Ford
S. Laing
Regrets:
Mayor Abernethy
Councillor Robinson
K. Isnor
M. Carlton
Staff:
M. Rutherford Conrad, Administrator
M. Horne, Recording Secretary
1. CALL TO ORDER
The meeting was called to order by the Chair at 7:09 p.m.
2. ADOPTION OF AGENDA
Moved by: J. Witheridge
Seconded by: J. Murray
THAT the agenda be approved.
MOTION CARRIED
3. APPROVAL OF JANUARY 9,2008 BOARD MEETING MINUTES
Moved by
J. Witheridge
Seconded by: P. Ford
THAT the minutes of the January 9, 2008 Board Meeting be approved.
MOTION CARRIED
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4. BUSINESS ARISING
a) The Administrator informed the board members of preparations that
are underway for the Bowmanville 1 50th celebrations.
b) The Administrator discussed with the board members the new signage
that is being considered for the museums, particularly the Clarke sign
which is going to be three dimensional with a lantern outside of the
sign which will be lit. The Administrator also advised the Board
that Graphic Lettering will be donating the sign in front of the
Sarah Jane Williams Heritage Centre.
Moved by:
J. Witheridge
Seconded by: B. Colville
THAT the Administrator display the design of the sign on the website in
order to allow the board members to conduct either an email or telephone
vote.
MOTION CARRIED
5. CORRESPONDENCE
Moved by:
J. Witheridge
Seconded by J. Murray
THAT the correspondence be accepted.
MOTION CARRIED
6. COMMITTEE REPORTS
a) Finance Report:
In the absence of the Finance Chair the Administrator spoke on behalf of
the report, stating that the 2007 finance figures will be available at the
March meeting. Discussion was held regarding heating costs.
Moved by: J. Witheridge
Seconded by: B. Colville
THAT the Administrator obtain receipts from Enbridge from 2003 to
2007, the time period that the museum obtained the Sarah Jane
Williams Heritage Centre from the municipality and do a comparison
analysis by cubic metre.
MOTION CARRIED
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7. ADMINISTRATOR'S REPORT
Discussion of various items took place and it was decided the Kirby
Church meeting will be held March 5, at 7:00 p.m. at the Kirby Church.
Moved by: J. Witheridge
Seconded by: S. Laing
TIfAT the Administrator's report be accepted.
MOTION CARRIED
8. NEW BUSINESS
The Administrator informed the members that she had taken a tour of the
Total Hockey site with Kevin Shea, stating that he had done a great job
with the site. The majority of the items are not relevant to our local
history. Much of the collection is comprised of photographs and the
majority ofthese photos are copies from the National Archives or
the Hockey Hall of Fame.
Discussion was held regarding Total Hockey.
Moved by:
J. Witheridge
Seconded by: J. Murdoch
TIfA T we accept the Total Hockey report with amendments to the
recommendation regarding display and A V equipment.
MOTION CARRIED
Opposed: P. Ford
Moved by:
J. Witheridge
Seconded by: S. Laing
THAT if the Department of Community Services accepts the Board's
recommendation to donate items pertinent to local history, that the
Collections Committee review a list ofthese items from Total Hockey
prior to accepting them into our collection.
MOTION CARRIED
9. DATE AND PLACE OF NEXT BOARD MEETING
The next meeting of the Board of Directors of the Clarington Museums
and Archives will be held March 19, 2008 at Sarah Jane Williams
Heritage Centre commencing at 7:00 p.m.
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10. ADOURNMENT
Moved by: J. Witheridge
THAT the meeting adjourn at 8:56 p.m.
Minutes for the February 13, 2008 meeting of the Clarington Museums and Archives
Board have been accepted and approved on
Chair, Clarington Museums and Archives Board
Administrator, Clarington Museums and Archives
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