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HomeMy WebLinkAbout2009-02-11 Minutes I- 1 CLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES February 11, 2009 Sarah Jane Williams Heritage Centre 62 Temperance Street, Bowmanville, Ontario Present K. Isnor S. Laing B. Colville J. Rook P. Ford J. Witheridge Councillor Robinson Regrets: Mayor Abernethy W. Tanner Absent: J. Murray M. Carlton Staff: M. Rutherford Conrad, Executive Director M. Horne, Recording Secretary 1. CALL TO ORDER The meeting was called to order by K. Isnor at 7:05 pan. 2. ADOPTION OF AGENDA Moved by: Councillor Robinson Seconded by: J. Witheridge THAT the agenda be approved with the amendment deleting item number three,Nomination and Election of Officers and moving the other items forward, i.e. number 4 becoming number 3, etc. MOTION CARRIED 3. APPROVAL OF MINUTES Moved by: J. Witheridge Seconded by: P. Ford THAT the minutes of January 14, 2009 Board meeting be approved. MOTION CARRIED 4. BUSINESS ARISING The Executive Director provided the board members with quotes from Mills Landscaping regarding the work proposed for the grounds of the museum, of which a detail mapping of the work was provided at the last board meeting. Pruning of the large trees along the perimeter of the museum grounds amounts to $3,850. of the total project cost. As these trees are on town property it was suggested that the municipality be approached regarding paying 50% or all of the $3,850. This would bring the costs down from the total project cost of$11,028.40 and would enable the museum to be within the budget of$9,000. The Executive Director has a meeting next week on this project, and Councillor Robinson asked that he attend, the chair of the Property Committee also will attend. Moved by: Councillor Robinson Seconded by: J. Witheridge THAT the budget for the landscaping be approved in the amount of $11,028.40. MOTON CARRIED 5. COMMITTEE REPORTS Finance Committee: Moved by: J. Witheridge Seconded by: S. Laing THAT the Finance Committee report be approved. MOTION CARRIED 6. EXECUTIVE DIRECTOR'S REPORT It was noted that the visitor numbers were impressive so far this year, and that the dinosaur exhibit was mainly responsible. The Robbie Burns dinner was a success and raised money for the Preserve the Kirby Church fund. This event is expected to be repeated on an annual basis. Moved by: J. Witheridge Seconded by: Councillor Robinson THAT the Executive Director's report be received. MOTION CARRIED 7. NEW BUSINESS The Executive Director was approached by Veridian regarding lights in Sarah Jane Williams Heritage Centre being replaced with new bulbs which would use less energy. The present bulbs are being replaced quite often and Veridian has a program under which they will subsidized changing to environmentally friendly lights by up to $1,000.00. Moved by: Councillor Robinson Seconded by: J. Witheridge THAT the Veridian project move ahead and the museum pays outstanding amounts through the Museum Development project Environmental Upgrades. MOTION CARRIED 8. DATE AND PLACE OF THE NEXT BOARD MEETING The next meeting of the Board of Directors of the Clarington Museums and Archives will be held on MARCH 11, at the Sarah Jane Williams Heritage Centre, beginning at 7:00 p.m. 9. ADJOURNMENT Moved by J. Witheridge THAT the meeting be adjourned at 8:05 p.m.