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HomeMy WebLinkAbout2009-11-11 Minutes Present Regrets: Absent: Staff: CLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING 1-2 MINUTES November 11, 2009 Sarah Jane Williams Heritage Centre 62 Temperance Street, Bowmanville, Ontario K. 1snor, Chair M. Carlton 1. Rook 1. Witheridge W.Tanner Councillor G. Robinson S. Laing Mayor Abernethy P. Ford B. Colville 1. Murray M. Rutherford Conrad, Executive Director M. Home, Recording Secretary 1. CALL TO ORDER The meeting was called to order by the Chair at 7:00 p.m. Lisa Tercel and Jacqueling Frith, students of the Museum Management Course at Sir Sandford Fleming College, were welcomed at this board meeting. 2. ADOPTION OF AGENDA Moved by: J. Witheridge Seconded by: W. Tanner THAT the agenda be approved with the addition of item 6(b) "Friends Report" MOTION CARRIED 3. APPROVAL OF MINUTES Moved by: J. Witheridge Seconded by: W. Tanner THAT the minutes of the September 9,2009 board meeting be approved. MOTION CARRIED 4. BUSINESS ARISING (a) The Executive Director informed the board members that as of this date nothing has been heard on the Stimulus Fund,however, no other not for profits have received their announcements yet either. It is understand that this Stimulus Fund is still under review. (b) The Executive Director advised the board members that a request had been received from the Paranormal Society to conduct a paranormal investigation which would include both sites, the Bowmanville museum and the Clarke museum. The museum's Spirit Walks have been most successful and there seems to be an interest in this type of program. Moved by: J. Witheridge Seconded by: S. Laing THAT the Executive Director continue negotiations with the Paranormal Society. MOTION CARRIED 5. CORRESPONDENCE Moved by: J. Witheridge Seconded by: W. Tanner THAT the correspondence be accepted. MOTION CARRIED 6. COMMITTEE REPORTS (a) Finance Committee: Moved by: J. Rook Seconded by: J. Witheridge THAT the Finance Committee report be accepted with the exception of the 2010 Budget. MOTION CARRIED The remainder of the Finance Committee Report dealt with the 2010 Budget. Lengthy discussion followed after which the following motion was made: Moved by: Councillor Robinson Seconded by: J. Rook THAT the Budget 2010 be approved and forwarded to the Director of Finance. MOTION CARRIED (b) Friend's Report: S. Laing reported on the upcoming Friends Craft and Bake sale which will be held November 21 at the Sarah Jane Williams Heritage Centre before and during the Santa Claus Parade. Two new crafts were shown to the Board members that will be available for sale this year, as well as many delicious foods. 7. EXECUTIVE DIRECTOR'S REPORT The Executive Director informed the board members that the museum has a new head volunteer gardener and that Miller Waste Systems has become a corporate sponsor offering compost for all of our gardening needs. A new concept is being proposed being Veterans' Appreciation Day(s) which could open July 1 sl weekend; which would interact with the Camp 30 program. As the museum has committed to the Peterborough Museum for their Vaudeville exhibit which has been proposed for the middle of September this would mean moving the Vaudeville exhibit to the middle of October. Moved by: J. Witheridge Seconded by: W. Tanner THAT the museum staff continue with the planning ofthese exhibits. MOTION CARRIED The Saturday morning cartoon workshop has been cancelled due to lack of interest. 8. NEW BUSINESS: The Executive Director proposes that the Clarke Museum be placed on a seasonal visitor schedule, being opened by appointment only, as is the Bowmanville museum, from October 1 to April 30. Staff would however, continue to attend the Clarke museum every Thursday. On May 1 st and until September 30, the Clarke museum would resume summer hours of Thursday and Sunday from 12:30 p.m. - 4:00 p.m. Moved by: J. Witheridge Seconded by: W. Tanner THAT the Executive Director's Report be accepted, including the recommendation that the Clarke Museum be opened by appointment only for the period October 1 to April 30. MOTION CARRIED Moved by: J. Witheridge Seconded by: W. Tanner THAT the Fire Inspection Report be deferred to the December meeting. MOTION CARRIED 9. DATE AND PLACE OF NEXT BOARD MEETING The next meeting of the Board of Directors of the Clarington Museums and Archives will be held on DECEMBER 9, 2009 at the Sarah Jane Williams Heritage Centre beginning at 7:00 P.M. 10. ADJOURNMENT Moved by: J. Witheridge THAT the meeting adjourn at 8:20 p.m.