HomeMy WebLinkAbout05/09/2011
General Purpose and Administration Committee
Minutes
May 9, 2011
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, May 9, 2011 at 9:30 a.m. in the Council Chambers.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor J. Neal
Councillor W. Partner (attended until 2:48 p.m.)
Councillor C. Traill
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Municipal Solicitor, A. Allison (attended until 4:48 p.m.)
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services & Human Resources, M. Marano
Director of Finance/Treasurer, N. Taylor
Director of Emergency & Fire Services, G. Weir
Deputy Clerk, A. Greentree
Clerk II, J. Gallagher
Mayor Foster chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated at this meeting.
ANNOUNCEMENTS
Councillor Novak announced that she, Councillor Hooper and Mayor Foster attended
the Guest Reader program at St. Elizabeth School on Wednesday, May 4, 2011. She
also announced that she had attended the grand re-opening of the Grand Hilltop and
Banquet Hall/Courtice Pub on Thursday, May 5, 2011. Councillor Novak reminded
th
everyone that the Courtice Secondary School 50 Reunion will take place on May 27
and May 28, 2011. She noted that the Special Council Meeting, held on Friday,
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May 6, 2011, to discuss Economic Development, was a good and informative meeting.
Councillor Novak spoke at the Courtice Rotary Club meeting on Friday, May 6, 2011.
Councillor Hooper announced that the Eagles Hockey Team has been reconstituted as
the Clarington Eagles Junior ‘C’ Hockey Team, thanks to the hard work by Terry Lynch
and Elite Hockey Consultants Group. He thanked Mr. Caruana and the staff of
Community Services for assisting in the Eagles’ return. He also attended the Fire
House Youth Centre Battle of the Bands on Friday, May 6, 2011. Councillor Hooper
thanked the Fire House Youth Centre members for hosting the event. Councillor
Hooper noted that Maple Fest, held this past weekend, was well attended. He thanked
the Emergency Services Department and Operations Department for their assistance in
the event.
Councillor Woo announced that he and Councillor Partner attended the Pines Senior
Public School on Thursday, May 5, 2011 to watch the students successfully break the
world record for the most students (783 students) exercising to a video game. He
announced that, this past weekend, there was an art demonstration and display of art,
the opening of “Gift of Art”, across from Newcastle Library, which was part of the Spring
Tour.
Councillor Partner announced that the Newcastle Horticultural Society held an annual
plant sale this past weekend to raise funds for their new gardens. She reminded
everyone that the Society will be holding a yard sale on May 28, 2011. Councillor
Partner attended Maple Fest this past weekend. She announced that the Durham
Environmental Advisory Committee (DEAC) award ceremony will be held on Thursday,
May 12, 2011. This year DEAC will be honouring John Slater, Chair of the Orono
Crown Lands Trust, with the Evylin Stroud Lifetime Achievement Award for playing a
leading role in enhancing the environmental health and attributes of the provincially
owned 633 acre parcel in Orono.
Mayor Foster thanked the owners of Hilltop for the invitation to their grand re-opening.
He thanked Councillor Woo for inviting representatives from the Chinese Consulate to
attend Friday’s Special Council meeting on Economic Development. Mayor Foster
apologized to staff and Council for raising his voice during the May 2, 2011 Council
meeting and indicted he will use his gavel in the future, if necessary.
ALTER THE AGENDA
Resolution #GPA-331-11
Moved by Councillor Hooper, seconded by Councillor Neal
THAT the Rules of Procedure be suspended.
CARRIED
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Resolution #GPA-332-11
Moved by Councillor Woo, seconded by Councillor Neal
That the delegation time limit of 10 minutes be extended to 15 minutes for Christine
Fahey.
CARRIED
MINUTES
Resolution #GPA-333-11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on April 18, 2011, be approved.
CARRIED
PRESENTATIONS
Gord Weir, Director of Emergency Services, introduced the speakers from the Office of
of the Fire Marshal (OFM).
Peter Guiry, Fire Protection Advisor, Brent Stirling, Program Specialist, and Mariano
Perini, Fire Protection Advisor, OFM, were present regarding the Public Fire Services
Guidelines (PFSG). Mr. Guiry made a verbal presentation to accompany a .pdf
presentation. He informed the Committee of the municipal responsibilities as outlined in
Part II of the Fire Protection and Prevention Act, which includes establishing a program
of public education, creation of a minimum acceptable model and provision of other fire
protection services. Mr. Guiry also provided the Committee with information regarding
the powers and duties of the OFM. He explained the purpose of the PFSG, which is a
tool to implement a risk management program. Mr. Guiry informed the Committee that
the guidelines include the following five steps: assessing fire risks within the
Community, collecting call data, identify gaps in fire suppression capabilities, developing
options and recommendations to address the identified gaps, and preparing a report to
Council. In summary, Mr. Guiry noted that the next steps by the OFM are to develop a
Fire Prevention Guidebook, Greater Integration of Fire Prevention/Education and
Suppression, and reviewing and updating all the OFM’s risk management programs.
Bill Reid, Clarington Fire Prevention Inspector, was present to speak further to Peter
Guiry’s presentation. Specifically, Mr. Reid was addressing steps two and three of the
PFSG. He made a verbal presentation to accompany a PowerPoint presentation. Mr.
Reid informed the Committee of the following challenges in trying develop a building
stock profile: waiting for the Municipal Property Assessment Corporation (MPAC), OFM
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working with MPAC, obtaining accurate building stock profile, and evaluation of risk. He
noted that, once he has obtained the information, he will be compiling the information
for a report to Council. Mr. Reid reviewed the 2010 structure fire responses and
examined four structure fire occurrences, for the purposes of this presentation and his
explanation of the work involved in completing OFM forms. Mr. Reid summarized with a
project status update, including the expectation that the report to Council should be
completed in the next 4-6 months.
ALTER THE AGENDA
Resolution #GPA-334-11
Moved by Councillor Traill, seconded by Councillor Neal
THAT the Rules of Procedure be suspended.
CARRIED
Resolution #GPA-335-11
Moved by Councillor Traill, seconded by Councillor Neal
THAT the agenda be altered to consider Section 11, Emergency and Fire Services,
immediately following the delegations.
CARRIED
Resolution #GPA-336-11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the agenda be altered to hear the delegation of Sheryl Zuly first.
CARRIED
RECESS
Resolution #GPA-337-11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the Committee recess for 10 minutes.
CARRIED
The meeting reconvened at 11:11 a.m.
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DELEGATIONS
Sheryl Zuly was present to request the use of an unopened road allowance as a
vegetable garden. Ms. Zuly read a letter from her husband requesting to either lease or
be given permission to use the unopened road allowance, adjacent to their property, for
a vegetable garden. She acknowledged that the initial request was denied, but she
noted that other municipalities allow residents to use unopened road allowances for
garden plots. She confirmed there will not be any building erected and it would be for
their exclusive use.
Resolution #GPA-338-11
Moved by Councillor Neal, seconded by Councillor Partner
THAT the request of Stan and Sheryl Zuly, to use the unopened road allowance
adjacent to their property in Newcastle, be approved in principle, subject to any
conditions set out and reported by staff for the Council meeting of May 16, 2011.
CARRIED
Christine Fahey, Director of the Port Hope Area Initiative Management Office
(PHAIMO), was present to provide the Committee with an update on the PHAIMO Port
Granby project. Ms. Fahey introduced Mark Giles, the new Manager of Stakeholder
Relations and Communications. She made a verbal presentation to accompany a
PowerPoint presentation. She provided the Committee with an overview of the Port
Granby Project, a project to remediate low-level radioactive waste and place it in a safe
long-term monitored storage. Ms. Fahey noted the recent accomplishments, which
include the preparation of an above ground mound, pilot-scale water treatment study,
environmental monitoring and mitigation. She informed the Committee of the upcoming
activities, which include completion of the transition phase objectives, the ongoing
communications and outreach, and major implementation steps. Ms. Fahey stressed
that it is important that interested local businesses register to do business with the
federal government. She noted that there will be upcoming information session
regarding the registration process with the Office of Small and Medium Enterprises as
part of Public Works Government Services Canada on June 23, 2011. In conclusion,
she acknowledged the hard work of the Municipality of Clarington’s staff as well as the
Peer Review Team. Ms. Fahey invited members of Council to attend the Port Granby
Project site.
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Resolution #GPA-339-11
Moved by Councillor Novak, seconded by Councillor Woo
THAT the delegation of Christine Fahey, Director of the Port Hope Area Initiative
Management Office (PHAIMO), regarding the Port Granby Project, be received with
thanks.
CARRIED
Theresa Vanhaverbeke was present regarding Report PSD-042-11, Potential Addition
to Municipal Register of Properties of Cultural Heritage Value or Interest; in particular
37 North Street. She informed the Committee that she is in agreement with the staff
recommendations contained in Report PSD-042-11, which does not support the
recommendation of the Clarington Heritage Committee to designate 37 North Street.
Dan Worrall, President, Clarington Fire Fighters Association, Local 3139, was present
regarding Report ESD-006-11, Minimum Staffing Report – Response to Questions. Mr.
Worrall thanked the Committee for the opportunity to speak on this matter. In answer to
a previous question asked of the OFM, he informed the Committee that there are 164
composite fire services in Ontario. Mr. Worrall stated that he is concerned with several
items in the report regarding reducing staff levels, in particular, with respect to the need
for four men per vehicle. He questioned several of the responses to specific questions
within Report ESD-006-11. Mr. Worrall stated that the Fire Fighters Association is
concerned with the information which is being used to make decisions. He stated their
concerns are all about safety and that change is necessary. He added that the
Association is interested in using the N.I.S.T. report in order to determine minimum
staffing levels.
Mayor Foster left the meeting at 12:35 p.m. and Councillor Novak assumed the Chair.
Janice Robinson, Vice President, Planning and Development, Preston Group, had
registered as a delegation, but informed staff during the recess that she had to leave the
meeting.
Councillor Hooper chaired this portion of the meeting.
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EMERGENCY AND FIRE SERVICES DEPARTMENT
MONTHLY RESPONSE REPORT – JANUARY, FEBRUARY, MARCH 2011
Resolution #GPA-340-11
Moved by Councillor Novak, seconded by Councillor Neal
THAT Report ESD-005-11 be received for information.
CARRIED
Mayor Foster returned to the meeting at 12:37 p.m.
EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE
REPORT
Resolution #GPA-341-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT the Emergency and Fire Services Department’s regular Response Report be
presented monthly and further that it include the information contained in the Office of
the Fire Marshal’s Form 200, starting the following month.
CARRIED
MINIMUM STAFFING REPORT – RESPONSE TO QUESTIONS
Resolution #GPA-342-11
Moved by Mayor Foster, seconded by Councillor Novak
THAT Report ESD-006-11 be received for information.
CARRIED
Councillor Novak chaired this portion of the meeting.
ALTER THE AGENDA
Resolution #GPA-343-11
Moved by Mayor Foster, seconded by Councillor Hooper
THAT the Rules of Procedure be suspended.
CARRIED
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Resolution #GPA-344-11
Moved by Mayor Foster, seconded by Councillor Hooper
THAT the agenda be altered to consider Public Meeting agenda item 7(b), regarding the
application by Newcastle (King) Developments Inc. first.
CARRIED
PUBLIC MEETING
Subject:
(a) Application to Amend the Clarington Official Plan and Zoning
By-law 84-63
Applicant:
Newcastle (King) Developments Inc.
Report:
PSD-039-11
Ruth Porras, Senior Planner, made a verbal and PowerPoint presentation to the
Committee regarding the application.
John Oates, local resident, spoke in support of the application, but with concerns. Mr.
Oates stated that his family’s choice is to shop at a discount supermarket in the
Newcastle area. He stated that his main concern is that there is a need for good
design. Mr. Oates compared the Newcastle Library and the Shoppers Drug Mart to the
current proposal. He noted that the Library has a difficult traffic access and design
flaws. He added that the Shoppers Drug Mart has the access at the opposite end of the
building to the parking lot. Mr. Oates noted that Shoppers Drug Mart has 29 parking
spots and five lanes. He stated the grocery store proposal has 110 spots with only two
lanes and therefore he considers this proposal to be “shoe horned” into the space. In
addition, Mr. Oates is concerned that this parking lot will be difficult to navigate as it has
two lanes with two right angle bends. Mr. Oates informed the Committee that he is also
concerned about snow plowing due to the difficult corners. He suggested that, in order
to solve the parking and snow plow problem, the parking area of the grocery store be
combined with the CIBC bank parking area. Mr. Oates concluded by stating that he
would like to see this development elsewhere in Newcastle.
Allan Kirby, local resident, spoke in opposition to the application. Mr. Kirby stated that
North Street is a narrow street and he is concerned about the increase traffic. He stated
that there are no sidewalks on Wilmot Street, but yet there will be a large amount of
pedestrian traffic, which will be a safety concern with the increased vehicle traffic. Mr.
Kirby noted that this issue was not addressed in the traffic study. He stated that he is
concerned that the traffic study does not take into consideration the new residential
development in other parts of Newcastle. Mr. Kirby is concerned that the developer will
not pay for sidewalks and curbs, which he believes will eventually be required. He
stated that he is also concerned about where the snow will be placed, especially since
the subject site has a higher elevation than the surrounding properties. Mr. Kirby is
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concerned about the drainage of salt and snow from the grocery store lot onto the
surrounding residents’ properties. He stated that he was in favour of development in
town, but he is concerned about this proposal for a grocery store and how it will affect
the current residents.
Perry Mucci, local resident, spoke in opposition to the application. Mr. Mucci stated that
he had previously submitted a letter, which outlines his concerns regarding lighting,
snow removal, and drainage. He stated that he is deeply concerned about this rezoning
proposal. Mr. Mucci stated that he understands the need for a grocery store in
Newcastle, but that this proposal is not in keeping with the surrounding area. He quoted
specific sections of the relevant planning documents which supports his view that this
proposal is not acceptable in this neighbourhood.
Derek Hannan, local resident, spoke in opposition to the application. He stated that he
is concerned about the tractor trailer traffic not being able to navigate the turn into the
parking lot, resulting in it crossing the centre line. Mr. Hannan noted that there is a
school bus stop in front of the truck entrance, which will pose a safety issue. He added
that the Newcastle Town Hall already has parking problems, and that this proposal will
add to it. Mr. Hannan stated that the report did not include any comments regarding the
existing business uses on the corner, specifically the dental office and the traffic issues
currently caused by the office. Mr. Hannan is in support of development, but not a
grocery store. He expressed concerns with traffic at King and North streets.
Steve Coupland, local resident, spoke in opposition to the application. He stated that he
echoes the concerns of the previous speakers. Mr. Coupland stated that he is
concerned about the increased traffic on North Street. He noted that many area
residents are not aware of this proposal. Mr. Coupland stated that he had gathered 43
signatures in opposition to the application and will present the completed petition to
Council at a later date.
Gail McKenzie, on behalf of her mother, a local resident, spoke in opposition to the
application. Her concerns are regarding the traffic congestion on North Street, as well
as the intersection of King and North Streets. Ms. McKenzie suggested that a stop light
will be required. She added that the size of the building does not fit the area and that
there is a lack of access from sidewalks. Ms. McKenzie stated that she agrees with the
concerns expressed by the previous speakers.
Myno Van Dyke, Chair of the Newcastle Community Improvement Program (CIP)
Liaison Group, spoke in support of the application, with concerns. Mr. Van Dyke noted
that the CIP’s goal is to keep the Newcastle downtown in keeping with the historic look
of the existing downtown. Mr. Van Dyke added that he has the following
recommendations: street friendly, pedestrian access in the southeast corner (at least
with pedestrian access on the east side of the building), and covered pedestrian access
on the east side. He stated that the CIP is in favour with the proposed brick design.
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Wendy Couch spoke in opposition to the application. She stated that she is concerned
about the entrance being on North Street and impacting traffic, including the school bus
stops on North Street and King Street/North Street. Ms. Couch stated that North Street
is very narrow and even more so in the winter with the snow banks encroaching on the
road. This will become even more of an issue with the anticipated increase in traffic.
She is concerned about the impact on the use of the parkette for events, with the
placement of the proposed parking lot. Ms. Couch stated she is in agreement with the
previous speakers.
Sue Green stated at this time she is ambivalent about the proposal, but does have
concerns, specifically about parking. She stated that the GO Bus stop is currently not
respected as a “no parking” area and the traffic will exacerbate the problem. Ms. Green
added that the existing traffic is a concern already. She stated that she is concerned
about putting a store entrance on King Street, which may also cause a parking issue on
King Street.
Nancy Mallette, local business owner, spoke in support of the application. Ms. Mallette
stated that she believes that any new businesses to the downtown core will benefit the
existing businesses and residents. She believes that it will improve the appearance of
the downtown core and will provide more choices for the Newcastle residents.
David Falletta, consultant for the applicant, made a verbal presentation to accompany a
PowerPoint presentation. Mr. Falletta outlined the main aspects of the proposal, which
includes a strong building mass along King Avenue with parking in the rear, a generous
pedestrian connection, screening of the loading area, and a landscape buffer along the
northerly boundary. He noted that the design for the building has gone through several
iterations to arrive at the current brick proposal. Mr. Falletta reviewed the incentives of
the proposal, as they relate to the relevant planning and economic development
policies. Mr. Falletta stated that the following concerns have been identified by
residents and have been addressed in the recent design: building design, traffic, and
noise. He added that there will be a follow up Public Open House, on May 18, 2011, to
review the latest design with the residents. Mr. Falletta confirmed that the application
includes designated area parking spots for snow storage. He stated that the franchisee
will be addressing the delivery issues, which are currently planned for the early morning
and later in the evening.
Carmine Nigro, one of the principles of Craft Development, stated that there will be
deliveries approximately twice a week planned for between 7:00 a.m. and 7:00 p.m.
depending on the local by-laws. With regard to the snow clearing, Mr. Nigro agreed to
include the issue of snow clearing in the site plan agreement, including snow removal
from the site if required.
Councillor Partner left the meeting at 2:48 p.m.
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RECESS
Resolution #GPA-345-11
Moved by Councillor Traill, seconded by Councillor Neal
THAT the Committee recess for one hour.
CARRIED
The meeting reconvened at 4:00 p.m.
PUBLIC MEETING (Continued)
Subject:
(b) Application to Amend the Zoning By-law
Applicant:
Zlatko and Starleane Jazic
Report:
PSD-038-11
Tracey Webster, Planner, made a verbal and PowerPoint presentation to the Committee
regarding the application.
No one spoke in opposition to or in support of the application.
Zlatko Jazic, the applicant, was present to state that he was in agreement with the
recommendations contained in Report PSD-038-11.
PLANNING SERVICES DEPARTMENT
REZONING APPLICATION TO FACILITATE THE SEVERANCE OF TWO
RESIDENTIAL LOTS
APPLICANT: ZLATKO AND STARLEANE JAZIC
Resolution #GPA-346-11
Moved by Councillor Neal, seconded by Mayor Foster
THAT Report PSD-038-11 be received;
THAT the rezoning application submitted by Zlatko and Starleane Jazic continue to be
processed by staff and that a further report be prepared following the receipt of all
outstanding department and agency comments;
THAT a copy of this Report and Council’s decision be forwarded to the Region of
Durham Planning Department and the Municipal Property Assessment Corporation
(MPAC); and
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THAT all interested parties listed in Report PSD-038-11 and any delegations be advised
of Council's decision.
CARRIED
PROPOSED OFFICIAL PLAN AND ZONING BY-LAW AMENDMENT TO PERMIT
THE DEVELOPMENT OF A ONE-STOREY, 2,503m² (26,942 ft²) GROCERY STORE
APPLICANT: NEWCASTLE (KING) DEVELOPMENTS INC.
Resolution #GPA-347-11
Moved by Councillor Woo, seconded by Mayor Foster
THAT Report PSD-039-11 be received;
THAT the application by Newcastle (King) Developments Inc. continue to be processed;
THAT a further report be prepared following the receipt of all outstanding agency
comments; and
THAT all interested parties listed in Report PSD-039-11 and any delegations be advised
of Council’s decision.
CARRIED
REQUEST FOR EXTENSION OF DRAFT APPROVAL
APPLICANT: PRESTONVALE HEIGHTS LIMITED
Resolution #GPA-348-11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Report PSD-040-11 be received;
THAT the request to extend the lapsing date for draft approved Plan of Subdivision
S-C-2007-0007 until October, 2014 be approved;
THAT a copy of Report PSD-040-11 and Council’s decision be forwarded to the Region
of Durham Planning Department and the Municipal Property Assessment Corporation
(MPAC); and
THAT all interested parties listed in Report PSD-040-11 and any delegations be advised
of Council's decision.
CARRIED
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COURTICE COMMUNITY IMPROVEMENT – 2011 CAPITAL FUNDS
Resolution #GPA-349-11
Moved by Councillor Neal, seconded by Mayor Foster
THAT Report PSD-041-11 be tabled until the General Purpose and Administration
Committee meeting of May 30, 2011.
CARRIED
POTENTIAL ADDITION TO MUNICIPAL REGISTER OF PROPERTIES OF
CULTURAL HERITAGE VALUE OR INTEREST; 37 NORTH STREET AND
51 NORTH STREET
Resolution #GPA-350-11
Moved by Councillor Hooper, seconded by Councillor Traill
THAT Report PSD-042-11 be received;
THAT the Clarington Heritage Committee be requested to carry out further investigation
and research on 51 North Street, Newcastle Village; and
THAT all interested parties listed in Report PSD-042-11 and any delegation be advised
of Council’s direction.
CARRIED
SOPER CREEK VALLEY LAND ACQUISITION
1220 HAINES ROAD, PARTS 1 – 5, PLAN 40R-21674
Resolution #GPA-351-11
Moved by Councillor Neal, seconded by Mayor Foster
THAT Report PSD-043-11 be received;
THAT the property identified as 1220 Haines Road, Bowmanville, Ontario and being
more particularly described as Parts 1, 2, 3, 4 and 5 on Plan 40R-21674, Part Lots 8
and 9, Concession 1, former Town of Bowmanville and later the Town of Newcastle,
now the Municipality of Clarington, Regional Municipality of Durham, be purchased for
the price of Fifty-Five Thousand dollars ($55,000.00), subject to adjustments;
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THAT the funds for the purchase, and any associated costs, be funded from the Land
Acquisition Account (110-50-130-850002-7401);
THAT the Mayor and the Clerk, on behalf of the Municipality, be authorized to execute
an Agreement to acquire the property;
THAT Staff and the Municipal Solicitor be directed to take all necessary actions to
complete the transaction; and
THAT all interested parties listed in Report PSD-043-11 be notified of Council’s
decision.
CARRIED
WABBOKISH COURT LAND ACQUISITION
BLOCK 43 AND BLOCK 44, PLAN 40M-1742
Resolution #GPA-352-11
Moved by Councillor Woo, seconded by Councillor Hooper
THAT Report PSD-044-11 be received;
THAT the Mayor and Clerk be authorized, on behalf of the Municipality, to execute an
Agreement to accept the lands identified as Block 43 and Block 44 on plan of
subdivision 40M-1742, Part Lot 35, Concession 3, former Township of Darlington from
290572 Ontario Limited;
THAT the municipal portion of the outstanding property taxes, and the outstanding
Regional and education portion of the property taxes be paid from the Unclassified
Administration Tax Write-off Account;
THAT the municipal portion of any fees and costs related to the transfer be funded from
the Land Acquisition Account (110-50-130-850002-7401);
THAT Staff and the Municipal Solicitor be directed to take all necessary actions to
complete the transaction and remove the liens from the property; and
THAT all interested parties listed in Report PSD-044-11 be notified of Council’s
decision.
CARRIED
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MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR
THE MEETING OF APRIL 14, 2011
Resolution #GPA-353-11
Moved by Councillor Traill, seconded by Councillor Neal
THAT Report PSD-045-11 be received; and
THAT Council concurs with the decisions of the Committee of Adjustment made on
April 14, 2011 for applications A2011-0003 to A2011-0008 inclusive; and
THAT staff be authorized to appear before the Ontario Municipal Board to defend the
decisions of the Committee of Adjustment.
CARRIED
PORT GRANBY PROJECT – LICENSING HEARING BEFORE THE CANADIAN
NUCLEAR SAFETY COMMISSION
Resolution #GPA-354-11
Moved by Mayor Foster, seconded by Councillor Woo
THAT Report PSD-046-11 be received;
THAT the Canadian Nuclear Safety Commission be advised that the Municipality of
Clarington prefers that a One Day Hearing be held for the licensing of the Port Granby
Project; and
THAT a copy of Council’s decision be forwarded to the Canadian Nuclear Safety
Commission, Natural Resources Canada, the Port Hope Area Initiative Management
Office, the Municipality of Port Hope, the South East Clarington Residents Association,
and all delegations.
CARRIED
APPLICATION FOR REMOVAL OF HOLDING - 1428 AND 1430 DURHAM
HIGHWAY 2, AND 8 VARCOE ROAD, COURTICE
APPLICANT: 2156601 ONTARIO INC. (SHOPPERS REALTY INC.)
Resolution #GPA-355-11
Moved by Councillor Hooper, seconded by Councillor Neal
THAT Report PSD-047-11 be received;
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THAT the application submitted on behalf of 2156601 Ontario Inc. (Shoppers Realty
Inc.) to remove the Holding (H) symbol be approved;
THAT the By-law attached to Report PSD-047-11 to remove the Holding (H) Symbol be
passed and a copy forwarded to the Regional Municipality of Durham; and
THAT all interested parties listed in Report PSD-047-11, any delegations and the
Regional Municipality of Durham Planning Department be advised of Council's decision.
CARRIED
Councillor Traill chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
CLARINGTON LEASH FREE PARK
Resolution #GPA-356-11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the Port Darlington Boat Launch site be approved as the location for the Leash
Free Park;
THAT the Rules of Use as set out in Attachment 2 to Report EGD-019-11 be approved;
and
THAT the by-law amending By-law 2006-227 (Attachment 3 to Report EGD-019-11) be
approved.
CARRIED
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR APRIL, 2011
Resolution #GPA-357-11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Report EGD-020-11 be received for information.
CARRIED
OPERATIONS DEPARTMENT
There were no reports to be considered under this section of the Agenda.
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May 9, 2011
Councillor Neal chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
NEWCASTLE & DISTRICT RECREATION COMPLEX – CONCESSION OPERATION
Resolution #GPA-358-11
Moved by Mayor Foster, seconded by Councillor Woo
THAT Report CSD-007-11 be received;
THAT the requirement for formal competitive bidding in accordance with By-law
2010-112, Part 2 be waived for this initiative;
THAT Staff, in conjunction with the Purchasing Division, be authorized to advertise for
Expressions of Interest exclusively from Clarington based community organizations to
operate the concession at the Newcastle & District Recreation Complex;
THAT staff through the Purchasing Manager be authorized to negotiate an agreement
satisfactory to all parties; and
THAT a report to Council be provided summarizing the results of the request for the
Expression of Interest and providing a recommendation for the award of the contract.
CARRIED
COMMUNITY GRANT REQUESTS - SUPPLEMENTARY
Resolution #GPA-359-11
Moved by Mayor Foster, seconded by Councillor Woo
THAT Report CSD-008-11 be received;
THAT the grant applications for the Enniskillen Public School Parent Council and the
Newcastle Business Improvement Area be approved in the amount of $1500 each; and
THAT the Enniskillen Public School Parent Council and the Newcastle Business
Improvement Area be advised of Council’s decision.
WITHDRAWN
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May 9, 2011
Resolution #GPA-3610-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the grant application for the Enniskillen Public School Parent Council be
approved in the amount of $2000.
CARRIED
Resolution #GPA-361-11
Moved by Councillor Woo, seconded by Mayor Foster
THAT the Newcastle Business Improvement Association be approved for a one-time
grant in the amount of $1000.
CARRIED
Mayor Foster chaired this portion of the meeting.
CLERK’S DEPARTMENT
ANIMAL SERVICES QUARTERLY REPORT – JANUARY – MARCH, 2011
Resolution #GPA-362-11
Moved by Councillor Hooper, seconded by Councillor Neal
THAT Report CLD-011-11 be received; and
THAT a copy of Report CLD-011-11 be forwarded to the Animal Alliance of Canada.
CARRIED
PROPERTY STANDARDS INVESTIGATIONS - RICHARD WARD
Resolution #GPA-363-11
Moved by Councillor Neal, seconded by Councillor Novak
THAT Report CLD-012-11 be received for information.
CARRIED
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General Purpose and Administration Committee
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May 9, 2011
CORPORATE SERVICES DEPARTMENT
TENDER NO. CL2011-12 HIGH FLOAT RESURFACING
Resolution #GPA-364-11
Moved by Councillor Novak, seconded by Councillor Neal
THAT Report COD-013-11 be received;
THAT Miller Paving Limited, Gormley, Ontario, with a total bid price of $1,058,084.86
(net of H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions
and specifications of Tender CL2011-12, be awarded the contract for the High Float
Resurfacing;
THAT funds in the amount of $1,216,797.59 (net of H.S.T. Rebate) which includes
$1,058,084.86 for tendering, administration, material testing and contingencies be
drawn from the Operations Department 2011 Capital Budget Rural Road Resurfacing
Account #110-36-330-83680-7401; and
THAT pending satisfactory pricing and service the contract be extended for a second
and third year.
CARRIED
CL2011-13 SUPPLY AND HAULAGE OF GRANULAR MATERIAL
Resolution #GPA-365-11
Moved by Councillor Woo, seconded by Councillor Hooper
THAT Report COD-014-11 be received;
THAT CDR Young’s Aggregates Incorporated, Pontypool, Ontario, with a total bid in the
amount of $188,784.72 (net of HST Rebate), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL2011-13, be awarded the
contract for Supply & Hauling of Granular Material, as required by the Municipality of
Clarington, Operations Department;
THAT funds in the amount of $200,995.92 which includes $188,784.72 for tendering,
administration, material testing and contingencies be drawn from the Operations
Department various 2011 Annual Operations Road Maintenance and Construction
Accounts, as follows:
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ESTIMATED
ACCOUNT PROJECT
DESCRIPTION ACCOUNT NUMBER EXPENDITURE
Culvert 100-36-380-10205-7112 $3,318.00
Entrance Culverts 100-36-380-10225-7112 $2,875.60
Sidewalk Mtce. 100-36-380-10733-7112 $1,106.00
Guide Rail 100-36-384-10310-7112 $1,106.00
Ditch/Shoulder Mtce 100-36-380-10240-7112 $1,106.00
Gravel Resurfacing –
Various Prices 100-36-382-10280-7112 $176,220.32
Gravel Resurfacing –
Consulting/Material
Testing/Contingencies 100-36-382-10280-7112 $15,264.00
$200,995.92
and
THAT pending satisfactory pricing and service the contract be extended for a second
and third year.
CARRIED
PURCHASE OF PRE-BUILT PUMPER
Resolution #GPA-366-11
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report COD-016-11 be received;
THAT the requirements of Section 2, Bid Policies of By-law 2010-112 be waived for this
transaction;
THAT the Purchasing Manager be authorized to solicit Expressions of Interest from
known fire truck manufacturers to determine the availability of a new 1250 GPM Pumper
suitable for Clarington requirements;
THAT the Purchasing Manager be authorized to negotiate a purchase price for a
selected unit; and
THAT a report to Council be provided summarizing the results of the Request for the
Expressions of Interest and providing a recommendation for the purchase of the
selected unit.
CARRIED
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General Purpose and Administration Committee
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May 9, 2011
Q2011-9 HIGH PRESSURE AIR COMPRESSOR FOR EMERGENCY AND FIRE
SERVICES
Resolution #GPA-367-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT Report COD-017-11 be received;
THAT Acklands Grainger, Oshawa, ON with a total bid in the amount of $71,929.67 (net
HST rebate), being the lowest compliant bidder meeting all terms, conditions, and
specifications of Quotation #Q2011-9, be awarded the contract for the supply and
installation of a high pressure air compressor as required by the Emergency and Fire
Services Department;
THAT the expenditure in the amount of $70,000.00 (net of HST rebate) be charged to
account #110-28-284-82805-7401- Fire Mechanical- Compressor; and
THAT the additional funds required of $1,929.67 be drawn from Fire Equipment
Reserve Fund.
CARRIED
FINANCE DEPARTMENT
ANNUAL STATEMENT FOR THE DEVELOPMENT CHARGES RESERVE FUND FOR
THE YEAR ENDED DECEMBER 31, 2010
Resolution #GPA-368-11
Moved by Councillor Hooper, seconded by Councillor Neal
THAT Report FND-009-11 be received; and
THAT a copy of Report FND-009-11 be sent to the Ministry of Municipal Affairs and
Housing.
CARRIED
FINANCIAL UPDATE AS AT MARCH 31, 2011
Resolution #GPA-369-11
Moved by Councillor Novak, seconded by Councillor Neal
THAT Report FND-010-11 be received for information.
CARRIED
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May 9, 2011
ANNUAL COMMODITY HEDGING REPORT – 2010
Resolution #GPA-370-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Report FND-011-11 be received for information.
CARRIED
ANNUAL LEASING REPORT – 2010
Resolution #GPA-371-11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Report FND-012-11 be received for information.
CARRIED
DEBT FINANCING
Resolution #GPA-372-11
Moved by Councillor Novak, seconded by Councillor Neal
THAT Director of Finance be requested to prepare a report showing debt and debt
financing, including a comparison to other municipalities.
CARRIED
SOLICITOR’S DEPARTMENT
There were no items considered under this section of the Agenda.
CHIEF ADMINISTRATIVE OFFICER
There were no reports to be considered under this section of the Agenda.
UNFINISHED BUSINESS
There were no reports to be considered under this section of the Agenda.
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OTHER BUSINESS
AUDIO RECORDING OF MEETINGS
Resolution #GPA-373-11
Moved by Councillor Traill, seconded by Councillor Neal
WHEREAS good and meaningful governance requires transparency in the proceedings
of Council;
WHEREAS it is incumbent upon the representatives elected by the residents of
Clarington to utilize modern technology to promote disclosure and accountability;
WHEREAS many Municipalities have opted, in the public interest, to audio record
Council and Committee meetings;
AND WHEREAS the current absence of audio recordings of Council and Committee
meetings deprives the Clarington public of a valuable resource;
NOW THEREFORE BE IT RESOLVED THAT Staff report back on the viability of:
1. Audio recording all Clarington Council and Committee meetings excluding closed
meetings, special Council meetings and in camera sessions;
2. One copy of each audio recording to being stored in the Clerk’s department to be
made available to the public on request in accordance with the Municipal
Freedom of Information and Protection of Privacy Act (MFIPPA);
3. Public access under MFIPPA being provided by means of listening to audio
recordings in the presence of a Municipal employee, approved by the Clerk’s
Department, during business hours; and
4. Uploading the audio recordings and webcasting to the Clarington Municipal
website.
CARRIED
VICTOR HANC’S REQUEST FOR TEMPORARY REFRESHMENT VEHICLE
LICENCE
Resolution #GPA-374-11
Moved by Councillor Hooper, seconded by Councillor Novak
WHEREAS Victor Hanc has requested the issuance of a temporary refreshment vehicle
licence to allow for the relocation of Hanc’s Chip Truck to the parking lot of Hanc’s
th
restaurant on May 15, 2011 to celebrate the 40 anniversary of the Chip Truck;
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General Purpose and Administration Committee
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AND WHEREAS By-law 2004-114 which regulates the licensing of refreshment vehicles
prohibits the placement of a refreshment vehicle within 60 metres of an eating
establishment;
NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE MUNICIPALITY OF
CLARINGTON THAT an exemption to section 13.a) of By-law 2004-114 be granted to
allow for the issuance of a temporary refreshment licence to Hanc’s Fries for
May 15, 2011;
THAT staff be authorized to issue this temporary licence prior to final Council approval
on May 16, 2011; and
THAT Victor Hanc be advised of Council’s decision.
WITHDRAWN
SUSPEND THE RULES
Resolution #GPA-375-11
Moved by Councillor Traill, seconded by Councillor Woo
THAT the Rules of Procedure be suspended.
CARRIED
Resolution #GPA-376-11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT, immediately following the General Purpose and Administration meeting of May 9,
2011, a Special Council Meeting be held to discuss the matter of Victor Hanc’s request
for a temporary refreshment vehicle license.
CARRIED
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General Purpose and Administration Committee
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COMMUNICATIONS
CORRESPONDENCE FROM KEVIN AND DARLENE HAWES IN OBJECTION TO
THE APPLICATION TO AMEND THE OFFICIAL PLAN AND ZONING BY-LAW TO
PERMIT A GROCERY STORE IN THE NEWCASTLE VILLAGE CENTRE, THE
SUBJECT OF THE PUBLIC MEETING - REPORT PSD-039-11
Resolution #GPA-377-11
Moved by Councillor Novak, seconded by Councillor Neal
THAT the correspondence from Kevin and Darlene Hawes in objection to the
application to amend the Official Plan and Zoning By-law to permit a grocery store in the
Newcastle Village centre, the subject of the Public Meeting - Report PSD-039-11, be
referred to the Director of Planning Services to be considered as part of the application
review process.
CARRIED
CORRESPONDENCE FROM NEWCASTLE BUSINESS IMPROVEMENT
ASSOCIATION IN SUPPORT OF THE APPLICATION TO AMEND THE OFFICIAL
PLAN AND ZONING BY-LAW TO PERMIT A GROCERY STORE IN THE
NEWCASTLE VILLAGE CENTRE, THE SUBJECT OF THE PUBLIC MEETING-
REPORT PSD-039-11
Resolution #GPA-378-11
Moved by Councillor Novak, seconded by Councillor Neal
THAT the correspondence from the Newcastle Business Improvement Association in
support of the application to amend the Official Plan and Zoning By-law to permit a
grocery store in the Newcastle Village centre, the subject of the Public Meeting - Report
PSD-039-11, be referred to the Director of Planning Services to be considered as part
of the application review process.
CARRIED
CONFIDENTIAL REPORTS
There were no items considered under this section of the Agenda.
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ADJOURNMENT
Resolution #GPA-379-11
Moved by Councillor Neal, seconded by Councillor Novak
THAT the meeting adjourn at 5:07 p.m.
CARRIED
MAYOR DEPUTY CLERK
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