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Staff Report
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Report To: General Government Committee
Date of Meeting: June 22, 2020 Report Number: OPD-003-20
Submitted By:
Reviewed By:
File Number:
Stephen Brake, Acting Director of Operations
Andrew C. Allison, CAO
Report Subject: Cemetery By-law Updates
Recommendations:
1. That Report OPD-003-20 be received;
Resolution#: GG-213-20
By-law Number: 2020-044
2. That the Orono Cemetery be included in the Municipality's Cemetery By-law 2012-
061;
3. That the service costs for the Orono Cemetery be harmonized with the Municipality's
other active cemeteries subject to the 2020 Rates and Fees schedule;
4. That an additional charge of $300.00 plus HST, be introduced for customer requests
for replacement cremation niche plaques;
5. That the language in Section 2.6 of Cemetery By-law 2012-061 be revised to allow
interments on a Statutory Holiday in accordance with the extra charge as currently
outlined in the 2020 Rates and Fees schedule;
6. That Section 4.0 of Cemetery By-law 2012-061 be amended to include a limit on the
sale of Interment Rights to a maximum of 12 lots/graves to each individual;
7. That Attachment 1 to Report OPD-003-20, being an amending by-law to By-law
2012-061, addressing each of the above recommendations for the maintenance,
management, regulation and control of the cemeteries in the Municipality of
Clarington, be approved; and
8. That all local funeral homes be advised of Council's decision.
Municipality of Clarington
Report OPD-003-20
Report Overview
Page 2
On June 10, 2019, arising out of Report OPD-006-19, Council approved the Municipality's
assumption of the Orono Cemetery from the Orono Cemetery Board. An application was
subsequently submitted to the Bereavement Authority of Ontario, BAO, seeking support for
the transfer. This report requests Council's approval to include the Orono Cemetery in the
Municipality's Cemetery By-law 2012-061, to harmonize the Orono Cemetery in the
associated 2020 cemetery rates and fees schedule and to address two operational and
housekeeping changes as outlined below.
1. Background
1.1. The Orono Cemetery has been active since 1879.
1.2. As a result of the Orono Cemetery Board being dissolved in June, 2019, the Municipality
of Clarington officially assumed responsibility for the administration, operation and on-
going maintenance of the grounds.
1.3. The former Orono Cemetery Board operated under its own By-law and set Rates and
Fees. Now that the Cemetery is under Municipal management and control the property
should be included in Clarington's Cemetery By-law 2012-061 and all applicable Rates
and Fees for services should be harmonized with the other active cemeteries that
Clarington operates. The differences in the Municipality's fee structure and the Orono
fees are minimal. For example, the difference in a grave purchase is approximately $150,
and the difference in a niche purchase is approximately $160. However, these
differences are primarily due to the fact that the Orono Cemetery rates have not
increased since 2018.
1.4. A similar process has occurred in the past when the Municipality of Clarington officially
assumed responsibility for Bond Head Cemetery, St. George's Cemetery and Hampton
Union Cemetery. This practice ensures that regulations and related service costs are
kept consistent across all active cemeteries where the Municipality is considered to be the
operator under the Funeral, Burial and Cremation Services Act of Ontario.
1.5. As recommended in Operations Department Report OPD-006-19, Council approved the
adjustment of all cemetery fees for subsequent years using the annual, November over
November, Ontario All -Items Consumers Price Index (CPI) to take effect each year on
January 1 st. A copy of the current Cemetery Rates and Fees schedule for 2020 is
provided as Attachment 2. It is this structure of Rates and Fees that all services provided
at the Orono Cemetery will be charged against.
Municipality of Clarington Page 3
Report OPD-003-20
1.6. An additional new charge is also recommended to be included in the 2020 schedule for
Cemetery Rates and Fees. The new charge is for the replacement of existing granite
plaques on creation niches. This type of service request originates from family members
of the deceased who want to make a name change, revise the look of the plaque or
upgrade from a single to a double niche. The established cost to produce, engrave and
install each new 6x6 black granite plaque is $300.00 plus HST.
1.7. For housekeeping purposes, the current language in Section 2.6 of Cemetery By-law
2012-061 needs to be updated to be consistent with the fee structure and to accurately
reflect the fact that interments are presently carried out on Statutory Holidays. The
additional costs associated with the overtime to provide this level of service are
adequately covered off in the 2020 schedule of Rates and Fees.
1.8. A recent request has been made by the representative of a local faith group to purchase
between 50 and 100 lots/graves at the Orono Cemetery. As explained by the requestor,
the purchase of this number of lots/graves would effectively create an area in the
cemetery that would be reserved for the members of their respective community. These
types of requests have not occurred in the past at any of Clarington's active cemeteries
since they have always been operated as non -denominational public properties.
Historically, the maximum number of lots/graves that have ever been sold to individuals
has been 10.
1.9. A new subsection is recommended to be included in Section 4.0 of Cemetery By-law
2012-061 that limits the sale of Interment Rights to a maximum number of 12 lots/graves
to each individual. This maximum number of lots/graves will support the existing
cemetery layout plan and also help to ensure that space in Clarington's Cemeteries will
continue to be available to all members of the public for generations to come.
2. Concurrence
2.1. This report has been reviewed by the Municipal Clerk who concurs with the
recommendations.
Municipality of Clarington
Report OPD-003-20
3. Conclusion
Page 4
It is respectfully recommended that Council approve the attached amending by-law to
officially include Orono Cemetery in By-law 2012-061 as an active cemetery in the
Municipality of Clarington. Further, it is also recommended that Council approve the
additional charge for customer requested replacement of cremation niche plaques and that
the housekeeping update in Section 2.6 and Section 4.0 of By-law 2012-061 be approved.
Staff Contact: Stephen Brake, Acting Director of Operations, 905-263-2291 extension 2903 or
sbrake(a)-clarington.net
Attachments:
Attachment 1 — Amending By-law
Attachment 2 — Current Schedule of Cemetery Fees (2020)
Interested Parties:
Armstrong Funeral Home Limited
Courtice Funeral Home
McIntosh -Anderson -Kellam Funeral Home Ltd.
Morris Funeral Chapel Ltd.
Newcastle Funeral Home Ltd.
Northcutt Elliott Funeral Home
Attachment 1 to
Municipality of Clarington Report OPD-003-20
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The Corporation of the Municipality of Clarington
By-law 2020-XXX
Being a By-law to amend By-law 2012-061, being a by-law to provide for
the maintenance, management, regulation and control of the cemeteries
in the Municipality of Clarington.
Whereas the Cemeteries Act (Revised), R.S.O. 1990 provides for the
regulation and restriction of use of lands identified as a cemetery;
And whereas the Municipality of Clarington assumed responsibility for the Orono
Cemetery in 2019;
And whereas the Municipality of Clarington deems it advisable to amend certain
provisions within By-law 2012-061, as outlined in Report OPD-003-20;
Now therefore the Council of the Municipality of Clarington amends
By-law 2012-061 as follows:
1. That the recitals be amended such that the Orono Cemetery,
located at Lot 28, Mill Lane, Orono, Ontario, be included as an
additional active cemetery having all applicable provisions.
2. That the definition of "Cemetery" be amended to include "Orono
Cemetery".
3. That Section 2 of "Schedule A" be amended to add a new
additional charge for customer requested replacement of granite
plaques for cremation niches at a rate of $300 plus HST for 2020
and shall be subject to the annual rate increase.
4. That Section 2.6 be deleted and replaced with the following:
"No interment shall be made on a Statutory holiday
without payment of an extra charge as set forth in
Schedule "A", save and except in the case of a written
order of a Medical Officer of Health, and in such case the
extra charge, set out in Section 5 of Schedule A, shall not
apply."
Attachment 1 to
Municipality of Clarington Report OPD-003-20
5. That subsection 4.6 be added as follows:
"That the sale of Interment Rights shall be limited to a
maximum of 12 lots/graves to each individual."
6. This by-law shall come into force and effect on July 15, 2020.
By -Law passed in open session this
day of
, 2020.
Adrian Foster, Mayor
C. Anne Greentree, Municipal Clerk
Attachment 2 to
Municipality of Clarington Report OPD-003-20
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Cemetery Price List 2020
Bowmanville Cemetery, Bond Head Cemetery, St. George's Cemetery &
Hampton Cemetery
Plot Fees
Type of Lot
Dimensions
Care &
Maintenance
40%
Cost
HST
Total
Single
3' X 9'
$774.00
$1,935.00
$251.55
$2186.55
Babyland
1.5' X 3'
N/A
No Charge
N/A
N/A
Cremation
2' X 2'
$258.00
$645.00
$83.85
$728.85
Cremation Niches Fees
Columbarium
Niche Size
Care &
Cost
HST
Total
Maintenance 15 %
Single
12" X 12" X 12"
$232.50
$1,550.00
$201.50
$1,751.50
with plaque
Double
12" X 12" X 12"
$331.50
$2,210.00
$287.30
$2,497.30
(with plaque)
Interment Fees
Interment Options
Cost
HST
Total
Adult -Single Depth
$1,020.00
$132.60
$1,152.60
Adult- Double Depth purchased pre 2005
$1,270.00
$165.10
$1,435.10
Cremation
$390.00
$50.70
$440.70
Niche Wall
$195.00
$25.35
$220.35
Infant
N/A
N/A
N/A
Additional Fees
Additional Charges
Cost
HST
Total
Saturday Plot Interments
$240.00
$31.20
$271.20
Saturday Cremation/Niche Interments
No Charge
0
0
Sunday & Stat Holidays Plot Interments
$565.00
$73.45
$638.45
Sunday & Stat Holidays Cremation/Niche Interments
$205.00
$26.65
$231.65
Rental for lowering device, set up and dressing
$130.00
$16.90
$146.90
Provincial Licence Fee
$12.00
N/A
$12.00
Administrative Fees
Administrative Fees
Cost
HST
Total
Transfer Fee
$35.00
$4.55
$39.55
Attachment 2 to
Municipality of Clarington Report OPD-003-20
Duplicate or Replacement Certificate
$35.00
$4.55
$39.55
Third Party Sale Transfer
$35.00
$4.55
$39.55
Transfer Back to Municipality
$35.00
$4.55
$39.55
Monument Foundations and Setting Markers Fees
Monument Foundation and Setting
Care &
Cost
HST
Total
Marker Options
Maintenance
Flat Fee
Monument Foundation (flat fee)
$100.00
$430.00
$68.90
$598.90
Flat Marker Foundations (flat fee)
$50.00
$270.00
$41.60
$361.60
Cremation / Baby Markers
$50.00
$120.00
$22.10
$192.10
(flat fee) <173"
Cremation / Baby Marker
N/A
$120.00
$15.60
$135.60
(flat fee) >173"
Removal of Monuments
N/A
$85.00
$11.05
$96.05
Disinterment Fees
Disinterment Fees
Cost
HST
Total
Adult same cemetery
$1680.00
$218.40
$1,898.40
Adult different cemetery
$1,425.00
$185.25
$1,610.25
Child same cemetery
$1,055.00
$137.15
$1,192.15
Child different cemetery
$950.00
$123.50
$1073.50
Infant/Cremation same cemetery
$460.00
$59.80
$519.80
Infant/Cremation different cemetery
$315.00
$40.95
$355.95
Additional DID Disinterment Fee
$340.00
$44.20
$384.20