HomeMy WebLinkAbout2007-05-15 MinutesI-3
MUNICIPALITY OF CLARINGTON
NEWCASTLE COMMUNITY HALL BOARD
Minutes of a meeting of the Newcastle Community Hall Board
Held on May 15, 2007 at 7:00 pm in the Council Chambers.
Present Were: C. Abraham (chair)
L.Franssen
P. DeJong
S. DeJong
G. Robinson (councillor)
C. Trim (councillor)
G. Bell (secretary)
Regrets From: S. Snowdon
MINUTES
1.1 Moved by P. DeJong, seconded by G. Robinson
That the minutes of April 24, 2007 meeting be accepted as circulated. "Carried"
BUSINESS ARISING
2.1 Steven Fogg has been hired as the temporary custodian.
2.2 G. Bell has spoken with George Acorn (municipal contact) regarding a presentation at our meetin
of what our partnership is with Lakeridge Health. He will be looking into having a representative
attend out June meeting.
2.3 G. Bell gave report on workshop attended on Alcohol Management. Hall boards and Operations
Dept are working on a policy. Board will be kept apprised.
2.4 Board members discussed the Irene Rinch trust fund. They would like to invite Nancy Taylor,
Director of Finance to our June meeting to discuss.
FINANCIAL REPORT
3.1 Moved by C. Trim, seconded by G. Robinson
That the financial report be accepted as circulated. "Carried"
BILLS
4.1 Moved by L. Franssen, seconded by C. Trim
Those bills in the amount of $450.00 for supervision are paid as presented. "Carried"
CORRESPONDENCE/SUPERVISION
5.1 Supervision for June was allocated.
5.2 Agenda for Operations Dept meeting with Hall Boards received. Board members encouraged to
attend this meeting.
5.3 TSSA Inspection Report for chairlift received -all previous directions have been resolved.
5.4 Letter received from wedding planner for July 21 client requesting permission to set up a cafe
outside of kitchen area on the west side of building, with alcohol permit. Board discussed but fell
due to liability issues this would not be allowed. Secretary to inform planner.
HEALTH AND SAFETY
6.1 Custodian will be doing monthly inspection for May. 27, 07
NEW BUSINESS
7.1 Secretary suggested purchase of table toters to assist custodian in his job. It would reduce the
amount of lifting needed to put tables away.
Moved by C. Trim, seconded by S. DeJong
That we purchase 3 tabletoter carts from Schoolhouse Products at a cost of no more than
$2000.00. "Carried"
7.2 S. DeJong will pursue information on gate project for west entrance of hall.
7.3 Board discussed the purchase of windbreaker jackets for all board members to wear when on dut}
so assist clients in readily identifying supervision.
Moved by C. Trim, seconded by G. Robinson
That the board purchase windbreakers for each board member to be worn while on duty.
"Carried"
7.4 Chair asked that rope used for decorating by S. DeJong be removed from auditorium ceiling the
same day event is finished. He will remove rope this evening.
7.5 West side floodlight is not working -secretary will notify Operations.
7.6 Secretary requested purchase of whiteboard for Centennial Room for use by clients holding
meeting.
Moved by P. DeJong, seconded by L. Franssen
That whiteboard be purchased from Grand and Toy for $149.32. "Carried"
7.7 Moved by P. DeJong, seconded by S. DeJong
That new carpets be purchased for downstairs foyer, west kitchen entrance, and 2 for
auditorium entrances. "Carried"
7.8 Secretary to see that all members receive copy of Irene Rinch trust.
7.9 Secretary will again check into possibility of air conditioning for the auditorium.
Adjourned 8:20 pm