HomeMy WebLinkAbout06/23/1997
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ONTARIO
REPORT #1
REPORT TO COUNCIL MEETING OF JUNE 23, 1997
SUBJECT:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF
MONDAY, JUNE 16, 1997
RECOMMEN DA TIONS:
1. RECEIVE FOR INFORMATION
a)
Report CS-06-97
Garnet B. Rickard Recreation Complex _
Twin Pad Operating Projections
b)
Report WD-35-97
Monthly Report on Building Permit
Activity - May 1997
c)
Report WD-42-97
Winter Maintenance - Over Expenditure
d)
Report ADMIN-27-97
Outstanding Issues
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2. FORTHWITH RECOMMENDATIONS FOR COUNCIL'S RATIFICATION
Ja)
Report TR-55-97
Co-operative Tender Contract No.
D97-12 Municipality of
Clarington/Region of Durham
3. REZONING APPLICATION - TERRY KLAWITTER
THAT Report PD-77-97 be received;
THAT the application to amend the Comprehensive Zoning By-law 84-63 of the
former Town of Newcastle, as amend~d, submitted by Terry Klawitter, be referred
back to staff for further processing and the preparation of a subsequent report
upon receipt of all outstanding comments; and
THAT the Durham Region Planning Department, all interested parties listed in
Report PD-77-97 and any delegation be advised of Council's decision.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
.~ TEMPERANCE STREET. BQWMANVlllE .ONTA.RIO 'l1e 3A6. (905) 623-3379' FAX 623-4169
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Report #1
- 2-
June 23,19971
THAT any delegation and those persons listed in Report PD-80-97 be advised of
Council's decision.
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4.
REZONING APPLICATION - LOUIE GUDElI
THAT Report PD-78-97 be received;
THAT the application to amend the former Town of Newcastle Comprehensive
Zoning By-Law 84-63, as amended, submitted by Louie (Luka) Gudelj be referred
back to Staff for further processing and preparation of a subsequent report
following the receipt of the outstanding agency comments; and
THAT all interested parties listed in Report PD-78-97 and any delegation be
advised of Council's decision.
5.
REZONING APPLICATION - BOWMANVILLE PROFESSIONAL BUILDING
THAT Report PD-79-97 be received;
THAT the application to amend the former Town of Newcastle Comprehensive
Zoning By-Law 84-63, as amended, submitted by Reg Freethy on behalf of
Bowmanville Professional Building Limited be referred back to Staff for further
processing and preparation of a subsequent report pending receipt of all
outstanding comments; and
THAT all interested parties listed in Report pb-79-97 and any delegation be
advised of Council's decision.
6.
REZONING,APPlICATION - CHRIS COOPER
THAT Report PD-80-97 be received;
THAT Rezoning Application DEV 96-062 submitted by Chris Cooper on behalf of
Robert Reed to permit the outside storage of bulk fuel storage tanks and a 400 m2
office/warehouse/transport depot be approved;
THAT the by-law amendment attached to Report PD-80-97 be forwarded to
Council for adoption;
THAT a copy of Report PD-80-97 and the amending by-law be forwarded to the
Region of Durham Planning Department; and
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Report #1
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June 23, 1997
7. REZONING APPLICATION - M. & S. HUBER
THAT Report PD-81-97 be received;
THAT the Rezoning Application Dev 97-004 submitted by M & S Huber to
recognize the size of an existing shed which exceeds the maximum allowable
floor area for an accessory structure of 93 m2 be approved;
THAT the Rezoning Application Dev 97-004 submitted by M & S Huber to permit
a commercial kennel be denied;
THAT the By-law amendment attached to Report PD-81-97 be forwarded to
Council for adoption;
THAT a copy of Report PD-81-97 and the amending by-law be forwarded to the
Region of Durham Planning Department; and
THAT any delegation and those persons listed in Report PD-81-97 be advised of
Council's decision.
8. PLAN OF SUBDIVISION - THE KAITLlN GROUP LTD.
THAT Report PD-82-97 be received;
THAT the Region of Durham be advised that the Municipality of Clarington
recommends approval of the draft plan of subdivision 18T-91 012 dated
May 8, 1997, subject to the conditions contained in Attachment No.1 to
Report PD-82-97;
THAT zoning amendment application DEV 97-014 be closed;
THAT the Mayor and Clerk be authorized, by By-law, to execute the Subdivision
Agreement between the Owner of the proposed draft plan of subdivision
18T-91 012 and the Corporation of the Municipality of Clarington at such time as
an agreement has been finalized to the.satisfaction of the Director of Public
Works and the Director of Planning and Devetopment; and
THAT all interested parties listed in Report PD-82-97 and any delegation be
advised of Council's decision.
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Report #1
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June 23, 1991
9. ONTARIO MUNICIPAL BOARD PRE-HEARING CONFERENCE CLARINGTON
OFFICIAL PLAN
THAT Report PD-83-97 be received and the recommendations contained therein
be approved with the exception of Item #5 pertaining to Mosport Park Limited.
10. ONTARIO MUNICIPAL BOARD PRE-HEARING CONFERENCE CLARINGTON
OFFICIAL PLAN
THAT Report PD-83-97 be received;
THAT the Clerk be authorized on behalf of the Municipality to appeal to the
Ontario Municipal Board, pursuant to Section 17(33) of the Planning Act (Bill
163), from the failure of the ,Region of Durham to deal with Section 15.3.4 and
Section 15.3.7 of the Clarington Official Plan; and
THAT a copy of Report PD-83-97 and Council's decision thereto be forwarded to
the Region of Durham Solicitor's Department and the Region of Durham Planning
Department.
11. PARKING ENFORCEMENT MONTHLY REPORT - MAY 1997
THAT Report CD-28-97 be received for information; and
THAT a copy of Report CD-28-97 be forwarded to the Bowmanville Business
Centre for their information.
12. MANDATORY TAX RELIEF PROGRAMS UNDER BILL 106
THAT Report TR-51-97 be received for information; and
THAT the Region of Durham be requested to allow the opportunity for input from
all the area municipalities to any proposed tax relief program being considered
through Bill 106.
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Report #1
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June 23, 1997
13, RFP97-4, STACKING CHAIRS/DOLLIES
THAT Report TR-52-97 be received;
THAT Brant Office Supply, Peterborough, Ontario, with a total bid in the amount
of $20,484.73 (including taxes), being the most responsible bidder meeting all
terms, conditions and specifications of Request for Proposal RFP97-4, be awarded
the contract to supply, deliver and install a quantity of two hundred and sixty
(260) stacking chairs and eight (8) dollies, for the Courtice Community Complex,
as required by the Municipality of Clarington, Department of Community Services;
and
THAT the funds expended be provided from the Community Services 1996
Capital Budget Account #7606-00010-0505,
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14. TENDER CL97-11, ONE (1) ONLY 56,000 G.V.W. TANDEM DIESEL DUMP
TRUCK C/W PLOW
THAT Report TR-53-97 be received;
THAT Winslow-Gero/amy Motors, Peterborough, Ontario, with a total bid in the
amount of $120,832.80, being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL~7-11, be awarded the contract to
supply one (1) only 56,000 G.V,W. Tandem'Diesel Dump Truck, do Plow
Equipment, Spreader Dump Body, Snow Plow Harness and Snow Plows, as
required by the Municipality of Clarington, Department of Public Works; and
THAT the funds expended be provided from the approved 1997 Capital Budget,
from the Public Works Equipment Reserve Account #2900-00010-0000.
15. CL97-10. TWO (2) ONLY CAB & CHASSIS - 39.000 G,V.W.
THAT Report TR-54-97 be received;
THAT Winslow-Gerolamy Motors, Peterborough, Ontario, with a total bid in the
amount of $232,839,35 (including tax~s and trade-in), being the lowest
responsible bidder meeting all terms. conditions and specifications of Tender
CL97-10, be awarded the contract to supply two (2) only Cab & Chassis,
39,000 G.V.W., as required by the Municipality of Clarington, Department of
Public Works; and
THAT the funds expended be provided from the approved 1997 Public Works
Fleet Account #2900-00010-0000.
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Report #1
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June 23, 1991
16,
RFP97-2, ARCHITEOURAL SERVICES - GARNET B. RICKARD RECREATION
COMPLEX - TWIN PAD
THAT Report TR-56-97 be received in conjunction with Report CS-06-97;
THAT Barry Bryan Associates (1991) limited, Whitby, Ontario, with a total bid
(including disbursements) in the amount of $158,500.00, being the lowest
responsible bidder meeting all terms, conditions and specifications of RFP97-2, be
awarded the contract for the architectural services for the Garnet B. Rickard
Recreation Complex - Twin Pad;
THAT a contingency of $50,000.00 be provided for any additional Professional
Services that may be required;
THAT the total funds required be drawn from the Structural Facility for the Garnet
B. Rickard Recreation Complex, Account #7042-00000-0501; and
THAT the By-law attached to Report TR-56-97, marked Schedule "B", authorizing
the Mayor and Clerk to execute the agreement, be approved.
17.
TENDER CL97-7. RECONSTRUCTION OF BEAVER STREET NORTH
THAT Report TR-57-97 be received;
THAT Bishop Construction, Stouffville, Ontario, with a total bid in the amount of
$490,493.71, being the lowest responsible bidder meeting all terms, conditions
and specifications of Tender CL97-7, be awarded the contract for the
Reconstruction of Beaver Street, as required by the Department of Public Works;
THAT the total funds required in the amount of $406,921.69 ($490,493.71
Contract, plus design, contract administration and utilities, less Regional portion),
be drawn from Public Works Account #7205-97003-0261;
THAT the additional funds in the amount of $26,921.69 be drawn from the Public
Works Lot Levy Reserve Fund, Account #1110-00157-0000;
THAT the By-law attached to Report TR-57-97 marked Schedule "A" authorizing
the Mayor and Clerk to execute the agreement be approved; and
THAT the award be subject to the approval of the Region of Durham.
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Report #1
- 7 -
June 23, 1997
18. TENDER Cl97-9, FIRE FIGHTER BUNKER SUITS
THAT Report TR-58-97 be received;
THAT Starfield Safetywear Limited, Oakville, Ontario, with total bid in the
amount of $24,702,00 (including taxes), being the lowest responsible bidder
meeting all terms, conditions, and specifications of Tender CL97-9, be awarded
the contract to supply and deliver twenty-four (24) fire fighter bunker suits, as
required by the Municipality of Clarington, Fire Department; and
THAT the required funds be provided from the approved 1997 Fire Department
Capital Budget Account #7102-00007-0520.
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19. TAX SALE REGISTRATION PROCESS
THAT Report TR-59-97 be received; and
THAT Council approve the By-Law attached to Report TR-59-97 establishing the
legal fees to be charged to property owners through the Tax Sale Registration
process on a graduated scale of costs per property for arrears less than $6,000.00
and on a full cost recovery basis for properties in arrears greater than $6,000,00.
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20. 1997/1998 INSURANCE PROGRAM '
THAT Report TR-60-97 be received;
THAT Frank Cowan Company Limited continue to be retained as the Municipality
of Clarington's insurance carriers for the period from July 1, 1997 to
June 30, 1998, under the Durham Municipal Group Insurance Program at an
approximate cost of $283,523 plus applicable taxes; and
THAT the Durham Municipal Group, in preparation for the 1998/1999 premium
year, continue to pursue an investigation of the potential associated with bulk co-
operative purchasing and insurance pooling, as well as any other insurance
alternatives in the marketplace.
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Report #1
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June 23, 1991
21. FINANCING OF GARNET B. RICKARD RECREATION COMPLEX TWIN PAD
THAT Report TR-62-97 be received, as amended, in conjunction with Report
TR-56-97 and Report CS-06-97;
THAT the estimated project cost of $3.5 million for the Garnet B. Rickard
Recreation Complex Twin Pad be financed 90% from the Development Charges -
Community Services Reserve Fund per the Development Charges Policy Report
and 10% from the Arena Reserve Fund;
THAT Staff continue to monitor the progress of the proposed Bill 98 - the
Development Charges Act, 1997 and regulations and report back should the final
legislation require changes to the financing proposed;
THAT Staff be authorized to transfer uncommitted funds available from the Civic
Administration Development Charges Reserve Fund and the Public Works
Development Charges Reserve Fund to the Community Services Development
Charges Reserve Fund and the library Development Charges Reserve Fund to
cover potential uncollected levies for the Courtice Community Complex core and
library components and the Garnet B. Rickard Recreation Complex twin pad up to
and during the transition period provided by Bill 98;
THAT once the Courtice Community Compl~x has been completed and interim
financing repaid to the applicable reserve fund, that Staff be authorized to transfer
any remaining funds in the Courtice Community Complex Reserve Fund (separate
from the Development Charges Reserve Fund) to the Municipal Capital Works
Reserve Fund;
THAT once start-up funds have been repaid, that Staff be authorized to use any
fundraising proceeds to repay interim financing provide by various reserve funds
(including the Municipal Capital Works Reserve Fund), for the library component
of the Courtice Community Complex; and
THAT the Courtice Community Complex Fundraising Committee be requested to
provide Council with a status update and anticipated timing of the transfer of
funds raised.
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Report #1
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June 23, 1997
22. COURTICE COMMUNITY COMPLEX SCHEDULE OF RATES AND FEES
THAT Report CS-05-97 be received; and
THAT the proposed schedule of Rates and Fees for the Courtice Community
Complex be approved, effective September 1, 1997.
23. FOLDING ACOUSTICAL PARTITION - COURTICE COMMUNITY COMPLEX
THAT Report CS-07-97 be received;
THAT Staff be authorized to proceed with the purchase of an Acoustical Folding
Partition for the Courtice Community Complex; and
THAT funds in the amount of $35,000 be drawn from the Parkland Cash-in-lieu
Reserve Fund Account #5001-7-X.
24, PENWEST SUBDIVISION - CERTIFICATE OF ACCEPTANCE
THAT Report WD-37-97 be received; and
THAT the Director of Public Works be auth.orized to issue a 'Certificate of
Acceptance' for the Initial Stage of Road Cori'struction, constructed within
Plan 40M-1770.
25. COURTlCE CROSSING - CERTIFICATE OF ACCEPTANCE
THAT Report WD-38-97 be received;
THAT the Director of Public Works be authorized to issue a 'Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works, constructed within Plan 40M-1746; and
THAT Council approve the by-law attached to Report WD-38-97, assuming the
streets within Plan 40M-1746 as Public Highways.
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Report # 1
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June 23, 199~
26. HIGHLAND GARDENS - CERTIFICATE OF ACCEPTANCE
THAT Report WD-39-97 be received;
THAT the Director of Public Works be authorized to issue a 'Certificate of
Acceptance' for the roads, street lights and other related Works, constructed
within Phase 2B of Plan 10M-826; and
THAT Council approve the by-law attached to Report WD-39-97 assuming certain
streets within Plan lOM-826 as public highways.
27. PROPOSED AGREEMENT FOR PLACEMENT OF ADVERTISING BENCHES
THAT Report WD-40-97 be received;
THAT the Municipality of Clarington enter into an agreement with Mr. Joseph
Shaw carrying on business under the firm name of Bench Ads (Canada) to permit
the installation of advertising benches (Schedule "An to Attachment No.1 to
Report WD-40-97), satisfactory to the Director of Public Works;
THAT Purchasing By-law 94-129, Paragraph 5, Item 5.06, be waived; and
THAT the proposed By-law (Attachment No.' 1 to Report WD-40-97) be passed by
Council authorizing the Mayor and Clerk to execute the Agreement.
28. PROPOSED AMENDMENT TO TRAFFIC BY-LAW
THAT Report WD-41-97 be received;
THAT parking within 3 metres of a mail box be prohibited unless actually
engaged in delivery, posting or obtaining mail; and
THAT the by-law attached to Report WD-41-97 be passed by Council.
29. AGREEMENT BETWEEN THE TOWN OF NEWCASTlE AND STEPHENSON
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THAT Report ADMIN-29-97 be received; and
THAT the General Purpose and Administration Committee forward same to
Council with the understanding that the Agreement of June 28, 1978 now be
terminated.
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Report #1
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June 23, 1997
30. ACKNOWLEDGEMENT OF DELEGATION
THAT the delegation of David Reed, Frank Cowan Company limited, be
acknowledged and he be advised of Council's decision,
31. ACKNOWLEDGEMENT OF DELEGATION
THAT the delegation of Brenton Rickard pertaining to the 75th Anniversary of
Newcastle Community Hall be acknowledged with thanks.
32. ACKNOWLEDGEMENT OF DELEGATION
THAT the delegation of Lloyd Stephenson pertaining to various planning matters
be acknowledged.
33. CONFIRMATION OF ACTIONS TAKEN DURING "ClOSEDIl SESSION
THAT the actions taken during the "closed" meeting be confirmed.