HomeMy WebLinkAbout03/24/1997
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ONTARIO
REPORT #1
REPORT TO COUNCil MEETING OF MARCH 24, 1997
SUBJECT:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF
MONDAY, MARCH 17, 1997
RECOMMEN DA TIONS:
1. RECEIVE FOR INFORMATION
a) Report TR-19-97
Public Sector Salary Disclosure Act
2. FORTHWITH RECOMMENDATION FOR COUNCil RATIFICATION
a) Report TR-23-97
Purchase of Grader - Early Tender Call
3. ZONING AMENDMENT APPLICATION - ZION UNITED CHURCH AND HARRY
& ETHEl FISHER
THAT Report PD-32-97 be received;
THAT the application to amend the Comprehensive Zoning By-law 84-63, as
amended, submitted by August Geisberger Junior be referred back to staff for
further processing; and
THAT all interested parties listed in Report PD-32-97 and any delegation be
advised of Council's decision.
4. REZONING AND PLAN OF SUBDIVISION. PENWEST DEVELOPMENT
CORPORATION LTD.
THAT Report PD-33-97.be received;
THAT the application to amend the Comprehensive Zoning By-law 84-63, as
amended, of the former Town of Newcastle submitted by Penwest Development
Corporation be referred back to Staff for further processing and the preparation of
a subsequent report upon receipt of all outstanding comments, taking into
consideration all of the comments reviewed;
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
.0 TEMPERANCE STREET' BOWMANVILlE .ONTARIO. II C 31\6, (905) 623.3379' FAX 623-4169
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Report #1
" - 2 -
March 24, 1997
THAT the application for the proposed draft plan of subdivision submitted by the
Penwest Development Corporation be referred back to Staff for further processing
and the preparation of a subsequent report upon receipt of all outstanding
comments, taking into consideration all of the comments reviewed;
THAT within 15 days of the Public Meeting, the Commissioner of Planning for the
Region of Durham be advised and provided, by sworn declaration from the Clerk,
the following:
i) that the Municipality held a Public Meeting in accordance with Section 51
(21.1) of the Planning Act for the subject subdivision application;
ii) a copy of the minutes of said meeting;
iii) a copy of all written submissions received by the Municipality;
iv) a list of all persons and public bodies, including their mailing addresses, who
made oral submissions at the public meeting or written submissions; and
THAT all interested parties listed in Report PD-33-97 and any delegation be
advised of Council's decision.
5. PREPARATION OF A NEW COMPREHENSIVE ZONING BY-LAW
THAT Report PD-34-97 be received; and
THAT Council authorize the preparation of a new comprehensive zoning by-law
for the Municipality.
6. PROPOSED DURHAM REGION OFFICIAL PLAN AMENDMENTS - KOSE
PROPERTIES INC. AND INVAR INDUSTRIAL LTD.
THAT Report PD-35-97 be received;
THAT Report PD-35-97 be approved as the comments of the Municipality of
Clarington on the proposed Official Plan Amendment applications submitted by
Kose Properties Incorporated (OPA 97-001/D) and Invar Industrial limited (OPA
97-002/D);
THAT the Town of Whitby and the Region of Durham be requested to advise the
Municipality of Clarington of the respective Council's decisions; and
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Report #1
- 3 -
March 24, 1997
THAT a copy of Council's decision and Report PD-35-97 be forwarded to the
Town of Whitby and the Region of Durham Planning Departments.
7. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADIUSTMENT
THAT Report PD-36-97 be received;
THAT Council concur with the decisions of the Committee of Adjustment made at
the meeting on February 27, 1997; and
THAT Staff be authorized to appear before the Ontario Municipal Board to defend
the decisions of the Committee of Adjustment in the event of an appeal.
8. ZONING BY-LAW AMENDMENT - GERTRUDE TOMINA
THAT Report PD-37-97 be tabled until such time as all grading and drainage
works required by the Public Works Department and Central lake Ontario
Conservation Authority have been completed, including but not limited to
ensuring that there is positive drainage on the site with no negative impact on
abutting properties.
9. WILMOT CREEK NATURE RESERVE ENVIRONMENTAL MANAGEMENT PLAN
THAT Report PD-38-97 be received;
THAT Bird and Hale Ltd., in association with Hough Woodland Naylor Dance
ltd., C.M. Sernas Ltd. and Shoreplan Engineering Ltd., be selected to undertake
the Environmental Management Plan for the Wilmot Creek Nature Reserve at an
estimated cost of $42,500.00; and
THAT the funds to undertake the Environmental Management Plan for the Wilmot
Creek Nature Reserve be drawn from the Waterfront Study Reserve Fund (Account
111 0-183-X), subject to the provisions of Section 3.1 of Report PD-38-97.
10. PARKING ENFORCEMENT MONTHLY REPORT FOR FEBRUARY 1997
THAT Report CD-15-97 be received; and
THAT a copy of Report CD-15-97 be forwarded to the Bowmanville Business
Centre for their information.
Report #1
- 4 -
March 24, 1997
11. ANIMAL CONTROL MONTHLY REPORT FOR FEBRUARY 1997
THAT Report CD-16-97 be received for information; and
THAT a copy of Report CD-16-97 be forwarded to the Animal Alliance of Canada
and the Animal Advisory Committee.
12. CO-OPERATIVE TENDER WR2-96 - SUPPLY, DELIVERY AND APPLICATION OF
CALCIUM CHLORIDE
THAT Report TR-18-97 be received;
THAT the contract award to Miller Paving Limited, Markham, Ontario, for an
approximate total amount of $45,500.00 (plus applicable taxes), to supply and
apply approximately 350,000 litres of liquid calcium chloride, as required by the
Municipality of Clarington Public Works Department, be extended until
April 30, 1998;
THAT the contract award to Innovative Building Products, Ajax, Ontario, for an
approximate total amount of $5,018.00 (plus applicable taxes), to supply
approximately 12,000 kg of flaked calcium chloride (in 40 kilo bags), as required
by the Municipality of Clarington Public Works Department, be extended until
April 30, 1998; and
THAT the funds expended be drawn from the approved 1997 budget allocation
for Public Works Road Maintenance.
13. CEMETERY CHARGES
THAT Report TR-21-97 be received;
THAT effective April 1, 1997, the burial cost for the Municipality of Clarington
cemeteries for burials, funded by the Department of Social Services at the Region
of Durham, be set at $1,000.00 per the proposed rates and fees as outlined in
Schedule "A" of the proposed By-law attached to Report TR-21-97;
THAT the charges above the prescribed amount for 1996 and 1997 as shown in
Attachment "0" to Report TR-21-97 totalling $695.40 be reversed;
THAT Council authorize the following option to minimize costs associated with
social service burials:
Option #2: Do no place any restrictions;
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Report #1
- 5 -
March 24, .1997
THAT the appropriate By-law (Attachment "B" to Report TR-21-97) pertaining to
the proposed Schedule of Rates and Fees for Municipal cemeteries be passed and
forwarded to the Ministry of Consumer and Commercial Relations for their
concurrence; and
THAT the area funeral homes be advised of Council's decision.
14. TENDER CL97-2. MECHANICAL EOUIPMENT MAINTENANCE CONTRACT
THAT Report TR-22-97 be received;
THAT Tri-Air Systems, Scarborough, Ontario, with a total bid of $6,145.00 (plus
G.S.T.) for Part "N and a Journeyman hourly rate of $59.50, be awarded Part "A"
of the Mechanical Equipment Maintenance Contract, as required by the
Municipality of Clarington;
THAT Jack Burgess Plumbing and Heating, Bowmanville, Ontario, with a total bid
price of $970.00 (plus G.S.T.) for Part "B" and a Journeyman hourly rate of $43.00
be awarded Part "B" of the Mechanical Equipment Maintenance Contract, as
required by the Municipality of Clarington; and
THAT the funds expended be drawn from the respective facilities 1997
Mechanical Equipment Maintenance Contract.
15. RECREATION AFFILIATE BOARDS
THAT the addendum to Report TR-85-96 be received;
THAT Report TR-85-96 be lifted from the table (Attachment "E") to Addendum to
Report TR-85-96;
THAT the recommendations contained in Report TR-85-96 be deleted and
replaced with the following:
a) THAT the appropriate By-Law (Attachment "A" to Addendum to Report
TR-85-96), be passed to repeal By-Laws 75-56 and 75-57 establishing the
Waverly Road and Soper Creek Parks as community centres under the
Community Centres Act;
b) THAT the Mayor and Clerk be authorized to negotiate and execute lease
agreements, the form of which is to be considered and approved by the Chief
Administrative Officer in consultation with the Solicitor, with the following
organizations for the applicable facility at a lease rate of $1.00 per year:
Report #1
- 6 -
,;,March 24, 1997
<T.
i)
iii)
v)
vii)
Orono Town Hall ii)
Memorial Park iv)
Hampton Hall vi)
Brownsdale Community Hall;
Newtonville Hall
Haydon Hall
Baseline Community Hall
c) THAT, as the Burketon Park Board is now inactive, the Treasurer be requested
to turn over the remaining funds raised by the Board to the Municipality's
Treasurer to be set aside in a reserve to be used for improvements to the
Burketon Park;
d) THAT the following recreation affiliate boards be disbanded as Boards of
Council:
i) Orono Town Hall (By-Law 79-12)
ii) Lion's Centre (subject to legal opinion regarding status of capital
grants repayment potential) (By-Law 86-154 & 87-94)
iii) Burketon Park (By-Law 83-105)
iv) Baseline Community Centre (By-Law 80-115);
and the appropriate By-Laws (Attachments B to B-3 to Addendum to Report
TR-85-96), to repeal the above establishing By-Laws be passed effective
upon execution of each lease agreement except Burketon Park which is
recommended to be completely disbanded with no subsequent lease
agreement;
e) THAT the By-Law attached to Addendum to Report TR-85-96 (Attachment "0")
be passed to establish the Tyrone Community Centre Board as a Board of
Council;
f) THAT two representatives of Council be appointed to the Tyrone Community
Centre Board;
g) THAT as per By-Law 83-28, two representatives of Council be appointed to
the Solina Community Centre Board;
h) THAT the Municipality provide a grant to each organization listed in
paragraph b) to purchase liability insurance coverage for the term of the first
lease agreements or as long as is financially necessary after 1997 and on an as
requested basis through the annual budget or grant process;
i) THAT the Treasury Department be authorized to negotiate the initial group
purchase of liability coverage on behalf of those organizations from eligible
insurance providers;
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Report #1
- 7 -
March 24, 1997
j) THAT the Treasury Department be authorized to purchase accident and
income protection coverage for the members of the leasing organizations
similar to that currently provided by Frank Cowan Insurance Company for
existing members of Boards of Council (see Attachment "C" to Addendum to
Report TR-85-96);
k) THAT the Municipality discontinue coverage under the master municipal
policies for those groups listed in paragraph b) as soon as alternate liability
insurance coverage is obtained per paragraph i);
I) THAT the Tyrone Community Centre and the Solina Community Centre
remain as Boards of Council and be required to submit their books and
records annually for review by the Municipality's auditors and consolidation
with the Municipality of Clarington's financial statements, along with
Newcastle Town Hall Board, Newcastle Arena, Orono Arena, Bowmanville
Museum and Clarke Museum;
m) THAT in order to satisfy the Provincial requirements regarding the Treasurer's
responsibility for the boards' finances, the Tyrone Community Centre and the
Solina Community Centre submit to Council on a regular basis for inclusion in
the Council Agenda, their minutes, indicating approval of expenditures made
and a record of revenue collected;
n) THAT the Boards that are to remain as established Boards of Council as
identified in paragraph (I) be requested to confirm in writing the following:
i) THAT the Boards will submit their minutes to Council;
ii) THAT the Treasurers of the Boards be bonded;
iii) THAT no new bank accounts be opened without the permission of
the Municipal Treasurer;
iv) THAT the Boards agree, in writing, not to incur debt;
v) THAT any reserve funds be placed in the custody of the Municipal
Treasurer;
0) THAT the books and records of the all recreation affiliate boards be reviewed
and consolidated for the 1996 year, as per the opinion of the Municipality's
lawyer and auditors;
p) THAT the Municipality continue to be responsible for capital improvements
through the annual capital budget process and maintenance of the building
envelope through the Property Manager's office;
THAT Report TR-85-96, as amended by this addendum be approved; and
Report # 1
- 8 -
March 24, 1997
THAT a letter be sent to each of the affected Boards, informing them of Council's
direction with a copy of the Addendum to Report TR-85-96 and also advising
them that staff are available to assist in the transition as necessary and as
requested by the Boards.
16. ADDENDUM TO REPORT TR-16-97 - ADVERTISING OF TENDERS
THAT Addendum to Report TR-16-97 be tabled to allow Staff to report on
associated costs to potential bidders.
17. IOINT HEALTH AND SAFETY COMMITTEE POLICY & PROCEDURES
THAT the Addendum to Report ADMIN-7-97 be received;
THAT Report ADMIN-7-97 be received; and
THAT the Joint Health and Safety Program Policy and Procedures be approved.
18. ACKNOWLEDGEMENT OF DELEGATION
THAT the delegation of Mr. Ralph Whyte pertaining to the Municipality's 1997
budget be acknowledged with appreciation.
19. LIVESTOCK VALUERS
THAT the Livestock Valuers of the Municipality be invited to the next meeting of
Council to provide an update on the predatory kills of livestock in the
Municipality; and
THAT Staff research the issue of a bounty.
20. ACTIONS - "CLOSED" MEETING
THAT the actions taken at the "closed" meeting be confirmed.
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