HomeMy WebLinkAbout2011-04-12 MinutesNewcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday April 12, 2011
In Attendance –
Gord Lee, Chair Councillor, Willie Woo
Carol Little, Gary Oliver, Gord, Blaker,
Regrets –
Bob Holmes, Jo-Anne Raymond, Bryan Wiltshire
Absent –
Larry Burke
1. Call to Order:
7:15 P.M.
2. Adoption of Minutes – Motion # 11-114
was proposed:
THAT:
The minutes of March 8, 2011 is approved, as presented with no additions or,
deletions.
Moved Seconded
by: Carol Little by: Gary Oliver
CARRIED
Arena Manager’s Report
3. – In Bryan’s absence, Gord Lee advised: Our
Memorial Volunteer Appreciation Day was another success. The participants and
visitors to the arena had donated $1,143.00 to the Durham Region Heart &
Stroke Foundation in Herman Valckx memory. The Valckx Family; his wife
Theresa and children had all attended and/or participated in either the public
skate or, charity hockey game. The arena board’s commitment was only: Free
Hot Chocolate to all and the three (3) hours of ice time. The monies collected for
the Heart & Stroke Foundation all came from donors, as mentioned above.
Clean-up and preparation for Ball Hockey and Lacrosse was underway. The ice
was out and only Dan and Tyler remained on staff, until month–end. Tyler Gillan
will be employed on an on-call basis only throughout the summer. Now that our
new ice rates had been established for the fall start-up, Bryan would be
contacting all user groups over the next 6 weeks for ice requests.
Discussion on Bryan’s request for an additional benefits took place and with
consideration for his 10 years of employment; five as arena manager, the
following motion was proposed:
Motion# 11-115 – THAT:
No consideration for purchasing his Safety Boots or
helmet would be considered at this time. However, the board would extend
another week’s vacation, (from two weeks to three) to his employment agreement.
(2)
Moved Seconded
by: Gary Oliver by: Carol Little
CARRIED
4. Snack Bar Report –
The Snack Bar was close and would remain closed until the
September start-up. Availability of snack foods and beverages would be supplied
throughout the summer from our vending equipment. Both the chair and Bryan
would proceed with the hiring of snack bar staff in mid –August of 2011.
A review of product selection and pricing will take place at our July board
meeting.
5. Financial Report
– With $69,600.00 outstanding in receivables, as of the close of
th
“Ice Business – April 6, 2011, plans were put into effect to aggressively collect
this money. $46,400.00 or, 67% was current and the balance - $23,200; from 31-
90 days. All accounts payable were current, with the exception of a $3,000.00
invoice payable to Black & McDonald for additional work carried out during the
refrigeration changeover to Glycol. This invoice had been returned to the arena
by Clarington Purchasing, for us to pay. Gord advised he would take it up with
Mr. Horvath and report back at the next meeting. The board members felt it
should have been included in the infrastructure money and been part of the
overall project. Black & Mac. Couldn’t move forward without repairing it.
The Chair also advised: He had met with Coca-Cola, received a $1,000.00
cheque to clear-up their advertising agreement which was in place, over the past
4 years ($500.00 per year – 2009 and 2010 had been outstanding). In addition,
they agreed in principal, to carry on the same arrangement for our existing term
of office. $500.00 in product, merchandise or, cash would be available this fall
and for the following four years.
6. Off-Season Projects
– The arena board members agreed to go ahead with
installing a heating unit on a timer, in the Referee’s change room. A quote of
$770.66 had been received from Moore Electric.
Motion # 11-116 THAT:
was proposed: Bryan be advised to proceed with this
project and have it installed and operating by the start of ice hockey, this fall.
Moore Electric’s quotation of $770.66 be accepted.
Moved Seconded
by: Gord Blaker by: Gary Oliver
CARRIED
Change Room Doors, lighting projects and lobby bleacher seats will be discussed
by chair with Mr. Horvath and reported on at our next meeting.
(3)
Gord Blaker brought to the board’s attention; a deficiency in the north-end
boards that affected the play during lacrosse games. The referee’s felt the lower
glass partition was a disadvantage to the opposing team, in that area of the floor.
The chair advised: he would take it up with Bryan and bring his recommendation
back to our next meeting.
th
7. Next Meeting Date – Tuesday May 10, 2011 -7:00 P.M.
8. Adjournment – Motion # 11-117 THAT:
The meeting is adjourned.
Moved Seconded
by: Gord Blaker by: Councillor Woo
CARRIED