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HomeMy WebLinkAbout2011-02-16 Minutes CLARINGTON MUSEUMS AND ARCHIVES BOARD MEETING MINUTES February 16, 2011 Sarah Jane Williams Heritage Centre 62 Temperance Street, Bowmanville, Ontario Present J. Witheridge S. Laing M. Carlton J. Cashin-Oster B. Seto B. Shields M. Morawetz Regrets: Mayor Foster Councillor Neal P. Ford Absent M. Speelman Viney Staff: M. Rutherford Conrad, Executive Director M. Horne, Recording Secretary 1. CALL TO ORDER The meeting was called to order by the Executive Director at 7:10 p.m. 2ADOPTION OF AGENDA . Moved by: J. Witheridge Seconded by: J. Cashin-Oster THAT the agenda be approved. MOTION CARRIED 3. REVIEW OF ELECTION PROCEDURE The Executive Director reviewed the procedure for the election of officers for the Clarington Museums and Archives Board of Directors. 4 NOMINATIONS AND ELECTION OF OFFICERS Moved by: M. Morawetz Seconded by: M. Carlton THAT J. Witheridge be nominated for the position of Chair. J. Witheridge accepted the nomination, and as there were no further nominations for the position of Chair, J. Witheridge is the Chair of the Clarington Museums and Archives Board of Directors. MOTION CARRIED At this point J. Witheridge assumed the Chair of the meeting. Moved by: S. Laing Seconded by: B. Shields THAT J. Cashin-Oster be nominated for the position of Vice Chair. J. Cashin-Oster accepted the nomination, and as there were no further nominations for the position of Vice Chair, J. Cashin-Oster is the Vice Chair of the Clarington Museums and Archives Board of Directors. MOTION CARRIED Moved by: B. Shields Seconded by: M. Morawetz THAT B. Seto be nominated for the position of Property Chair. B. Seto accepted the nomination, and as there were no further nominations for the position of Property Chair, B. Seto is the Property Chair of the Clarington Museums and Archives Board of Directors. MOTION CARRIED Moved by: B. Shields Seconded by: M. Carlton THAT S. Laing be nominated for the position of Finance Chair. S. Laing accepted the nomination, and as there were no further nominations for the position of Finance Chair, S. Laing is the Finance Chair of the Clarington Museums and Archives Board of Directors. MOTION CARRIED Moved by: S. Laing Seconded by: J. Cashin-Oster THAT M. Morawetz be nominated for the position of Collections and Event Planning Chair. M. Morawetz accepted the nomination, and as there were no further nominations for the position of Collections and Event Planning Chair, M. Morawetz is the Collections and Event Planning Chair of the Clarington Museums and Archives Board of Directors. MOTION CARRIED The Chair deferred the selection of members of the various committees until the next meeting of the Clarington Museums and Archives Board of Directors in March. 5. ORIENTATION TO CLARINGTON MUSEUMS AND ARCHIVES The Executive Director provided the Board members with an orientation of the Clarington Museums and Archives that included an introduction to the museum sites and the staff who work for the Board. 6. APPROVAL OF MINUTES OF NOVEMBER 10, 2010 Due to computer problems, minutes of this meeting were not available and will be brought forward to the March meeting. 7. CORRESPONDENCE There was no correspondence. 8. BUSINESS ARISING The Executive Director provided the members with an updated Section 3 of the Board Policy manual which contains changes to some portions of the existing Section. The Executive Director advised the Board that the changes are recommended by the Canadian Museum Association and supported by the Ontario Ministry of Culture. The Ministry of Culture is undertaking a three year review of the policies of Community Museums currently funded by the province. In order to successfully pass the review of the Governance policy (our Section 3), the changes would need to be incorporated. The Chair asked the members to peruse this section of the Policy Manual and be prepared to discuss it at the March meeting. 9. COMMITTEE REPORTS There were no Committee reports. 10. EXECUTIVE DIRECTOR’S REPORT There was no Executivc Director’s report. 11. NEW BUSINESS There was no new business. 12. DATE AND PLACE OF NEXT BOARD MEETING Moved by B. Seto Seconded by: B. Shields THAT the next meeting of the Clarington Museums and Archives MARCH 9, 2011 Board of Directors be held on at the Sarah Jane 7:00 p.m. Williams Heritage Centre beginning at at which time meeting dates will be scheduled for future meetings. MOTION CARRIED 13. ADJOURNMENT Moved by: S. Laing THAT the meeting adjourn at 8:30 p.m. February 16, 2011 Minutes for the meeting of the Clarington Museums and Archives Board have been accepted and approved on ____________________. __________________________ ______________________________ Chair, Clarington Museums and Archives Board Executive Director, Clarington Museums and Archives