HomeMy WebLinkAboutReport #1 05/16/2011 Clarington
Leading the Way
REPORT #1
REPORT TO COUNCIL MEETING OF MAY 16, 2011
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, MAY 9, 2011
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) ESD-005-11 Monthly Response Report — January, February, March 2011
(b) ESD-006-11 Minimum Staffing Report — Response To Questions
(c) EGD-020-11 Monthly Report On Building Permit Activity For April, 2011
(d) CLD-012-11 Property Standards Investigations - Richard Ward
(e) FND-010-11 Financial Update as at March 31, 2011
(f) FND-011-11 Annual Commodity Hedging Report —2010
(g) FND-012-11 Annual Leasing Report - 2010
2. SHERYL ZULY, REQUESTING TO USE AN UNOPENED ROAD ALLOWANCE
AS A GARDEN
THAT the request of Stan and Sheryl Zuly, to use the unopened road allowance
adjacent to their property in Newcastle, be approved in principle, subject to any
conditions set out and reported by staff for the Council meeting of May 16, 2011.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Report #1 - 2 - May 16, 2011
3. CHRISTINE FAHEY, DIRECTOR OF THE PORT HOPE AREA INITIATIVE
MANAGEMENT OFFICE (PHAIMO), REGARDING A PHAIMO PORT GRANBY
UPDATE
THAT the delegation of Christine Fahey, Director of the Port Hope Area Initiative
Management Office (PHAIMO), regarding the Port Granby Project, be received with
thanks.
4. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE
REPORT
THAT the Emergency and Fire Services Department's regular Response Report be
presented monthly and further that it include the information contained in the Office
of the Fire Marshal's Form 200, starting the following month.
5. REZONING APPLICATION TO FACILITATE THE SEVERANCE OF TWO
RESIDENTIAL LOTS
APPLICANT: ZLATKO AND STARLEANE JAZIC
THAT the rezoning application submitted by Zlatko and Starleane Jazic continue to
be processed by staff and that a further report be prepared following the receipt of
all outstanding department and agency comments;
THAT a copy of this Report and Council's decision be forwarded to the Region of
Durham Planning Department and the Municipal Property Assessment Corporation
(MPAC); and
THAT all interested parties listed in Report PSD-038-11 and any delegations be
advised of Council's decision.
6. PROPOSED OFFICIAL PLAN AND ZONING BY-LAW AMENDMENT TO PERMIT
THE DEVELOPMENT OF A ONE-STOREY, 2,503m' (26,942 ft ) GROCERY
STORE
APPLICANT: NEWCASTLE (KING) DEVELOPMENTS INC.
THAT Report PSD-039-11 be received;
THAT the application by Newcastle (King) Developments Inc. continue to be
processed;
THAT a further report be prepared following the receipt of all outstanding agency
comments; and
THAT all interested parties listed in Report PSD-039-11 and any delegations be
advised of Council's decision.
Report #1 - 3 - May 16, 2011
7. REQUEST FOR EXTENSION OF DRAFT APPROVAL
APPLICANT: PRESTONVALE HEIGHTS LIMITED
THAT Report PSD-040-11 be received;
THAT the request to extend the lapsing date for draft approved Plan of Subdivision
S-C-2007-0007 until October, 2014 be approved;
THAT a copy of Report PSD-040-11 and Council's decision be forwarded to the
Region of.Durham Planning Department and the Municipal Property Assessment
Corporation (MPAC); and
THAT all 'interested parties listed in Report PSD-040-11 and any delegations be
advised of Council's decision.
8. POTENTIAL ADDITION TO MUNICIPAL REGISTER OF PROPERTIES OF
CULTURAL HERITAGE VALUE OR INTEREST; 37 NORTH STREET AND .
51 NORTH STREET
THAT Report PSD-042-11 be received;
THAT the Clarington Heritage Committee be requested to carry out further
investigation and research on 51 North Street, Newcastle Village; and
THAT all interested parties listed in Report PSD-042-11 and any delegation be
advised of Council's direction.
9. SOPER CREEK VALLEY LAND ACQUISITION
1220 HAINES ROAD, PARTS 1 — 5, PLAN 40R-21674
THAT Report PSD-043-11 be received;
THAT the property identified as 1220 Haines Road, Bowmanville, Ontario and
being more particularly described as Parts 1, 2, 3, 4 and 5 on Plan 40R-21674, Part
Lots 8 and 9, Concession 1, former Town of Bowmanville and later the Town of
Newcastle, now the Municipality of Clarington, Regional Municipality of Durham, be
purchased for the price of Fifty-Five Thousand dollars ($55,000.00), subject to
adjustments;
THAT the funds for the purchase, and any associated costs, be funded from the
Land Acquisition Account (110-50-130-850002-7401);
THAT the Mayor and the Clerk, on behalf of the Municipality, be authorized to
execute an Agreement to acquire the property;
Report #1 - 4 - May 16, 2011
THAT Staff and the Municipal Solicitor be directed to take all necessary actions to
complete the transaction; and
THAT all interested parties listed in Report PSD-043-11 be notified of Council's
decision.
10. WABBOKISH COURT LAND ACQUISITION
BLOCK 43 AND BLOCK 44, PLAN 40M-1742
THAT Report PSD-044-11 be received;
THAT the Mayor and Clerk be authorized, on behalf of the Municipality, to execute
an Agreement to accept the lands identified as Block 43 and Block 44 on plan of
subdivision 40M-1742, Part Lot 35, Concession 3, former Township of Darlington
from 290572 Ontario Limited;
THAT the'municipal portion of the outstanding property taxes, and the outstanding
Regional and education portion of the property taxes be paid from the Unclassified
Administration Tax Write-off Account;
THAT the municipal portion of any fees and costs related to the transfer be funded
from the Land Acquisition Account (110-50-130-850002-7401);
THAT Staff and the Municipal Solicitor be directed to take all necessary actions to
complete the transaction and remove the liens from the property; and
THAT all interested parties listed in Report PSD-044-11 be notified of Council's
decision.
11. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT
FOR THE'MEETING OF APRIL 14, 2011
THAT Report PSD-045-11 be received; and
THAT Council concurs with the decisions of the Committee of Adjustment made on
April 14, 2011 for applications A2011-0003 to A2011-0008 inclusive, and
THAT staff be authorized to appear before the Ontario Municipal Board to defend
the decisions of the Committee of Adjustment.
Report #1 - 5 - May 1.6, 2011
12. PORT GRANBY PROJECT— LICENSING HEARING BEFORE THE CANADIAN
NUCLEAR SAFETY COMMISSION
THAT Report PSD-046-11 be received;
THAT the Canadian Nuclear Safety Commission be advised that the Municipality of
Clarington prefers that a One Day Hearing be held for the licensing of the Port
Granby Project; and
THAT a copy of Council's decision be forwarded to the Canadian Nuclear Safety
Commission, Natural Resources Canada, the Port Hope Area Initiative
Management Office, the Municipality of Port Hope, the South East Clarington
Residents Association, and all delegations.
13. APPLICATION FOR REMOVAL OF HOLDING - 1428 AND 1430 DURHAM
HIGHWAY 2, AND 8 VARCOE ROAD, COURTICE
APPLICANT: 2156601 ONTARIO INC. (SHOPPERS REALTY INC.)
THAT Report PSD-047-11 be received;
THAT the application submitted on behalf of 2156601 Ontario Inc. (Shoppers
Realty Inc.) to remove the Holding (H) symbol be approved;
THAT the By-law attached to Report PSD-047-11 to remove the Holding (H)
Symbol be passed and a copy forwarded to the Regional Municipality of Durham;
and
THAT all interested parties listed in Report PSD-047-11, any delegations and the
Regional Municipality of Durham Planning Department be advised of Council's
decision.
14. CLARINGTON LEASH FREE PARK
THAT the Port Darlington Boat Launch site be approved as the location for the
Leash Free Park;
THAT the Rules of Use as set out in Attachment 2 to Report EGD-019-11 be
approved; and
THAT the by-law amending By-law 2006-227 (Attachment 3 to Report
EGD-019-11) be approved.
Report #1 - 6 - May 16, 2011
15. NEWCASTLE & DISTRICT RECREATION COMPLEX— CONCESSION
OPERATION
THAT Report CSD-007-11 be received;
THAT the requirement for formal competitive bidding in accordance with By-law
2010-112, Part 2 be waived for this initiative;
THAT Staff, in conjunction with the Purchasing Division, be authorized to advertise
for Expressions of Interest exclusively from Clarington based community
organizations to operate the concession at the Newcastle & District Recreation
Complex;
THAT staff through the Purchasing Manager be authorized to negotiate an
agreement satisfactory to all parties; and
THAT a report to Council be provided summarizing the results of the request for the
Expression of Interest and providing a recommendation for the award of the
contract.
16. COMMUNITY GRANT REQUEST— ENNISKILLEN PUBLIC SCHOOL PARENT
COUNCIL
THAT the grant application for the Enniskillen Public School Parent Council be
approved`in the amount of$2000.
17. COMMUNITY GRANT REQUEST — NEWCASTLE BUSINESS IMPROVEMENT
ASSOCIATION
THAT the Newcastle Business Improvement Association be approved for a
one-time grant in the amount of $1000.
18. ANIMAL SERVICES QUARTERLY REPORT — JANUARY— MARCH, 2011
THAT Report CLD-011-11 be received; and
THAT a copy of Report CLD-011-11 be forwarded to the Animal Alliance of
Canada.
Report #1 - 7 - May 16, 2011
19. TENDER NO. CL2011-12 HIGH FLOAT RESURFACING
THAT Report COD-013-11 be received;
THAT Miller Paving Limited, Gormley, Ontario, with a total bid price of
$1,058,084.86 (net of H.S.T. Rebate), being the lowest responsible bidder meeting
all terms, conditions and specifications of Tender CL2011-12, be awarded the
contract for the High Float Resurfacing;
THAT funds in the amount of$1,216,797.59 (net of H.S.T. Rebate) which includes
$1,058,084.86 for tendering, administration, material testing and contingencies be
drawn from the Operations Department 2011 Capital Budget Rural Road
Resurfacing Account #110-36-330-83680-7401; and
THAT pending satisfactory pricing and service the contract be extended for a
second and third year.
20. CL2011-13 SUPPLY AND HAULAGE OF GRANULAR MATERIAL
THAT Report COD-014-11 be received;
THAT CDR Young's Aggregates Incorporated, Pontypool, Ontario, with a total bid
in the amount of $188,784.72 (net of HST Rebate), being the lowest responsible
bidder meeting all terms, conditions and specifications of Tender CL2011-13, be
awarded the contract for Supply & Hauling of Granular Material, as required by the
Municipality of Clarington, Operations Department;
THAT funds in the amount of$200,995.92 which includes $188,784.72 for
tendering, administration, material testing and contingencies be drawn from the
Operations Department various 2011 Annual Operations Road Maintenance and
Construction Accounts, as follows:
ESTIMATED
PROJECT
ACCOUNT DESCRIPTION ACCOUNT NUMBER EXPENDITURE
Culvert 100-36-380-10205-7112 $3,318.00
Entrance Culverts 100-36-380-10225-7112 $2,875.60
Sidewalk Mtce. 100-36-380-10733-7112 $1,106.00
Guide Rail 100-36-384-10310-7112 $1,106.00
Ditch/Shoulder Mtce 100-36-380-10240-7112 $1,106.00
Gravel Resurfacing —Various
Prices 100-36-382-10280-7112 $176,220.32
Report #1 - 8 - May 16, 2011
Gravel Resurfacing —
Consulting/Material
Testing/Contingencies 100-36-382-10280-7112 $15,264.00
$200,995.92
and
THAT pending satisfactory pricing and service the contract be extended for a
second and third year.
21. PURCHASE OF PRE-BUILT PUMPER
THAT Report COD-016-11 be received;
THAT the requirements of Section 2, Bid Policies of By-law 2010-112 be waived for
this transaction;
THAT the Purchasing Manager be authorized to solicit Expressions of Interest from
known fire truck manufacturers to determine the availability of a new 1250 GPM
Pumper suitable for Clarington requirements;
THAT the Purchasing Manager be authorized to negotiate a purchase price for a
selected unit; and
THAT a report to Council be provided summarizing the results of the Request for
the Expressions of Interest and providing a recommendation for the purchase of the
selected unit.
22. Q2011-9 HIGH PRESSURE AIR COMPRESSOR FOR EMERGENCY AND FIRE
SERVICES
THAT Report COD-017-11 be received;
THAT Acklands Grainger, Oshawa, ON with a total bid in the amount of $71,929.67
(net HST rebate), being the lowest compliant bidder meeting all terms, conditions,
and specifications of Quotation #Q2011-9, be awarded the contract for the supply
and installation of a high pressure air compressor as required by-the Emergency
and Fire Services Department;
THAT the expenditure in the amount of $70,000.00 (net of HST rebate) be charged
to account #110-28-284-82805-7401- Fire Mechanical- Compressor; and
THAT the additional funds required of $1,929.67 be drawn from Fire Equipment
Reserve Fund.
Report #1 - 9 - May 16, 2011
23. ANNUAL STATEMENT FOR THE DEVELOPMENT CHARGES RESERVE FUND
FOR THE YEAR ENDED DECEMBER 31, 2010
THAT Report FND-009-11 be received; and
THAT a copy of Report FND-009-11 be sent to the Ministry of Municipal Affairs and
Housing.
24. DEBT FINANCING
THAT Director of Finance be requested to prepare a report showing debt and debt
financing, including a comparison to other municipalities.
25. AUDIO RECORDING OF MEETINGS
WHEREAS good and meaningful governance requires transparency in the
proceedings of Council;
WHEREAS it is incumbent upon the representatives elected by the residents of
Clarington to utilize modern technology to promote disclosure and accountability;
WHEREAS many Municipalities have opted, in the public interest, to audio record
Council and Committee meetings;
AND WHEREAS the current absence of audio recordings of Council and
Committee meetings deprives the Clarington public of a valuable resource;
NOW THEREFORE BE IT RESOLVED THAT Staff report back on the viability of:
1. Audio recording all Clarington Council and Committee meetings excluding
closed meetings, special Council meetings and in camera sessions;
2. One copy of each audio recording to being stored in the Clerk's department
to be made available to the public on request in accordance with the
Municipal Freedom of Information and Protection of Privacy Act (MFIPPA);
3. Public access under MFIPPA being provided by means of listening to audio
recordings in the presence of a Municipal employee, approved by the Clerk's
Department, during business hours; and
4. Uploading the audio recordings and webcasting to the Clarington Municipal
website.
Report #1 - 10 - May 16, 2011
26. CORRESPONDENCE FROM KEVIN AND DARLENE HAWES IN OBJECTION
TO THE APPLICATION TO AMEND THE OFFICIAL PLAN AND ZONING BY-
LAW TO PERMIT A GROCERY STORE IN THE NEWCASTLE VILLAGE
CENTRE, THE SUBJECT OF THE PUBLIC MEETING - REPORT PSD-039-11
THAT the correspondence from Kevin and Darlene Hawes in objection to the
application to amend the Official Plan and Zoning By-law to permit a grocery store
in the Newcastle Village centre, the subject of the Public Meeting - Report
PSD-039-11, be referred to the Director of Planning Services to be considered as
part of the application review process.
27. CORRESPONDENCE FROM NEWCASTLE BUSINESS IMPROVEMENT
ASSOCIATION IN SUPPORT OF THE APPLICATION TO AMEND THE
OFFICIAL PLAN AND ZONING BY-LAW TO PERMIT A GROCERY STORE IN
THE NEWCASTLE VILLAGE CENTRE, THE SUBJECT OF THE PUBLIC
MEETING-REPORT PSD-039-11
THAT the correspondence from the Newcastle Business Improvement Association
in support of the application to amend the Official Plan and Zoning By-law to permit
a grocery store in the Newcastle Village centre, the subject of the Public Meeting -
Report PSD-039-11, be referred to the Director of Planning Services to be
considered as part of the application review process.