HomeMy WebLinkAbout07/10/20000MUNICIPALITY OF
gtonarin
ONTARIO
REPORT #1
REPORT TO COUNCIL MEETING OF JULY 10, 2000
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SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF MONDAY, JULY 3, 2000
RECOMMENDATIONS -
1.
A%cPort 1 K-45-00 CL -2000-4, Nash Road Reconstruction,
COUrtice
(b) Report TR -46-00 Co-operative Tender, Contract No. D2000-12
Municipality of Clarington/Region of Durham
Granular Shouldering and Hot Mix Paving
(c) Other Business Proclamation of "Ontario Summer Games
Week" - August 7 - 13, 2000
2• CLARINGTON OFFICIAL PLAN AMENDMENT
APPLICANT: ST. STEPHENS ESTATES INC.
PART LOT R �...., , __--
THAT Report PD -063-00 be tabled to the C
July 10, 2000. ouncil meeting scheduled to be held on
3. REZONING AND DRAFT PLAN OF SUBDIVISION APPLICATIONS
APPLICANT: KINGSBERRY PROPERTIES
PART LOT a1 d-..,..,. _---
THAT Report PD -064-00 be received;
THAT the rezoning and draft plan of subdivision applications submitted by
D. G. Biddle & Associates on behalf of Kingsberry Properties be referred back to
Staff for further processing and preparation of a subsequent report pending receipt
Of all outstanding comments;
40 TEMPERANCECORSTREET - PORATION OF THE MUNICIPALITY OF
BOWMANVILLE • ONTARIO CLARINGTON ttll44rJJ
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WEBSITE: c IC 3AS - (905) 623-3379 • FAX 623-4169 uercuuroe
Report #1 - 2 - July 10, 2000
Q
5.
THAT the Commissioner of Planning for the Region of Durham be advised of
Council's decision and forwarded a copy of Report PD -064-00; and
THAT all interested parties listed in Report PD -064-00 and any delegation be
advised of Council's decision.
REZONING APPLICATION
APPLICANT: JAMES TREMBLAY AND JOHN TOWN ON BEHALF OF
KEN PASRICHA
1587 HIGHWAY 2, COURTICE URBAN AREA
THAT Report PD -065-00 be received;
THAT the application to amend Zoning By-law 84-63, be approved and that the
amending by-law, as per Attachment No. 4 to Report PD -065-00 be forwarded to
Council for approval;
THAT a copy of Report PD -065-00 and Council's decision be forwarded to the
Region of Durham Planning Department; and
THAT all interested parties listed in Report PD -065-00 and any delegations be -
advised of Council's decision.
MUNICIPAL ROSTER OF CONSULTANT,', "'OR THE PREPARATION
OF ENVIRONMENTAL IMPACT STUDIES
THAT Report PD -066-00 be received;
THAT the Roster of Consultants for the Preparation of Environmental Impact
Studies, as indicated in Section 2 of Report PD -066-00 be approved, and remain in
effect for the period from July 1, 2000 to June 30, 2003;
THAT Purchasing By-law #94-129, Section 5, Paragraph 5.13, be waived for the
term of the Roster; and
THAT all interested parties listed in Report PD -066-00 and any delegations be
advised of Council's decision.
Report #1 -3 - July 10, 2000
6. REZONING APPLICATION
APPLICANT: 1319164 ONTARIO LIMITED
PART LOT 26, CONCESSION 1, FORMER VILLAGE OF NEWCASTLE
THAT Report PD -067-00 be received;
THAT the application to amend Comprehensive Zoning By-law 84-63 of the
former Town of Newcastle, submitted by D. G. Biddle & Associates Limited on
behalf of 1319164 Ontario Limited be approved;
THAT the amending By-law attached to Report PD -067-00 be forwarded to
Council for approval;
THAT a copy of Report PD -067-00 and the amending By-law be forwarded to the
Durham Region Planning Department; and
THAT all interested parties listed in Report PD -067-00 and any delegation be
advised of Council's decision.
7. REZONING APPLICATION
APPLICANT: TONY SLAVIN
PART LOT 35, CONCESSION 3 FORMER TOWNSHIP OF DARLINGTON
THAT Report PD -068-00 be received;
THAT the rezoning application to amend Comprehensive Zoning By-law 84-63 of
the former Town of Newcastle, submitted by Tony Slavin be approved;
THAT the amending By-law attached to Report PD -068-00 be forwarded to Council
for approval;
THAT a copy of Report PD -068-00 and the amending By-law be forwarded to the
Durham Region Planning Department; and
THAT all interested parties listed in Report PD -068-00 and any delegation be
advised of Council's decision.
8. DRAFT ZONING BY-LAW
BOWMANVILLE AND COURTICE URBAN AREAS
THAT Report PD -070-00 be received; and
THAT staff be authorized to hold public information centres in respect of the Draft
Zoning By-law and circulate the Draft Zoning By-law to agencies and the
development industry for comment.
Report#1 - 4 - July 10, 2000
9. REOUEST FOR ADULT SCHOOL CROSSING GUARD AT CORNER OF
TRULLS ROAD AND AVONDAr.F./vnvwx rr r v
THAT Report PD -071-00 be received;
THAT an Adult School Crossing Guard be approved at Trulls Road and
Avondale/Yorkville Drive, Courtice;
THAT the Director of Planning and Development be authorized to hire an Adult
School Crossing Guard to be in place by September 5, 2000 on Trulls Road and
Avondale/Yorkville Drive, Courtice;
THAT the Director of Public Works arrange for the installation of school crossing
signs, pavement markings and required sidewalk extensions for the crossing; and
THAT all interested parties listed in Report PD -071-00 and any delegations be
advised of Council's decision.
10. A LAND ACQUISITION STRATEGY
THAT Report PD -072-00 be received;
THAT the Land Acquisition Strategy Report be amended as follows:
• THAT Section 2. A4 be deleted;
• THAT the following amendments be referred back to staff for preparation of a
report to be submitted to the Council meeting scheduled to be held on Julv 10,
2000, to review the impacts the amendments may have on Development
Charges:
• Section 2. C1 - deleting the words "short term" and replacing them with the
words "medium term"; - -_
• Section 2. C2 - deleting the words "medium term" and replacing them with
the words "short term";
• Section 2. C4 - deleting the words "medium term" and replacing them with
the words "short term";
THAT the Land Acquisition Strategy Report be approved, as amended; and
THAT staff be authorized to take all necessary actions to implement the
recommendations of the Land Acquisition Strategy,
Report #1
-5-
July 10, 2000
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11.
12.
THAT the recommendations contained in Confidential Report PD -073-00
be approved.
T
THAT the recommendations contained in Confidential Report PD -074-00
be approved.
i
13. CLEAN-UP OF PROPERTY OWNED BY WILLIAM VAINIO
100 BEAVF,R .CTRFT?T XT., ..,._ ----_
THAT Report CD -33-00 be received;
THAT, in the event Mr. Vainio fails to clean his property, or exercises his right to
appeal the Order and subsequently fails to clean his property the Municipal Law
Enforcement Officers be authorized to undertake all necessary actions to have the
Property municipally known as 100 Beaver Street North
and , Newcastle, cleaned up;
THAT all costs associated with the clean up be initially charged against
contingency account number 1100-0-X and subsequently added to the collector's
roll and collected in the same manner and with the same priorities as Municipal
Real Property Tax.
14. PROPERTY STANDARDS ORDER ENFORCEMENT
THAT Report CD -35-00 be received;
THAT Staff be authorized to retain a contractor to perform the property clean ups
as required in the two Property Standards Orders issued by the Property Standards
Officers;
THAT funds required to perform the work be drawn from the Contingency
Account k1100 -0-X; and
THAT the property owners, Concetto Pistritto and The Kaitlin Group Ltd. be
advised of Council's decision.
Report #1 - 6 - July 10, 2000
15.
16
17
PARKING METERS
THAT Report CD -36-00 be received;
THAT Staff be authorized to purchase the necessary Adaptation Kits for the on
street meters; and
THAT funds be drawn from the parking Reserve Account #1110-162-X to cover
the cost.
rte,
PURCHASE OF SIDE LOADING GARBAGE COMPACTOR
THAT Report TR -35-00 be received;
THAT the procedures set out in Purchasing By-law No. 94-129, section 5,
Paragraph 06, be waived for this particular transaction;
THAT Staff be authorized to issue a purchase order for the supply and delivery of
a Side Loading Garbage Compactor, to V -Quip, Burlington, Ontario at a total cost
of $87,569.05 (including taxes);
r=
THAT the funds in the amount of $66,990.32 be drawn from the Development E
Charge - Roads and Related Reserve Fund per Development Charge Policy
approved September, 1999 and Page 212 - 2000 Capital Budget;
THAT the funds in the amount of $15,040 be drawn from 2000 Public Works
Department approved Capital Budget Account #7203-00000-0505; and
THAT the remaining funds in ::ie amount of $5,538.73 be drawn from Public
Works Equipment Reserve Account #2900-00010-0000.
1999 AUDIT REPORT AND MANAGEMENT LETTER --
THAT Report TR -42-00 be received;
THAT the presentation by Deloitte and Touche on the Financial Statements be
acknowledged with thanks;
THAT the Financial Statements for the year ended December 31, 1999 be adopted;
THAT recommendations contained in the management letter be reviewed by staff
and addressed appropriately and report back on any necessary changes; and
Report #1 7
July 10, 2000
THAT the firm of Deloitte and Touche be appointed as the Municipality's Auditors
for the 2000 year end audit.
18. CHANGE TO PURCHASING BY-LAW #94-129
THAT Report TR -43-00 be received;
THAT Purchasing By-law 94-129, be amended as identified in Schedule "A" of
Report TR -43-00.
19. CL2000-19 - LOW EMISSIVITY CEILING - GARNET B. RICKARD
COMPLEX
THAT Report TR -44-00 be received;
THAT Arena Resources Inc., Hamilton, Ontario with a total bid in the amount of
$37,985.00 (including G.S.T.), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2000-19 be awarded the contract
for the Low Emissivity Ceiling at the Garnet B. Rickard Complex;
THAT funds in the amount $20,201.47, be drawn from Property Management
Capital Reserve Fund account #1110-159-X as carried over from 1999; and
THAT funds in the amount of $12,915.69 be drawn from Parkland cash -in -lieu
Account #1110-166-X as carried from 1999; and
THAT the remaining funds required in the amount of $4,867.84 expended be
provided from the 2000 Community Services Capital Budget Account
#7606-00003-0501.
20. CL2000-18, NEIGHBOURHOOD PARK CLARINGTON CORNERS
PHASE 11
THAT Report TR -47-00 be received;
THAT Rutherford Contracting, Gormley, Ontario, with a total bid in the amount
of $461,426.75 (including G.S.T.), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2000-18, be awarded the contract
for the construction of Neighbourhood Park, Clarington Corners - Phase 11, as
required by the Department of Public Works;
THAT funds required in the amount of $531,426.75 ($461,426.75 tender plus
approximately $25,000.00 consulting, plus $45,000.00 for fencing and grading) be
drawn from the Public Works Account #7205-0001-0261; and
Report #1
- 8- July 10, 2000
THAT the By-law attached to Report TR -47-00 marked Schedule "A" authorizing
the Mayor and Clerk to execute the agreement, be approved.
21. CASH ACTIVITY REPORT — FEBRUARY 2000
THAT Report TR -50-00 be received;
THAT, in accordance with provision of Chapter M-45, Section 79 (1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the
Municipality of Clarington for the month ended February 29, 2000, is as shown on
the schedule attached to Report TR -50-00; and
THAT Part "A" of the expenditures for the month of February 2000, be
confirmed.
22. CASH ACTIVITY REPORT — MARCH 2000
THAT Report TR -51-00 be received;
THAT in accordance with provision of Chapter M-45, Section 79 (1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the
Municipality of Clarington for the month ended March 31, 2000, is as shown on
the schedule attached to Report TR -51-00; and
THAT Part "A" of the expenditures for the month of March 2000, be confirmed.
23. CASH ACTIVITY REPORT — APRIL 2000
THAT Report TR -52-00 be received;
THAT in accordance with provision of Chapter M-45, Section 79 (1) of the
Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the
Municipality of Clarington for the month ended April 30, 2000, is as shown on the
schedule attached to Report TR -52-00; and
THAT Part "A" of the expenditures for the month of April 2000, be confirmed.
24. TENDER CL2000-20, SELF CONTAINED BREATHING APPARATUS
THAT Report TR -48-00 be received;
THAT Acklands-Grainger Inc., Richmond Hill, Ontario, with a total bid in the
amount of $24,705.25 (including taxes), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL2000-20, be awarded
the contract to supply and deliver nine (9) self contained breathing apparatus as
required by the Municipality of Clarington, Fire Department; and
Report #1
July 10, 2000
THAT the required funds be provided from the approved 2000 Fire Department
Capital Budget Account #7102-00001-0504.
25. DEVELOPMENT CHARGES STUDY — BY-LAW 2000
THAT the Addendum to Report TR -36-00 be recieved;
THAT Report TR -36-00 be received;
THAT the background study Final Report May 2000 be amended to exclude a
charge for industrial and institutional development;
THAT the background study Final Report May 2000 prepared by Craig Binning,
CSB Inc., as amended, be approved;
THAT the Development Charge quantum for both Residential and Non -Residential
charges be phased -in for all units, in accordance with Scenario #3, of the final
report May 2000, subject to indexing;
Residential (s.f.d.)
(per revised Exhibit 3
Aug.l 2000
$5,875
Attachment #2)
Jan. 1, 2001
$6,250
July. 1, 2001
$6,625
Jan. 1, 2002
$6,994
Non -Residential
(per sq. m)
Aug. 2000
$ 4.08
July. 1, 2001
$ 8.16
July. 1, 2002
$12.24
July. 1, 2003
$16.32
July 1, 2004
$20.40
THAT Council, in approving the Background Study, expresses its intent to ensure
that the increase in the need for services attributable to the anticipated development
will be met and that any future excess capacity identified in the Study will be paid
for by development charges or other similar charges;
THAT Council has reviewed the changes made to the draft By -Law and after
having considered the changes, Council determined that there is not a need for an
additional public meeting;
THAT the annual report to Council on the Development Charge Reserve Fund
activity include a status report on the building permit activity and charges collected
in relationship to the projected activity;
Report #1 - 10- July 10, 2000
26.
27.
28.
29.
THAT the By-law attached to Report TR -36-00, inclusive of any amendments
made by Council at the meeting of June 19, 2000, be recommended to Council for
approval to rescind and replace By-law 99-125, except in respect of the
applications for building permits, referred to in section 27 of the By-law; and
THAT the Region of Durham and recorded interested parties be provided a copy of
Report TR -36-00 and be notified of Council's decision.
EMERGENCY PREPAREDNESS — PUBLIC ALERTING
THAT Report FD -11-00 be received;
THAT the recommendations in the Report Regional Council (copy attached
to Report FD -11-00), regarding public alerting be endorsed; and
THAT the Solicitor General be advised of this Municipality's endorsement of
Regional Council's recommendations.
RECREATION PROGRAMS — CHILD ABUSE PREVENTION
PROCEDURES MANUAL
THAT Report CS -07-00 be received;
THAT the Procedures outlined in the Child Abuse Prevention Procedures Manual
be approved; and
THAT a copy of the Child Abuse Prevention Procedures Manual be distributed to
all community groups who work with or offer programs to youth in our
community.
2000-2001 SCHEDULE OF RATES AND FEES
THAT Report CS -09-00 be received; and
THAT Council approve the proposed schedule of Rates and Fees attached to
Report CS -09-00, effective Septemt;cr ' . 2000.
WE CARE ABOUT OUR YOUNG PEOPLE CAMPAIGN
THAT Report CS -12-00 be received;
THAT the implementation of the Ontario Business Parent Program be approved in
place of the We Care About Our Young People Campaign; and
Report N1 11 - July 10, 2000
THAT Colleen Groenveld and Michelle Gregorio of the Clarington-Newcastle
Block Parents Association, Ron Cameron of the Kawartha Pine Ridge District
School Board, Garth Gilpin of the Bowmanville Business Center and Paul
Hawrychuk of Durham Region Police Services be thanked for their support and
continued involvement on behalf of the Municipality; and advised of the actions
taken.
30. OAK RIDGES TRAIL
THAT Report WD -32-00 be received;
THAT the Oak Ridges Trail Association (ORTA) be granted approval to
implement the submitted plan to use the specified unopened road allowances, with
the exception of the Ganaraska Forest;
THAT the section of the trail running from the northwest corner of Mosport Park
southerly to Concession Road 8, then easterly to Leskard Road be deferred back to
staff to address the concerns raised by the various delegates;
THAT staff report back to the General Purpose and Administration Committee in
September, 2000 on the deferred section of the trail;
THAT a by-law be forwarded to Council authorizing the use of the approved
unopened road allowances;
THAT Roy Forrester, Clarington Champter, ORTA and the property owners who
expressed concern be advised of Council's decision; and
THAT the Townships of Manvers, Scugog and Hope be advised of Council's
decision.
31. MEARNS 1 SUBDIVISION, BOWMANVILLE
PLAN 40M-1688, `CERTIFICATE OF ACCEPTANCE' FOR STORM
SEWER SYSTEM AND `CERTIFICATE OF ACCEPTANCE' AND
`ASSUMPTION BY-LAW' FOR ROADS AND ABOVE GROUND
SERVICES (STAGE A ONLY)
THAT Report WD -33-00 be received;
THAT the Director of Public Works be authorized to issue a `Certificate of
Completion' for the Storm Sewer System constructed within Plan 40M-1688;
THAT the Director of Public Works be authorized to issue a `Certificate of
Acceptance' for the Roads and Above Ground Services, which include final stage
roads and other related Works, constructed within part of Plan 40M-1688 (Edgerton
Drive); and
Report #1 - 12- July 10, 2000
32.
33.
34.
35.
THAT the by-law attached to Report WD -33-00, assuming certain streets within part
of Plan 40M-1688 (Edgerton Drive) as Public Highway be forwarded to Council.
CENTRE STREET INFORMATION CENTRE
THAT Report WD -35-00 be received;
THAT the reconstruction of Centre Street be deferred and tendered early in
2001; and
THAT a copy of Report WD -35-00 be provided to William Humber of the Old
— E
Bowmanville Residents Association.
ADDENDUM TO REPORT WD -28-00
THAT Addendum to Report WD -28-00 be received;
THAT a permit parking system be implemented on a one-year trial basis under the
conditions set out in Section 4.2 of the Addendum to Report WD -28-00; and
THAT the appropriate by-law be forwarded to Council.
BOWMANVILLE BUSINESS IMPROVEMENT AREA
REQUEST FOR NEW SIGNAGE
THAT Report WD -34-00 be referred back to staff to bring forward a report to the
Council meeting scheduled to be held July 10, 2000 to address the cost of
removable sign posts; and
THAT Councillor Schell discuss with the Bowmanville BIA the policy for allowing
various community organizations to display banners in the downtown area.
STORAGE SPACE - VISUAL ARTS CENTRE
THAT Report ADMIN -18-00 be received;
THAT the Chief Administrative Officer be authorized to investigate
accommodation needs and report back to the General Purpose and Administration
Committee and that the Bowmanville/Newcastle Baseball Association be relocated
by November 1, 2000; and
THAT a copy of Council's action be forwarded to the Bowmanville/Newcastle
Baseball Association and the Visual Arts Centre Board of Directors.
Report #1 13 -
July 10, 2000
36. MAIN BRANCH LIBRARY
MUNICIPAL ADMINISTRATIVE CENTRE
37
38.
THAT Report ADMIN -19-00 be received;
THAT the preliminary designs for the construction of a new Bowmanville Main
Branch Library and ex a
approved;
F rasion of the Municipal Administrative Centre be
THAT staff be authorized to call for tenders for this project as set out in the
Critical Path;
THAT staff be authorized to undertake a pre -qualification procedure for all
bidders; and
THAT an additional $1,040,000 ($650,000 escalation, $261,067 penthouse and
$127,900 construction contingency) be approved for the main Branch Library and
expansion to the Municipal Administrative Centre and that the additional cost of
construction be added to the proposed debenture requirements for the facility.
STORAGE POLICY
WHEREAS there is no apparent policy regarding the storage of equipment and
materials for sports and community groups in Municipal facilities;
THEREFORE be it resolved that direction be given to Staff, to include the Chief
Administrative Officer, Community Services and the Manager of Operations and
other related staff, to draw up a Corporate Policy regarding the storage of
equipment and/or materials for sports and/or community groups and report back to
the General Purpose and Administration Committee.
FOOT BRIDGE
WHEREAS there is a desire to promote walking and cycling as an alternative to
car travel;
WHEREAS it is desirable to provide opportunity for residents to walk to business
areas, in particular the busy areas of Highway #2;
WHEREAS a number of residents in the area of Prestonvale Road and Osgoode
Gate have asked for a foot bridge to go over the creek on Old Kingston Road.
This area had been open for many years and is a great loss to the community:
Report #1
- 14- July 10, 2000
THEREFORE BE IT RESOLVED THAT Public Works investigate and report
back to Council in the fall the feasibility of a pedestrian bridge on Old Kingston
Road to connect the communities in the area and to provide a natural additional
walking path for the residents of Courtice.