HomeMy WebLinkAbout09/15/2003I _
Leading the Way
REPORT #1
REPORT TO COUNCIL MEETING OF SEPTEMBER 15, 2003
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF MONDAY, SEPTEMBER 8, 2003
RECOMMENDATIONS:
1. RECEIVE FOR'INFORMATION
( (a) Report EGD -27 -03 - Monthly Report on Building Permit Activity
for June, 2003
(b) Report EGD -28 -03 - Monthly Report on Building Permit Activity
for July, 2003
(c) Report EGD -31 -03 - Clarington Transit Quarterly Status Report
(d) Report ESD- 008 -03 - Monthly Response Report, May — July 2003
(e) Report FND- 020 -03 - Insurance Coverage for the Municipality of
Clarington
2. FORTHWITH RECOMMENDATIONS FOR COUNCIL'S RATIFICATION
(a) Durham Region Transit Improvement Plan
3. REZONING APPLICATION
APPLICANT: R. BOUMA FOR HOPE FELLOWSHIP CHRISTIAN
REFORMED CHURCH
THAT Report PSD- 090 -03 be received;
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623 -3379
Report #1 - 2 - September 8, 2003
THAT the rezoning application submitted by Richard Bouma on behalf of
Hope Fellowship Christian Reformed Church be approved and the by -law be
passed as contained in Attachment 2 to Report PSD- 090 -03; and
THAT the Region of Durham Planning Department, all interested parties
listed in Report PSD- 090 -03 and any delegation be advised of Council's
decision.
4. OFFICIAL PLAN AMENDMENT AND REZONING APPLICATIONS
APPLICANT: 1559306 ONTARIO LIMITED
THAT Report PSD- 091 -03 be received;
THAT the applications to amend the Clarington Official Plan (COPA 2003 -004) and
Zoning By -law (ZBA 2003 -016) submitted by The Biglieri Group on behalf of
1559306 Ontario Limited (formerly Burt Beckell) be referred back to staff for further
processing and the preparation of a subsequent report following the receipt of
outstanding agency comments; and
THAT the Durham Region Planning Department, all interested parties listed in
Report PSD- 091 -03 and any delegation be advised of Council's decision.
5. REZONING APPLICATION
APPLICANT: ANOOP SARAAF FOR 1529593 ONTARIO LIMITED
THAT Report PSD- 092 -03 be received;
THAT the application submitted by Anoop Saraf on behalf of 152593 Ontario
Limited be referred back to Staff for further processing and the preparation of
a further report; and
THAT all interested parties listed in Report PSD- 092 -03 and any delegations
be advised of Council's decision.
6. REZONING APPLICATION
APPLICANT: CLARET INVESTMENTS LTD. & 1351730 ONTARIO LTD.
THAT Report PSD- 093 -03 be received;
THAT the application submitted by Rick Gay on behalf of Claret Investments
Limited and 1351730 Ontario Limited be referred back to Staff for further
processing and the preparation of a further report following the receipt of all
outstanding agency comments; and
THAT all interested parties listed in Report PSD- 093 -03 and any delegations
be advised of Council's decision.
Report #1 - 3 - September 8, 2003
7. CANADIAN WASTE TRANSFER STATION
THAT Report PSD- 094 -03 be received;
THAT the Ministry of the Environment be advised that, in the opinion of the
Municipality of Clarington, an individual environment assessment under. the
Environmental Assessment Act for this application is not required;
THAT the Ministry of the Environment be forwarded a copy of Report
PSD- 094 -03; and
THAT all interested parties listed in Report PSD- 094 -03 and any delegations
be advised of Council's decision.
8. APPLICATION FOR REMOVAL OF HOLDING SYMBOL
APPLICANT: 1138337 ONTARIO INC.
THAT Report PSD- 095 -03 be received;
THAT the application submitted by 1138337 Ontario Inc. (Kelvin Whalen) to
remove the Holding (H) symbol be approved;
THAT the by -law attached to Report PSD- 095 -03, to remove the Holding (H)
symbol be passed and a copy forwarded to the Regional Municipality of
Durham; and
THAT all interested parties listed in Report PSD- 095 -03 and any delegations
be advised of Council's decision.
9. ORONO COMMUNITY IMPROVEMENT PROGRAM
THAT Report PSD- 096 -03 be received;
THAT the By -law attached to Report PSD - 096 -03, be approved to initiate a
Community Improvement Plan (CIP), pursuant to Part IV of the Planning Act
and Section 22 of the Clarington Official Plan; and
THAT all interested parties listed in Report PSD- 096 -03 and any delegations
be advised of Council's decision.
10. APPLICATION FOR REMOVAL OF HOLDING SYMBOL AND PART LOT
CONTROL
APPLICANT: TOWCHESTER DEV. LTD. & HALLOWAY HOLDINGS LTD.
THAT Report PSD- 097 -03 be received;
THAT the application submitted by Towchester
Developments Limited and Halloway Holdings Limited to remove the Holding
(H) symbol be approved and that the by -law attached to Report PSD- 097 -03
Report #1 - 4 - September 8, 2003
to remove the Holding (H) symbol be passed and a copy forwarded to the
Regional Municipality of Durham;
THAT the request for Removal of Part Lot Control with respect to Lots 13 to
34, inclusive, of Plan 40M -2152 be approved and that the Part Lot Control
By -Law attached to Report PSD- 097 -03 be passed pursuant to
Section 50 (7.1) of the Planning Act; and
THAT all interested parties listed in Report PSD- 097 -03, any delegation and
the Regional Municipality of Durham Planning Department be advised of
Council's decision.
11. GTA TASK FORCE ON OMB REFORM
WHEREAS the Ontario Municipal Board was created to resolve municipal
land use issues at a time when municipal governments were small and had
limited planning expertise;
AND WHEREAS the role and mandate of the Ontario Municipal Board have
not been significantly altered in response to increased municipal planning
skills or expanding municipal responsibilities for land use planning under the
Planning Act;
AND WHEREAS the Ontario Municipal Board has broad planning powers
and can make decisions in the absence of a full municipal review of a
planning application and can overturn local planning decisions;
AND WHEREAS Ontario Municipalities invest significant resources in staff
time, legal and other associated costs in establishing and implementing local
planning policy;
AND WHEREAS there is growing concern from municipalities and citizens
that the decisions of the Ontario Municipal Board are eroding local planning
authority;
AND WHEREAS there have been numerous Council resolutions, municipal
reports and reports from planning professionals and academics advocating
reform to the Ontario Municipal Board;
AND WHEREAS the GTA Task Force on OMB Reform, an informed group of
municipal elected representatives and staff, after study and consultation, has
made practical recommendations for improvements to the planning appeal
process;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality
of Clarington generally endorses the Report of the GTA Task Force on OMB
Reform dated March 7, 2003 with the modifications with respect to
Improvement Area 4 identified in Report PSD- 098 -03;
Report #1 - 5 - September 8, 2003
12. HIGHWAY 407 EAST COMPLETION DRAFT TERMS OF REFERENCE
FOR THE ENVIRONMENTAL ASSESSMENT
THAT Report PSD- 099 -03 be referred back to staff for one week to take into
consideration the comments received from the delegations at today's
meeting.
13. APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: 1441660 ONTARIO INC.
THAT Report PSD- 100 -03 be received;
THAT the request for Removal of Part Lot Control with respect to Lots 9 to
18 and 22 to 36, inclusive, on Plan 40M -1994 be approved and that the Part
Lot Control By -Law attached to Report PSD- 100 -03 be passed pursuant to
Section 50 (7.1) of the Planning Act;
THAT, prior to registration of reference plans on title, the Owner submit said
plans for the review and approval of the Municipality;
THAT all outstanding property taxes be paid on this property; and
THAT all interested parties listed in Report PSD- 100 -03, any delegations and
the Regional Municipality of Durham Planning Department be advised of
Council's decision.
14. MONITORING OF THE DECISIONS OF COMMITTEE OF ADJUSTMENT
THAT Report PSD- 101 -03 be received;
THAT Council concur with decisions of the Committee of Adjustment made
on June 19, July 3, July 17, July 31, and August 28, 2003 for Applications
A2002/041, A2003/015, A2003/016, A2003/017, A2003/018, A2003/019,
A2003/020, A2003/021, A2003/023, A2003/024, A2003/025, A2003/026 and
A2003/027 and that Staff be authorized to appear before the Ontario
Municipal Board to defend the decisions of the Committee of Adjustment;
and
THAT Council concur with Staff that an appeal by the Municipality of the
decision made by the Committee of Adjustment on August 28, 2003 for
A2003/022, is not warranted. However, should an appeal be lodged by
another party, that Staff be authorized to defend its original recommendation.
Report #1 - 6 - September 8, 2003
15. STUDENT TRANSIT PASS AGREEMENT AND REGIONAL TRANSIT
PASS AGREEMENT
THAT Report EGD -29 -03 be received;
THAT the Mayor and Municipal Clerk be authorized to execute the Student
Transit Pass Agreement between the University of Ontario Institute of
Technology, Durham College, the Greater Toronto Area Transit Authority,
the Regional Municipality of Durham, Ajax Pickering Transit Authority, the
Corporation of the Municipality of Clarington, Oshawa Transit Commission
and the Corporation of the Town of Whitby;
THAT the Mayor and Municipal Clerk be authorized to execute the Regional
Transit Pass Agreement between the Greater Toronto Area Transit Authority,
the Regional Municipality of Durham, Ajax Pickering Transit Authority, the
Corporation of the Municipality of Clarington, Oshawa Transit Commission
and the Corporation of the Town of Whitby; and
THAT Council approve the by -laws attached to Report EGD- 29 -03, to
authorize the Mayor and Clerk to execute the Student Transit Pass
Agreement and the Regional Transit Pass Agreement.
16. ANIMAL SERVICES MONTHLY REPORT, MAY 2003
THAT Report CLD- 030 -03 be received for information; and
THAT a copy of Report CLD- 030 -03 be forwarded to the Animal Alliance of
Canada and the Animal Advisory Committee.
17. ANIMAL SERVICES MONTHLY REPORT, JUNE 2003
THAT Report CLD- 031 -03 be received for information; and
THAT a copy of Report CLD- 031 -03 be forwarded to the Animal Alliance of
Canada and the Animal Advisory Committee.
18. SPAY /NEUTER PROGRAM — APPLICATION FOR GRANT —
PETSMART CHARITIES OF CANADA ADOPTIONS REWARDS AND
SPONSORSHIP PROGRAM
THAT Report CLD -33 -03 be received;
THAT a spay /neuter program for all cats be adopted in principle;
THAT a revised application for a grant be forwarded to PetSmart Charities
with a proposal to alter all cats prior to adoption from the Clarington Animal
Shelter;
Report #1
7- September 8, 2003
THAT, upon approval of the grant, the adoption fees for altered cats be
increased to $120 and the Responsible Pet Ownership By -law be amended
accordingly;
THAT $75 from the sale of each cat be used to replenish the spay /neuter
account; and
THAT PetSmart Charities of Canada, Animal Alliance of Canada and the
Animal Advisory Committee be advised of Council's decision.
19. RFP2003 -13 Indoor Soccer Indoor Soccer Lacrosse Bowl
THAT Report COD - 033 -03 be received;
THAT Barry -Bryan Associates (1991) Ltd., Whitby, Ontario with a total bid in
the amount of $194,000.00 (including disbursements, plus GST), being the
lowest most responsible bidder meeting all terms, conditions and
specifications of Request for Proposal RFP2003 -13, be awarded the contract
for the Architectural Services for the Indoor Soccer Facility /Outdoor Lacrosse
Bowl, as required by the Community Services Department;
THAT the funds be drawn from Account #8650- 03901 -1401; and
THAT the by -law attached to Report COD - 033 -03, marked Schedule "B"
authorizing the Mayor and Clerk to execute the necessary agreement be
approved.
20. RFP2003 -9 TWO (2) RESCUE PUMPERS
THAT Report COD -034 be received;
THAT Fort Garry Fire Trucks, Winnipeg, Manitoba with a total revised bid
amount of $600,025.54 (including GST), being the lowest most responsible
bidder meeting all terms, conditions and specifications of Request for
Proposal RFP2003 -9, be awarded the contract for the supply and delivery of
two only Rescue Pumpers as required by the Municipality of Clarington
Emergency Services Department; and
THAT the required funds be drawn from the 2003 Capital Budget Account
#8210- 03001 -1401.
21. RFP2003 -12 Purchasing Card
THAT Report COD - 035 -03 be received;
THAT the U.S. Bank of Canada, Montreal, being the lowest most responsible
bidder meeting all terms, conditions and specifications of RFP2003 -12, be
awarded the contract for the Purchasing Card Program as per the
requirements of the Finance and Corporate Services Department;
Report #1 - 8 - September 8, 2003
THAT the agreement be effective October 1, 2003;
THAT the award be subject to a satisfactory contract agreement being
negotiated between the Municipality of Clarington and U.S. Bank Canada;
and
THAT the by -law attached to Report COD - 035 -03, marked Schedule "A"
authorizing the Mayor and Clerk to enter into the necessary agreement with
U.S. Bank National Association be approved.
22. TENDER AWARDS SUMMER COUNCIL BREAK
THAT Report COD - 036 -03 be received;
THAT the By -laws attached to Report COD - 036 -03, marked Schedules "A ",
"B" and "C" authorizing the Mayor and Clerk to enter into the necessary
agreements be approved.
23. CASH ACTIVITY — SECOND QUARTER OF 2003
THAT Report FND- 019 -03 be received;
THAT in accordance with provision of Chapter 25, Section 286 of the
Municipal Act, S.O. 2001, the Treasurer reports the cash position of the
Municipality of Clarington for the second quarter of the year 2003, as shown
on the schedule attached to Report FND- 019 -03; and
THAT Part "A" of the expenditures for the second quarter of the year be
confirmed.
24. MUNICIPAL LEASE FINANCING POLICIES AND GOALS
THAT Report FND- 021 -03 be received; and
THAT the Statement of Lease Financing Policies and Goals (Attachment A to
Report FND- 021 -03) be adopted.
25. CLARINGTON PROFESSIONAL FIRE FIGHTERS ASSOCIATION 2000-
2003 COLLECTIVE AGREEMENT
THAT Report ADM -05 -03 be received;
THAT Council approve the maintenance of the 18 month Dispatcher rate of 73%
when promoted to the classification of Probationary Firefighter at 70 %, to ensure
no reduction in compensation results from the promotion; and
THAT staff be authorized to process the award of August 13, 2003, as outlined
in Report ADM -05 -03 and summarized in Attachment #1 and Attachment #2 to
Report ADM- 05 -03.
Report #1
- 9 - September 8, 2003
26. DELEGATION OF STU PRESTON
THAT the delegation of Stu Preston be referred to staff.
27. DELEGATION OF LIBBY RACANSKY
THAT the delegation of Libby Racansky be referred to staff.
28. "CLOSED" MEETING
THAT the actions taken at the "closed" meeting be ratified.