HomeMy WebLinkAbout12/13/2004REPORT #1
REPORT TO COUNCIL MEETING OF DECEMBER 13, 2004
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF MONDAY, DECEMBER 6, 2004
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) EGD -59 -04 — Monthly Report on Building Permit Activity for
November, 2004
(b)
CSD -17 -04 —
(c)
CSD -18 -04 —
(d)
CSD -19 -04 —
(e)
CLD -39 -04 —
(f)
COD -64 -04 —
(g)
COD -69 -04 —
Fitness Programs Update
Aquatics Program Update
Clarington sports Hall of Fame 2004 Induction
Ceremony
Encroachments on Municipal Property
Emergency Services Radio Equipment and
Exclusivity
www.clarington.net
2. FORTHWITH RECOMMENDATIONS FOR COUNCIL'S RATIFICATION
(a) PSD- 156 -04 — Extension for Temporary Living Quarters
Applicant: Steven Carruthers
(b) PSD- 160 -04 — Comments on the Provincial Draft Greenbelt Plan
(c) PSD- 163 -04 — Brookhill Secondary Plan Study — Results of
Landowners Meeting and Study Commencement
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623 -3379
Report #1 - 2 - December 13, 2004
(d) COD - 062 -04 —
(e) COD - 068 -04 —
Request for Proposal RFP2004 -3 — Business Plan
for the Brian McFarlane Museum
Tender CL2004 -1 Mechanical Equipment
Maintenance Contract
(f) Christmas Caroling Event — Trulls Road Free Methodist Church
3. REZONING TO PERMIT AN ADDITIONAL LOT
APPLICANT: DOUG FARROW
THAT Report PSD- 148 -04 be received;
THAT, provided there are no significant issues raised at the public meeting,
the rezoning application submitted by Doug Farrow be approved and that the
zoning by -law amendment attached to Report PSD- 148 -04 be adopted by
Council; and
THAT all interested parties listed in Report PSD- 148 -04 and any delegations
be advised of Council's decision.
4. REGULATION OF THE ESTABLISHMENT OF DRIVE- THROUGH USES
WITHIN THE ZONES CURRENTLY DESIGNATED AS C1, C2 AND
THEIR EXCEPTIONS IN THE MUNICIPALITY OF CLARINGTON
THAT Report PSD- 149 -04 be received;
THAT the proposed zoning by -law amendment be referred back to staff for
consideration of comments from landowners and review agencies; and
THAT the interested parties listed in Report PSD- 149 -04 be advised of
Council's decision.
5. AMENDMENT TO DRAFT APPROVED PLAN OF SUBDIVISION
18T -87021 ZONING BY -LAW AMENDMENT ZBA2004/045 TO PERMIT
THE DEVELOPMENT OF 267 RESIDENTIAL UNITS
APPLICANT: LIBERTY STREET DEVELOPMENTS INC.
THAT Report PSD- 150 -04 be received;
THAT the applications to amend Draft Approved Plan of Subdivision 18T-
87021 and Zoning By -law 84 -63, submitted by Liberty Street Developments
Inc. to permit the development of 267 residential units be referred back for
further processing and the preparation of a subsequent report; and
THAT all interested parties listed in Report PSD- 150 -04 and any delegations
be advised of Council's decision.
Report #1 - 3 - December 13, 2004
6. APPLICANT FOR REMOVAL OF HOLDING SYMBOL
APPLICANT: ASPEN SPRINGS LIMITED
THAT Report PSD- 152 -04 be received;
THAT the application submitted by Aspen Springs Limited to remove the
Holding (H) symbol be approved and that the By -law attached to Report
PSD- 152 -04 to remove the Holding (H) symbol be passed and a copy
forwarded to the Regional Municipality of Durham; and
THAT all interested parties listed in Report PSD- 152 -04 and any delegations
be advised of Council's decision.
7. MONITORING OF THE DECISIONS OF THE COMMITTEE OF
ADJUSTMENT FOR THE MEETING OF NOVEMBER 11, 2004
THAT Report PSD- 153 -04 be received; and
THAT Council concur with the decisions of the Committee of Adjustment made
on November 11, 2004 for applications A2004/029, A2004/041, A2004/046,
A2004/053, A2004/054, A2004/055, and A2004/056 and A2004/057; and that
Staff be authorized to appear before the Ontario Municipal Board to defend the
decisions of the Committee of Adjustment.
8. NEW MEMORANDUM OF UNDERSTANDING BETWEEN THE
MUNICIPALITY OF CLARINGTON AND VALLEYS 2000
THAT Report PSD- 154 -04 be received;
THAT the New Memorandum of Understanding between Valleys 2000 and the
Municipality of Clarington be approved;
THAT the Mayor and Clerk be authorized to execute the New Memorandum of
Understanding on behalf of the Municipality of Clarington;
THAT the By -law authorizing execution of the New Memorandum of
Understanding be approved; and
THAT Rev. Frank Lockhart, Chair of Valleys 2000 be advised of Council's
decision.
9. OFFICIAL PLAN AMENDMENT
PORT DARLINGTON NEIGHBOURHOOD SECONDARY PLAN
THAT Report PSD- 155 -04 be tabled to the Council Meeting scheduled for
December 13, 2004.
Report #1 - 4 - December 13, 2004
10. DURHAM BIOSOLIDS MASTER PLAN STUDY
THAT Report PSD- 157 -04 be received;
THAT Council endorse the preferred strategies for managing biosolids and
septage in Durham Region as outlined in the Durham Biosolids Master Plan;
and
THAT the Durham Region Works Department be notified of Council's decision.
11. APPLICATION FOR REMOVAL OF HOLDING SYMBOL
APPLICANT: 1419345 ONTARIO LIMITED
THAT Report PSD- 158 -04 be received;
THAT the application submitted by John Annis, on behalf of 1419345 Ontario
Limited, to remove the Holding (H) symbol be approved and that the By -law
attached to Report PSD- 158 -04 to remove the Holding (H) symbol be passed
and a copy forwarded to the Regional Municipality of Durham; and
THAT all interested parties listed in Report PSD- 158 -04 and any delegations
be advised of Council's decision.
12. APPLICATION FOR PROVISIONAL CERTIFICATE OF APPROVAL
FOR A WASTE PROCESSING BUILDING
APPLICANT: DETOX ENVIRONMENTAL LIMITED
THAT Report PSD- 159 -04 be received;
THAT the Ministry of Environment be advised that the proposed waste
disposal building conforms to the Clarington Official Plan and the Zoning By-
law; and
THAT all interested parties listed in Report PSD- 159 -04 and any delegations
be advised of Council's decision.
13. DURHAM REGIONAL OFFICIAL PLAN REVIEW
PHASE 2 RESPONSES TO SUBMISSIONS, OCTOBER 2004
RECOMMENDED DIRECTIONS, OCTOBER 2004
THAT Report PSD- 161 -04 be received;
THAT Report PSD- 161 -04 be endorsed as the Municipality of Clarington's
comments on the Region of Durham's Official Plan Review Recommended
Directions Report; and
THAT a copy of PSD- 161 -04 and Council's decision be forwarded to the
Region of Durham, to Durham area municipalities and any delegation.
Report #1 - 5 - December 13, 2004
14. SIGN BY -LAW MINOR VARIANCE APPLICATION TO PERMIT A HIGHER
AND LARGER PYLON SIGN
APPLICANT: 762224 ONTARIO LIMITED
THAT Report PSD- 162 -04 be received;
THAT the application for a minor variance to the Municipality of Clarington
Sign By -law 97 -157, as amended, submitted by Harry Schillings behalf of
762224 Ontario Limited to permit a pylon sign with a height of 9.0 metres and
a sign area 9.93 sq.m. be approved; and
THAT all interested parties listed in Report PSD- 162 -04 and any delegations
be advised of Council's decision.
15. STATION STREET RECONSTRUCTION
THAT Report EGD -57 -04 be received;
THAT Staff proceed to finalize the detail design of the project to meet an early
2005 construction start and include Rowe Street, Princess Street, Church
Street and Station Street North in the Municipal Asphalt Overlay Program for
2005; and
THAT all those who attended the Public Information Centre and who have
contacted the Municipality be informed of Report EGD- 57 -04.
16. PROSPECT STREET BRIDGE
THAT Report EGD -58 -04 be received;
THAT Staff confirm with Canadian Pacific Railway (CPR) the requirements for
inclusion of a decorative steel handrail as part of the rehabilitation work to be
performed on the Prospect Street bridge; and
THAT all those who attended the Public Information Centre and who have
contacted the Municipality be informed of Report EGD- 58 -04.
17. ANIMAL SERVICES QUARTERLY REPORT —JULY —SEPTEMBER, 2004
THAT Report CLD -36 -04 be received; and
THAT a copy of Report CLD -36 -04 be forwarded to the Animal Alliance of
Canada and the Animal Advisory Committee.
Report #1 - 6 - December 13, 2004
18. PROVISION OF SERVICES: CIVIL MARRIAGES
THAT Report CLD -37 -04 be received;
THAT the Municipality of Clarington offer public civil marriage services in the
Municipal Administrative Centre Monday to Friday;
THAT the fee for the civil marriage service be set at $250.00;
THAT the service be monitored for a six -month period with a further report to
be submitted to Council in June 2005; and
THAT the by -law attached to Report CLD -37 -04 as Schedule "A" be forwarded
to Council for passage.
19. TAXI CAB BY -LAW — EMERGENCY DISTRESS LIGHTS
THAT Report CLD -38 -04 be received;
THAT the taxi by -law included as Schedule "A" to Report CLD -38 -04 be
forwarded to Council for passage; and
THAT all interested parties be advised of Council's action.
20. CONFIDENTIAL REPORT COD -61 -04
THAT the recommendations contained in Confidential Report COD - 061 -04 be
approved.
21. TENDER NO. T329 -2004 CO- OPERATIVE TENDER FOR STATIONERY
SUPPLIES AND PRINTER TONER CARTRIDGES
THAT Report COD - 063 -04 be received;
THAT Lyreco Office Products, Scarborough, Ontario with a total bid in an
approximate amount of $82,300.00 per year (plus GST and PST) for the
Municipality of Clarington, being the lowest responsible bidder meeting all
terms, conditions, and specifications for Parts A and B of Co -op Tender
T329 -2004, be awarded the contract to supply stationery and printer toner
products for a THREE year term to expire December 31, 2007, as required by
the Municipality of Clarington;
THAT staff be authorized to extend the contract for up to an additional two
years pending satisfactory pricing, service and agreement by the Durham
Purchasing Co- operative; and
THAT the funds be provided from the departmental operating accounts during
the term of the agreement.
Report #1 - 7 - December 13, 2004
22. SINGLE STREAM REMUNERATION AGREEMENT WITH REGION OF
DURHAM
THAT Report COD - 065 -04 be received:
THAT the Mayor and Clerk be authorized to execute the agreement,
substantially in the form of Attachment #1 to Report COD - 065 -04, with the
Region of Durham, for the provision of remuneration by the Municipality of
Clarington for Regional Council duties;
THAT the appropriate by -law be forwarded to Council for approval; and
THAT the Region of Durham be notified of Council's decision and provided
with a copy of the by -law.
23. RFP2004 -16
OUTDOOR RECREATION FACILITIES STUDY
THAT Report COD - 066 -04 be received;
THAT Monteith Brown Planning Consultants, London, Ontario with a total bid
in the amount of $37,372.50 (including disbursements plus G.S.T.), being the
lowest most responsive bidder meeting all terms, conditions and
specifications of Request for Proposal RFP2004 -16 be awarded the contract
for the Consulting Services for the Outdoor Recreation Facilities Study as
required by the Engineering Department;
THAT the funds be drawn from Account #110 -32- 325 - 83256 -7401; and
THAT the by -law attached to Report COD - 066 -04 marked Schedule "A"
authorizing the Mayor and Clerk to execute the necessary agreement be
approved.
24. TENDER CL2004 -38 SUPPLY AND INSTALLATION OF 150'
COMMUNICATION TOWER FOR NEW FIRE HALL - 2611 TRULLS
ROAD, COURTICE
THAT Report COD - 067 -04 be received;
THAT Integra Data Systems Corporation of Markham, Ontario with a total bid
in the amount of $59,875 (plus G.S.T.), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL2004 -38, be
awarded the contract for the supply and installation of a 150' Communication
Tower as required by the Corporate Services Department for the new Firehall
in Courtice; and
THAT the total funds required in the amount of $64,066.25 be drawn from
Information Technology Equipment Purchase Account 100-16- 162- 00000-
7505.
Report #1 - 8 - December 13, 2004
25. CASH ACTIVITY — THIRD QUARTER OF 2004
THAT Report FND- 026 -04 be received;
THAT in accordance with provision of Chapter 25, Section 286 of the
Municipal Act, S.O. 2001, the Treasurer reports the cash position of the
Municipality of Clarington for the third quarter of the year 2004, as shown on
the schedule attached to Report FND- 026 -04; and
THAT Part "A" of the expenditures for the third quarter of the year be
confirmed.
26. ADDENDUM TO PSD- 138 -04
REZONING AND PLAN OF SUBDIVISION TO PERMIT A 39 UNIT
RESIDENTIAL DEVELOPMENT
VELTRI AND SON LIMITED
THAT Report PSD- 138 -04 be lifted from the table;
THAT Report PSD- 138 -04 and Addendum to Report PSD- 138 -04 be received;
THAT the application for proposed Draft Plan of Subdivision 18T- 89048, as
amended and submitted by Sernas Associates on behalf of Veltri and Son
Limited (Newtonville Estates) be approved and that the Director of Planning
Services be authorized to issue Draft Approval, subject to the conditions as
contained in Attachment 2 to Report PSD- 138 -04;
THAT the application to amend Zoning By -law 84 -63, be approved and that the
amending by -law, as per Attachment 3 to the Addendum to PSD- 138 -04 be
forwarded to Council for approval;
THAT a by -law to remove the "Holding (H)" symbol be forwarded to Council at
such time that all the conditions for the related plan of subdivision have been
fulfilled;
THAT the Mayor and Clerk be authorized by By -law, to execute a Subdivision
Agreement between the Owner and the Municipality of Clarington and at such
time as the agreement has been finalized to the satisfaction of the Directors of
Engineering Services and Planning Services;
THAT a copy of the Addendum to Report PSD- 138 -04, Report PSD- 138 -04 and
Council's decision be forwarded to the Region of Durham Planning Department;
and
THAT all interested parties and any delegations be advised of Council's
decision.
Report #1 - 9 - December 13, 2004
27. COUNCIL — 4 YEAR TERM
WHEREAS the legislation of the Provinces of Nova Scotia, Newfoundland/
Labrador, New Brunswick and Quebec provides for a four -year term for
municipal councils;
AND WHEREAS the position of municipal councillor is becoming more
complicated, thereby requiring a longer learning period for new councillors;
AND WHEREAS municipal elections are becoming increasingly expensive to
administer;
AND WHEREAS Provincial elections are held every four years:
NOW THEREFORE BE IT RESOLVED that the Council of the Municipality of
Clarington petition the Province of Ontario to amend the Municipal Elections
Act to provide for a four -year term of office for municipal council members;
THAT the four -year term not conflict with the terms of the Provincial members
of parliament;
THAT this resolution be forwarded to all municipalities within the Province of
Ontario, to the Association of Municipalities of Ontario, and to the Association
of Municipal Managers, Clerks and Treasurers of Ontario for endorsement;
and
THAT a copy of this resolution be forwarded to The Honourable Dalton
McGuinty, Premier of Ontario, The Honourable John Gerretsen, Minister of
Municipal Affairs and Housing and to John O'Toole, MPP.
28. PROPOSED PLAN OF SUBDIVISION AND ZONING BY -LAW
AMENDMENT
APPLICANT: WEST DIAMOND PROPERTIES INC. AND PLAYERS
BUSINESS PARK LTD.
THAT Report PSD- 151 -04 be received;
THAT the application for proposed Plan of Subdivision S -C- 2004 -004 and
Zoning By -law Amendment'ZBA 2004 -049 submitted by West Diamond
Properties Inc. and Players Business Park Ltd. be referred back to staff for
further processing and the preparation of a Secondary Plan for Brookhill
Neighbourhood; and
THAT all interested parties listed in Report PSD- 151 -04 and any delegation be
advised of Council's decision.