HomeMy WebLinkAbout06/14/2004Leading the Way
REPORT #1
REPORT TO COUNCIL MEETING OF JUNE 14, 2004
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF MONDAY, JUNE 7, 2004
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) Report ESD- 009 -04 — Monthly Report — April, 2004
(b) Report FND- 012 -04 — Annual Statement for the Development Charges
Reserve Funds for the year ended December 31,
2003
(c) Report ADM -07 -04 — GTA -Clean Air Council, 2004 Smog Summit
2. FORTHWITH RECOMMENDATIONS FOR COUNCIL'S RATIFICATION
(a) Report COD - 029 -04 — CL2004 -22, Surface Treatment and Asphalt and
Surface Treatment Pulverizing
3. REZONING APPLICATIONS TO PERMIT A CONVENIENCE STORE, CAR
WASH, AND RESTAURANT WITH DRIVE - THOURGH FACILITY
APPLICANT: IMPERIAL OIL LIMITED
THAT Report PSD- 059 -04 be received;
THAT the application submitted by Evans Planning on behalf of Imperial Oil
Limited be referred back to Staff for further processing and the preparation of a
further report following the receipt of all outstanding agency comments; and
THAT all interested parties listed in Report PSD- 059 -04 and any delegations
be advised of Council's decision.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623 -3379
Report #1 - 2 - June 14, 2004
4. PROPOSED ZONING BY -LAW AMENDMENT TO PERMIT A TRIPLEX
APPLICANT: Karam D. Singh
THAT Report PSD- 060 -04 be received;
THAT provided that there are no significant issues raised at the public
meeting, the application submitted by Karam D. Singh be approved and the
by -law be passed as contained in Attachment 2 to Report PSD- 060 -04;
THAT a by -law amendment to remove the Holding (H) symbol be forwarded to
Council at such time as the Owner has entered into a site plan agreement with
the Municipality; and
THAT all interested parties listed in Report PSD- 060 -04 and any delegations
be advised of Council's decision.
5. PROHIBITION OF DRIVE - THROUGH FACILITIES IN THE DOWNTOWN
PORTION OF THE BOWMANVILLE EAST MAIN CENTRAL AREA AND
NEWCASTLE VILLAGE MAIN CENTRAL AREA
THAT Report PSD- 061 -04 be received;
THAT provided that there are no significant issues raised in the Public
Meeting, the proposed Zoning By -law contained in Attachment 3 to Report
PSD- 061 -04, be passed;
THAT the Region of Durham Planning Department be forwarded a copy of
Report PSD- 061 -04 and Council's decision; and
THAT the interested parties listed in Report PSD- 061 -04 be advised of
Council's decision.
6. APPLICATION FOR REMOVAL OF HOLDING
APPLICANT: MIDDLE ROAD DEVELOPMENTS INC.
PART LOT 13, CONCESSION 2, FORMER TOWN OF BOWMANVILLE
THAT Report PSD- 062 -04 be received;
THAT the application submitted by Middle Road Developments Inc. to remove
the Holding (H) symbol be approved and that the by -law attached to Report
PSD- 062 -04 to remove the Holding (H) symbol be passed and a copy
forwarded to the Regional Municipality of Durham; and
THAT all interested parties listed in Report PSD- 062 -04 and any delegations
be advised of Council's decision.
Report #1 - 3 - June 14, 2004
7. MONITORING OF THE DECISIONS OF THE COMMITTEE OF
ADJUSTMENT FOR THE MEETING OF MAY 20, 2004
THAT Report PSD- 063 -04 be received; and
THAT Council concur with the decision of the Committee of Adjustment made
on May 20, 2004 for applications A2004/013, A2004/014, A2004/015 and
A2004/016 and that Staff be authorized to appear before the Ontario Municipal
Board to defend the decisions of the Committee of Adjustment.
8. APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: VERMONT VILLAGE HOMES LTD.
PART LOT 9, CONCESSION 2, FORMER TOWN OF BOWMANVILLE
THAT Report PSD- 064 -04 be received;
THAT the request for removal of Part Lot Control with respect to Lots 1 to 8,
17, 18, 32 to 46, 60, 61, 77 to 81, 90 to 92, Blocks 93 to 95, and 97 to 100
inclusive on Plan 40M -2172 be approved and that the Part Lot Control By -law
attached to Report PSD- 064 -04 be passed pursuant to Section 50 (7.1) of the
Planning Act; and
THAT all interested parties listed in Report PSD- 064 -04 and any delegations
be advised of Council's decision.
9. REZONING APPLICATION TO PERMIT CONVENIENCE STORE
APPLICANT: GOLD FARM /MUTT ENTERPRISES LIMITED
THAT Report PSD- 065 -04 be tabled to the next General Purpose and
Administration Committee meeting on June 21, 2004 to allow Staff, Suncor
and Mr. Dan Holkema to meet and address concerns expressed by Dan
Holkema.
10. CLARINGTON OFFICIAL PLAN AMENDMENT, REZONING AND
AMENDMENT TO DRAFT APPROVED PLAN 18T -93008 TO PERMIT 106
RESIDENTIAL UNITS
APPLICANT: 1389877 ONTARIO LIMITED
THAT Report PSD- 066 -04 be received;
THAT Amendment No. 38 to the Clarington Official Plan (COPA 2003/005) to
delete a Medium Density symbol submitted by 1389877 Ontario Limited be
approved as contained in Attachment 2 to Report PSD- 066 -04;
Report #1 - 4 - June 14, 2004
THAT the amendment to Draft Approved Plan of Subdivision 18T -93008
submitted by 13889877 Ontario Limited be approved subject to the conditions
contained in Attachment 4 to Report PSD- 066 -04;
THAT the proposed Draft Plan be redlined to show the extension of Street "C"
to Albert Street and that a condition be added to the Conditions of Draft
Approval which requires said extension to be built to the satisfaction of the
Director of Engineering Services;
THAT the application for Zoning by -law Amendment (ZBA 2003/029) be
approved PSD- 066 -04, as contained in Attachment 5 to Report PSD- 066 -04;
THAT the Region of Durham Planning Department be forwarded a copy of
Report PSD- 066 -04 and Council's decision; and
THAT the applicant and all interested parties listed in Report PSD- 066 -04 and
any delegations be advised of Council's decision.
11. MUNICIPAL ROSTER OF CONSULTANTS FOR THE PREPARATION OF
ENVIRONMENTAL IMPACT STUDIES
THAT Report PSD- 067 -04 be received;
THAT Council endorse the document entitled "Municipality of Clarington —
Guidelines for the Preparation of Environment Impact Studies ", as attached to
Report PSD- 067 -04 as Attachment No. 1;
THAT the Roster of Consultants for the Preparation of Environmental Impact
Studies, as indicated in Attachment No. 3 to Report PSD- 067 -04 be approved,
and remain in effect for the period from July 1, 2004 to July 1, 2007;
THAT Council authorize the Mayor and Clerk to sign the necessary by -laws to
engage the consultants on the EIS roster; and
THAT all interested parties listed in Report PSD - 067 -04 and any delegations
be advised of Council's decision.
12. RECONSTRUCTION OF FOURTH AVENUE FROM NASH ROAD TO 0.12
KM NORTH (COURTICE)
THAT Report EDG -32 -04 be received;
THAT the total costs of $220,000 for the reconstruction of Fourth Avenue be
funded from the 2004 Capital Account #110 -32- 330 - 83236 -740 in the amount
of $126,210 with the additional funds of $93,790 being funded from the
Development Charge — Roads and Related Reserve fund in the amount of
$82,798 and the Roads Contribution Reserve Fund in the amount of $10,992;
Report #1 - 5 - June 14, 2004
THAT Black Creek Developments Ltd., be reimbursed for the total cost of
$220,000 for the construction of Fourth Avenue from Nash Road to 0.12 km.
north, in Courtice, upon the issuance of a "Certificate of Completion" in
accordance with the subdivision agreement between Black Creek
Developments Ltd., and the Municipality of Clarington, dated March 4, 2004;
THAT the Purchasing by -law 94 -129 be waived to facilitate the construction
and reimbursement of Fourth Avenue to Black Creek Developments Ltd.; and
THAT Black Creek Developments Ltd. be notified of Council's decision.
13. WORKPLACE SAFETY INSURANCE BOARD
INDEPENDENT OPERATORS
THAT Report COD - 026 -04 be received; and
THAT Council adopt the policy attached to Report COD - 026 -04 for Workplace
Safety and Insurance Board Coverage for all Municipality of Clarington
contractors.
14. TENDER CL2004 -23, DRIVEWAY PAVING
THAT Report COD - 028 -04 be received;
THAT Melrose Paving Company Ltd., Etobicoke, Ontario, with a total bid
amount of $53,600.58, being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL2004 -23, be awarded the contract
for Driveway Paving; and
THAT the funds expended be provided from the 2004 Operations Budget.
15. TENDER CL2004 -21,
PART A — SUPPLY AND HAUL GRANULAR A & B GRAVEL
PART B — HAUL, STOCKPILE AND SPREAD GRANULAR _A GRAVEL
THAT Report COD - 030 -04 be received;
THAT Robert Young Construction Ltd., Peterborough, Ontario, with a total bid
in the amount of $438,028.50, being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2004 -21, be awarded the
contract for the Supply and Haul of Granular "A" and "B ", and Haul, Stockpile
and Spread Granular "A" Gravel; and
THAT the funds expended be provided from the 2004 Operations Road
Maintenance and Construction budget.
Report #1 - 6 - June 14, 2004
16. ACCEPTANCE OF CONTRACTS AND QUOTATIONS
THAT Report COD - 031 -04 be received;
THAT the Chief Administrative Officer and Director of Corporate Services or
the Director of Finance or their designates be authorized to accept the lowest
qualified tender or quotation meeting all terms, conditions and specifications
as required by the Municipality during holiday periods for the term of Council;
THAT the Mayor and Clerk, subject to recommendation #2 above, be
authorized to execute the necessary contracts or agreements; and
THAT an information report and any applicable by -laws be presented at the
first General Purpose and Administrative Committee meeting following holiday
periods summarizing the tender and quotations that have been awarded.
17. TENDER CL2004 -14 GUIDE RAIL INSTALLATION
THAT Report COD - 032 -04 be received;
THAT Peninsula Construction Inc, Fonthill, Ontario with a total bid in the
amount of $210,272.63 (excluding G.S.T.), being the lowest responsible bidder
meeting all terms, conditions, and specifications of Tender CL2004 -14, be
awarded the contract for the Guide Rail Installation, as required by the
Operations Department;
THAT the total funds required in the amount of $261,720.00 ($210,272.63
tender plus consulting, contingencies, emergency work and Net GST) be
drawn as follows:
a. $116,504.00 from 2003 Capital Budget for Guide Rail Installation
Account # 8340 - 03300 -1401
b. $145,630.00 from the 2004 Capital Budget for Guide Rail
Installation Account # 8340 - 04300 -1401; and
THAT the By -law attached to Report COD - 032 -04 marked Schedule "A"
authorizing the Mayor and the Clerk to execute the necessary agreement be
approved.
18. TENDER CL2004 -20 PLUMBING SERVICES
THAT Report COD - 033 -04 be received;
THAT Jack Burgess Plumbing, Bowmanville, Ontario, with bid prices of $44.00
per hour for Journeyman Plumber and $30.00 per hour for Journeyman
Report #1 - 7 - June 14, 2004
19.
20.
Plumber's Apprentice be awarded the contract to provide Plumbing Services,
as required by the Municipality of Clarington;
THAT, pending satisfactory pricing and service, the contract be extended for a
second and third year; and
THAT the funds expended be drawn from the various Current Budget
Accounts.
CL2003 -28, COURTICE FIRE STATION #4 & DURHAM POLICING CENTRE
THAT Report COD - 034 -04 be received;
THAT Gay Company Limited, Courtice, Ontario with a total bid in the amount
of $1,975,000.00, excluding G.S.T.($2,113,250.00 Including GST), being the
lowest responsible bidder meeting all terms, conditions, and specifications of
Tender CL2003 -28, be awarded the contract for the Courtice Fire Station #4
and Durham Regional Policing Centre;
THAT the total funds required in the amount of $2,175,000.00 ($1,975,000.00
tender + $90,000 Architectural Consulting Services + $110,000 utility
connections, site preparation, equipment/furnishings, project contingency) be
drawn from Accounts as follows:
Municipal Capital Works Reserve Fund $1,412,245
Impact /Escrow Reserve Fund $ 421,095
Fire Protection Development Charges
Reserve Fund $ 341,660; and
THAT the By -law attached to Report COD - 034- 04marked Schedule "A"
authorizing the Mayor and the Clerk to execute the necessary agreement be
approved.
CORPORATE ADVERTISING POLICY
THAT the Report COD - 035 -04 be received; and
THAT the Corporate Advertising Policy attached to Report COD - 035 -04 be
approved and adopted by Council.
21. ACTIONS TAKEN AT THE "CLOSED MEETING"
THAT the actions taken at the "closed" meeting be ratified.