HomeMy WebLinkAboutCOD-017-11~p~Oll REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May 9, 2011 Resolution#: ~ Plq'367' 1/By-law#: NIA
Report: COD-017-11 File#:
Subject: Q2011-9 HIGH PRESSURE AIR COMPRESSOR FOR EMERGENCY
AND FIRE SERVICES
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-017-11 be received for information;
2. THAT Acklands Grainger, Oshawa, ON with a total bid in the amount of
$71,929.67 (net HST rebate), being the lowest compliant bidder meeting all
terms, conditions, and specifications of Quotation #Q2011-9, be awarded the
contract for the supply and installation of a high pressure air compressor as
required by the Emergency and Fire Services Department;
3. THAT the expenditure in the amount of $70,000.00 (net of HST rebate) be
charged to account #110-28-284-82805-7401- Fire Mechanical- Compressor;
and
4. THAT the additional funds required of $1,929.67 be drawn from Fire Equipment
Reserve Fund.
Submitted by:
rie Marano, H.B.Sc., C.M.O.,
Director of Corporate Services
~~- .~~
Nancy Taylor, B.B.A., C.A.,
Director of Finance
Reviewed by:~~ "` -^-- `-' "-
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169
REPORT NO.: COD-017-11
PAGE 2
1.0 BACKGROUND AND COMMENT
1.1 Specifications for Quotation were developed with input from the Emergency and
Fire Services Department.
1.2 The Quotation was advertised on the Municipality's website. Subsequently, a
total of four documents were downloaded and 2 submissions were received and
tabulated as per Schedule "A" attached.
2.0 ANALYSIS
2.1 A total of two (2) submissions were received in response to the quotation call.
Both submissions were deemed to be compliant.
2.2 Based on the bids submitted, the project cost is in excess of the budget amount.
2.3 After further review and analysis of the compliant bids by the Emergency and
Fire Services Department and Purchasing, it was mutually agreed that the low
bidder, Acklands Grainger, Oshawa, Ontario be recommended for the award of
the contract.
2.4 The low bidder has worked for the Municipality in the past. Their work has met
the Municipality of Clarington's requirements and there have been no issues in
the past.
2.5 Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Emergency and Fire Services.
REPORT NO.: COD-017-11
PAGE 3
3.0 FINANCIAL
3 1 The total project cost (Net of HST Rebate) is $ 71,929.68.
3.2 Funding for this project in the amount of $70,000.00 will be drawn from the
Emergency and Fire Services 2011 Capital Budget account 110-28-284-82805-
7401 - Fire Mechanical - Compressor.
3.3 An additional $1,929.68 is required to complete the project and these funds will
be drawn from Fire Equipment Reserve Fund.
4.0 CONCLUSION
4.1 To award the contract to Acklands Grainger, Oshawa, Ontario for the supply,
delivery and installation of a High Pressure Air Compressor.
5.0 INPUT FROM OTHER SOURCES
5.1 This report has been reviewed for recommendation by the Purchasing Manager,
with the appropriate departments and circulated as follows:
Concurrence: Director of Emergency and Fire Services
Attachments:
Schedule "A" - Bid Submissions
SUMMARY OF BID RESULTS
QUOTATION Q2011-9
HIGH PRESSURE AIR COMPRESSOR
Ackland Grainger
Oshawa, ON
Pacific Engineering .Inc.
Pickering, ON
$ 71,929.68
$ 74,132.16
Schedule itA"