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General Government Committee
Minutes
Date: May 11, 2020
Time: 9:30 AM
Location: Council Chambers, 2nd Floor
Municipal Administrative Centre
40 Temperance Street
Bowmanville, Ontario
Present Were: Mayor A. Foster
Present by Electronic Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones,
Means: Councillor J. Neal, Councillor C. Traill, Councillor M. Zwart, R. Albright
Staff Present: J. Gallagher, L. Patenaude
Present by Electronic S. Brake, G. Acorn, R. Albright, A. Allison, A. Greentree, R. Maciver,
Means: M. Marano, T. Pinn, G. Weir
1. Call to Order
Mayor Foster called the meeting to order at 9.30 AM.
Recess
Resolution # GG-078-20
Moved by Councillor Hooper
Seconded by Councillor Jones
That the Committee recess for five minutes to enable Staff to ensure all Members
of Committee are connected remotely to the meeting.
Carried
The meeting reconvened at 9:43 AM with Mayor Foster in the Chair.
2. Land Acknowledgement Statement
Councillor Jones led the meeting in the Land Acknowledgement Statement.
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3. New Business — Introduction
Councillor Neal asked that a new business item, regarding the Scheduling of
Committee Meetings during the COVID-19 Pandemic, be added to the New
Business — Consideration section of the agenda.
Councillor Neal asked that a new business item, regarding Directions to Staff
about Staffing, be added to the New Business — Consideration section of the
agenda.
4. Adopt the Agenda
Resolution # GG-079-20
Moved by Councillor Hooper
Seconded by Councillor Jones
That the Agenda for the General Government Committee meeting of May 11,
2020 be adopted as presented with the addition of the following items:
• Scheduling of Committee Meetings during the COVID-19 Pandemic
• Directions to Staff about Staffing
Carried
5. Declaration of Interest
Councillor Neal declared an indirect interest in Report CSD-004-20 regarding the
2020 Community Grant Requests for Autism Home Base Durham (Application
#20-19). However, Grant Application #20-19 was not considered during the
consideration of Report CSD-004-20.
6. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
7. Adoption of Minutes of Previous Meeting
7.1 Minutes of a Joint Meeting of the General Government and Planning and
Development Committee meeting dated April 27-28, 2020
Resolution # GG-080-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the minutes of the Joint General Government and Planning and
Development Committee meeting held on April 27-28, 2020, be approved.
Carried
General Government Committee Minutes May 11, 2020
8. Delegations
8.1 Len Healey, Regarding Noise By-law 2007-071
Len Healey was contacted via phone and electronic means and did not receive a
response.
Ron Albright, Acting Director of Engineering Services, provided an overview of
Mr. Healey's concerns, as he understood them, regarding noise from Bell
Canada construction that started at 7:00 AM in his neighbourhood. He notified
the Committee that Bell was working within the By-law and stated that Bell
Canada has agreed to adjust their work time to start after 8:00 AM for the project
area near Mr. Healey's residence.
8.2 Ibi Biesenthal, PI Tools, Regarding Award of Contract CL2019-37 Courtice
Court Servicing
Ibi Biesenthal, PI Tools, was present via electronic means regarding the Award of
Contract CL2019-37 Courtice Court Servicing. Ms. Biesenthal explained that she
submitted a letter of correspondence asking for an explanation from Regional
Councillor Neal and Local Councillor Jones on why they did not support the
Award of Contract CL2019-37 as it represented the end of many years of effort
on the part of the local business to obtain servicing and improve their
businesses. She concluded by stating the Community is disappointed that the
Councillors voted in opposition and she answered questions from Members of
Committee.
Recess
Resolution # GG-081-20
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the Committee recess for approximately 10 minutes to address technical
issues regarding the audio of the live stream.
Carried
The meeting reconvened at 10:46 AM with Mayor Foster in the Chair.
9. Communications — Receive for Information
Resolution # GG-082-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Communication Items 9.1 and 9.2, be received on consent.
Carried
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9.1 Geoff Gordon, Vegetation Management Specialist, Canadian Pacific,
Regarding Canadian Pacific 2020 Vegetation Control Program
9.2 Larry Wheeler, Deputy Clerk, Township of Mapleton, Regarding Request
the Province of Ontario to Review the Farm Property Class Tax Rate
Programme in Light of Economic Competitiveness Concerns between
Rural and Urban Municipalities
10. Communications — Direction
10.1 Chris West, P.Eng, All Aboard St. Marys, Regarding Support for VIA Rail
Service
Resolution # GG-083-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
Whereas the Corporation of the Municipality of Clarington supports the National
Transportation Policy and Section 5 of the Canada Transportation Act, S.C.
1996, c. 10 (as amended), which states in part:
a competitive, economic and efficient national transportation system that
meets the highest practicable safety and security standards and
contributes to a sustainable environment, makes best use of all modes of
transportation at the lowest cost is essential to serve the needs of its
users, advance the well-being of Canadians, enable competitiveness and
economic growth in both urban and rural areas throughout Canada. Those
objectives are achieved when:
(a) competition and market forces among modes of
transportation, are prime agents in providing viable and
effective transportation services;
(b) regulation and strategic public intervention are used to
achieve economic, safety, security, environmental or social
outcomes
(c) rates and conditions do not constitute an undue obstacle to
the movement of traffic within Canada or to the export of
goods from Canada;
(d) the transportation system is accessible without undue
obstacle to the mobility of persons, including persons with
disabilities; and
(e) governments and the private sector work together for an
integrated transportation system.
And whereas the government of Canada has stated: "we are serious
about climate change" and "smart investments in transit help connection
communities .... we will continue to work with communities and invest in
the infrastructure they need today and into the future",
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And whereas Abacus data has indicated that Canadians are focused on
building transit to reduce congestion and connect communities;
And whereas the Canadian Transport Commission main finding at public
hearings in 1977 was that there should be no further reductions to
passenger rail services;
And whereas the frequency of VIA trains running in Canada has been
reduced significantly since 1977, causing a subsequent significant drop in
ridership;
And whereas there is a need for balanced transportation with more using
transit and less using automobiles;
And whereas the changing demographic relating to house prices, housing
affordability will require further expansions of transit;
And whereas there is a need to visit tourist sites located along rail lines;
And whereas the annual cost of congestion to the Greater Toronto
Hamilton Area economy alone is between $7.5 and $11 billion;
And whereas there are 10 million more vehicles on the road today than
there were in 2000;
And whereas the Municipality of Clarington requests the support of this
resolution from all communities served by VIA;
Therefore be it resolved that the Council of the Corporation of Clarington
recommends to the Government of Canada to adequately fund and fully
support VIA Rail Canada in increasing the frequency, reliability, ticket cost
and speed of VIA rail service in 2020 and successive years.
Carried
10.2 Charlene Watt, Deputy Clerk, District of Parry Sound, Regarding High
Speed Internet Connectivity in Rural Ontario
Resolution # GG-084-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
Whereas the COVID-19 pandemic has upended traditional means of business
and put unprecedented strain on our broadband networks, as well as shed light
onto both the gaps in coverage and areas plagued by unreliability;
And whereas COVID-19 and other factors have driven a rise in work from home
arrangements, a trend likely to continue into the future;
And whereas quick and coordinated investment to build up our network is
critically important to the health and viability of our community as well as our
ability to be economically competitive;
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And whereas Clarington has worked closely with both large and small scale
Internet Service Providers to provide coverage to our residents, but full-scale
reliable connectivity is not happening as quickly as it should;
And whereas more resources from all levels of government must be provided,
especially to make small rural build outs economically viable.
Now therefore be it resolved:
That broadband must be treated as critical infrastructure in support of our
new economy, as Clarington works towards its goal of 100% reliable
connectivity;
2. That the Federal, Provincial and Regional governments be requested to
coordinate their efforts and increase the funds available to drive this important
initiative ahead; and
3. That Erin O'Toole (MP Durham), Philip Lawrence (MP Northumberland -
Peterborough South), Lindsey Park (MPP Durham), David Piccini (MPP
Northumberland -Peterborough South) and the Region of Durham be notified
of Council's decision.
Yes (8): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor
Jones, Councillor Neal, Councillor Traill, and Councillor Zwart
Carried on a recorded vote (7 to 0)
10.3 Fred Eisenberger, Mayor, City of Hamilton, Regarding Request to Regulate
and Enforce Odour and Lighting Nuisances Related to the Cultivation of
Cannabis Plants
Resolution # GG-085-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Communication Item 10.3 from Fred Eisenberger, Mayor, City of Hamilton,
Regarding Request to Regulate and Enforce Odour and Lighting Nuisances
Related to the Cultivation of Cannabis Plants be referred to staff.
Carried
10.4 Ibi Biesenthal, PI TOOL Limited, Regarding Award of Contract CL2019-37 -
Courtice Court Servicing
Resolution # GG-086-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Communication Item 10.4 from Ibi Biesenthal, PI TOOL Limited, Regarding
Award of Contract CL2019-37 - Courtice Court Servicing be received for
information.
Carried
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General Government Committee Minutes May 11, 2020
11. Presentations
11.1 Johanna Brown, Account Manager, Vision 33, Regarding COD-018-20
Municipal Business Solution
Johanna Brown, Account Manager, Vision 33, was present via electronic means
regarding Report COD-018-20, Municipal Business Solution. Ms. Brown made a
verbal presentation to accompany an electronic presentation. She provided an
overview of the Amanda solution, explaining that it is an enterprise solution for
Building, Planning, Licensing and Permitting, Code Enforcement and Inspections
for government organizations. Ms. Brown noted that there are 30 jurisdictions
currently using the solution. She added that it is a key driver for the Municipality
to have a fully functional solution to meet all needs. Ms. Brown explained that
governments are investing in information technology because it provides
improved efficiency through modernization, improved stakeholder service,
financial management, mobile workforce productivity, application consolidation,
and security and privacy protection. She noted the key components provided in
the software which includes a centralized database, citizen access portal,
inspector application, analytics and electronic plan review and markup tool. Ms.
Brown concluded by highlighting the benefits to the Municipality and answered
questions from Members of Committee.
12. Engineering Services Department Reports
12.1 Report EGD-008-20 Kirby Heights Subdivision, Plan 40M-2480 `Certificate of
Acceptance' and `Assumption By -Law', Final Works Including Roads and
Other Related Works
Resolution # GG-087-20
Moved by Councillor Anderson
Seconded by Councillor Zwart
That Report EGD-008-20 be received;
That the Director of Engineering Services be authorized to issue a `Certificate of
Acceptance' for the Final Works, which includes final stage roads and other
related works constructed within Plan 40M-2480;
That Council approve the by-law attached to Report EGD-008-20 assuming
certain streets within Plan 40M-2480 as public highways; and
That all interested parties listed in Report EGD-008-20 be advised of Council's
decision.
Carried
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Recess
Resolution # GG-088-20
Moved by Councillor Neal
Seconded by Councillor Hooper
The Committee recessed for one hour.
Carried
The meeting reconvened at 12:50 PM with Mayor Foster in the Chair.
13. Operations Department Reports
No Reports for this Section of the Agenda.
14. Emergency and Fire Services Department Reports
No Reports for this Section of the Agenda.
15. Community Services Department Reports
15.1 CSD-004-20 2020 Community Grant Requests
Resolution # GG-089-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Report CSD-004-20 be received;
That Council consider all submitted grant requests; and
That all interested parties listed in Report CSD-004-20 and any delegations be
advised of Council's decision by the Department.
Carried
Resolution # GG-090-20
Moved by Councillor Traill
Seconded by Councillor Neal
That if, during the consideration of the 2020 Spring Community Grants Requests,
a specific resolution is not put forward by a Committee member on a grant
request, the grant request is deemed to be denied.
Carried
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Newtonville Community Hall
Resolution # GG-091-20
Moved by Councillor Anderson
Seconded by Councillor Traill
That the Grant Application #20-01, from Newtonville Community Hall, be
approved in the amount of $5000.00.
Carried
Resolution # GG-092-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Grant Applications #20-02 to 20-06, be approved in the amount of
$3,000.
Referred
Kendal Community Centre
That Grant Application #20-02, from the Kendal Community Centre be
approved in the amount of $3,000.
Hampton Community Association
That Grant Application #20-03, from the Hampton Community Association,
be approved in the amount of $3,000.
Brownsdale Community Centre
That Grant Application #20-04, from the Brownsdale Community Centre,
be approved in the amount of $3,000.
Solina Community Centre
That Grant Application #20-05, from the Solina Community Centre, be
approved in the amount of $3,000.
Tyrone Community Centre
That Grant Application #20-06, from the Tyrone Community Centre, be
approved in the amount of $3,000.
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General Government Committee Minutes May 11, 2020
Resolution # GG-093-20
Moved by Councillor Neal
Seconded by Councillor Traill
That Resolution #GG-092-20 be referred to the Council meeting of May 25' for
Staff to report on whether any of the capital item requested by the hall boards
would fall within the Municipality of Clarington's responsibility as part of the
building envelope.
Carried
Architectural Conservancy of Ontario - Clarington Branch
Resolution # GG-094-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Grant Application #20-07, from Architectural Conservancy of Ontario -
Clarington Branch, be approved in the amount of $1,500.
Motion Withdrawn
Architectural Conservancy of Ontario - Clarington Branch
Resolution # GG-095-20
Moved by Councillor Jones
Seconded by Councillor Hooper
That the Grant Application #20-07, from Architectural Conservancy of Ontario -
Clarington Branch, be approved in the amount of $1,500.
Motion Withdrawn Later in the meeting
Resolution # GG-096-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-095-20 for a second time.
Carried
That the foregoing Resolution #GG-095-20 was withdrawn.
Resolution # GG-097-20
Moved by Councillor Jones
Seconded by Councillor Neal
That the remaining Grant Requests listed in Report CSD-004-20, be referred to
the Regular General Government Committee Meeting dated June 22, 2020.
Carried
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16. Municipal Clerk's Department Reports
No Reports for this Section of the Agenda.
17. Corporate Services Department Reports
17.1 COD-015-20 Joint Health & Safety Committee — 2019 Summary
Resolution # GG-098-20
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report COD-015-20 be received; and
That the updated Policy #E-5 Workplace Harassment and the Health & Safety
Policy Statement be endorsed.
Carried
17.2 COD-017-20 Roadside Protection —Liberty Street
Resolution # GG-099-20
Moved by Councillor Anderson
Seconded by Councillor Zwart
That Report COD-017-20 be received;
That Real Landscaping Plus. Inc. with a total bid amount of $359,957.77 (Net
HST Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of tender CL2020-4 be awarded the contract for Roadside
Protection — Liberty Street as required by the Engineering Services Department;
That total funds required for this project in the amount of $406,000.00 (Net HST
Rebate), which includes the construction cost of $359,957.77(Net HST Rebate)
and other costs including material testing, permits fees and contingencies in the
amount of $46,042.23 (Net HST Rebate) is in the approved budget allocation as
provided and will be funded from the following accounts; and
Description
Pavement Rehabilitation Program
(2019)
Roadside Protection Program
(2019)
Account Number I Amount
110-32-330-83212- $332,000
7401
110-32-330-83338- 74,000
7401
That all interested parties listed in Report COD-017-20 and any delegations be
advised of Council's decision.
Carried
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17.3 COD-018-20 Municipal Business Solution
Resolution # GG-100-20
Moved by Councillor Neal
Seconded by Councillor Jones
That Report COD-018-20, Municipal Business Solution, be referred to staff to
report on the following:
• Who is the company?
• Who is the developer of the software?
• Who will provide support?
• What modules are we purchasing?
• Integration of Existing Software
• Amazon Cloud
Carried
Resolution # GG-101-20
Moved by Councillor Hooper
Seconded by Councillor Neal
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-100-20 for a second time.
Carried
That the foregoing Resolution #GG-100-20 was then put to a vote and carried.
18. Finance Department Reports
18.1 FND-011-20 Financial Update as at December 31, 2019
Resolution # GG-102-20
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report FND-011-20 be received for information.
Carried
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Recess
Resolution # GG-103-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 3:33 PM with Mayor Foster in the Chair.
18.2 FND-012-20 2019 Annual Statement for Cash -in -Lieu of Parkland
Resolution # GG-104-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That Report FND-012-20 be received for information.
Carried
18.3 FND-013-20 2019 Building Permit Fees Annual Report
Resolution # GG-105-20
Moved by Councillor Anderson
Seconded by Councillor Hooper
That Report FND-013-20 be received for information.
Carried
19. Solicitor's Department Reports
No Reports for this Section of the Agenda.
20. CAO Office Reports
No Reports for this Section of the Agenda.
21. New Business — Consideration
21.1 Scheduling of Committee Meetings during COVID-19 Pandemic
Resolution # GG-106-20
Moved by Councillor Neal
Seconded by Councillor Jones
That, during the Covid Emergency, there be one joint meeting of General
Government Committee and Planning and Development Committee, to take
place during the normal schedule for the Planning meeting.
Carried as Amended
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General Government Committee Minutes May 11, 2020
Resolution # GG-107-20
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG-106-20 be amended by adding the following
at the end:
"unless the Mayor determines that it would be better to do otherwise".
Carried
The foregoing Resolution #GG-106-20 was then put to a vote and carried as
amended.
Resolution # GG-108-20
Moved by Councillor Neal
Seconded by Councillor Jones
That New Business item 21.2 regarding Staffing be considered after Unfinished
Business.
Carried
21.2 Directions to Staff about Staffing
That New Business item 21.2 regarding Directions to Staff about Staffing be
considered, in Closed Session, at the end of the meeting.
22. Unfinished Business
22.1 Report PSD-012-20 Cedar Crest Beach Update - Beach Erosion/Property
Loss Study (Tabled from the May 4, 2020 Council Meeting)
Lift from the Table
Resolution # GG-109-20
Moved by Councillor Traill
Seconded by Councillor Neal
That the matter of Report PSD-12-20, regarding Cedar Crest Beach Update -
Beach Erosion/Property Loss Study, be lifted from the table.
Carried
Resolution # GG-110-20
Moved by Councillor Traill
Seconded by Councillor Anderson
That Report PSD-012-20 be received;
That, in accordance with the Purchasing By-law, the lower of the bids from the
qualified consultants will be awarded the consulting contract, to the maximum of
the $30,000 budget for the completion of the Cedar Crest Beach
Erosion/Property Loss Study;
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General Government Committee Minutes May 11, 2020
That Staff report back to Council with the results of the study, once completed;
and
That all interested parties listed in Report PSD-012-20, including all landowners
in the Port Darlington (west shore) reach and any delegations, be advised of
Council's decision.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill,
and Councillor Zwart
No (3): Councillor Jones and Councillor Neal
Carried on a recorded vote (5 to 2)
Suspend the Rules
Resolution # GG-111-20
Moved by Councillor Neal
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to extend the meeting for an
additional 30 minutes until 5:00 PM.
Carried
22.2 Report EGD-006-20 Cedar Crest Beach Rd and West Beach Rd Berm
Review and Estimates (Tabled from the May 4, 2020 Council Meeting)
Lifted from the Table
Resolution # GG-112-20
Moved by Councillor Traill
Seconded by Councillor Anderson
That the matter of Report EGD-006-20 Cedar Crest Beach Rd and West Beach
Rd Berm Review and Estimates, be lifted from the table.
Carried
Resolution # GG-113-20
Moved by Councillor Traill
Seconded by Councillor Anderson
That Report EGD-006-20 be received;
That no further flood mitigation work be undertaken on West Beach Rd at this
time; and
That all interested parties listed in Report EGD-006-20 and any delegations be
advised of Council's decision.
Tabled
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Resolution # GG-114-20
Moved by Councillor Traill
Seconded by Councillor Anderson
That Report EGD-006-20 be tabled to the next Regular Council Meeting dated
May 25, 2020.
Carried
Suspend the Rules
Resolution # GG-115-20
Moved by Councillor Neal
Seconded by Councillor Traill
That the Rules of Procedure be suspended to extend the meeting for an
additional 30 minutes until 5:30 PM.
Carried
23. Confidential Reports
23.1 Staffing
Closed Session
Resolution # GG-116-20
Moved by Councillor Neal
Seconded by Councillor Zwart
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing a matter that
deals personal matters about an identifiable individual, including municipal or
local board employees.
Carried
Recess
Resolution # GG-117-20
Moved by Councillor Neal
Seconded by Councillor Hooper
That the Committee recess for 5 minutes.
Carried
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24.
Rise and Report
The meeting resumed in open session at 5:40 PM.
Mayor Foster advised that one item was discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions
were passed.
The meeting reconvened in closed session at 5:01 PM with Mayor Foster in the
Chair.
Suspend the Rules
Resolution # GG-118-20
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to extend the meeting for an
additional 15 minutes.
Carried
Adjournment
Councillor Neal noted he is resigning from the St. Mary's Cement Community
Relations Committee.
Resolution # GG-119-20
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the meeting adjourn at 5:41 PM
Carried
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