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HomeMy WebLinkAbout2020-02-20ODBIA Meeting Agenda February 20, 2020 9:00 a.m. Buttercup Hollow Pantry Present: Karen Lowery, chair (Terrens Wellness Centre) Julie Cashin-Oster, secretary (Orono Weekly Times) Heather Maitland (Strands Hair Studio) Kelly Addison (Kelly's Green Lounge) Ashlen Morrison (Buttercup Hollow Pantry) Scott Storey (Orono Events Committee BIA rep) Frank Maitland (Apple Blossom Flower Shop) Councillor Margaret Zwart Shelley Rivers (Orono Santa Claus Parde/Tree Lighting) Regrets: Tammy Rendell, treasurer (Orono General Store) Absent: Guest: Sandy Yorke, promoting Orono events Motion by Scott S., seconded by Frank M. THAT the minutes of the meeting January 16, 2020 be approved with the addition of Scott S. and Frank M. to the Lighting of the Lights Committee. Carried. Motion: Approval of the Agenda: Heather M. Second: Julie C.O. Carried. New Business to add to the agenda: Change meeting venue 1. Sandy Yorke Update - Posting events on municipality's website and Orono brochure. Received logos, 15 events happening throughout the year— 5 in the summer. Includes all events — OCL, Town Hall, Fair grounds. Some are up on the calendar. Brochure — sent email out to three people for a logo design — for website and brochure. Looked and discussed logos. If we can get the website and brochure together and done by September 1" — deadline for funding. Justin - we will have completed what we said we would do in OEDS. Brochure — we will have to raise part of the cost (60/40 with Five Counties) — every business gives us money they get logo on back. Inside coupons to bring people into town — events at fair grounds etc. Promoting the downtown. Idea - layout brochure divided into season. Have a tear out events page. Contact info kept updated on individual websites not on the brochure. Green foundation —trails, nature, green community. March 4 — St. Saviour's 7:00 p.m. — Eleanor regarding Five Counties funding March 10 — meeting of brochure sub -committee (re OEDS) at Stands 9 a.m. 2. Financial Update Karen checked with Adam (bookkeeper) — hasn't completed January statement. Karen will find out what she needs to do at the municipality and change signing authority at the bank. Karen will look into getting access to the bank statements online. 3. Upcoming Event— update Easter Egg Hunt — April, 11, 2020 Committee Chair: Scott S., Heather M. Scott will get the Easter Eggs, ad in the paper and poster same as last year with date change. We need an Easter Bunny; Yvonne stores the suit. Hot chocolate in the gazebo, Shelley has urn for hot chocolate only, Councillor Zwart will look after getting permission from municipality for us to use the gazebo/library lawn and request clean up of sticks etc as last year. Santa Claus Parade - Scott submitted a financial statement — expenses and income, for the Orono Santa Claus Parade 2019 — surplus (fundraised) $2271.00. Motion by Heather M., seconded by Frank M. THAT the surplus money that was fundraised by Shelly R. goes back into the Santa Claus Parade budget. Carried. 4. Orono Economic Development Strategy — update Where we are at with website and brochure 5. Round Table — February 12 — update Karen and Frank — at meeting. Put on by CBOT— Bonnie Wrightman, Shelia Hall, small business — Bowmanville, Newcastle and Orono. Very general, get businesses talking together to work together. First meeting. Looked at different platforms — one was ecommerce. Looked at shifts in shopping, importance of having a good web presence, pop -ups in retail stores — encourages people to come to your store. Green, employee retention, attraction. 6. New Business Change of meeting venue — rotate places, the Gazebo in warmer weather Orono DBIA, Newcastle and Bowmanville BIA's — possibility of a joint meeting to see how we might share resources. No update as to a meeting time. Bicycle Racks — part of the March art installation New Benches/chairs in the downtown — number in town are in poor shape, need to be replace. Recycled composite. Or - do we just replace wood and keep iron. Benches maybe coordinate with other BIA's better price. Karen will contact municipality regarding benches and how much we still have — big box money Oronofest — lots of people asking about it, Timothy Jackson getting enquiries when is it happening. Timothy Jackson will handle social media, facebook, etc. Confirmation from groups/volunteers who have expressed an interest in helping to organize and run the event needs be done soon. Holiday Lights/wreaths — Scott found a company in Mississauga — Classic Displays. Scott and Frank will get more details. Look at getting Recycle Bins back in town — there was an issue with recycle bins being too close to business entrances — issues with wasps etc. Time adjourned: 10:15 Thursday, March, 12th 9:00 Buttercup Hollow Pantry.