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HomeMy WebLinkAbout2020-02-11Historic Downtown Bowmanville Business Centre (BIA) Board of Management Meeting Minutes Tuesday February 11, 2020; 6:30pm Clarington Meeting Room 1-C Present: Edgar Lucas, Chair Laura Holmes, Secretary Gerri Lucas, Treasurer Justin Barry Cathy Holmes Ron Hooper Morgan James Absent: Carrie Hooper Delegations Present: Sarah Allin, MOC planning dept Amy Burke, acting manager special projects, MOC planning dept The meeting was called to order by the Chair. 1. Presentation by Delegations Sarah Allin & Amy Burke — public art project Started 2018, OMAFRA revitalization project awarded $110 000 to the Municipality of Clarington. Funding was dedicated to the downtown areas throughout Clarington. Community improvement plan groups were consulted and proposals were received. In November 2019, projects were awarded. Bowmanville project was awarded to Allan Bender of Blincstudios.com. It will consist of a painted mural highlighting influential women throughout history in Bowmanville, including Mabel Bruce, Marion Rickard, Dorothy James, Nina Needs, and Nellie Liall Pattenson. Mural will be on the west facing wall of 26 King E —James Insurance. It will consist of direct painting on the brick and will consume almost the entire wall. Consultations with the building owner were conducted and approval received. The existing Bowmanville BIA sponsored mural by Todd Tremeer will be removed. Discussions are ongoing related to the disposition of this existing mural. Prep work for the new mural is scheduled to begin in March with painting commencing later in spring when weather is conducive. Projects in other areas: Newcastle — artist James Smith — small sculptures Courtice — artist Darlene Bollahood — coloured silhouettes on lightstandards Orono — artistic bikeracks, buttercup hollow sign, mural/welcome sign on westside of southbound Hwy 115 The BIA suggested that the mural should have a plaque describing who is depicted and why they are important to the community. A request was also made that this information be made available for the BIA to distribute to its members. Historic Downtown Bowmanville 2 February 2020 Business Centre (BIA) 2. Adoption of Minutes Moved by M. James, seconded by G. Lucas THAT the minutes of the meeting of January 14, 2020 be approved as circulated. CARRIED 3. Business Arisine from Previous Minutes (a) Nerivon - Website Redevelopment Redevelopment will require a clear direction for the new website, including a focus on the user experience. Special consideration should be given to the main functions and purposes of the website. Board members will gather ideas and examples for the direction of redevelopment. (b) Joint Meeting with Newcastle and Orono BIAS Proposed dates and times were provided to representatives from Orono and Newcastle, but no consensus was reached. The onus now sits with those representatives to propose alternate dates and times. 4. Correspondence Correspondence was received from i. Major Roy Snow, Salvation Army Bowmanville, regarding donation and tax receipt ii. Municipality of Clarington regarding Audit Checklist iii. Anne Greentree, Municipal Clerk, regarding Council Resolution C-021-20 Moved by R. Hooper, seconded by C. Holmes THAT the correspondence be received for information. THAT item 4.iii. will be distributed to BIA members. CARRIED 5. Treasurer's Report The Treasurer presented the following: i. $20 111.96 in current account, 2 cheques from 2019 are outstanding ii. 2019: HST collected $7112.25, HST paid $19 045.31, HST rebate $13 120.53 Moved by J. Barry, seconded by C. Holmes THAT the Treasurer's Report be adopted as presented. Historic Downtown Bowmanville 3 February 2020 Business Centre (BIA) CARRIED 6. Directors' Reports (a) Council Liaison — R. Hooper: Reported that snow removal was completed prior to the last snowfall. The municipality received complaints from downtown tenants about overnight noise during snow removal. (b) Events — C. Holmes: Reported that Rotary Ribfest booked the same date as Food Truck Friday and Summerfest for 2020. Communication with Operations revealed that Rotary had not yet applied for a permit for Clarington Fields, but that their organizer was unwilling to reschedule the date for Ribfest. As a result, Food Truck Friday and Summerfest were rescheduled which resulted in a great deal of extra work, as dates had been published since November 2019 and vendor applications already accepted. The Chair and Treasurer will meet with Lions Club of Bowmanville regarding Maplefest pancake breakfast. A new event "Meet the Easter Bunny" is scheduled for Sat April 11 from 11am-3pm. Girls' Night Out event time for 2020 will be 5- 10pm following feedback from business owners. Both Maplefest and Applefest vendor spaces are more than a third sold out already. (c) Membership Relations —J. Barry: Reported that Little Buck grand opening was this past Saturday. There is a meeting with CBOT tomorrow morning about downtown small retail businesses. (d) Streetscape — G. Lucas: Reported that contact will be made with Rekkers regarding hanging flower basket order. (e) Communications— M. James: Reported that there have been several emails received related to upcoming festivals. One business owner expressed displeasure with the inconvenience and impact on business that the emergency sanitary pipe repairs caused. (f) Website — L. Holmes: Reported that event descriptions and dates have been updated. Vendor applications were posted in late January. Instagram account has close to 1100 followers. (g) Media Relations — C. Hooper: No Report. 7. New Business Historic Downtown Bowmanville 4 February 2020 Business Centre (BIA) (a) Spring Street Pole Banners Design proofs were reviewed. Suggestion to try a more bold and simplistic design. Current design options are fairly busy. Preference is for horizontal text. Moved by L. Holmes, seconded by C. Holmes THAT a request be made for redesigned proofs. (b) Parking Meters The Chair will attend Council on February 18 to provide feedback on parking in downtown and the pilot project of bagging meters for the month of December. (c) Resignation from M. James After 166 years in downtown Bowmanville, James Printing is relocating outside of the BIA at the end of February. Morgan James tendered a letter of resignation from the BIA Executive Board effective February 29, 2020. Moved by J. Barry, seconded by L. Holmes THAT the resignation be accepted and forwarded to Council for approval. CARRIED 8. Date of Next Meeting The next meeting of the Board of Management is scheduled to be held on Tuesday March 10, 2020 commencing at 6:30pm in Clarington Meeting Room 1-C. 9. Adiournment Moved by M. James, seconded by R. Hooper THAT the meeting adjourn. CARRIED The meeting adjourned at 8:36pm.