The URL can be used to link to this page

Home My WebLink About04/18/2011• arln on Leading the Way GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: April 18, 2011 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Minutes of a Regular Meeting of April 4, 2011 4-1 5. PRESENTATIONS No Presentations 6. DELEGATIONS No Delegations 7. PUBLIC MEETINGS (a) Application to Amend the Zoning By-law 84-63 7-1 Applicant: 2265719 Ontario Inc. Report: PSD-034-11 8. PLANNING SERVIC ES DEPARTMENT (a) PSD-034-11 Zoning By-Law Amendment and Second Modification to 8-1 Draft Approved Plan of Subdivision Applicant: 2265719 Ontario Inc. (b) PSD-035-11 Request for Extension of Draft Approval 8-15 Part Lot 13, Concession 1, Former Town of Bowmanville Applicant: Municipality Of Clarington (c) PSD-036-11 Amendment to Sign By-Law 2009-123 8-19 Applicant: 1804603 Ontario Inc. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 G.P. & A_ Agenda - 2 - April 18, 2011 (d) PSD-037-11 Application for Removal of Part Lot Control Applicant: 1494339 Ontario Limited (The Foley Group) 9. ENGINEERING SERVICES DEPARTMENT (a) EGD-018-11 Monthly Report On Building Permit Activity for March, 2011 10. OPERATIONS DEPARTMENT No Reports 11. EMERGENCY AND FIRE SERVICES DEPARTMENT No Reports 12. COMMUNITY SERVICES DEPARTMENT (a) CSD-005-11 Clarington Sports Hall of Fame Steering Committee (b) CSD-006-11 2011 Youth Week 13. MUNICIPAL CLERK'S DEPARTMENT No Reports 14. CORPORATE SERVICES DEPARTMENT (a) COD-011-11 CL2011-4, Horsey St. Reconstruction & Carlisle Avenue Reconstruction (b) COD-012-11 Benefit Program Comparison (Confidential Attachment Distributed Under Separate Cover) 15. FINANCE DEPARTMENT (a) FND-007-11 Pre-Authorized Weekly Payment of Property Taxes 16. SOLICITOR'S DEPARTMENT No Reports 17. CHIEF ADMINISTRATIVE OFFICE No Reports 8-27 9-1 12-1 12-11 14-1 14-11 15-1 G.P. & A. Agenda - 3 - April 18, 2011 18. UNFINISHED BUSINESS 19. OTHER BUSINESS 20. COMMUNICATIONS 21. CONFIDENTIAL REPORTS 22. ADJOURNMENT Clarington LradiuA J7rr i5'uy General Purpose and Administration Committee Minutes April 4, 2011 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, April 4, 2011 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal (attended until 11:11 a.m.) Councillor W. Partner Councillor C. Traill (attended until 2:28 p.m.) Councillor W. Woo Also Present: Acting CAO, M. Marano Director of Community Services, J. Caruana Director of Engineering Services, T. Cannella Director of Planning Services, D. Crome Parks Supervisor, Bob Genosko Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Clerk II, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Novak announced that, on Tuesday, March 29, 2011, she, Mayor Foster and Councillor Hooper attended the Shane Peacock book signing and reading as part of "Battle of the Books". Councillor Novak also announced that, on Wednesday, March 20, 2011, she attended a `post budget meeting' to discuss the Federal government budget impacts on municipalities. She attended the Rotary Club Auction on Friday, April 1, 2011 as well as the Horticultural Society's presentation of "Hotel California" the original tribute band of the Eagles. -1- 4-1 General Purpose and Administration Committee Minutes April 4, 2011 Councillor Partner announced that, on Friday, April 1, 2011, she attended the Horticultural Society's presentation of Hotel California. She added the Ontario Trillium Foundation made a presentation of a grant in the amount of $123,400 towards the budget of $197,000 for the Newcastle Heritage Garden Project. On behalf of Council, Councillor Partner thanked Jeany Barrett and Fred Horvath for assisting in the fundraising event, which raised $9000. Councillor Partner also announced that, on Saturday, April 2, 2011, she attended the Orono Women's Breakfast, held at the Orono United Church. She added that the Toronto Star Writer, Jill McIntosh, author of the column "Women on Wheels" spoke on general vehicle maintenance. Councillor Woo announced that he and Mayor Foster attended, on Saturday, April 2, 2011, "An Evening of Hollywood Glamour", the Oshawa Parents and Friends of Lesbians and Gays (PFLAG) fundraiser event. He explained that PFLAG is an organization which assists with issues of sexual orientation of gender identity and that PFLAG was fundraising to pay for educational bursaries and a leadership camp. Councillor Woo also attended the Newcastle Skating Club Carnival on April 2, 2011. He reminded everyone that the Clarington Atom AAA hockey team will be hosting the OHF Atom AAA Championship at the Garnet B. Rickard Complex on April 7-10, 2011. Mayor Foster announced that he attended the Durham Hospice Beach Ball Gala at Deer Creek Golf and Banquet Facility in Ajax on Saturday, April 2, 2011. He also suggested, that since there will be no debate for the candidates of the Federal Election, that perhaps the media could arrange a candidates' debate. Mayor Foster informed those present that discussions are ongoing regarding the Morgan's Road fill dumping issue and that the Municipality is making progress with the issue. MINUTES Resolution #GPA-282-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on March 21, 2011, be approved, with the following correction on Page 2: Councillor Neal's announcement should be changed from: "Councillor Neal announced that he attended a Property Law Forum, in Ajax, last week." To: "Councillor Neal announced that he attended a Poverty Law Forum, in Ajax, last week." CARRIED -2- 4-2 General Purpose and Administration Committee Minutes April 4, 2011 PRESENTATIONS Pam Lancaster, Stewardship Technician with the Ganaraska Region Conservation Authority (GRCA), was present regarding the Clean Water-Healthy Land Financial Assistance Program (CWHLFAP). She made a verbal presentation and a PowerPoint presentation. She provided the Committee with the history of the program, which was approved in October, 2006 by the GRCA. Ms. Lancaster further explained that the program, funded by the Regional Municipality of Durham, was initiated with the Municipality of Clarington together with the Ganaraska Region Conservation Authority. She explained that the goal of the CWHLFAP is to improve overall watershed health, through stewardship. She informed the Committee that the program provides funds to residents, community groups, schools, etc. Ms. Lancaster provided the Committee with the funding amounts and caps for each of the project categories. She noted that there is a review committee in place to evaluate the projects and approve the funding. Ms. Lancaster provided the Committee with a list of the program's accomplishments to date, which includes funding 55 projects since 2007. She noted the following 2011 projects approved to date, including: stream fencing project on Hunter Creek; 3 tree planting projects totalling 1,750 seedlings; and the shelter/education venue at Orono Crown Lands. Ms. Lancaster explained that landowner contact is a large part of the program. She concluded by noting that this program has many benefits to our natural environment. Resolution #GPA-283-11 Moved by Councillor Partner, seconded by Councillor Traill THAT the presentation of Pam Lancaster, regarding the Clean Water-Healthy Land Financial Assistance Program, be received with thanks. CARRIED Resolution #GPA-284-11 Moved by Councillor Neal, seconded by Councillor Partner THAT the Rules of Procedure be suspended. CARRIED -3- 4-3 General Purpose and Administration Committee Minutes April 4, 2011 Resolution #GPA-285-11 Moved by Councillor Woo, seconded by Councillor Partner THAT the agenda be amended to change the order of the first three delegations to be as follows: a) Mary Ann Donohoe b) Don Igbokwe c) Carmela Marshall CARRIED DELEGATIONS Mary Ann Donahoe was present to voice her concerns regarding the sign for the proposed Newcastle Fire Hall. Ms. Donahoe noted that she has forwarded a letter voicing her concerns, to the Members of Council. She explained that a large sign was erected in the winter and now the building has been delayed for approximately a year. Ms. Donahoe asked that the sign be removed until the location of the building is finalized. She stated the sign is no longer accurate. At the very least, she requested that the sign be smaller. Resolution #GPA-286-11 Moved by Councillor Woo, seconded by Councillor Partner THAT the sign for the proposed Newcastle Fire Hall be removed until September, 2011, when the Municipality has a better idea of the location of the new Newcastle Fire Hall. CARRIED Don Igbokwe, Chair of the Multifaith World Religion Day Committee (MWRDC), presented a plaque to Council for their support of World Religion Day. Mr. Igbokwe introduced other members of the MWRDC who were in attendance at today's meeting. Mr. Igbokwe noted that over 300 people attended World Religion Day. He thanked Council for declaring January 16, 2011 as World Religion Day in Clarington and for attending World Religion Day activities. Carmela Marshall was present regarding the top ten risks of a commercial fill operation. She made a verbal presentation and a PowerPoint presentation. She informed the Committee that she was speaking on behalf of The Lakeridge Citizens for Clean Water (LCCW), which is a member of the STORM Coalition. She stated that her presentation was to inform the Committee that the Province has not given municipalities adequate regulatory tools to safely manage commercial fill operations and all the risks associated with them. Ms. Marshall informed the Committee that the LCCW became knowledgeable about commercial fill operations after Earthworx Industries started -4- 4-4 General Purpose and Administration Committee Minutes April 4, 2011 dumping fill in a rehabilitated gravel pit on Lakeridge Road. She stated that in September, 2010, the Township of Scugog found that some of the soil tested contained concentrations of petroleum hydrocarbons, polyaromatic hydrocarbons and heavy metals above acceptable concentration levels. Ms. Marshall stated that as a result of the testing in October, 2010, the Township ordered the operation to stop dumping however, the trucks continue to arrive. She informed the Committee that there are provincial regulations regarding Brownfield sites, but not "clean fill" dump sites. Ms. Marshall noted that municipalities need to demand clear, effective regulations from the Province to deal with the movement of fill from Brownfield sites and the operation of large-scale commercial fill dump sites. She also asked that the Municipality of Clarington consider reviewing their fill by-law with a view to being more restrictive, using the Kawartha Region Conservation Area's guidelines. Ms. Marshall stated that Brownfield sites need to be cleaned up, not just dumped "somewhere else". She noted that municipalities need to declare fill operations as a "use of land" not a mere "site- alteration" and address this through their zoning by-laws. Ms. Marshall pointed out specific issues with Clarington's existing fill by-law. She concluded with a warning that property owners may describe their fill operations as an aerodrome which will cause municipalities more issues if not addressed through by-laws and regulations. Resolution #GPA-287-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT the delegation of Carmela Marshall, regarding the top ten risks of commercial fill operations, be referred to Staff for a report on how Ms. Marshall's comments pertain to Clarington's fill by-law. CARRIED Myno Van Dyke, from the Newcastle & District Historical Society, was present regarding Report EGD-017-11-Newcastle Memorial Park -Proposal to Rename. Mr. Van Dyke provided the Committee with the history of the Park and surrounding areas over the years. He noted that the Historical Society was unable to find, in their records, any evidence that the ball diamond park was ever formally dedicated to the veterans. Mr. Van Dyke explained that the park around the Newcastle Community Hall would be more appropriately named "Memorial Park". He informed the Committee that the former sign indicating `Memorial Park' was in disrepair and was removed (and never replaced) several years ago. Mr. Van Dyke stated that they have discovered a reference to the Park as being "Jubilee Park". He explained that it would be more appropriate to name the area surrounding the Library "Joseph E. Atkinson Park". -5- 4-5 General Purpose and Administration Committee Minutes April 4, 2011 Resolution #GPA-288-11 Moved by Councillor Neal, seconded by Councillor Woo THAT the former Newcastle Ball Diamond Park be renamed "Joseph E. Atkinson Park" and that the area surrounding around the Newcastle Cenotaph be renamed "Newcastle Memorial Park". MOTION LOST Resolution #GPA-289-11 Moved by Councillor Novak, seconded by Councillor Partner THAT Report EGD-017-11 be referred to staff for further information; and THAT input be sought from various groups, including the Royal Canadian Legion Bowmanville Branch, on the history of Newcastle Memorial Park and dedicating a park to Joseph E. Atkinson". CARRIED Richard Ward was present regarding property standards circumstances he has experienced. Mr. Ward congratulated all the members of Council on being elected. Mr. Ward provided the Committee with background on the history of the issue where the Municipality removed $50,000 of Mr. Ward's property. He added that he believes that the action taken by the Municipality was an attempt to divert the attention of the Tim Horton's restaurant. Mr. Ward indicated that the action against him was unjustified. He stated that he believes that the contractor who was engaged to remove the material has a close association with the Municipal Clerk's Department. Mr. Ward asked that a criminal investigation be undertaken against staff and the CAO for breach of public trust. He informed the Committee that he has been observing municipal government for 20 years. Mr. Ward concluded with a request for an investigation in the matter of the property standards actions taken against him as he believes that his rights were. violated. He noted that this action has cost him $18,000 and that the material taken was not classified as debris. Mr. Ward further noted that he was not given any notice prior to the material being removed. Resolution #GPA-290-11 Moved by Councillor Neal, seconded by Councillor Traill THAT the matter of Richard Ward's property standards compliance order be referred to Staff for a report. CARRIED -6- 4-6 General Purpose and Administration Committee Minutes April 4, 2011 Councillor Neal left the meeting at 11:11 a.m. RECESS Resolution #GPA-291-11 Moved by Councillor Novak, seconded by Councillor Partner THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11:25 a.m. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Proposal to Amend the Official Plan to Reflect the Location of Provincially Significant Wetlands (PSW) Applicant: Municipality of Clarington Report: PSD-030-11 Anne Taylor Scott, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. Bert Weigel, local landowner, spoke in opposition to the application. As an affected property owner, he stated that he is concerned with the appearance that the Municipality is trying to control development by hiding behind Provincial regulations, in particular, the Green Belt regulations. Mr. Weigel stated that he is frustrated with trying to get answers. Mr. Weigel noted that he was concerned that there was no consideration of watershed problems in the areas of increased commercial development, but yet there is now a concern with regard to existing residential properties. He informed the Committee that, when he and his brothers purchased the property in 1984, there was only a small section of land which was protected, with the remainder of the land being woodlot. Mr. Weigel stated that, in 1984, planning staff made it clear that they wanted to control urban sprawl. Referring to maps depicting the Green Belt area, Mr. Weigel questioned if the Green Belt is truly Green Belt or a measure to control development. 7- 4-7 General Purpose and Administration Committee Minutes April 4, 2011 Resolution #GPA-292-11 Moved by Councillor Hooper, seconded by Councillor Traill THAT the delegation time limit for Bert Weigel be extended for another 8 minutes. CARRIED Mr. Weigel stated that part of the process involves surveys and working with property owners, which he believes was not done in this matter. He added that it is curious that only the forested areas is where the wetlands are located and further that it ends at Highway #2. Mr. Weigel stated that 75% of the trees on his property are upland trees and therefore should not be considered part of the wetlands, according to the Provincial regulations. Mr. Weigel informed the Committee that there are other mechanisms that the Municipality can use in order to control development in this area, without designating as PSW. He added that the subject lands are already part of the Green Belt and therefore those mechanisms can also be used to control use of the land. Mr. Weigel informed the Committee that the Municipality of Ottawa, the Municipality of Niagara and Saint John, New Brunswick are currently experiencing problems with the wetland designations. Mr. Weigel stated he never received notification from either Central Lake Ontario Conservation Authority (CLOCA) or the Ministry of Natural Resources that a study was underway or seeking permission to enter and study his land. Roland Weigel answered questions from the Committee about communications from CLOCA and provision of permissions to allow people to walk on his property. Mr. Weigel stated that, despite not giving permission, an inspector for the study did appear on the property. He stated that he received a copy of the study, which he disputed -- through the Minister's office. Richard Ward spoke in opposition to the application. He stated that he is concerned that the mapping of the proposal is deleting hamlets. Mr. Ward provided the Committee with background on his property, where in 1996, he asked for a change in designation, which caused his property taxes to be increased. He added that, in 1996, his property was not included in the Oak Ridges Moraine. Mr. Ward stated that, at a later date, the Oak Ridges Moraine then included his property. He informed the Committee that the Green Belt designation was then added to his property. Mr. Ward asked the Committee to confirm whether his property has Oak Ridges Moraine, Green Belt and wetland designation. He stated that he was also concerned about a property, on Maple Grove Road, north of Nash Road. He had filed a complaint that they were running a commercial operation, clearing trees and building roads and manipulating the environmentally sensitive area within the wetlands. Mr. Ward asked why this other property was allowed to make the changes to the wetlands, regarding the complaint previously filed. -8- 4-8 General Purpose and Administration Committee Minutes April 4, 2011 Karen Tremblay spoke in opposition to the application. She stated that she is a local landowner of a 107 acre parcel. Ms. Tremblay has submitted a written objection to the proposal. She informed the Committee that, when she bought the property in 2005 (and subsequently during a building permit process) she was not informed that there would be a change to the designation of her property. Ms. Tremblay added, during a flood issue, there was still no mention of the change. She acknowledged that part of the north part of their property is a wetland, but not in all of the property. She stated that she is concerned that a large portion of her land which will be affected by the change as designation. Ms. Tremblay informed the Committee that she does not believe that there are exotic species of flora and fauna on their property that would warrant a wetland designation. Ms. Tremblay stated that she has not received any contact about this issue and that the only way she and her husband have become aware of the issue was through an e-newsletter. She informed the Committee that she and her husband are in the process of seeking legal counsel. She believes her property value will decrease. The proposed designation will cripple their future operations. Ms. Tremblay asked Council to provide a reasonable amount of time for Ms. Tremblay to address the issue with the Ministry of Natural Resources. She concluded by asking for Council's support in this regard. Beth Meszaros spoke in opposition to the application. She stated that she was representing Clarington Citizens for Clean Water and Soil and that there was not a lot of protection for wetlands. Ms. Meszaros stated that it was important that all parties work together to ensure better protection for wetlands. Martin Gerkes, local property owner, spoke in opposition to the application. Mr. Gerkes stated that he is concerned about runoff in the area. Mr. Gerkes provided the Committee with the history of the property where he has been informed that the old railway was not drained properly and that this matter has been known since the 1940's. He asked that someone from the Municipality look into this. Mr. Gerkes stated that approximately 40% of his property will be declared as PSW, which he believes is not warranted. He informed the Committee that he grows apple trees, which do not grow in wetlands, yet a large part of his property has been declared wetland. Mr. Gerkes informed the Committee that his equity will be cut in half and therefore he will not be able to leverage the equity to expand his operations. He stated that he has retained a lawyer who has advised that he will be required to hire a costly consultant. Mr. Gerkes stated that he also has a property on Rundle Road which will be eliminated by a proposed road and now the PSW threatens his Maple Grove property. He requested that a detailed analysis is required to be done before changing the designation to PSW. Mr. Gerkes informed the Committee that someone from the Ministry of Natural Resources has been on his land, without his permission, in order to perform site visits. Mr. Gerkes stated that he is concerned that a 400 series highway can go through PSW lands, yet farmers cannot do anything on PSW. He informed the Committee that he has performed many water course improvements, including drainage ditches which now have been designated as wetlands. -9- 4-9 General Purpose and Administration Committee Minutes April 4, 2011 RECESS Resolution #GPA-293-11 Moved by Mayor Foster, seconded by Councillor Woo THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 12:47 p.m Brian Catherwood spoke in opposition to the application. He owns over 100 acres in the area. Mr. Catherwood stated that he had not received a letter from the Municipality. He heard about the issue from a neighbour. Mr. Catherwood informed the Committee that he contacted Municipal Property Assessment Corporation (MPAC) who informed him that his property has not had a wetland designation since 2004/2.005. He asked that it be put back to active farm land, prime agriculture. Mr. Catherwood stated that he does not believe that the PSW is required as a tool. He confirmed that neither CLOCA nor MNR contacted him requesting the study. Walter Pingle, local property owner since 1979, spoke in opposition to the application. He informed the Committee that he has no wetland (other than a small portion) on his land and he is concerned about how the Ministry of Natural Resources has gone about deciding what properties are considered PSW. Mr. Pingle stated that the designation will affect his farming practices, in particular the herbicides, pesticides, etc. that he uses in his farm. He noted it is interesting that the PSW stops at a developer's property line. He added that he is concerned that residential properties can cut down trees and build on PSW, but that rural farmers have added restrictions. Mr. Pingle informed the Committee that no one has ever come onto his land to perform a study. He asked the Committee whether there is any chance of changing the PSW designation. Ted Meszaros, a local land owner, spoke in opposition to the application. Mr. Meszaros stated that he is concerned about the Morgan's Road situation, located on PSW, where the land owner is building a road and bringing in fill. He asked why the Municipality is in such a rush to designate the land as a PSW. Mr. Meszaros added that by designating land as PSW, it removes the Municipality's ability to have control over the land use. Heather Whalen, on behalf of her father William Wallace, spoke in opposition to the application. She stated that her father bought the property in 1961 and he worked hard to keep his land. She stated that her father's land has depreciated by half. She stated that she agrees with all the delegates who have spoken before her on this matter. She informed the Committee that they had not received any correspondence on this matter. -10- 4-10 General Purpose and Administration Committee Minutes April 4, 2011 Kerry Meydam spoke in opposition to the application. She stated that, although she is in favour of protecting wetlands, she is concerned about the inconsistency of the maps. Ms. Meydam stated that the north Courtice area was not included, yet others were inexplicably included. She agreed with the speakers today, that the farmlands should not be designated. Ms. Meydam questioned why some of the designations stopped at a developer's property line. Roland Weigel spoke in opposition to the application. He spoke in support of his brother, Bert Weigel's comment, that the designation will affect the Municipality's ability to control development. Mr. Weigel distributed a map that he wished to be distributed to members of Council. He suggested that with more than 150 lots in the Maple Grove area, the Municipality might consider developing the area. Glenn Weigel spoke in opposition to the application. He informed the Committee that he was an area land owner. Mr. Weigel stated that he is concerned that many area residents may not have been notified and requested that the Municipality contact all affected area residents. Vicky MacBeth spoke in opposition to the application. She stated that she is a local resident. Ms. MacBeth asked whether landowners could be notified of public meetings using the tax bill system. No one spoke in support of the application. PLANNING SERVICES DEPARTMENT PROPOSED AMENDMENT NO. 80 TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN TO REVISE THE LIMITS OF THE ENVIRONMENTAL PROTECTION AREAS BASED ON THE IDENTIFICATION OF PROVINCIALLY SIGNIFICANT WETLANDS Resolution #GPA-294-11 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD-030-11 be received; THAT Clarington Official Plan Amendment (COPA 2011-001) continue to be processed, including the preparation of a subsequent report considering all agency comments and concerns raised at the Public Meeting; and THAT all interested parties listed in Report PSD-030-11 and any delegations be advised of Council's decision. CARRIED -11- 4-11 General Purpose and Administration Committee Minutes April 4, 2011 REQUEST FOR EXTENSION OF DRAFT APPROVAL -1-37 KINGS COURT, BOWMANVILLE Resolution #GPA-295-11 Moved by Mayor Foster, seconded by Councillor Woo THAT Report PSD-031-11 be received; THAT the request to extend the lapsing date for the draft approved Plan of Condominium until April, 2016 be approved; THAT the by-law authorizing the entering into an Condominium Agreement between the Owner of the lands and the Municipality of Clarington be approved as contained in Attachment 2 to Report PSD-031-11; and THAT all interested parties listed in Report PSD-031-11 and any delegations be advised of Council's decision. CARRIED ADDITION TO MUNICIPAL REGISTER OF PROPERTIES OF CULTURAL HERITAGE VALUE OR INTEREST - 5658 BETHESDA ROAD AND 7500 HIGHWAY 35/115 Resolution #GPA-296-11 Moved by Councillor Partner, seconded by Councillor Traill THAT Report PSD-032-11 be received; THAT the properties identified as 5658 Bethesda Road and 7500 Highway 35/115, be added to the Municipal Register of properties of cultural heritage value or interest; and THAT all interested parties listed in Report PSD-032-11 and any delegation be advised of Council's direction. CARRIED -12- 4-12 General Purpose and Administration Committee Minutes April 4, 2011 DURHAM/YORK RESIDUAL WASTE PROJECT INTEGRATED WASTE MANAGEMENT COMMITTEE Resolution #GPA-297-11 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report PSD-033-11 be received; THAT a copy of Report PSD-033-11 and Council's decision be forwarded to the Region of Durham, the Region of York, and the Ministry of Environment; THAT Attachment 2 to Report PSD-033-11, the revised terms of reference for the EFW Waste Management Advisory Committee, be endorsed as Clarington's comments and suggestions for the terms of reference; and THAT all interested parties listed in Report PSD-033-11 and any delegations be advised of Council's decision. CARRIED Councillor Traill chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT HUNTINGTON SUBDIVISION PHASE 1, COURTICE, PLAN 40M-1929, `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAWS', FINAL WORKS INCLUDING ROAD AND OTHER RELATED WORKS Resolution #GPA-298-11 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report EGD-016-11 be received; THAT the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plans 40M-1929, 10M-773 (part of) and 10M-824 (part of); and THAT Council approve the by-laws attached to Report EGD-016-11, assuming certain streets within Plans 40M-1929, 10M-773 (part of), and 10M-824 (part of) as public highways. CARRIED -13- 4-13 General Purpose and Administration Committee Minutes April 4, 2011 NEWCASTLE MEMORIAL PARK -PROPOSAL TO RENAME This Report was considered by the Committee earlier in the meeting. See Resolution #GPA-289-11. RECESS Resolution #GPA-299-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Committee recess for 30 minutes. CARRIED The meeting reconvened at 2:16 p.m. Councillor Woo chaired this portion of the meeting. OPERATIONS DEPARTMENT CEMETERY TARIFF OF RATES FOR 2011 TO 2014 Resolution #GPA-300-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report OPD-005-11 be received; THAT the proposed tariff of rates as outlined in Attachment No. 2, Schedules A through D, of Report OPD-005-11 be approved for the years 2011 through 2014; THAT the draft by-law (Attachment No. 2 to Report OPD-005-11), being a by-law to amend By-law 2006-152 be approved; and THAT the proposed tariff of rates as outlined be forwarded to the Ministry of Consumer Services for approval. CARRIED EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. -14- 4-14 General Purpose and Administration Committee Minutes April 4, 2011 COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Partner chaired this portion of the meeting. CLERK'S DEPARTMENT APPOINTMENTS TO HALL BOARDS Resolution #GPA-301-11 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report CLD-010-11 be received; THAT the appointment of the following individuals to the Orono Arena Board be confirmed: Orono Amateur Athletic Association Representative Gord Lowery Orono Amateur Athletic Association Representative Laverne Boyd Durham Central Agricultural Society Representative Elaine Dillon; THAT Councillor Partner be appointed as a Council representative on the Orono Arena Board; THAT the appointment of the following individuals to the Solina Community Centre Board be confirmed: Jennifer Bowman Viola Ashton Karen Dair David Best Sue Olsen; THAT By-law 2008-039 be amended to change the composition of the Tyrone Hall Board from 13 citizen representatives to nine citizen representatives; -15- 4-15 General Purpose and Administration Committee Minutes April 4, 2011 THAT the appointment of the following individuals to the Tyrone Hall Board be confirmed: Mark Canning Alvin Hare Corinne Van deGrootevheen Larry Quinney Kim Panokeok; Don Wilks Denise Franklin Paul Rowan Laurie Lafrance THAT Councillor Traill be appointed as a Council representative on the Tyrone Hall Board; and THAT Councillor Woo be appointed as a Council representative on the Newcastle Arena Board. CARRIED ALTER THE AGENDA Resolution #GPA-302-11 Moved by Mayor Foster, seconded by Councillor Traill THAT the agenda be altered to consider the Addendum to Report CLD-001-11 at this time. CARRIED PROPOSED FENCE CONSTRUCTION COST SHARE BY-LAW Resolution #GPA-303-11 Moved by Councillor Traill, seconded by Councillor Woo THAT the Addendum to Report CLD-001-11 be received; THAT Report CLD-001-11 be received; -16- 4-16 General Purpose and Administration Committee Minutes April 4, 2011 THAT the By-law to provide for the apportionment of costs of Division Fences attached to the Addendum to Report CLD-001-11, as Attachment 1, be approved, as amended by removing the following words from the definition of "Agricultural Fence": "with a strand of barbed wire set 15.2 cm (6 inches) above the top strand of page wire'; and THAT the Agricultural Advisory Committee be advised of Council's decision, forwarded a copy of the Addendum to Report CLD-001-11, and thanked for their input into this matter. CARRIED Councillor Traill left the meeting at 2:28 a.m. Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT RFP2010-12 ENERGY AUDIT SERVICES Resolution #GPA-304-11 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report COD-010-11 be received; THAT VIP Energy Services Inc., Waterloo, ON with a total bid in the amount of $27,862.91 (net HST rebate), being the highest rated bidder meeting all terms, conditions, and specifications of Request for Proposal #RFP2010-12, be awarded the contract for the provision of services as required to complete energy audits at 18 Municipal facilities operated by the Operations and Community Services Departments; THAT the expenditure in the amount of $25,000.00 (net of HST rebate) be charged to account 100-16-130-00000-7160; and THAT the additional funds required of $2,862.91 be drawn from the Municipal Government Enterprise Reserve Fund. CARRIED FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. -17- 4-17 General Purpose and Administration Committee Minutes April 4, 2011 SOLICITOR'S DEPARTMENT The Solicitor's Confidential memo, listed on the Agenda under Unfinished Business, was considered under the Confidential Reports section, later in the meeting. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS CONFIDENTIAL MEMORANDUM FROM THE MUNICIPAL SOLICITOR -HOST COMMUNITY AGREEMENT (REFERRED FROM THE COUNCIL MEETING OF MARCH 28, 2011). Resolution #GPA-305-11 Moved by Councillor Novak, seconded by Councillor Partner THAT the matter of the confidential memorandum from the Municipal Solicitor, regarding the Host Community Agreement, be moved to the end of the agenda to be considered in "closed session". CARRIED OTHER BUSINESS CORRESPONDENCE FROM DONNA MIDDLETON REGARDING THE MORGAN'S ROAD DUMPING ISSUE Councillor Partner read correspondence from Donna Middleton regarding the Morgan's Road dumping issue. Resolution #GPA-306-11 Moved by Councillor Novak, seconded by Councillor Woo THAT the correspondence from Donna Middleton regarding the Morgan's Road dumping issue be forwarded to the Planning Services Department, John O'Toole, M.P.P. and the Ganaraska Region Conservation Authority. CARRIED -18- 4-18 General Purpose and Administration Committee Minutes April 4, 2011 HEALTH IMPACTS OF THE CERTIFICATE OF APPROVAL FOR THE ENERGY- FROM-WASTE PROPOSAL Resolution #GPA-307-11 Moved by Councillor Woo, seconded by Councillor Partner THAT the Director of Planning Services be directed to advise Senes Consultants to expand the scope of the Peer Review of the Certificate of Approval for the Energy-from- Waste proposal to address PM2.5, to a maximum cost of $3000. CARRIED RESIGNATION OF BROCK TOWNSHIP'S MAYOR Mayor Foster announced that Larry O'Connor resigned from his elected position of Mayor, Brock Township. COMMUNICATIONS CORRESPONDENCE FROM PAUL AND KAREN TREMBLAY IN OBJECTION TO THE APPLICATION TO AMEND THE OFFICIAL PLAN TO REFLECT THE LOCATION OF PROVINCIALLY SIGNIFICANT WETLANDS, THE SUBJECT OF THE PUBLIC MEETING -REPORT PSD-030-11 Resolution #GPA-308-11 Moved by Councillor Hooper, seconded by Councillor Novak THAT the correspondence from Paul and Karen Tremblay in objection to the application to amend the Official Plan to reflect the location of provincially significant wetlands, the subject of the Public Meeting -Report PSD-030-11, be referred to the Planning Services Department for processing. CARRIED -19- 4-19 General Purpose and Administration Committee Minutes April 4, 2011 CLOSED SESSION CONFIDENTIAL MEMORANDUM FROM THE MUNICIPAL SOLICITOR -HOST COMMUNITY AGREEMENT Resolution #GPA-309-11 Moved by Councillor Partner, seconded by Councillor Hooper THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a confidential memo from the Municipal Solicitor regarding the Energy-From-Waste Host Community Agreement, a matter that deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED RISE AND REPORT The meeting resumed in open session at 3:07 p.m., with Mayor Foster in the Chair. The Mayor advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. Resolution #GPA-310-11 Moved by Councillor Hooper, seconded by Councillor Novak THAT the Municipal Solicitor be directed to advise the Region of Durham of the Municipality's position in relation to the Host Community Agreement by sending the letter attached to the confidential memorandum dated March 24, 2011. CARRIED -20- 4-20 General Purpose and Administration Committee Minutes April 4, 2011 ADJOURNMENT Resolution #GPA-311-11 Moved by Councillor Partner, seconded by Councillor Woo THAT the meeting adjourn at 3:10 p.m. MAYO R CARRIED DEPUTY CLERK -21- 4-21 C]~'~ ~~~..,,, ~ CORPORATION OF THE PUBLIC MEETING 1 ~~r/'^/~(^/ MUNICIPALITY OF CIARINGTON . REPORT# PSD-034-11 LeQdl„g~hewQy NOTICE OF PUBLIC MEETING ~ 2265719 ONTARIO INC. DEVELOPMENT APPLICATION BY: 2265719 ONTARIO INC. AN APPLICATION TO AMEND THE ZgNING BY-LAW AND TO REVISE A DRAFT APPROVED PLAN OF SUBDIVISION The Council of the Corporation of the Municipality of. Clarington will consider a proposed .Zoning By-law Amendment, and proposed revisions to a Draft Approved Plan of Subdivision under Sections 34 and 51 of. the Planning Act, 1990, respectively. APPLICATION DETAILS The proposed revisions to the draft approved plan of subdivision would have the effect of adjusting the lotting pattern vvithin certain areas of the plan and would: • Decrease the number of 10.0 metre single detached lots from 200 to 173; + Increase the number of 11.0 metre. sing-e detached lots.from 170 to.194; • Decrease the number of 12.0 metre single detached lots from 356 to 355; and • Increase the number of 9.0 metre semi-detached lots from 52 to 54. The proposed revisions to the draft approved plan ofsubdivision would .result in a net decrease of residential units from 1302 to 1300. The proposed Zoning By-law Amendment would place.the affected lands in appropriate zones to reflect the changes to the lotting pattern. TAKE NOTICE that the application has been deemed complete so that it can be circulated and reviewed. The draft approved plan of subdivision is located within Part of Lots 13 & 14, Concession 3, in the former Township of Darlington as shown on reverse. Planning File No.: S-C-2007-0004 and ZBA 2011-0008 PUBLIC MEETING The Municipality of Clarington will hold a public meeting to provide interested parties the opportunity to make comments, identify issues and .provide additional information relative to the proposed development. The public meeting will be held on: DATE: Monday, April 18, 2011 TIME: 9:30 a.m. PLACE: Council Chambers, 2"d Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville,.Ontario ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition. to the proposal. The start time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences. If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting on Monday, May 2, 2011, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with ttie Clerks Department by the Wednesday noon, April 27, 2011 to have your name appear in the Agenda. COMMENTS OR QUESTIONS? If you wish to make a written submission or if you wish to be notified of subsequent meetings or the approval of the Zoning By-Iaw.Amendment and revisions to the Draft Approved Plan of Subdivision, you must submit a written request to the Clerk's Department, 2"d Floor, 40 Temperance Street, Bowmanville, Ontario L1 C 3A6. Additional information relating to the progosal is available for inspection between 8:30 a.m. and 4:30 p.m. at the Planning Services Department, 3` Floor, 40 Temperance Street, Bowmanville; Oritario L1 C 3A6, or by calling Anne Taylor 'Scott • at (905) 623-3379 extension .2414 or by a-mail at ataylorscott(a~clarington. net. APPEAL If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington Planning Services Department before the proposed. amendment and/or revisions are approved, the person: i) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board; and ii) the. person or public body may not be added as a party to the hearing of. an appeal before the Ontario Municipal Board unless,. in the opinion of the Board, there are reasonable grounds to add the person or public body as a, party. Dated at a Municipality of Clarington this 11`h day of March 2011. David. rome, M.C.LP., R.P.P. 40 Temperance Street Director of Planning Services Bowmanville, Ontario Municipality of Clarington L1C 3A6 ~-~ 7-2 ~_ - --_ arm n Leading the Way REPORT PLANNING SERVICES PUBLIC MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: April 18, 2011 Resolution #: By-law #: Report #: PSD-034-11 File #: ZBA 2011-0008 and S-C 2007-0004 Subject: ZONING BY-LAW AMENDMENT AND SECOND MODIFICATION TO DRAFT APPROVED PLAN OF SUBDIVISION APPLICANT: 2265719 ONTARIO INC. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report PSD-034-11 be received; 2. THAT, provided there are no significant issues raised at the Public Meeting, the Proposed Amendment to Condition 1 of the Conditions of Draft Approval for Draft Approved Plan of Subdivision S-C-2007-0004 submitted by 2265719 Ontario Inc. be approved, as contained in Attachment 3, and that the Director of Planning Services be authorized to approve an amendment to the Draft Approved Plan; 3. THAT, provided there are no significant issues raised at the Public Meeting, the application to amend Comprehensive Zoning By-law 84-63 (ZBA 2011-0008) be approved and the Zoning By-law Amendment as contained in Attachment 4 be passed; 4. THAT, under the authorization of Section 34(17) of the Planning Act, the proposed Zoning By-law Amendment delete the requirement fora 4.5 metre interior side yard setback for street townhouse units where lands abut a different zone in Sections 14.6.31 and 14.6.35, and that no further notice is required; 5. THAT the Region of Durham Planning Department and Municipal Property Assessment Corporation be forwarded a copy of this report and Council's decision; and 6. THAT all interested parties listed in Report PSD-034-11 and any delegations be advised of Council's decision. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 8-1 REPORT NO.: PSD-034-11 Submitted by: Da id . Crome, MCIP, RPP Director, Planning Services ATS/CP/ah/df 11 April 2011 PAGE 2 Reviewed by: ~~' ~~- Franklin Wu Chief Administrative Officer 8-2 REPORT NO.: PSD-034-11 PAGE 3 1.0 APPLICATION DETAILS 1.1 1.2 1.3 1.4 Applicant/Owner: 2265719 Ontario Inc. Agent: Tunney Planning Inc. Modification to Draft Approved Plan of Subdivision S-C 2007-0004: Proposed Rezoning 1.5 Area: The proposed revisions to the draft approved plan of subdivision would have the effect of adjusting the lotting pattern within certain areas of the plan and would: • Decrease the number of 10.0 metre single detached lots from 200 to 173; • Increase the number of 11.0 metre single detached lots from 170 to 194; • Decrease the number of 12.0 metre single detached lots from 356 to 355; • Increase the number of 9.0 metre semi-detached units from 52 to 54. . The proposed revisions to the draft approved plan of subdivision would result in a net decrease of residential units from 1302 to 1300. To change the current zoning of the affected lots to reflect the proposed changes to the subdivision design. 46.841 hectares 1.6 Location: The subject lands are located on the north side of Concession Road 3, west of Middle Road and east of Regional Road 57, being in Part Lots 13 and 14, Concession 3 in the former Township of Darlington (Attachment 1). 2.0 BACKGROUND 2.1 In March 2008, Council authorized the Director of Planning Services to issue Draft Approval of Plan of Subdivision S-C 2007-0004, submitted by Baysong Developments Inc., 2084165 Ontario Limited and Kirk Kemp and Douglas Kemp. The implementing zoning by-law amendment, By-law 2008-0065, was approved at that time. 2.2 In 2008, Baysong Developments Inc. submitted a request for modification to the draft approved plan of subdivision, in addition to an application for rezoning. The 2008 modification proposed changes to the lotting pattern and the rezoning proposed adjustments to allow for various architectural styles. The total number of lots approved was not impacted. The zoning by-law amendment was approved in July 2009, while the 8-3 REPORT NO.: PSD-034-11 PAGE 4 first amendment to the draft approved plan was only finalized in March 2011, following receipt of the required copies of the amended plan. 2.3 The subject applications represent the second modification to the draft approved plan (Attachment 2), in addition to an application for rezoning. The subject lands have recently been acquired by new owners who are proposing a smaller Phase I and wish to modify the unit mix to allow for a diverse offering of house models in the first phase of development. The modification would result in a net decrease of residential units from 1302 to 1300. 3.0 LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The lands subject to these applications have been cleared of brush and trees and rough graded to permit servicing of lands within the original Phase 1 limits. Permission to rough grade was given by Council and administered through a servicing agreement by Engineering Services. 3.2 The surrounding uses are as follows: North: Rural residential and Quarry Lakes Golf Course South: Concession Road 3 and beyond, existing urban residential and Hydro One's work depot East: Auto wrecker, orchards, and subsequent phases of Draft Approved Plan of Subdivision S-C 2007-0004 West: Regional Road 57 and beyond, estate residential and the Bowmanville Creek Valley 4.0 PROVINCIAL POLICY 4.1 Provincial Policy Statement (PPS1 The Provincial Policy Statement encourages planning authorities to create healthy livable and safe communities by accommodating an appropriate range and mix of residential, employment, recreational and open space uses to meet long term needs. New development shall occur adjacent to built up areas, taking advantage of existing and planned infrastructure, and shall have compact form, a mix of uses and densities. The development allows for the efficient use of land, infrastructure and public services. The proposed draft plan of subdivision continues to offer a range of housing types and densities. The subject applications are consistent with the PPS. 4.2 Growth Plan for the Greater Golden Horseshoes (Growth Plan) The Growth Plan encourages municipalities to manage growth by directing population growth to settlement areas. Growth is to be accommodated by building compact, transit- supportive communities in designated greenfield areas and by reducing dependence on the automobile through the development of mixed use, pedestrian-friendly environments. 8-4 REPORT NO.: PSD-034-11 PAGE 5 Growth shall also be directed to areas that offer municipal water and wastewater systems. Municipalities should establish an urban open space system within built up areas which may include communal courtyards and public parks. The overall development is expected to generate in excess of 50 people and jobs per hectare. The subject applications conform to the Growth Plan. 5.0 OFFICIAL PLANS 5.1 Durham Reaional Official Plan The Durham Regional Official Plan designates the subject lands as Living Area. The intent of this designation is to permit the development of primarily residential areas with defined boundaries, incorporating the widest possible range of housing types, sizes and tenure, developed in an efficient and cost effective manner. In consideration of development applications within designated Living Areas, regard shall be had for the intent of this plan to achieve the following: ^ a compact urban form; ^ the use of good urban design principles; ^ the provision of convenient pedestrian access to public transit, educational facilities and parks; and ^ the grid pattern of roads. The subject applications conform to the Durham Regional Official Plan. 5.2 Clarington Official Plan The lands within the draft approved plan of subdivision are designated Urban Residential within the Clarington Official Plan, with symbols for a neighbourhood park, public elementary school and for medium density. A Neighbourhood Centre designation is at the northeast corner of Regional Road 57 and Concession Road 3 which allows for limited retail and service commercial uses. In December 2007, Council approved Amendment No. 59 to the Clarington Official Plan which approved, among other things, an increase in population from 3750 to 6500 residential units and a housing target from 1325 to 2175 for the Northglen Neighbourhood. While the proposed revisions to the draft plan of subdivision would result in a net decrease of two (2) residential units, the impact to the overall population and housing targets for the neighbourhood is negligible. The subject applications continue to be consistent with the approved land use designations for the neighbourhood. 8-5 REPORT NO.: PSD-034-11 PAGE 6 6.0 ZONING BY-LAW 6.1 Given the proposed changes to the lotting pattern, a Zoning By-law Amendment is being pursued concurrently to allow for the modified lot sizes. 7.0 PUBLIC NOTICE AND SUBMISSIONS 7.1 Public Notice was given by mail to each landowner within 120 metres of the subject site. Public Meeting signs were installed along Regional Road 57 and along Concession Road 3. 7.2 Two (2) individuals have contacted Planning Staff regarding the subject applications. The residents requested clarification on the proposed amendments only. 8.0 AGENCY COMMENTS 8.1 The subject rezoning application was circulated to a limited number of agencies and departments. 8.2 The Region of Durham has reviewed the subject applications and has no concerns with the proposed revisions. They request that Condition 1 be amended to reflect the revised draft plan of subdivision. 9.0 STAFF COMMENTS 9.1 The proposed revisions to the draft approved plan of subdivision would have the effect of adjusting the lotting pattern within certain areas of the plan and would: • Decrease the number of 10.0 metre single detached lots from 200 to 173; • Increase the number of 11.0 metre single detached lots from 170 to 194; • Decrease the number of 12.0 metre single detached lots from 356 to 355; • Increase the number of 9.0 metre semi-detached units from 52 to 54. 9.2 The proposed changes would result in an increase of lots having lot frontage of 11.0 metre (36 feet), and a decrease of lots having lot frontage of 10.0 metres (33 feet). The impact to the unit mix for the 12.0 metre single detached lots and the mix of semi- detached units is negligible. 9.3 Overall, the modification to the lotting pattern is minor in nature and will allow the builders to optimize the unit mix in the first phase. 9.4 Due to the change in the lotting pattern, the proposed rezoning would place the affected lots in matching zones that will allow for creation of the lots, and will regulate the development on the site accordingly. The zones proposed are being utilized already 8-6 REPORT NO.: PSD-034-11 PAGE 7 within the neighbourhood, therefore built form will be consistent across the draft plan limits. 9.5 A technical error has been noted in the existing Urban Residential Exception (R3-31) and Urban Residential Exception (R3-35) Zones which permit 7.0 metre street townhouse units. The interior side yard setback requirements are as follows: "Interior Side Yard: 1.2 metre, except (i) where a building has a common wall with a building on an adjacent lot located in the R3-31/R3-35 zones, in which case no interior side yard is required, and (ii) where the lot line is also the boundary of a different zone, in which case an interior side yard of 4.5 metres wide is required. " Staff proposes that the last part of the interior side yard regulation be deleted altogether so that it would read as follows: "Interior Side Yard: 1.2 metre, except where a building has a common wall with a building on an adjacent lot located in the R3-31/R3-35 zones, in which case no interior side yard is required. " The proposed modification has the effect of accurately implementing the draft approved plan of subdivision. The 4.5 metre interior side yard setback is not technically feasible and would not allow the blocks of street townhouse units to develop as planned. Allowing the 1.2 metre setback is consistent with another zone in the neighbourhood where street townhouse units are permitted (R3-32 Zone). 9.6 While details of the notice of public meeting did not include the change to the R3-31 and R3-35 Zones, Council has the ability under Section 34(17) of the Planning Act to pass a by-law without giving further notice. Staff recommends that the subject Zoning By-law Amendment be approved as drafted for the following reasons: • A technical matter is being corrected from the time when the original zoning by- law amendment was drafted; • The change impacts a limited number of street townhouse units within the 1300 unit development; • Correcting the setback requirements is consistent with the intent of the passing of the original zoning by-law amendment which was to implement the draft approved plan of subdivision; • Without the modification the number of townhouse units as draft approved could not be built on the blocks indicated; • The change does not modify the built form of the draft approved street townhouse unit mix; • As the lands are currently vacant, the change is being contemplated prior to the lands being occupied; and, • The notice of passing of any by-law will be circulated to those landowners within 120 metres of the subject lands and will provide details of the amendment. 8-7 REPORT NO.: PSD-034-11 PAGE 8 9.7 In the spring of 2010 the Region of Durham Works Department advised the Municipality of Clarington that they had discovered servicing constraints in the Port Darlington Water Pollution Control Plant which serves the Bowmanville urban area. As a result new residential development was limited to approved development which had an agreement in place for servicing plus an additional approximately 600 units. The Municipality of Clarington has approximately 4400 draft approved units within the Bowmanville urban area and the 600 units were quickly spoken for on a first come, first serve basis. The Region monitored the rates over the balance of the year and determined in early February of this year that an additional 500 units would be available. At this time the Region has executed agreements for 105 units. The new owners hope to enter into an agreement for their Phase I of this subdivision before the balance of the 500 units has been depleted. 9.8 Clarington Engineering has reviewed the subject applications and has no concerns or objections. 9.9 The Finance Department advises that the taxes for the subject property have been paid in full. 10.0 RECOMMENDATIONS 10.1 The applications have been reviewed in consideration of the comments received from the public and circulated agencies and under the policies of the Regional and Clarington Official Plans. In consideration of the comments contained in this report, and provided no significant issues are raised at the public meeting, Staff respectfully recommend the modification to the Draft Approved Plan S-C 2007-0004 as contained in Attachment 3 be approved and that at the Zoning By-law Amendment as contained in Attachment 4 be approved. Staff Contact: Anne Taylor Scott Attachments: Attachment 1: Key Map Attachment 2: Proposed Draft Plan of Subdivision S-C-2007-0004 (Second Modification). Attachment 3: Amendment to Condition 1 Attachment 4: Draft Zoning By-Law Amendment List of interest parties to be notified of Council's decision: 2265719 Ontario lnc. Kevin Tunney, Tunney Planning 8-8 Attachment 1 To Report PSD-034-11 8-9 To Report PSD--034 t11 #}5j-y G} $.i.~k~'z~ 'y€,~~Sl.~5~$ ~: p E 2 s 2F x '2 ~~8 5 ^ t F 3 3 53 ~ ~~ S ~ YA ~ l t 9 a x siE E : i i a: t Y ' F~ ~ >? ~ 3 a~ b ~ R E ~ y E a : x !~ ~ x $ N u ~ ~ ~' z . t _ 1 RY C F 7~I~fEF ~ pa 1°: 4~ }~'~ Fs` ~!9 }~;$ a i=k*~~i~~?~ S y~~i_ , _ ~s ! ~ : a. #~s +~i2~ s a~~` ~ ~ "x ~ ~ L ' ~ ~ ~ a~ ~ ~ ~ l~ t ~ l~ ~ ~Y ~ ~ , ~ ~ e =~ ~ , E „ t Q v ] e " ~ l S o g~ ~ % ~ € ~ ~ ` ~ VI O ~ 3' ~=43 9.i ~, E ~ ~ isI o ~ _ SCI' Os G- 1-~ • o o o 1=. S T E !i .! F ?; S S ~ ~ _ _ . RS 8 T^"1 ~.y }.]T'j F>#- l~ify ECRSF3~ RCLZR~ 1 AR.SfC~E~ ~lilSq ? .F =3 R •x Rt !R i-i AA V ~ ."3 Y 1 i4 j y T f ~ Y tY! 3' ~ ~ E E }~ 9 > > si :a G Z i r/ ~ <~ Z ~ ~ 11 ~~~~yy L{9f1'yR'R ~+ pp ly~f~9A~~ ZSR~iSF +a~iE~?~'1aR~ ~ ~ i ~E i ~ $~$ ~FA?: p cp py p • ~ ! ~~ i J i !' A ! ~ 5 a ~m ! ~ ! 1 ~ E ` p~ '(~f,~ G] ; e C jy ~ 1 ~,~E~ 5~ vS O O O yr 1 31 U ~ jj G~t:~~. FS}!!!!9 ~1~JGY:~J~ORi _6~il~ 1 ~ $ ' g ~ 5 t ~ ~ m ] ~ t [ ~ ! `~ Y LL°OJ-1..~~ 1 i ~ 3 - 2 • ^ ~ T ~F T ~ p ! ~~ .. _ ~ - ~ O ~'CG F-Oen F' ^ ~ 3 9 ~ 9 ~ 8 ~ ~ ~ 9 ~ 4 ~ ~ c~ ~ a ~ is ~ Fee3 ~"€ @~ !E ~4 S ~~ '~, _ ~ 6-7E3e ~e !g ~ .3 g~.P9 . ~' s ~: _ ~ L y ii ~ Z~ N ~ ~Qp Ibg~~ ~~(l7i~ie ~ S z $ zp C C ¢ 9 9 p ~€4 ~$ F9 ~9 ~9` 9~ ~a~ ,6 .•'i Efi :fi ~?E~ _ _ p~p ~ ~i_E g9 gddg sas ~~1 EgN~6o&3 ~ ~ c E:E ~i e' .[.[ ~iC ~x~x ~i ~~E ro @y~a:•g&gg~(y`(~ ~ : ei ~e77~ jS.i l~: ~ 3 ' ~5 ~ ' ~ ~ a ~s ~h . ~ppt S. ` O ~~ ~ ~ s 9 p g 7~tE 9 s ti l"a t~ Z E i ~" I z~ ~ I ..- ~ o I -- e _I I ~ ~i I ,~ < WI _ ' UI ~_____ _______ _ __ zl < I T ~I rc I ~~ F I I J _ I I S I ~ ~ ni o I io , v I I o. ~ I ~-o o~ z I - I ., I 7 I I ` I - I I --.I -" I Zi 0 N~ u, WI U; z~ o, u! ~~ o< ! ]~ ~ ~.. ~ '~~: z ;.___ U F z.--' o r--; i ~~ L._.- ~._. j e~ I EE m e Ei `9 1 i 1 1 1 t E® m 1 si i n 1 u>HOSn i v ! ~~i i i t ! ! ! E 1 i 1 :~axi~~o^!~ ~~ 13 ursmlaivnw aiwav "!!x 5 d ii it : ! !3!!!. ! I i, li ~ aclaliifE = 11 I =~ uxpiRxHJ lx3fly '- E ~ v _ ' ix~75e'e"e^e 9 _ ! 1 it ii i x11 1. l.s oo - -, I I _I __ -I I ~I E~ _ zo _ _ _ ~^- in -~i 7 II. .' \ _ ___ I. I -- I I: F ~ ~- - -_ i . I I. I - _ - I _L_ _ I I ~ ~II' _J__ - - _ ~~- -_ - 1 I \ I: _ . ~ ~ ill I rTT ~ [o ~a ~` ~:~ a ~°o I ~..~___ ~-I-_~ I--~--jai -L--I ~ ~ Il~:l LL11 J_L o,q j 'I _.~ 1 I T1-I-t-rT z ' O __. L' I-.-'- -t -__ io - ,1„,. Il I I I I I I . ,_ _ - ~ ~~ _-- _ _ ~ _.,1 L _ _ __ .g _.. _.. __.. - _ - ~_ _. _- -- fl V O - - -- 31-~Q7VJ_- i 1 t E ~ ~ ! ~ i i - -Ey„ ' d ka. fT ~~ _ ~ E F 99 I 1 ~:1 .. ~ }y.-_ ~ii 971 ~ ~L_ E is i A 1 4 9 ~ -~ ~ i ! E !1 ~ Ei !~ ~ i''! I' -iv{ ~ !r i. xl x~ I T' i i ii ~ it 1 9 I Eili ~ ~ i l21 •y~ IR'3i6 E ; t ~ 6u6 E ! 1 E 1 ~ tlaa !ei Ea! i .i xo ,+I,oi' ~ ~ .u iiS i 5 Ss! ixnl 1 / i i ~ S P"! ~ u i i ei is i W + 'e 1 i ' ii !i C + ~ '3 ~a 1 is ua,! is al "> ie r. " EI x ~ i a ~V.~v r ' x5 I! ei ! E ... !;.' a~ is Ei ~ ~! e " 9 SE !9n W ; i 7 ie ~ }~ i ~~ F ii i Ilie~io e - ~trc -~. 1 ' t~ oz ~: '1S,ry vq ~. _: 1 ! t ti. t J3._._ Fo _L I ~II ~~- 668~~ ~ ~ ~ I-t ',r 1-rr iF'7iiEii l °b1° ivwa,i ~~I l.I _.~ I.;~lil;i i ~ 6 i s E+i E 6 d 1 Iv 7 ~_--Ti a I: ,- !i ~l'~ ~.I:Ij.. t i ~. 111 it t I I ~L; 11 I I i ~+~ '~~o `a8° , 'm n~ iEEEFl Fe F >! _____...._ 1 vlula. ', e III 1 E IIF Est 1 F i17Gii1~ ti .... .. .Rwo~ f TTTTTI •T 1. I i ~ '~I ~; ~,i! ° IM r• r 1 r-. •I• -~ r r ~_ `~ -- n -1 ~ it I ImL. ~.i953n1i !!! 11 - ~r rr ~tJn ~~-~ ; ~i I C~. ,i ~ "~i ~ . s 11 J I F._ ~~ Nr cR¢' ._ iE - - _ ,'ti iiB Bili1 1E3i4 i t - -~ -_i I f l I I. 1 1 1 ~_~__ ___ ~s lF~fdFl Yl _ - --- - ! : • s _ .. ... ' - .. tovnM _ x!!' F! ~~ ! 1 9 11 1 i i i i G i >ti iv ii_ -f~ ~ if- _ !' Y ' z ~ if- -f i if' RI ` q Ix - if' - - i!- li V Sir- - ~ ~ m ' ±' ~ u ~^ _ F..F• .`~~ t } ya iw~ wiirvniR ~ _' E p ~ ~ ~ 3 _ - U ~L 1 ~ e - 6 #~ R _ ~F~t=s ? - o E 1• - , ~~ ;ir mo z 1- cl 4 ~~ S ~ , ~ ~ ' • -% x ,. vi ~ '!.i tai. _ ' ~ ... -r-- I ~-.- ---r- __ S ~ '.m I. -1---I-- ~ --T T- J~ 1 1 1 1 L_~ TT -~ --~ I '~' 1 ~ _. _ 1 \ --1 y-t 1 1 ' ' 1 1 1 I I L _- ~ - \ 1a I \ - ';;..~ ..":. i ~-'-.. ~ 1 1 1 j ~__ ~~ L____ ~ , I ` I / Ic<. ,.. ~~ 1 , e A ' .., . 1 - I I : I 1 1 : ._ I I~ ~ _ I L - - 1 ~ / ~ ~ ly 1 . 1 . 1-ROA>T scuroc r ~ o ' 1 p 1 ~:.' 1 \ I I . \ - ;. I I ,~ I;. __ - _ _ _ _ c I . ., - J ~- _ r' ~ ~ ~ ~ .~ I / I 1 1 1 ~ r y ~-C ~ / \ \ i ~y ~ I 1 I \ - ` i I ~ ~'r+~~ , I\ - I•I•I-I ~I r1~~~_ 11 ~~I~~I~ I'I 1 I I I~ I ~~ I ~i _ 3 L ,I ~~~~ i? I / ~ I _J_L II 7~ ~~-. !I ~ i ;' Ii~ /~ I I~j I I` .I I - ~~ ..,` ~~~~'~/J/..../iii /. ~ \ \ ~ ~( \ \ \ m ~~----.>_i ~a .' q I I'-~°I'~', g I I I I: VVII I I I I:; a Q 8-10 Attachment 3 To Report PSD-034-11 AMENDMENT TO CONDITIONS OF DRAFT APPROVAL S-C-2007-0004 (NORTHGLEN WEST) DATE: APRIL 1, 2011 PLAN IDENTIFICATION The Owner shall have the final plan prepared on the basis of approved draft plan of subdivision S-C-2007-0004 prepared by Tunney Planning Inc. identified as Project Number TUN 549-1, original submission dated February, 2006, and as revised in February 2008, and draft approved as red-line revised May 2008,, as amended on March 31, 2011 and further revised in March 2011, which now illustrates 1300 residential units consisting of 851 single detached dwellings, 54 semi detached units, 181 street townhouse units, 88 block townhouse units, a mixed use block containing 126 residential units, commercial floorspace, stormwater management pond, and blocks for a public elementary school, a park and a parkette, road widenings, 0.3 metre reserves, landscape strips, and open space. 8-1 1 Attachment 4 To Report PSD-034-11 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2011- being a By-law to amend Zoning By-law 84-63 of the Corporation of the Municipality of Clarington WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend Zoning By-law 84-63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2011-0008; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Section 14.6.31 URBAN RESIDENTIAL EXCEPTION. (R3-31) ZONE is hereby amended by deleting Section b. vi) in its entirety and replacing it with the following: "vi) Interior Side Yard 1.2 metres, nil where a building .has a common wall with a building on an adjacent lot in located in the R3-31 Zone." 2. Section 14:6.35 URBAN RESIDENTIAL EXCEPTION (R3-35) ZONE is hereby amended by deleting Section b, iv) in its entirety and replacing it. with the following: "iv) Interior Side Yard 1.2 metres, hil where a building has a common wall with a building on an adjacent lot in located in the R3-35 Zone." 3. Schedule '3' (Bowmanville)" to By-law 84-63, as amended, is hereby further amended by changing the zone designations from: "Holding -Urban Residential Exception ((H)R2-66) Zone" to "Holding -Urban Residential Exception ((H)R2-65) Zone"; "Holding -Urban Residential Exception ((H)R1-75) Zone" to "Holding -Urban Residential Exception (H)R2-66 Zone"; "Holding -Urban Residential Exception ((H)R2-67) Zone" to "Holding -Urban Residential Exception ((H)R2-66) Zone"; "Holding -Urban Residential Exception ((H)R2-65) Zone" to "Holding -Urban Residential Exception ((H)R2-66) Zone"; "Holding -Urban Residential Exception ((H)R1-75) Zone" to "Holding -Urban Residential Exception ((H)R2-65) Zone"; "Holding -Urban Residential Exception ((H)R2-65) Zone" to "Holding -Urban Residential Exception ((H)R1-75) Zone"; $-12 as illustrated on the attached Schedule "A" hereto. 4. Schedule "A" attached hereto shall form part of this By-law. 5. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 and 36 of the Planning Act. BY-LAW read a first time this 2"d day of May 2011 BY-LAW read a second time this 2"d day of May 201.1 BY-LAW read a third time and finally passed this 2"d day of May 2011 Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk 8-13 This is Schedule "A" to By-law 2011- , passed this day of , 2011 A.D. 0 O Q Z O w JOHN MATTHEW CRES _ ~ : ~ v~ ~ ~ .•~~ ~' a x U ~' ' ~ ~ ' U Q Z '~ • ~ ~ _ ~_ _ ~ , } O ,~ ,~ ~ .~;~, JOHN MATTHEW CRES a a s> a a ; a a a a a a aaaa a s a a a a a as a j a s a ~ a a ~ a~ aaaa a SIDNEY RUNDLE AVE Z SIDNEY RUNDLE AVE Y as j a~,;aaaa as a a a a a s RICHARD DAVIES CRES CAREY LANE 0 w O U 2 F- FR~~ Mq~~ / 7~ ~F NORTHGLEN BLVD RICHARD DAVIES CRES ROBB LANE Adrian Foster, Mayor Q U Z O w ® Zoning Change From "(H)R1-75" To "(H)R2-65" Zoning Change From "(H)R1-75" To "(H)R2-66" as a Zoning Change From "(H)R2-65" To "(H)R1-75" ~:: Zoning Change From "(H)R2-65" To "(H)R2-66" ®Zoning Change From "(H)R2-66" To "(H)R2-65" Zoning Change From "(H)R2-67" To "(H)R2-66" Patti L. Barrie, Municipal Clerk 8-14 • ~~ Leading the way REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: April 18, 2011 Resolution #: By-law #: Report #: PSD-035-11 File #: S-C-2005-0005 Subject: REQUEST FOR EXTENSION OF DRAFT APPROVAL PART LOT 13, CONCESSION 1, FORMER TOWN OF BOWMANVILLE APPLICANT: MUNICIPALITY OF CLARINGTON RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-035-11 be received; 2. THAT the request to extend the lapsing date for draft approved Plan of Subdivision S-C- 2005-0005 until May 2016 be approved; 3. THAT a copy of Report PSD-035-11 and Council's decision be forwarded to the Region of Durham Planning Department and the Municipal Property Assessment Corporation (MPAC); and 4. THAT all interested parties listed in Report PSD-035-11 and any delegations be advised of Council's decision. Submitted by: D MH/CP/df 8 April 2011 Reviewed by. Crome, MCIP, RPP Franklin Wu Planning Services Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 8-15 REPORT NO.: PSD-035-11 PAGE 2 1.0 APPLICATION DETAILS 1.1 Applicant/Owner: Municipality of Clarington 1.2 Proposal: To extend the lapsing date for draft approved Plan of Subdivision S-C-2005-0005 until May 2016 fora 19 single detached unit project. 1.3 Area: 1.34 ha 1.4 Location: The subject lands are located on the northwest corner of Baseline Road and Spry Avenue. The lands are municipally known as 200 Baseline Road, located in Part Lot 13, Concession 1, of the former Town of Bowmanville (see Attachment 1). 2.0 BACKGROUND 2.1 On May 12, 2008, an application for proposed Draft Plan of Subdivision S-C-2005-0005 was issued draft approval. The draft approved plan includes 19 lots for single detached dwellings. The plan also provides an alignment for the extension of John Scott Avenue to Spry Avenue, and a new cul-de-sac labeled as Street `A'. 2.2 A standard provision within the conditions of draft approval indicates that if final approval of the plan is not given within three years of the draft approval date, draft approval will lapse and the file shall be closed. However, reasonable extensions to draft approval may be granted by the approval authority. These provisions are authorized under Sections 51(32) and 51(33) of the Planning Act, where approval authorities may provide that the approval of a draft Plan of Subdivision lapses after a period of no less than three (3) years. The approval authority may extend the approval for a time period specified by the approval authority and may further extend it; but no extension is permissible if the approval lapses before the extension is given. The approval for draft Plan of Subdivision S-C-2005-0005 will lapse on May 12, 2011 if an extension is not granted. 3.0 STAFF COMMENTS 3.1 The purpose of this report is to consider whether the conditions of draft approval for S-C-2005-0005 should lapse on May 12, 2011 as scheduled, or should be reasonably extended. 3.2 Development of the site requires substantial fill to ensure that portions of the proposed development are not within the flood plain of the Bowmanville Creek. Preliminary engineering for the development suggested that the fill removed through the creation of ponds on the east side of Spry Ave, north of Baseline Road in keeping with the plans for Valleys 2000 could be used to accommodate the proposed residential development. 8-16 REPORT NO.: PSD-035-11 PAGE 3 3.3 The lands are now considered intensification development within the built-up boundary of Bowmanville according to the Provincial Growth Plan. The Growth Plan was not in place when the lands were originally draft approved. 3.4 A servicing agreement with the Region of Durham is not in place for the subject lands. Current servicing restrictions on the Port Darlington Water Pollution Control Plant means that the subject lands cannot proceed in the immediate future as a result of a lack of sanitary service capacity. Although construction of the plant expansion is expected to commence as early as next January, additional sewage capacity is not expected to be available until at least sometime in 2014. 3.5 The Regional Planning Department advised that the comments in their letter dated January 4, 2006 remain applicable. Provincial interest would not appear to be affected by the proposed draft approval extension. The Region has no objection to the extension of draft approval provided their previous conditions of draft approval are still applicable. 3.6 Central Lake Ontario Conservation Authority staff advised they have no objection to the extension of draft approval and request that all their previous conditions of draft approval remain applicable. 3.7 The planning policies relating to growth management, at the regional and local level, are in a state of change and will continue to be for some time in order to conform with the Provincial Growth Plan. However, Staff are confident that the draft approved Plan of Subdivision is consistent with Provincial Policy as the subject application constitutes an intensification development within the built-up boundary of Bowmanville. Staff are also cognizant that it may take some time to fulfill the conditions due to the recent market conditions and the sanitary servicing constraint in Bowmanville. There is nothing in the Planning Act or Clarington Official Plan to discourage extensions of draft approval for a Plan of Subdivision. 4.0 CONCLUSION 4.1 In consideration of the comments noted above, Staff recommends approval of an extension of draft approval until May 2016. Staff Contact: Meaghan Harrington Attachment: Attachment 1 - Draft Approved Plan of Subdivision List of interested parties to be advised of Council's decision: Frank Wu Ray Abraham Cathy Reid Cindy Smith 8-17 Attachme To Report PSD-03: 7 Y ~~ W~~y~ Z E~ Q ~ a ~R~s ~ b R r 6 w ~E Y t C~~R a~ W ~6~~0 i~~ wr-1 / 2)tl Q~ J ~~i g`~~ ~~ C Y~[[[ ~ i ~~ ~ ~S, yB :5"s 59 S~~ ~~~~~ ~~~ ~ #'~~~~ ~~ i ~~g~~: 5"3~#~ f ~ z 4 _ .:t o 1 Z ~_ ~~ . ~ . ~ Q Q Z'~ p Q. a . °a <' ~ z~- + + ~ ~9 5 AWE^~a 3 t ~ibi• ~, E E ~~`u =cri Z e i k ~ 3 ~ ~ ~ QN¢z "'F _n f Ci 1 a Y~ ~~ o s E ° ~ UW ~~ ~ u D ~ nt 1 i-11 8-18 - i- l~~ n ad~n ~,tewa REPORT Le t g y PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: April 18, 2011 Resolution #: By-law #: Report #: PSD-036-11 File #: SBA 2011-0003 Subject: AMENDMENT TO SIGN BY-LAW 2009-123 APPLICANT: 1804603 ONTARIO INC. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report PSD-036-11 be received; 2. THAT the application for Amendment to the Clarington Sign By-law 2009-123, submitted by R.G. Richards & Associates on behalf of 1804603 Ontario Inc., to permit a pylon sign within 6 metres of the road allowance at 680 Longworth Avenue, Bowmanville, be approved; 3. THAT the attached by-law be executed by the Mayor and Municipal Clerk, on behalf of the Municipality to amend Sign By-law 2009-123; and 4. THAT all interested parties listed in Report PSD-036-11 and any delegations be advised of Council's decision. Submitted by: David , Director of Planning Services DJ/ah/df 11 April 2011 ,- ' Reviewed b~~~ ~~~"~ =- ~'~~c Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 ~__ -" /~! ~~ ome. MCIP RPP 8-19 REPORT NO.: PSD-036-11 PAGE 2 1.0 APPLICATION DETAILS 1.1 Applicant: R.G. Richards & Associates 1.2 Owner: 1804603 Ontario Inc. 1.3 Proposal: To permit a pylon sign within 6 metres of the road allowance, at a proposed neighbourhood centre development. 1.4 Location: 680 Longworth Avenue, Bowmanville 2.0 BACKGROUND AND PROPOSED AMENDMENT 2.1 The subject property is located at the north-east corner of Scugog Street and Longworth Avenue (680 Longworth Avenue) in Bowmanville. The site has approximately 184 metres of frontage on Scugog Street and approximately 125 metres of frontage on Longworth Avenue. The site is currently vacant but was recently rezoned to permit a neighbourhood centre development. The proposed neighbourhood centre development is to consist of a supermarket of 2,829mZ (FreshCo) and buildings B and C, respectively of 783mZ and 185mz; they will contain retail/service commercial uses. The attached site plan drawing(Attachment 1) for the proposed neighbourhood centre went through a number of iterations and is close to being finalized. 2.2 The site plan initially showed the location of two proposed pylon signs on the site -one at the Longworth Avenue entrance, and the other at the Scugog Street entrance. Through the review of the site plan drawings, Staff informed the applicant that the Sign By-law Section 8.10 v) does not permit a pylon sign for any building located within 6 metres of a road allowance and permits only one pylon sign for this type of commercial development. 2.3 The applicant subsequently decided to forego the proposed pylon sign adjacent to the Longworth Avenue entrance and submitted an application to amend the Sign By-law 2009-123 to permit a single pylon sign adjacent to the Scugog Street entrance within 6 metres of the road allowance. An excerpt showing the exact location of the proposed pylon sign has been included on the latest site plan (Attachment 1) and a copy of the sign design and dimensions are enclosed as Attachment 2. 2.4 Sign By-law Provisions Section 8.10 v) of the Sign By-law prohibits pylon signs for buildings located within 6 metres of a road allowance because: • A building that is within 6 metres of the street has sufficient exposure along the public road and could advertise on the building (via wall or window signage), which makes stand alone signs redundant; and, 8-20 REPORT NO.: PSD-036-11 PAGE 3 • It prevents the cluttering of the site with stand alone signs and encourages businesses to make use of wall or window signage to advertise. The Sign By-law furthermore stipulates the following: • No sign shall be erected closer than 1 metre from a road allowance; • A pylon sign may not be higher than 7.5 metres; • The sign display surface of the pylon sign shall not be lower than 2.44 metres above finished grade; • The pylon sign display area may not exceed 7.5mZ for amulti-tenant property with buildings below 5001 m2 ;and, • Only 1 (one) pylon sign per property. 2.5 Applicant's Rationale The applicant submitted the following rationale in support of this application: "In order to successfully lease Retail Building `B' on the subject property Goldmanco (1804603 Ontario Inc.) will require a pylon sign for these tenants. Section 8.10 v) of the Clarington Sign By-law No. 2009-123 does not permit a pylon sign "for any building located within 6 metres of a road allowance". It seems that one intent of this by-law may be to prevent the erection of pylon signs for single use buildings that are sited along major streets and as a result already have a significant street presence and likely having signage on the building directly as well. The Retail B building is amulti-tenant commercial/retail building. Only the tenant occupying the corner unit adjacent to Scugog Street would have an opportunity to display signage on the west fagade of the building that would be clearly visible to the street and vehicular traffic. The visibility of the remaining tenants decreases with every unit that is further away from Scugog Street. It is therefore necessary to provide signage opportunities in the form of a pylon sign for the tenants of the multi-tenant building. By having the various tenants of the neighbourhood centre identified on the pylon sign located adjacent Scugog Street as proposed; it will make it easier and thus safer for passing traffic to identify which retail/commercial businesses are available. Thy landlord has a lease obligation with the food store tenant that entitles the tenant to signage on any pylon sign(s) that may be erected on the site. We are requesting permission to, allow one pylon sign for the site and to allow the major food store tenant to advertise on that one sign along with the tenants of building `B'. It is our view that the city's desire to avoid a pylon sign for a single use building is being met by this proposal. There will be one sign only and it will be for multiple tenants. The proposed design of the pylon sign complies with all other regulations of the Sign By-law." 8-21 REPORT NO.: PSD-036-11 PAGE 4 3.0 STAFF COMMENTS 3.1 The applicant's rationale for the sign by-law amendment to permit a single pylon sign is self explanatory and is supported by Staff. 3.2 An advertising sign that provides a (single) combined space for advertising each business on site at the entrance on Scugog Street, would not only serve all the tenants on site better, but it would prevent the potential cluttering of the single street facade of the proposed multi-tenant building with wall signs. 3.3 It is common for neighbourhood plazas/centres to have a pylon sign either at the entrance or at the corner of the site. The Pylon sign at the neighbourhood plazas situated at the north-west corners of Mearns Avenue and Concession Street and Liberty Street North and Longworth Avenue are similar in scale and blend in with the scale and nature of the development and its surroundings. 3.4 Although the principal building on the site, the grocery store (FreshCo), has a continuous facade along Longworth Avenue and a section along Scugog Street, which allows space for wall mounted signage up to a maximum of 15% of the building facade, the proposal to also include FreshCo's name on the pylon sign would seem appropriate because the grocery store is the anchor and core tenant on site. 3.5 Regarding compliance to other specifications in the Sign By-law, the following: • Setback from road allowance The proposed pylon sign is set back 4 metres from the street line which is well beyond the minimum required setback of 1 metre. • Maximum height The height of the proposed pylon sign is approximately 7 metres which is below the maximum permitted height. • Minimum height of sign display area The minimum height of the sign display surface above finished grade (2.44 metres) complies with the Sign By-law. • Maximum sign display area The proposed sign display area is 7.2mz which is slightly less than the permitted sign area (7.5m2). 3.6 The proposed pylon sign contains design elements such as the stone foundation, pillars and a triangular pediment top that blend in with and complement the architectural and colour themes of the neighbourhood centre development. The visual impact of a single pylon sign at this location and within the context of the overall scale, design and massing of the neighbourhood centre development (once built) will be negligible. All other proposed signage within the development comply with the Sign By-law and the wall spaces have been set out and detailed in the site plan. 8-22 REPORT NO.: PSD-036-11 4.0 CONCLUSIONS PAGE 5 4.1 The business owners within this plaza are looking to maximize their exposure to the passing public. The proposed single pylon sign will not detrimentally impede vision or become a safety hazard and it will meet the by-law requirements in regards to size and display area. 4.2 It is respectfully recommended that the amendment (see Attachment 3) to the municipal Sign By-law 2009-123 to permit a single pylon sign within 6 metres of the road allowance at the proposed neighbourhood centre development at 680 Longworth Avenue, be approved. Staff Contact: Dean Jacobs Attachments: Attachment 1 -Proposed Site Plan and Location of Pylon Sign Attachment 2 -Sign Design and Dimensions Attachment 3 -Sign By-law Amendment List of interested parties to be advised of Council's decision: Romas Juknevicius, R.G. Richards & Associates Derek Hull, 1804603 Ontario Inc. 8-23 b'6 t ~~~'~ 9~b0'~ 2 2+, ~: S'1~ ~r ~~. 'yl 9 I 'S'Jp>g I ~~S ~~1 I ~g~ I I yl ~------'sr-----~----- i ~------------~JO-~---- I -- i I ~-------------------- a ~ ---- I H1 ~------'46'P-----~ ---- r---------------- i ------------------- I ~Q~ ~~~, I `ma'r ~. ~~/ ~' I ~1 I ~ ssz ~ fi ~~> (\ 8 1 ~~~ ~ ~ i i C ~~ 6~ sy ~~ a i~' w j ;x Q W E Q ~ ~ n a 01 Wmm N E R x N ~ ~ a Y~ 'i Fav - ~ ~' ~'~J ~- ;~ J s._ f Q C~ i ~ `~~''~' y1 ` O O I asz' ,,, £ ., 3f1~N3/~`d Hl~IOMJNO~ /~/~ J_ ~ W ~Q ww W m '~ P m ~~mr i Attachment 1 To Report PSD-036-11 r--~ ~ ~ 0 ~7 ~~ v ~~ ~ 8 Wa~<J '. WY ~ D ~ ~j 'e'vi~m o3aw~ 8 . ~' ~ ~ ~, OQ~+i ~mgU~ a= ~;, 3~ ~/ i 9q / °e' l ~ z•, ~~ --~ ~ ~, / i o ~ ~ ~ .~ `, fV `~ U° ~ is ~ ~ / ~ ~ \ ' ~~ \ ~.~ \ V i a / I ~! -------\ ~ /I~ W m / ~~. /- m / / ~ I J 1 /1 ~~ /~ rn i ~ ~"~ ' i i i i ~h ~•, i ~ i / i ~ ~ / i ~ / i i o~ % \ ~ \ /i m ii ~ ; ~m ~ ~5 ~ ~~ ~a / \ ~ O~ ~~ i / j ~ / j ~ ~ ~~ ~ ~ ~ % / i $-2 Httacnrnei ~~ ~ T„ Qon~rt Pin-n~~-11 ~ v ~ .v N.... ~_ Z~ "~ ti~ E O W 7 Q J Q -` i U acQdf< ~~ O ~~w ~~ ~a0~0 ~ wt' ~ p~ ~~~6 g0}¢¢~; a~k x; y~ ~~ ~ Op s ~;F ~ ~ ¢~ Z ZoZ ..$e Uf % ~ ~~~ ~8~ ~O QWd e° di ;~, i ~ti Q 3f ~~'16, ~~ ~ yi _ ~~ ~~ tip E ~ ° 3 E i ~~E ~ a ~ ~ ~ ~~~ ~ 3 ~~ eBa I ~ {~~ Q 5y E ~Y~ E ~, ' _ E 3 ~ESEE E~ e 1 B E j pp~ ~ i ~ ~ ~ ~c qE ~E ~ ~ ~ ~ ~ a g 39~ ea 9 E g B~ 9 '~E^. S" E R e E ~ ~~~ ~$6 ~~ gg 9!! 4i; a 3$ ~_. _..,_,._ ~_ _~. w,. ag ass n8 .~, ~ ~ .. ~=' >, _ gig ' ' ~~ ----- ---- ------- - ~'~ ; d ~s $E ~ ~ g ~ ~S d~i ; ~9 5y i 2. i. 3 ~ w. i a ,~ •• ~ ~ ~ ~ ~ ~ a ~ ~ ~ J=a t. ~°~~d j ~ ~ ~~~ f~ f3~ ~~ @• ~~ ~ a~ ~ ~ ~ .~ 4 _ ~; - _ ~~~ ~~ „€ ` L ~ ~, - -- f , i~~~~ '~", ' ~~ ;~o ~~W~ ~~~~~ a4 ~~~ Zgw= ~~~ ' C ~ ~~ =~~ & i ~n ~ C ds~ I i VJ~/ ~ ^ I~ s xe~ i1 a ~ " a~ ° ~.- ° ~ ~~~ ~~ I ~~~ ~U a s~~ 3~ ~ . ~§~ a .: .. 3 ff E $ i ------ ------ -----_ i g 'd d ~ _ r ~_____-_~ i oars in ~ i 5 min a mn E3 a#- .u~ ~.n K. n~ o~E a.. ®° ~(~ ~ ~ ~ ~ N d N 6 F H H . ~~~~ lug ~ (~~ ~ ~ ~s a~i a~i a~i H F H 8-25 Attachment 3 To Report PSD-036-11 CORPORATION OF THE MUNICIPLAITY OF CLARINGTON BY-LAW NO. 2011- being a By-law to amend Sign By-law 2009-123, as amended of the Municipality of Clarington WHEREAS Section 11 of the Municipal Act, 2001, Chapter 25, as amended, provides for the amendment of By-laws regulating or prohibiting the erection of signs; AND WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 2009-123 of the Corporation of the Municipality of Clarington; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Section 9 -EXCEPTIONS BY AMENDMENT is hereby amended by inserting the following new subsection: "9.22 Notwithstanding Section 8.10 v) a single pylon sign is permitted for all buildings within the neighbourhood centre development located at 680 Longworth Avenue, Bowmanville (PSD-036-11) at 4 metres from the property line." BY-LAW read a first time this day of 2011 BY-LAW read a first time this day of 2011 BY-LAW read a first time and finally passed this day of 2011 Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk $-26 • arm n Leading the Way REPORT PLANNING SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: April 18, 2011 Resolution #: By-law #: Report #: PSD-037-11 File #: ZBA 2006-0005 Subject: APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: 1494339 ONTARIO LIMITED (THE FOLEY GROUP) RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-037-11 be received; 2. THAT the request for removal of Part Lot Control with respect to Lots 17 and 19, in Block "A" in Plan H50077 (the "Porter and Bradshaw Plan") be approved and that the attached Part Lot Control By-law be passed pursuant to Section 50 (7.1) of the Planning Act; and 3. THAT all interested parties listed in Report PSD-037-11, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision and that the Region of Durham Planning Department be forwarded a copy of Report PSD-037-11. Submitted by' G~ `~7 f G--__~- Reviewed by~ ~'' ~~David J. Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer BR/CP/df 8 April 2011 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 8-27 REPORT NO.: PSD-037-11 PAGE 2 1.0 APPLICATION DETAILS 1.1 Applicant: 1494339 Ontario Limited (The Foley Group) 1.2 Part Lot Control: To allow the creation of four (4) residential lots 1.3 Location: 24, 26, 28 & 30 Mann Street, Bowmanville Lot 9, Concession 2, Town of Bowmanville (Attachment 1) 2.0 BACKGROUND 2.1 On January 31, 2006, Staff received a request from Armstrong Harrison Associates on behalf of Condor Developments Limited for Amendment to Zoning By-law 84-63 (ZBA 2006-0006) within Lots 17 and 19, in Block "A" in Plan H50077 (the "Porter and Bradshaw Plan", see Attachment 1) to permit the development of 4 residential lots. 2.2 Committee and Council considered the rezoning application in April and May of 2006 and approved it in principle along with authorization to enter into a development agreement. Following Council approval in 2006, Condor Developments Limited ran into financial difficulties and lost the lands to the mortgagee. The mortgagee in possession furthered these applications but, did not bring them to a conclusion. 1494339 Ontario Limited which is associated with the Foley Group, recently acquired the lands and fulfilled the conditions related to the approval in principle of the rezoning application. 2.3 On January 31, 2006, Staff also received an application from Armstrong Harrison Associates on behalf of Condor Developments Limited for Removal of Part Lot Control (ZBA 2006-0005) with respect to Lots 17 and 19 , in Block "A" in Plan H50077. 2.4 The Porter and Bradshaw Plan was originally registered in the Durham County Registry Office on October 3, 1856. Registration of this Plan of Subdivision was certified by the Land Registrar in the (Whitby) Land Registry Office on January 18, 1994. 3.0 COMMENTS 3.1 Since the development agreement has been signed by 1494339 Ontario Limited, as outlined in the 2006 approval, the Zoning By-law Amendment was forwarded directly to Council for approval at their meeting of March 28, 2011. The appeal period will expire on April 21, 2011. Should an appeal be received after Committee's consideration and prior to the Council meeting, the by-law exempting the subject lands from Part Lot Control will be withdrawn from the Council Agenda of May 2, 2011. 3.2 In consideration of the above, Staff now has no objection to the approval of a By-law exempting the subject lands from Part Lot Control. Attached is a By-law (Attachment 2) to exempt the subject lands from Section 50 (5) of the Planning Act. 8-28 REPORT NO.: PSD-037-11 PAGE 3 3.3 In accordance with the procedures established in the delegation of Part Lot Control By- laws, Planning Staff will forward to the Regional Planning Department the "Unit Type and Number Summary Table" (Attachment 3) along with a copy of the Part Lot Control By-law. 3.4 Staff recommend that the By-law be in force for a two (2) year period following Council approval, ending May 2, 2013. 3.5 All property taxes have been paid in full. 4.0 RECOMMENDATIONS 4.1 It is recommended that Council approve this application and adopt the attached Part Lot Control By-law for Lots 17 and 19 inclusive, in Block "A" in Plan H50077. Staff Contact: Bob Russell Attachments: Attachment 1 -Site Location Key Map and Lands Affected by Part Lot Control Removal Attachment 2 - By-law for Removal of Part Lot Control Attachment 3 -Unit Type and Number Summary Table Interested parties to be notified of Council and Committee's decision: Mark Foley Merle Mandel 8-29 Attachment 1 To Report PSD-037-11 ~ ~ ® _ ~ ~ ,~o ~ ~ S c' a S s ti ~ ~ ~ O eo VO J E ~ ~ ~ tla N~s~ ~ C ~ _ o m v _ ~~, 4G ~ S ~ t+ = O ~ ~ ev C ~ 5 I m o- a a, g ~ ~ °s ~ m `- N ~ i ~ ~ ~ ~ a ~ Q s ~ ~ € ~ ~# ~ ~ Q +~+ C ~ `i' v O ~ ~' ~ ~ ~ ~ ~ ~, ~ ~moa,~so,a3,tl 3 .,~~aN~, m v cv N ~ ~ r- `' m ~ O tl~Ntl3iO3b ]IMY! ~ ~ ~ O a 3tl,s~tl 3a„ ,~3tl~s.,tl3a~ ~ ~ ~ ~ ~ ~ ~ r r ~ p O p ~ J J ~ 1~~2~1S NNb~W 8-30 Attachment 2 To Report PSD-037-11 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2011- being a By-law to exempt a certain portion of Registered Plan H50077 from Part Lot Control WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to exempt from Part Lot Control, Lots 17 and 19 inclusive, in Block "A" in Plan H50077, registered at the Land Titles Division of Whitby; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That Subsection 5 of Section 50 of the Planning Act shall not apply to those lands described in paragraph 2 within the By-law; 2. That this By-law shall come into effect upon being approved by the Municipality of Clarington and thereafter Subsection 5 of Section 50 shall cease to apply to the following lands; a) Lots 17 and 19 inclusive, in Block "A" in Plan H50077; 3. Pursuant to Subsection 7.3 of Section 50 of the Planning Act, this By-law shall be in force for a period of two (2) years ending on May 2, 2013. BY-LAW read a first time this day of 2011 BY-LAW read a second time this day of 2011 BY-LAW read a third time and finally passed this day of 2011 Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk 8-31 Attachment 3 To Report PSD-037-11 TABLE 4 PART-LOT CONTROL EXEMPTION BY-LAW Unit Type and Number Summary Table Registered Plan #: H50077 By-law: APPROVED Result of Part-Lot Control Lots/Blocks Affected Unit T e & Number Exemption on Unit Type 8~ Number Lot 17 Sin les Small Lot - 2 An increase of 1 unit Lot 19 Sin les Small Lot - 2 An increase of 1 unit TOTAL Units - 4 An increase of 2 units 8-32 ar n Leading //ze Way REPORT ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, April 18, 2011 Report #: EGD-018-11 Resolution #: File #: By-law #: Subject: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MARCH, 2011. Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-018-11 be received for information. Submitted b Reviewed b 'T ~~`~`~--~J `l~~-'~ Y Y S. Cannella, C.E.T. Franklin Wu Director of Engineering Services Chief Administrative Officer ASC*RP*bb April 13, 2011 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-1824 9-1 REPORT NO.: EGD-018-11 PAGE 2 BACKGROUND 1.1 With respect to the Building Permit Activity for the month of MARCH 2011, Staff wish to highlight the following statistics for the information of Committee and Council. MONTH OF MARCH 2011 2010 BUILDING CATEGORY NUMBER OF PERMITS VALUE OF CONSTRUCTION NUMBER OF PERMITS VALUE OF CONSTRUCTION % CHANGE OF VALUE 2011-2010 Residential 59 $13,247,746 74 $15,494,482 -14.5% Industrial 0 $0 0 $0 N/A Government 0 $0 0 $0 N/A Commercial 7 $609,500 7 $1,867,900 -67.4% Institutional 0 $0 0 $0 ~ N/A Agricultural 1 $65,000 3 $41,600 56.3% Demolition 1 $0 6 $0 N/A TOTAL 68 $13,922,246 90 $17,403,982 -20.0% YEAR TO DATE 2011 2010 BUILDING CATEGORY NUMBER OF PERMITS VALUE OF CONSTRUCTION NUMBER OF PERMITS VALUE OF CONSTRUCTION % CHANGE OF VALUE 2011-2010 Residential 112 $22,869,118 171 $34,605,915 -33.9% Industrial 2 $480,000 0 $0 N/A Government 1 $120,000 0 $0 N/A Commercial 11 $832,360 14 $3,032,300 -72.6% Institutional 1 $1,600,000 5 $9,104,400 -82.4% Agricultural 3 $187,416 6 $343,100 -45.4% Demolition 4 $0 9 $0 N/A TOTAL 134 $26,088,894 205 $47,085,715 -44.6% 9-2 REPORT NO.: EGD-018-11 PAGE 3 1.2 With respect to building permit activities (over $250,000) and large residential building permit activities, the details are provided as follows: Owner /Applicant Construction Type Location Value WELCOME FEEDS Retail Store (Welcome Feeds 2,165 HIGHWAY 2, MAPLE GROVE $475,000 Warehouse) 9-3 REPORT NO.: EGD-018-11 PAGE 4 The following is a comparison of the types of dwelling units issued for the month of "MARCH" and "YEAR TO DATE". Dwelling Unit Type "MARCH" 2011 Dwelling Unit Type "YEAR TO DATE 2011" d U 2 ~ Tu~~:~nhouse A ~artment Apartment I Toy„mhouse 5en11- Detached is 37 ~6 Semi- [~etached 33'':. 45 Single ;~~`~ zs Detached Single GO°i;, '-~ Sin le Detached 28 Detached ±.~ Single Detached 45 g GT>f. . a Semi-Detached 14 ~ Semi-Detached 28 u Townhouse 0 ~ Townhouse 0 v Apartment 0 a Apartment 2 The following is a historical comparison of the building permits issued for the month of "MARCH" and "YEAR TO DATE" for a three year period. Historical Data for Month of "March" Sz0,000.000 ----..--------- _ .-------------- ---- s18,000,000 ;- -- - -- $16,000,000 ------...----------- _..--- 514,000,000 -.___. ---_- -----------___ __.-_ Slz,ooo,ooo - _ __ __ _- .---- _ ___-- _ . Slo,ooo,ooo - _ _.__ _ _ - sa,ooo,ooo _- _ 5G,000,000 - $4,000,000 $ 2,000,000 $0 2011 2010 2009 Value $13,922,246'S17,403,98?, $4,104,702 Historical Data"YEAR TD DATE" sso,ooo,ooo --- ------ $40,000,000 -___.__..-_ __..___ 535,000,000 - -- - -------__. __. $30,000,000 - ----------- sz5,ooa,ooo - - szo,ooo,ooo - -- - 515,000,000 - $10,000,000 55,000,000 50 2011 :Value $?G,088,894 2010 $47,085,715 $25,255,272 9-4 REPORT NO.: EGD-018-11 PAGE 5 PERMIT REVENUES 2011 2010 March Year to Date March Year to Date PERMIT FEES $85,115 $145,283 $120,427 $350,088 INSPECTION SERVICES 2011 2010 March Year to Date March Year to Date Building Inspections 403 1,014 401 1,008 Plumbing & Heating Inspections 445 1,183 473 1,241 Pool Enclosure Inspections 0 0 1 1 TOTAL 848 2,197 875 2,250 NUMBER OF NEW RESIDENTIAL UNITS 2011 _ 2010 March Year to Date March Year to Date Single Detached 28 45 33 88 Semi-Detached 14 28 10 14 Townhouse 0 0 0 6 Apartments 0 2 12 17 TOTAL 42 75 55 125 9-5 REPORT NO.: EGD-018-11 PAGE 6 RESIDENTIAL UNITS HISTORICAL COMPARISON YEAR: AREA 2011 (to end of March) 2010 2009 2008 2007 2006 2005 2004 2003 2002 2001 Bowmanville 27 282 98 340 451 609 307 587 468 345 312 Courtice 30 236 113 134 82 126 241 173 180 133 129 Newcastle 16 37 24 60 77 84 202 191 123 131 76 Wilmot Creek 0 8 9 30 16 15 15 25 29 38 24 Orono 0 1 0 2 1 1 1 2 0 1 0 Darlington 0 8 6 10 6 7 14 15 13 17 47 Clarke 1 6 11 5 11 12 13 10 16 15 9 Burketon 0 1 0 0 0 0 1 1 1 1 0 Enfield 0 0 0 0 0 0 0 0 0 0 0 Enniskillen 0 3 2 0 0 1 1 1 0 2 5 Hampton 0 0 0 0 1 1 1 0 3 1 1 Haydon 0 0 0 0 0 0 0 0 0 0 0 Kendal 0 1 1 0 1 0 0 1 0 3 2 Kirby 0 1 0 0 0 0 0 0 0 0 0 Leskard 0 0 0 0 0 0 0 0 0 1 0 Maple Grove 0 0 0 0 0 0 0 0 1 0 0 Mitchell Corners 1 0 0 0 1 0 0 1 0 0 0 Newtonville 0 7 5 7 2 2 4 5 3 3 0 Solina 0 1 5 0 6 3 3 3 3 1 1 Tyrone 0 1 0 5 0 0 0 0 3 9 3 TOTALS 75 593 274 593 655 861 802 1,015 843 701 609 9-6 ClalIll~`(All REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION Date: April 18, 2011 Resolution#: By-law#: N/A Report#: CSD-005-11 File#: Subject: CLARINGTON SPORTS HALL OF FAME STEERING COMMITTEE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD-005-11 be received; 2. THAT Council disband the Clarington Sports Hall of Fame Steering Committee; 3. THAT Council endorse the Terms of Reference for the Clarington Sports Hall of Fame Selection Committee; and 4. THAT Mr. Brad Kelly and Mr. Bill Humber of the Clarington Sports Hall of Fame Steering Committee be acknowledged and thanked by the Mayor and Members of Council for their contributions to the development of the Clarington Sports Hall of Fame. Submitted by: Reviewed b f ~~--~ ~~• Y Franklin Wu, Chief Administrative Officer J PC/SC/SM/Iw CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 12-1 .Joseph N. c;aruana Director, Community Services REPORT NO.: CSD-005-11 PAGE 2 1.0 BACKGROUND 1.1 In April 2003, Council approved the appointment of the Clarington Sports Hall of Fame Steering Committee, with the mandate to develop a Sports Hall of Fame which would acknowledge the outstanding athletic achievements of local residents. The committee was also charged with the task of developing selection criteria, nomination procedures and a recognition process which would be appropriate to our community while ensuring the success and longevity of the Clarington Sports Hall of Fame (CSD-06-03). 1.2 The Steering Committee included Mrs. Gail Preston, Mr. Brad Kelly, Mr. Ray Bester, Mr. Bill Humber and the late Mr. Seth Hunt, all prominent members of the local sporting community, and a representative of the Community Services Department. The committee's focus in the first year was the development of appropriate selection criteria and a nomination process to ensure that membership in the Clarington Sports Hall of Fame was an honour that the community would hold in high esteem. The committee also felt very strongly that the Hall of Fame Induction Ceremony should be a quality event that acknowledged and celebrated the inductees in a manner that would provide them with lasting memories. 1.3 The Steering Committee worked diligently to achieve this goal and on the evening of October 25th, 2003, 350 guests witnessed the induction of the first ten members into the Clarington Sports Hall of Fame in the categories of Athlete, Team and Builder. Since then, the Hall of Fame has grown to become a significant weekend event, including Hall of Fame Alumni events, which is a highlight for the local sporting community. 1.4 On October 23~d, 2010, the Clarington Sports Hall of Fame celebrated its eighth annual successful Induction evening, with CTV Sportscaster, Jennifer Hedger, serving as Guest Speaker. 2.0 COMMENTS 2.1 The Steering Committee contributed significant time and effort in defining a mandate, articulating selection criteria and nominating process and developing an appropriate format to celebrate the athletic achievements of our local residents. Committee members felt very strongly that they wanted to ensure that the philosophy and values of the Clarington Sports Hall of Fame were firmly established and that there was a solid foundation for the program. The committee members are confident that this has been achieved through the nomination form and selection criteria (Attachment 1). 2.2 With- these items firmly in place, the details of coordinating the Hall of Fame Weekend, such as invitations, catering, guest speakers and set up, are now a staff function. The primary roles remaining for the committee are the review of 12-2 REPORT NO.: CSD-005-11 PAGE 3 nominations and the selection of the annual inductees. The committee also plays a role in hosting the Sports Hall of Fame Induction Ceremony. 2.3 At this time staff is recommending that the Clarington Sports Hall of Fame Selection Committee be established. The Committee would be responsible for reviewing the nominations for induction into the Clarington Sports Hall of Fame and would be the final determining body for selection of inductees into the Hall of Fame. The Committee would also have a role in assisting with the hosting of the Hall of Fame Induction Ceremony and other Hall of Fame Weekend events. The Terms of Reference for the Selection Committee have been drafted-and are recommended for Council's approval (Attachment 2). 2.4 The Committee would consist of five (5) community representatives and one (1) representative from the Community Services Department. 2.5 Community Committee members would be appointed for a four (4) year term, with the exception of the initial Selection Committee. The initial Committee would have two (2) members of the present Steering Committee appointed for a two (2) year term (2011 and 2012) and have three (3) new committee members appointed to fulfil the four (4) year term (2011, 2012, 2013 and 2014). For the 2013 event the original two (2) committee members would be replaced with two (2) new members serving a four (4) year term. This would allow for consistent and seamless turnover of the committee and ensure that there is suitable experience and continuity on the Committee. 2.6 Current Steering Committee members Bill Humber and Brad Kelly have confirmed their intent to step down from the committee (Attachments 3 and 4). 2.7 Vacancies on the Clarington Sports Hall of Fame Selection Committee will be advertised through local media outlets and applications for vacancies shall be submitted to the Community Services Department and appointed by a committee of department senior staff. Appointments will consider the current make-up of the committee and attempt to ensure a balance of geographical representation, (must be a Clarington resident) and diverse community and sport knowledge. 2.8 The Members shall serve without remuneration and shall not receive directly or indirectly any profits or benefits from their position as members of the Selection Committee. 3.0 CONCLUSION 3.1 Staff would like to thank the members of the Steering Committee for their commitment in establishing the Clarington Sports Hall of Fame as an excellent vehicle to acknowledge the outstanding athletic achievements of our local residents. Through their efforts, a strong foundation and wonderful traditions are in place to ensure the successful future of the Clarington Sports Hall of Fame. 12-3 REPORT NO.: CSD-005-11 PAGE 4 Attachments: Attachment 1 -Sports Hall of Fame Nomination Form Attachment 2 - Clarington Sports Hall of Fame Selection Committee, Terms of Reference Attachment 3 -Correspondence from Bill Humber Attachment 4 -Correspondence from Brad Kelly 12-4 Attachment 1 to Report CSD-005-11 O 0 r z m 'tt O C H O Z { ~ . w P7 0 .i v 0 Z. 0 7 ~ 9 ~ D Z a D ~ „ m ° . . a ' D m ~_ m ~ ~ , D ~ p h< D ~~ 'D D S A S = R O . ~ S n Z D 3 O 3 D n d o a R ~ ~~ ~ m o ~ s ~ ~ a ~ ~ D ~ d ~ - D 3 ~ fl ' Z D ~ S _S n ~ n ~ o j 1D o ?, O ~ M N ~ D c e a .. ~c z 3 S m .~ . ~ m a °, - ~ m c ~ M c. F t1 ~ n_ 3 7 D' S c D n ~ 7~ m 0 3 o m n ' ~ oT G ~ a ~ 7 c- n - ,. m f1 D o, ~^ z 3 o 0 . ^, c a ~+ . S o s n f 3 y 3 ° ^ ° ~: ~ : ' 03 iD g~ _ v m ' e 3~ a ?~ ~ -~c o s _ D •. ~ o C. ~ 3~ ~ Gio ~ A ln9 W D - G n _ ~ w NI ~ ° 7 e d ry n G b ~ D N Z 9 c T i d p u ~ ~ 3 a ' m rv o r c ~ rt ~^ o~ P ? ~ w n o f o n a ~ ° p a ~ ~ _ °~ 1t ~ 0 a 3 3 3 ~o v o v 'a . s r 1 n _ '~ a . e T ° g ^ n ~ 7 . ~ n `~ - _ ~ `~ ~^ • ~. ~~ D ~ . 3 3 ~ 3 3, a 7 ~ > 7 °; . ~ A _ D s ~ . D ~ D. . J R 3 R p r w P! v ~ ~ °' 0 3 ^ x ~ c ~- ~ a n m c ~i1 rt o m n ` 3 c M ~ __ ,. ~ ~ a s T o ~ ^ n ~ A` ~ O ~ D £ R OT m C ~ ` Y~ sY 1 a =D' N _ d ~ f o ~ `D o o 0 ~'4 ~ '41 B~ 0 ~ o ~ ~ ~ e _ ~• ~ ~ o ~ o ,3 O .~ D1 N O V 1 ... : R V N .E::' '-0 D ~ 7 yr. 7'm ~ '~ '7: -'D .5.~ M .C 7 . ~ ' .o. N..a .. ..:j . -.D - n.. ~ _ _.T- .~ :a _a. T~ _ _ _ _ .D -~-~- ~ J .~ ~~"' ~~ ~ _ ~:. y r ® ~ ~ ~ ~ _ ~ ~ ~ -. . ~ ~.; ~~_ ~ `r ~ T ;~ 12-'S attachment 1 to Report GSD-005-11 3 N d ^ y d A R~ O n ~~ 3 0` m->>- n 3 m n -1 .~ N A M f 1D " '° n~ m T a~ m o n p1 °3' ~~~ ~ a ? a~ ~ ~ n ~ ~ ~ o a 3 ~ c ° ~O- e IC 4 ~~ 3 n , V u. n rt e O ~ s °' n ° ~ 1711 ° n n c z a ~ 3 v° 3 3_ a 1°° o~ ~~ `° m m m m ~ n . z > > n n ": ~ ~ao.N9 •• n ~ a w a 29 1°>> a33o3~~0 ~ S N 1° ~ O F 9^ p a T~ ,c °' ~ 0 3 3 a~ 3 = -n T n c -~ ~ 3 a f1 ~ °' „ ~' d o 3~ 3 N o T n~ c '~ ~ m° m S o 3 n ~ n0 2 ^ 3 o M 3 m S N a ~ a^ a~ n o = _ ^ ~ ~ a N S °, p. m 'ten 7 S '..i .`ry 'O d "'~ 5.: ...~. -.m~'_n 3 ~:,: n ~~ n_-s ~~ z S, C. ° l.:~r K>:3:.7 O ~' .:;o.~n.:m 7 3 CM4~..~ ~. ~ ~_r d ~~a,...v3,•S n :~.0 n ~ uni = ~ r ..^ 'a s ~,_ ~• _ n ~'~ `.`' ~~_^ .:`= k.-' _ ~:- - - ~4-'.:.:.- - ~ -- °' _ m - n . ~. m ~n._ . oc .~ . ~.0 _~ 3 =o ':1i ~~' ~ -S .. m _.'.. N ~G '_ _~:\_.. %^- ... - -c -, ~~Z..='- .. - - .`.~.~. ~:... -- ~': _., ~< .. ~_ M v o m rn ~ C .. 0 3i .~ 3 -i A d d Q n c n~ F ~ > > m rt ~ o_ ° a .,°c a ~ ~ ~ n n ° D o °. - o °.: ~ n ° o' n < o : n d ~° 3 o n nNi 3 n 3 ~ ~ ° c ~ 3 ,~ -°.~ 7 p m ~ IJ £ 130 ° a m m n T M M ~ T =" ~ ~ n N n m a 3 d n 2 ~^' M s 1p m 3 0 v n ~ .. T ~ n 0 o pv T~~U 3 m ~ m ,c. n n C " °, M d o S ~_ o~ o x s m rc, a n .. ~£? o c~ 3 n ,~ a am n S° O T S n n O N m 19 S„ ~" 3 3 m °o ~ o~° n~~ m c n a t0 N Q m C M S 1n V S ,3, n M° - M 1o a rv O .Ci F D ~_ 3 - O~ 1O a O 3 ~- !1 a `~ R c a ~ E '- ~ 3 m g~ a" n v ~ .. „ ~ 2 a ° o ? ~ . ° ~ ~ ~ - a 130 : t° m - p, 0 ° .- - 1° 3 ~ .~ o' D~ ~ 3 z 0 v a n T' -, A n a 2 3 3 ? o a' . . .. n D f= a ~' '~ m a T i.~- ;~n>< 03~ m2v oai~q ~~~~ No~~Qo~3 m M a - 3-~ rv- a c s O1 T . a °, ~» ~~ o m o a° Q ~ p~ N .~ a- o a h O_ a? g °g° n ~ C. °° m m 3 `< ~ O IA A 9°~ n ry M o u3i A 3°~ 7 D 3 3 n 3 a >, d 7 a~ GZ ~° ~ 3~ rv 3 5 f0 0~ s ~? 3< o_ m a s E 3~ m 1~0 ° m~ e o~ °. ? c m '~ 1° °a' a m 3a M 3 S 3 1p n n ° n c o a T? .c _ .. c. 3 F r x o~ .~ ~ m M v - O~ n ° m a ~~~ T13c 0~ n 0 ~ C° y ~ 0 0 0 ° G~ d n S 10 3 ~ s T ° a q 3 ~ 3 ~ '~P a a N x m s F a ,G° 13° o. ~ M ~ o < 3 3a ,T r1 g ? 3 3 3 d~ ~ e g o ~ ~ n m n 3 a ~ • _~. a ~ ~~ ~ a a i ~- z ° o ~ o ~ m ~ 3 ~ c m a ~ ~ o ~s o o m ~ ° ~ ~ R1 ""~ ~ 0 3 0~ o A _ m a ~ T m? io G~ o.~ n ~ 1~"' O A a m ;, 3 a ~ s 5 3 a a o ~~ '°, ' o a * rl Z ol- ~ .3. a m (° a d m~~ < 0 3° v m n n~ m "'~ V! 1 ma n n a -~ `C - S n , ~ V N p m a ~ ~ Y n~ 3'' m H c~ rn n N ism m °' ~ °a a o :~c!} 3~ * 0 0 3 ~ v o ~ ° 03-' ° 19 1o c s a '° ~ o d `° ~ ~ ~ H ~ m o c o o= ~ a •°~ o v ~ S' S 3 s3 n o n°~ n 3 a~ n av rt n m o a~ v n a- t17 _ ~ ^ 3 1° a a~ n ~~ O - n ~' ~ 8 ~ a 3~=~ 2 ~ S n - n a ~ ~ O a_ n a n f° ° a • • -i m X 0 3 ~° ° 1n., O M m .~ •~ 3 N a m ~ m a 3~ o~ ~ ii7 ~ N o a a n s 3 3 V~ ~= 3 a?? n A a rni a ° i° 1O M m ~ ° .,L '° o m m m o s f N c o a a na a~ _3 M aC c n ° ^ 3 ° f° m 'O ~ °' ~ a ° m ~ °, °i m a a s oT ~ n 3 0_ ~ ~ N a 3 p n o n o .~~= a T T o~ F M~ rt d o a a 3 0 3 ~ 3~ m~ R a m o- mo o ~ n G Q~ 3 1o n n o O °. 3° N 3 o m s° ~ m v £ ° 2 n c s s ~ v. .1,y. m a n ~ > j. . a°? ~ n c n ~~3 3~ ^ np, n ~ n o ~~ ~~ o o~ a n M o~= ~ m T~ ?3 ~ 3 a ~~ ~: na 3 ~ - n a ~ X O 3 S N° n ~^ s n n ~( 12-6 Attachment 2 to Report CSD -005-11 TERMS OF REFERENCE CLARINGTON SPORTS HALL OF FAME SELECTION COMMITTEE PREAMBLE The Clarington Sports Hall of Fame is a municipal program delivered through the Community Services Department. The review of nominations and the annual selection of inductees shall be the responsibility of the Clarington Sports Hall of Fame Selection Committee. MANDATE The Clarington Sports Hall of Fame Selection Committee shall meet as required to review the nominations on hand and to select a maximum of six (6) appropriate candidates for induction annually, based on the Clarington Sports Hall of Fame Selection Criteria. SCOPE OF ACTIVITIES The Committee shall be the final determining body for the selection of inductees into the Clarington Sports Hall of Fame. The Committee shall also have a role in hosting the Hall of Fame Induction Ceremony, the presentation of awards and other Hall of Fame weekend events. Members of the Committee are not eligible for induction into the Clarington Sports Hall of Fame during the term of their appointment to the Committee. The Committee members shall serve without remuneration and shall not receive directly or indirectly any profits or benefits from their position as members of the Clarington Sports Hall of Fame Selection Committee. COMMITTEE COMPOSITION The Committee shall be comprised of six (6) members, of which five (5) shall be community representatives who have an appreciation of the local sporting community and one (1) representative of the Community Services Department. CHAIRPERSON The Community Services Department staff liaison shall chair all meetings of the Clarington Sports Hall of Fame Selection Committee. 12-7 Attachment 2 to Report CSD -005-11 STAFF SUPPORT The Committee shall receive administrative support through a Community Services Department staff liaison. This support will include the preparation of agendas, the recording of minutes and the preparation of nomination background information. Further, the staff liaison is charged with the responsibility of the logistics of the Clarington Sports Hall of Fame Induction Ceremony and the associated Hall of Fame weekend events. LENGTH OF TERM The length of term for Committee members shall be four (4) years, with the exception of the initial Selection Committee. The initial Selection Committee will have two (2) members of the current Steering Committee appointed for a two (2) year term, and three (3) new committee members appointed for a four (4) year term. Committee members could be appointed to serve a maximum of two (2) consecutive terms. FREQUENCY OF MEETINGS The Committee shall meet as required between May and November. Meeting dates will be established by the Committee on an annual basis. VOTING MEMBERS The five (5) community representatives shall be full voting members. The staff liaison shall be a non -voting member. QUORAM A quorum shall consist of three (3) members. Meetings can be held without a quorum present; however, a quorum will be required for all voting purposes. CONFLICT OF INTEREST Committee members are expected to perform their task with a high sense of personal and professional integrity. Accordingly, it is incumbent upon them to reveal any potential or perceived conflict of interest in their consideration of any aspect of the selection process, and to excuse themselves or abstain from participation if necessary. 12-8 Attachment 3 to Report CSD-005-11 From: Bill Humber Sent: Monday, April 04, 2011 12:51 PM To: Crosby, Skip Subject:Re: Hall of Fame resignation 4 April 2011 Skip Crosby Please accept this as notice of my formal retirement from the Steering Committee of the Clarington Sports Hall of Fame. Bill Humber 12-9 Attachment 4 to Report CSD- 005 -11 From: Kelly, Brad Sent: Friday, April 01, 2011 11:39 AM To: Crosby, Skip Subject:Hall of Fame Resignation Hi Skip This note is to officially advise you of my intentions to step down from the Clarington Sports Hall of Fame induction committee effective immediately. I thank you for the kind words in regards to my involvement the past eight years. It's nice to know my small part in the whole process was appreciated. I certainly learned a lot from you, and appreciate the opportunity you provided me. I have no doubt that with you at the helm of this committee, it will reach its goal of getting to the next level. With your direction, the future is indeed promising. Again thanks. It was a pleasure to work with you. Sincerely, Brad Kelly 12-10 CI~1Il~011 REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION Date: April 18, 2011 Resolution#: By-law#: N/A Report: CSD-006-11 File#: Subject: 2011 YOUTH WEEK RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD-006-11 be received; and 2. THAT Attachment 1, proclaiming youth week in Clarington from May 1 - 7, 2011, be approved. Submitted by: J~seph P. Caruana Director, Community Services Reviewed by: Franklin Wu, Chief Administrative Officer ~ «~`.~ ~ J PC/SM/SM/Iw CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-0830 12-11 REPORT NO.: CSD-006-11 PAGE 2 1.0 BACKGROUND 1.1 National Youth Week is dedicated to the celebration of youth and their active participation in their community. Whether it is recreation, drama, sport, dance, civic engagement, art, volunteerism or leadership, every day young people are involved in meaningful activities during their discretionary time. National Youth Week is a time to honour their involvement. Youth, those young people in their teenage years, are an important asset to Canadian communities. One way in which young people learn to successfully bridge the developmental gap between childhood and adulthood is through the activities in which they participate in their out of school or work time. 1.2 To reinforce the importance of play in the lives of Canada's next generation, and in working to ensure that communities value the involvement of youth in all aspects of social recreation, a resolution was created by a network of Intentional Youth Development Workers from across the country. This resolution was presented to the Canadian Parks and Recreation Association (CPRA), an organization representing more than 2,600 members across the country, and tens of thousands of stakeholders through its network of provincial and territorial partners. The resolution (Attachment 1) resolved that May 1st - 7th be designated as National Youth Week. 2.0 COMMENTS 2.1 Youth Week is an opportunity for Clarington to celebrate youth! It's a chance for us to highlight programs and host events that support the principles of intentional youth development. It is a chance to do something in our community, knowing that hundreds of other communities across the country are dedicating their efforts to celebrate youth at the same time. 2.2 Community Services staff has organized a group of youth volunteers to assist with the planning and delivery of several events and activities that will take place during Youth Week including: 2.2.1 A free public skate for youth ages 13 to 19 will take place on Sunday, May 1St from 6:OOpm to 7:50pm at the South Courtice Arena. 2.2.2 Free Drop-in Basketball will be offered Sunday May 1St at the Newcastle & District Recreation Complex from 2:00- 4:OOpm for youth 12 to 18 years of age. On Monday May 2"d youth 8 to 14 years can join in a basketball game at South Courtice Arena from 7:00 -8:OOpm. On Thursday May Stn youth 13 to 17 years can also participate in a basketball game from 7:30- 8:30pm at the Newcastle & District Recreation Complex. 2.2.3 On Monday, May 2"d there will be a youth Dodgeball tournament held at the Bowmanville Indoor Soccer Centre. Games start at 4:OOpm. 12-12 REPORT NO.: CSD-006-11 PAGE 3 2.2.4 If youth are looking for some free gym time, join in the fun at the Newcastle & District Recreation Complex. Monday May 2"d from 3:30 - 6:OOpm, the gymnasium doors will be open to youth who want to organize a game of floor hockey, badminton, volleyball or shoot some hoops. 2.2.5 An Open Mic Poetry Slam in partnership with the Clarington Public Library will provide local youth with the opportunity to demonstrate the power of the spoken word, a jam, a laugh or even a song. The event will be held on Tuesday, May 3~d at the Courtice Public Library. 2.2.6 A free Fitness Centre Open House will take place at the Courtice Community Complex on Tuesday May 3~d. This opportunity will be offered all day and is for youth 15 to 17 years of age. 2.2.7 On Wednesday May 4tn youth 12 to 18 years of age will have the chance to take part in free drop-in soccer at the Bowmanville Indoor Soccer Centre from 4:30 - 6:OOpm. 2.2.8 The Courtice Community Complex will also be offering a teen spin fitness class on Wednesday May 4tn from 4:00 - 5:OOpm. Youth 12 to 17 years of age are invited. 2.2.9 For those youth who want to showcase their video game skills, there will be a Wii Guitar Hero event at the Newcastle Public Library on Wednesday May 4tn 2.2.10 Clarington Youth Talent Showcase, this event is an opportunity for youth to display their talents on stage in a fun and supportive atmosphere. The event will take place on Thursday, May Stn at 7:OOpm at the Garnet B. Rickard Recreation Complex. 2.2.11 Youth 12 to 17 years of age can take part in Teen Yoga on Thursday May Stn at the Courtice Community Complex from 4:00 - S:OOpm. 2.2.12 The Firehouse's Battle of the Bands is a partnership event with the Firehouse Youth Centre, the Community Services Department and the John Howard Society. Local teen bands are given the opportunity to perform and show their skills in this spirited competition. They will be judged on their talent, skills, and performance. The event will take place on Friday, May 6tn from 6:00 - 11:OOpm at the Garnet B. Rickard Recreation Complex. 2.2.13 A Youth Film Festival, in partnership with Open Air Projections, is an opportunity for young artists to express their creativity and entertain family and friends on the big screen. The film festival will take place on Saturday 12-13 REPORT NO.: CSD-006-11 PAGE 4 May 7th at the Garnet B. Rickard Recreation Complex. The show starts at 3:OOpm. 2.2.14 Drop by the Firehouse Youth Centre Tuesday through Thursday from 3:00 - 8:OOpm. A place for youth 19 years and under to participate in activities such as ping pong, foosball, soccer, hockey and more. . 2.2.15 Throughout Youth Week the local high schools will be participating in a Food Bank Drive. Students can drop-off non perishable food items at their schools. Proceeds will be donated to the St. Vincent De Paul food -bank. 3.0 CONCLUSION 3.1 It is the belief that recognizing and celebrating the youth of Clarington will further enhance their positive involvement and contributions to the community. By investing in youth today we are investing in the leaders of tomorrow. Attachments: Attachment 1 -Youth Week Proclamation 12-14 Attachment 1 to Report CSD-006-11 Natla~al Yount Week Leading tke ~ti'ay ~ ~ - May 1- 7, 2011 Youth Week Proclamation WHEREAS recreation benefits individuals, families, neighbourhoods and communities, the Municipality of Clarington provides high quality programs and leisure opportunities for residents to lead healthy, active lives through recreation and to make our community a great place to live, work and play. WHEREAS there is an increasing interest in intentional youth development through recreation in Canada that is founded on a substantial and growing body of research to support the role of recreation in the positive development of youth. Canadian youth are often unrecognized for the valuable contributions they make to communities and Canada's social, economic and civic landscape. Meaningful youth engagement through recreation emphasizes access, equity and social justice and leads to positive youth development. WHEREAS National Youth Week reminds us all of the valuable contributions that recreation and parks can make to youth development and that youth can make to community development. National Youth Week is endorsed by the Canadian Parks and Recreation Association and the network of agencies and individuals committed to the positive development of youth. NOW THEREFORE BE IT REOLVED THAT in recognition of these benefits and values and to provide a focal point within the year for increasing awareness, the Municipality of Clarington hereby proclaims May 1 - 7, 2011 as Youth Week. 12-15 Clarington CORPORATE REPORT SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: April 18, 2011 Resolution#: By-law#: N/A Report: COD-011-11 File#: Subject: CL2011-4, HORSEY STREET RECONSTRUCTION & CARLISLE AVENUE RECONSTRUCTION RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-011-11 be received; 2. THAT Eagleson Construction, Millbrook, ON with a total bid in the amount of $1,219,641.03 (net HST rebate), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2011-4, be awarded the contract for Horsey Street Reconstruction & Carlisle Avenue Reconstruction as required by the Engineering Department; 3. THAT the funds for Clarington's portion required in the amount of $841,000.00 (which includes $1,198,546.61 tender, design, contract administration, contingencies and net HST costs less Region of Durham costs) be drawn from the following accounts: Horsey Street Reconstruction Account # 110-32-330-83274-7401(2009&2010 Budgets) $451,000.00 Carlisle Avenue Reconstruction Account #110-32-330-83348-7401(2010&2011 Budgets) $390,000.00 Total Clarington Project Costs $841,000.00 4. THAT the tender award be subject to the approval of the Regional Municipality of Durham for Regional infrastructure; and 14-1 REPORT NO.: COD-011-11 PAGE 2 5. THAT the Mayor and the Clerk be authorized to execute the necessary agreement. Submitted by: arie Marano, H.B.Sc., C.M.O., Director~of Corpora a Services ~ ~r ~~ ~ ~ ~~ / Nancy T lor, B . .A., C.A., Director of Finance Reviewed b Franklin Wu, Chief Administrative Officer MM\JDB\km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 14-2 REPORT NO.: COD-011-11 PAGE 3 1.0 BACKGROUND AND COMMENT 1.1 Tender specifications were provided by AECOM Canada Ltd. for the Horsey Street Reconstruction & Carlisle Avenue Reconstruction as required by the Engineering Department. 1.2 Tenders were advertised in the Daily Commercial News, as well as electronically on the Municipality's website and the Ontario Public Buyer's Association website. Subsequently, tenders were received and tabulated as per the letter from AECOM Canada Ltd., Schedule "A" attached. 2.0 ANALYSIS 2.1 A total of five (5) submissions were received in response to the tender call and all five were deemed compliant. 2.2 After further review and analysis by the Engineering Department, AECOM Canada Ltd. and Purchasing, it was mutually agreed that the low bidder, Eagleson Construction Ltd., Millbrook, ON, be recommended for the contract for the Horsey Street Reconstruction & Carlisle Avenue Reconstruction. A copy of the recommending memos from the Department of Engineering and the consultant AECOM are attached as Schedule "A". 2.3 The low bidder has provided services to the Municipality in the past and has performed satisfactorily. References were also checked and Eagleson Construction has completed a number of projects of similar scope and value for the Region of Durham and the Municipality of Tweed. All references were satisfied with work completed by Eagelson Construction, and would recommend them for similar projects. 14-3 REPORT NO.: COD-011-11 PAGE 4 2.4 Queries with respect to department needs, specifications, etc., should be referred to the Director of Engineering. 3.0 FINANCIAL 3.1 The total project cost, including tender price of $1,219,641.03 design contract administration, contingencies and utilities amounts to $1,639,000.00 (Net of HST Rebate) and includes the Region of Durham's costs for the project. The detailed funding required for the project is outlined in the memo from Engineering Services and the letter from AECOM Canada Ltd., marked Schedule "A" and summarized below. 3.2 Funding for this project will be drawn from the following: Department and Account Number Engineering Department -Capital Budget Clarington Costs Horsey Street Reconstruction Account# 110-32-330-83274-7401(2009&2010 Budgets) $451,000.00 Carlisle Avenue Reconstruction Account #110-32-330-83348-7401(2010&2011 Budgets) $390.000.00 Total Clarington Project Costs $841,000.00 Region of Durham Costs Horsey Street Reconstruction Sanitary Sewer Costs $229,000.00 Watermain Costs $181,000.00 Carlisle Avenue Reconstruction Sanitary Sewer Costs $187,000.00 Watermain Costs $201,000.00 Total Region of Durham Project Costs $798,000.00 Combined Total Project Costs $1,639,000.00 14-4 REPORT NO.: COD-011-11 PAGE 5 4. INPUT FROM OTHER SOURCES 4.1 The Director of Finance has reviewed. the funding requirements and concurs with the recommendation. 4.2 This report has been reviewed for recommendation by the Purchasing Manager, with the appropriate departments and circulated as follows: Concurrence: Director of Engineering Attachments: Schedule "A" -Memo from Engineering Services & Letter from AECOM Canada Ltd. 14-5 SCHEDULE "A" 1 n arm Leadeng the Way MEMO TO: Jerry Barber, Purchasing Manager FROM: Ron Albright, Manager, Infrastructure and Capital Works DATE: April 11, 2011 RE: Horsey Street and Carlisle Avenue Reconstruction, Bowmanville C L2011-04 The Engineering Services Department has reviewed the recommendation provided by AECOM Canada Ltd. ("AECOM") and offers the following comments. Since 2001 the Municipality of Clarington has had a plan in place to .renew the aging infrastructure in the Old Bowmanville neighbourhood which is generally bounded by Wellington Street, Concession Street and Liberty Street. Since that time all of the streets in the neighbourhood have been reconstructed with the exception of Lovers Lane, Carlisle Avenue and Horsey Street which are scheduled for reconstruction this year. Prior to completing the design and tendering the work for Horsey Street and Carlisle Avenue, two Public Information Centres were held on March 30, 2010 and February 17, 2011 to review the projects with the public and to get their input regarding the proposed works. 33 people attended the first information centre which dealt with preliminary design for Horsey Street, Carlisle Avenue and Lovers Lane and 16 people attended the second information session which provided more detailed design information. Generally the feedback was positive regarding the replacement of the aging infrastructure and the public provided some additional insight to localized issues of concern, many of which have been addressed through the final design, such as drainage, improved sidewalks, tree planting to name a few. One concern raised by area residents was that of speeding on Carlisle Avenue. This matter will be monitored post construction and if remedial measures are warranted action can be taken prior to the surface lift of asphalt being placed in 2014. Upon completion of the works Horsey Street and Carlisle Avenue will be reconstructed to an urban standard with concrete sidewalks, curb and gutter, storm sewers, asphalt pavement and street trees. In addition the Municipality of Clarington is working in cooperation with the Region of Durham on this project and they will be replacing their water and sanitary servicing on both Horsey Street and Carlisle Avenue. All of the infrastructure improvements are in keeping with the guidance for the neighbourhood as outlined in the 2001 "Old Bowmanville Neighbourhood Streetscape and Infrastructure Implementation Plan. 14-6 SCHEDULE "A" Horsey St. & Carlisle Ave. Reconstruction 2 April 11, 2011 We concur with AECOM's recommendation to award-the contract to Eagleson Construction in the amount of $1,198,546.61, exclusive of HST, or $1,219,641.03 net HST, for the reconstruction of Horsey Street and Carlisle Avenue. A detailed breakdown of the Clarington's and the Region of Durham's funding is provided on the Cost Apportionment provided with AECOM's tender review letter. Due to past experiences on .similar projects, a contingency amount of approximately 10% is carried forward. Therefore, including design and tender fees as well as contract administration fees, the Engineering Department advises the following breakdown for the above referenced project: Project Breakdown Total Project Value $841,000 Budget Amount Horsey Street Reconstruction 110-32-330-83274-7401 (2009&2010) $770,000 Carlisle Avenue Reconstruction 110-32-330-83348-7401 (2010&2011) $535,000 Estimated Unexpended Budget $464,000 Additional Funding Required $0 Due to the competitiveness of the bidding process at this time of year, the fact that.the original budgets were set based on preliminary design and final works were much less complicated than originally estimated and the Region of Durham's cost sharing on the streets, these projects have come in well under budget. We recommend the. report to Council move Attached for your files is the recommendatio detailed breakdown of estimated project costs. feel free to contact the undersigned. j ~. Regards, ;~ ~~ C Ron Albright, P. Eng. `~ Manager, Infrastructure and Capital Works forward based on the above apportionments. n provided by AECOM which includes a more Should you have any further questions, please RA/ra Attachment Cc: Will McCrae, P. Eng., Manager, Cobourg Office, AECOM Nancy Taylor, Director of Finance A.S. Cannella, Director of Engineering Services ,~_. _, - ,.t. 14-7 SCHEDULE "A" A=COM April 8, 2011 Mr. A. S. Cannella, C.E.T. Director, Engineering Services The Municipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario L1C 3A6 Dear Sir: Project No: 12-29489 AECOM 513 Division Street 905 372 2121 tel Cobourg, ON, Canada K9A 5G6 905 372 3621 fax vrww.aecom.com Regarding: Horsey Street and Carlisle Avenue Reconstruction, Contract No. CL2011-04 (the "Contract") Municipality of Clarington Tenders for the above project were opened at the Municipal Offices on Thursday, April 7, 2011 at 2:15p.m. A list of the bids received is provided in the table below. BIDDER TOTAL BID TOTAL BID TOTAL BID (Excl. HST) (Incl. 13 % HST) (Incl. Net HST Rebate) Eagleson Construction $1,198,546.61 $1,354,357.67 $ 1,219,641.03 * Millbrook, ON Hard-Co Construction $1,372,270.50 $1,550,665.67 $ 1,396,422.46 Whitb , ON Ron Robinson Ltd. $1,473,226.17 $1,664,745.57 $ 1,499,1,54.95 * Bowmanville, ON Comer Group Ltd. $1,757,356.00 $1,985,812.28 $ 1,788,285.47 * Concord, ON Elirpa Construction & Materials Ltd. $1,800,922.62 $2,035,042.56 $ 1,832,618.86 Pickerin , ON * Extension Error The Municipality of Clarington's Purchasing Department (the "Purchasing Department") reviewed all bids to confirm compliance with the Clarington Purchasing By-Law. All bids were deemed compliant by the Purchasing Department. AECOM Canada Ltd. ("AECOM") has reviewed the two lowest bids and confirmed the bid values noted above. Eagleson Construction is the lowest bidder. Its submitted tender has been reviewed and had a calculation error in the amount of $0.30 (prior to HST), which was corrected by the Purchasing Department. This does not affect the bid order. CL2011-04 Tender Award Letter.Ox 14-8 SCHEDULE "A" ~~~~ Page 2 April 8, 2011 As requested by the Purchasing Department, references were checked only for the lowest bidder. Eagleson Construction has completed a number of projects of similar scope and value including work for the Region of Durham and the Municipality of Tweed. References stated that Eagleson Construction has completed work to specification and to their satisfaction. With the low bid from Eagleson Gons#ruction, and other associated project costs noted on the attached cost apportionment, the project is within budget. Should funding be available, it is our opinion; based on the input provided by the references contacted regarding performance on previous projects, that the bid in the amount of $1,198,546.61 (exclusive of HST) may be awarded to Eagleson Construction of Millbrook, Ontario subject to all provisions of the Clarington Purchasing Bylaw being met. Bid Cheques or Bid Bonds shall be retained-for Eagleson Construction and Hard-Co Construction, the second low bidder, until the Contract has been executed. Should you have any questions regarding this matter, please contact the undersigned. Sincerely,. AECOM Canada Ltd. y+, t' ~~~? Will McCrae, P. Eng. Manager, Cobourg Office will, mccrae@aecom. com WM:pc Encl. cc: Mr. Ron Albright, P.Eng., Manager of Infrastructure and Capital Works, Municipality of Clarington CL:9;t.ga r¢ydu~~\w~ralrtlx~.Coc 14-9 SCHEDULE "A" '- N M ~' L N n d N a 0 C N _ ~ O 0 ~ol ~ rn 0 o m p S i~ • rn wd O W ° ~ a T o m ~ a m E C7 p ~ a (~ O v d -~ V) c l0 ¢ y Q _ _ ~ Q _ F O C nj Q O) ~ N~ Y1 ~+ a m N a .~.. N > C O) a ° a N g . a N d N~ O O ° ~ y U d m II II U C ~ E ° ~ . `O a 'o a m~ m m o ~ ~ o m ~ ~ m ° ~ ~ ~ ~ ~ ~ c o U ` ~ ~ U ` • d p m F p i • U m ~¢ ~ m ~¢2 m E€ y ° Q o <poi U 9 m ro~ m ~ L ~ Z. o _a ~ 2 @US a> j m b ~ ~ c g (~ m ~ d c~ m ~ H m o ~ _a 'E 'E •~ U C W W X d ~ m m d ~ O ~ d r ~ ~ ~' w ¢ i'con ~coa £ rn °' E c W UU¢ m W C7 U' (4 U 'K N W (7 m O y O O O O O O O O n O M O M a m ~ N N O O O O ~O N O O O O C O ~ y O N O N O N O N N II~~ n O O N pJ W ah O (M m N N m pp at N Q7 O O O O O O C M OI a pJ O C O O O O- > O C m N ~O N ~ < O) n O Q O O m m ~ N n N n N N NI N O n a O O O O O O Q T ~ ~ OI m ~ ~ 1 ~ H m p _N d H N ^ N N _ ` + N ~ N ~ N O Y N N N ~ N N N _ '~ ~ O V 6 m Q d pt{ ~ f- O O O N O O O O O O O O N 1' m M 1~ tp m (O m ~O m N O O O ~ O m O O O O 'P7~ C N f~ N O N 1~ M O N O N O N O N I ~ O m l CJ M ~+1 ~ 4 ~ N {V N Y) s{ m s} O O N O O N O OI MH O C N N OG n ~f1 p t'1 O G O O 8 O G p N C O W m N ~ O O ~ e0 m O O O ~ M dN V mN W ~ Ln N N w e - w ~ N H N ~ N N H 3 N ~ N N Q Z ° o a o 0 0 o n n o ~ M n m m v a o 0 0 o M m o 0 0 c ~ m ° o O 0 0 0 m N o n m m m n h o 0 0 0 .- N o o d ~ C > N O N O N O N 07 m O N t1 ~ tV N Q m ON ~ N H ° y ~ ' C ~ Q N N M N N M I '! I O t ~ o O O d Y c°i o emp ~ ~ r i ~ w ~ n ~ pi N I: ~ pri O N C N H N N n N N H W• N E v = o. m " a ~ t 2 pe ~ C ~ ; pp V rn O o O 0 O 0 O 0 O 0 O «~ m m N pC p a OI N N o $~ ° o ~ ~ ° ° ° N O O O O I O '/ N O m j 1 N O o ~ d o o O V N M ~ m N N N N N p m ~ M O1°i n ~ ~. M M ~ ~ ~ 'et O N O N O N O N ~ ~ p o p o p O d' 2' n ri o n m ~ m pa v d c C O y ~ VN r n N ~ n '- N N N N a M N aryi ~ r d O) 7 ~ O _ C N N N p N N N N M N N ~ d N m _ 1 C Q ~ O O O O O O O M r O O O O ~ n N O a M p7 M M O D pppp O m m ~O O O O d 01 ' C O C N d >+ O' M O O N G ~N O N O N O ~O O N O N O N O) n OI N N a a t0 ~ b N N 10 M ((pp m M m O O N O O ~ O ~ O O ~ M t(j N ~(j O O O p O C C m 1 > Q d M~ O O a N M m m (O m N O ~ m O t0 Ol a n O o O O O 0 ~ L LA N m OD N O n m pp M M M m (0 C ~ l0 d •C € ~ V N N N N ~° M N N N N N N m t' N N N ~ N w' N ~ '~ to ` m O C p U a d ~ d ~ tmD O O O O O O m M Om1 M r paD pa O n n O O O _a +J ~ I^aj y .~p O ~ O ~ [r O O N O N O N O N O N O N et m N I tC N d M m O) I~ ti a 4 , O p tV O fD m t 0 pJ a O f D fV m O O M O O G O O O C V y C 3 ~ N O ^ N N/ a N ~ N N ~ m fO d n Ni O m O O O O ' p ] N ~ N i N m N M N ~N N _ ~ p IOC m 7 d ~ Lp O d N N N _ N D N W N M N V n N L O = 1' ~~ ~ N m N N N 01 O a N n N n M p O 0 N N Ol m O n S n N m O O O) m n M t0 O N pJ t0 N t0 ~O t Oi N O I~ 1 ~O a M O 1+J O N N N N O (D m ~ p m ICI M n a 1~ O O aqr r ~-- m n ~ N N M N n N n N N m N m m m Ol ~ O N M m ~ ~ O O O H M t+j N ~ ~ N n O ~[l ~[! M N eD f0 m M N N N ~ N !9 M c ,~ N ~ ~ N ^ N ~ N ~ N N O a N N N W sN- NN t~0 N N N N OI C y U p~ U N ~ p' C C N p) ` N C C ~ N C C y m ~ c p] 3 N~ ~' C ~ m N rn o aci to o y rn W ~ F a ¢ ~ ~ . Q ~ a c . ~ ¢ m a m v ~ ~ 3 m 3 c ~ ¢ ° r m c ~ ~ w e d a ~ N C N O N B C ~ ¢ O ~ ~ m F ~ C ~ w E C C O U W ~ fq ~ ~ N > > Q ~ ~ C p Q OC 0 a •-• ° ~ ¢ m (J ~ p i W a ~ o E ~ c ~p •~ u'~ 2 m ~ u A. y m a ~ ~ ~ m ~ U m m m w 2 > c 6 Q ~ u c y -Om ' o m = e e d E o a o. a a a- a ~? E m o v 2 ° m ~ g p+ m U E ' m z U ~ m m m N 'm 'm m e o M o a a E m c '~ m m o N ~ ~ d S a c ° ° . Z p i p i m ~ t-- C7 d m (7 ~ y p i ~ c y 0 F - r I - p ~ H H ~ e ~ Q c c 2 o U m U ~ ` E " o o ~ 1=- y ~ ° a ac E •°-' ~^ ° ~ ~ v of > o. v c o v V U U e U 2'i e: m 'p E m c en ~ a d ~ ~ ~ v- ~ o N o U v Q e ° w N w N V ~ m rn d °I U~ o U ~ c •u '~ ~ o V o a` c U ~ ~; m o m "' a o y o m e o •~ 3 of ~ , o d ~ E E d U f C D •d F U ~ C O ~ W ~ O ` d N F O O ` C y ~ V A A G A d jp ~' A OI d 14-10 CI rin~Oll REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: APRIL 18, 2011 Resolution#: By-law#: N/A Report: COD-012-11 File#: Subject: BENEFIT PROGRAM COMPARISON RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-012-11 be received for information. Submitted by: fdfa~ie Marano, H.B.Sc., AMCT, Director of Corporate Services/Human Resources MM/gj Reviewed by: Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 14-11 REPORT NO.: COD-012-11 PAGE 2 BACKGROUND AND COMMENT 1. Resolution Requesting Report: At the meeting of March 28, 2011 Council approved the following Resolution #GPA-268-11: "THAT the benefit consulting firm who recently undertook the comprehensive market review and analysis of the Municipality of Clarington's benefit program, be requested to provide a report to advise if the benefits provided by the Municipality of Clarington's benefit program are reflective of standard and comparable benefits in the municipal sector and, if it is possible, this statement also include some comparable private companies." The firm of Buffett Taylor was engaged to conduct the above review as they undertook the market survey, analysis and recommendation on the change in benefit carriers in October 2008.They are a professional firm, well recognized in the field, with a significant municipal sector client base. 2. The Buffett Taylor Report The review included an extensive analysis of the client database using a cross section of plans in the municipal sector with similar divisional structures to Clarington. They also included groups in other sectors including healthcare and not-for-profit for comparison in the benefits industry. Twelve employers were included in the detail comparison, including Clarington. The clients used in the comparison ranged in size from 125 to 1,700 members and one larger client at 5,000. The details of the review are included in the attached report (Confidential Attachment #1). Buffett Taylor classified the report as confidential. The information contained therein could also pose a risk in compromising negotiations with Clarington affiliated groups, and is therefore confidential from a Corporate perspective. Buffett Taylor's review concluded that Clarington's benefit plans are comparable to the public sector plans included in the survey. 3. Great West Life Renewal 2011 - 2012: Zero Percent For Council information in relation to benefits, there have been a number of meetings and communication held by both staff and Buffett Taylor regarding the 2011 - 2012 benefit renewal with Great West Life. The renewal for the June 1 2011 to 2012 period has now been confirmed at zero percent increase. In addition, in response to recommendations made by Council, the renewal term has been extended to November 1St 2012 at zero percent, in order to permit budget input with known impacts for the 2013 and future years. Attachment #1 -Buffett Taylor Report (Confidential) 14-12 • iC~~ .~ Cne-gizing Ontario ,'I/' ~ <~ Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: APR 18, 2011 Report #: FND-007-11 Resolution #: ile #: By-law #: Subject: PRE-AUTHORIZED WEEKLY PAYMENT OF PROPERTY TAXES Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-007-11 be received for information. Submitted by: NT/MM/hjl fV~ncy Ta~lor, B.~~, C.A. Director of Finance/ Treasurer REPORT FINANCE DEPARTMENT Reviewed by: '~~' Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 15-1 REPORT NO.: FND-007-11 PAGE 2 BACKGROUND: 1.0 At the General Purpose and Administration Committee meeting of March 21, 2011, Committee approved Resolution #GPA-271-11 as follows: Moved by Councillor Neal, seconded by Councillor Hooper THAT the Director of Finance prepare a report on whether or not a weekly payment program for payment of residential property taxes may be instituted. 1.1 The tax division of the Finance Department has been working diligently to improve our tax collection process and enhance customer service options. Certainly a weekly pre-authorized payment (PAP) option would be an additional customer service enhancement. 1.2 There are two key issues that required investigation, whether the tax software (Vailtech) has the capability to process a weekly PAP and the costs associated with banking fees based on our banking contract. There would be additional staff time to administer a weekly program but this would mostly be in the upfront set-up of the program and transferring those existing taxpayers on the monthly program that would want to transition to a weekly program. COMMENTS: 2.0 Upon enquiry to Vailtech, our tax software company we bill from, they have advised that our current program will not allow a correct calculation for a weekly Pre-authorized Payment Plan. Programming changes would incur a cost of between $3,000 and $4,000 to accommodate a weekly program. This is due to the modifications to create a weekly program as this is currently not an existing option, as well as costs to modify the calculations done on the final tax bills to recalculate a revised weekly amount during the year and incorporate in the final tax bill process (rather than multiple mass mailings with associated costs). 2.1 TD Client services quoted a price of $10.00 per file submitted and a 0.06 per transaction cost. This translates to $520 ,per year as additional fixed costs and approximately $312 per year for every 100 taxpayers that join this program (ie. $3,120 if 1,000 taxpayers participate). 2.2 The Municipality of Clarington currently has aPre-Authorized Payment Plan available to taxpayers on a monthly basis which over 6,000 taxpayers are currently enrolled. 2.3 Potentially many of our current Monthly Pre-Authorized members may switch to the weekly plan which would be an increased cost due to the frequency, without actually increasing the overall usage or participation in the overall plan. 15-2 REPORT NO.: FND-007-11 CONCLUSION: PAGE 3 3.0 It is not recommended at this time that any change be made to institute a Weekly Pre-Authorized Payment Plan due to the costs involved. While interest is not waived, taxpayers do have the option of independently paying on a weekly basis through their internet banking or telephone banking arrangements. 15-3 HANDOUTS/C IRCULATIONS GPA Monday, April 18 , 2011 Publl* c Meeti* ng on 0 Planni* ng App lications Clarington Planning Services Department Applications by 2265719 Ontario Inc . ZONING BY-LAW AMENDMENT AND SECOND MODIFICATION TO A DRAFT APPROVED PLAN OF SUBDIVISION Clarington Planning Services Department Proposal Proposed revisions to the draft approved plan of subdivision : • Decrease the number of 10.0 metre single detached lots from 200 to 173; • Increase the number of 11 .0 metre single detached lots from 170 to 194; • Decrease the number of 12.0 metre single detached lots from 356 to 355; • Increase the number of 9.0 metre semi-detached units from 52 to 54. ■ To change the current zoning of the affected lots to reflect the proposed changes to the subdivision design . Clarington Planning Services Department Subject Lands _ 11111N 1111{11111 � 11111 �IIIIIN 11111rr111N111N� !'�; �1 CN111111D =111111x: � - , , �� 1 IIN11111P �Irrf A► � +� � � ��e� �N1 Ilnr� .11 lint = IIR �- �= IIII Irm � � ►- 11�� __ � r�_ ■ _� �� `� � I I u_ �11111N {��i � �1 IMME = f1 Na ., �� 1111n111I11= _n �= nnu11� � ■+`�` �� IIINfII �NII � 111111111� 111111111= III IINN Illllllllrll� �Illlllllllo � '� �llllllll` � =11111111111 �14!i�S�r1:1= � allllllllllllllll ��` I_ �� X11111111= �■ —11111111 I!I�ur�i+ I 11111111111= eliIai HIM- - =unnu= —unnml — _III{IIII 11111111111111111111 =111111111111111 ... -• � ��: —1111111x111 .dllnrrnnnpl -1�1` I111N 111. �I N1N111 �� 111111111111 I,� w� �= 11111 11111111 Clarington Planning Services Department Site Characteristics "'o "IM E MR n q Vii. Y '61 g4g f /t Clarington Planning Services Department Background Plan of Subdivision draft approved in 2008 Zoning approved in 2008 First revision was received later in 2008 and has been approved The subject applications represent the 2nd modification to the draft approved plan Modify unit mix/model types Net decrease of 2 units Clarington Planning Services Department Review of Application ■ The subject applications conform to: Provincial Policy Statement Growth Plan Durham Regional Official Plan Clarington Official Plan Clarington Planning Services Department Comments Received • Staff No objections • Agencies No objections • Public No objections Two (2) general enquiries Clarington Planning Services Department Planning Comments ■ The principle of the development has been established in the initial approval . The modification to the lotting pattern is minor in nature and will allow the builders to optimize the unit mix in the first phase. Recommended technical change to the Zoning By-law. Servicing capacity for development. Clarington Planning Services Department Recommendation ■ In consideration of the comments received , and provided no significant issues are raised at the public meeting , Staff respectfully recommend the modification to the Draft Approved Plan and the Rezoning be approved Clarington Planning Services Department