HomeMy WebLinkAboutTR-97-90
TOWN OF NEWCASTLE
REPORT
File #!D'.~2 '7r
Res. #
By-Law #
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DATE:
REPORT #:
SURECT:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
November 19, 1990
I'JlR-Q7-QO
FILE #:
TENDER NW90-45, ROOF REPAIRS, NEWCASTLE VILLAGE ARENA
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. That Report TR-97-90 be received;
2. That Barr's Roofing and Sheet Metal, Newcastle, Ontario,
with a bid in the amount of $29,800.00, being the lowest
responsible bidder meeting all terms, conditions and
specifications of Tender NW90-45, be awarded the contract,
forthwith, for Newcastle Village Arena Roof Repairs, as
required by the Department of Community Services; and
3. That the funds be drawn from the Community Services Capital
budget, Account #7029-00020-0501.
BACKGROUND AND COMMENT:
Tender specifications were provided by Totten Sims Hubicki and
Associates Ltd., for Newcastle Village Arena Roof Repairs, as required
by the Department of Community Services.
Tenders were publicly advertised in all four (4) area newspapers.
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Page - 2 -
TR-97-90
TENDER NW90-45, ROOF REPAIRS, NEWCASTLE VILLAGE ARENA
Subsequently, tenders were received and tabulated as follows:
Bothwell-Accurate Co. Ltd.
Toronto, Ontario
Total Bid Amount
$ 29,800.00
$ 27,440.00 *
$ 30,900.00
$ 34,876.00
$ 36,000.00
$ 39,000.00 * Bid Bond
Bidder
Barr's Roofing and Sheet Metal
Newcastle, Ontario
Solar Roofing Sheet Metal Ltd.
Toronto, Ontario
Atelier Roofing
Brampton, Ontario
Dufferin Roofing Ltd.
Weston, Ontario
* alternate bid - does not meet specification
The required funds in the amount of $29,800.00 will be drawn from the
Community Services Capital Budget, Account #7029-00020-0501 and are
well within the total budget allocation of $55,000.00, as reflected on
page 150 of the Capital budget. The cost for design and contract
preparation is estimated at $3,000.00, which brings the total required
funds to $32,800.00.
The Treasurer has reviewed the funding and concurs with the
recommendation. Queries with respect to department needs,
specifications, etc., should be referred to the Director of Community
Services.
Due to the approaching winter season, a forthwith approval is
requested.
After further review and analysis of the bids by Purchasing, Totten
Sims Hubicki and Associates Ltd. and Community Services, it was
mutually agreed that Barr's Roofing and Sheet Metal, Newcastle,
Ontario, be recommended for the contract for the Newcastle Village
Arena Roof Repairs.
See attached letter from Totten Sims Hubicki and Associates Ltd.,
marked Schedule "A".
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Page - 3 -
TR-97-90
TENDER NW90-45, ROOF REPAIRS, NEWCASTLE VILLAGE ARENA
Although the subject firm have not previously performed for the Town
of Newcastle, they have satisfactorily done a substantial amount of
work for Gerr Construction Ltd.
Respectfully submitted,
Recommended for presentation
to the Committee,
~~
Ma "e Marano, H.B.Sc.,
Treasurer.
Officer.
~~~,
J'. . Caruana,
Director of Community Services.
LAB/hjl
Attachment
a
CONSULTANTS
G.L. TOTTEN B.Sc., P.Eng.
R.E. SIMS BASe., P.Eng.
J.M. HUBICKI BASe., OAA, P.Eng.
R.L. WINDOVER M.Sc., P.Eng.
P.C. EBERLEE BASe., P.Eng.
totten sims hubicki associates
TOTTEN SIMS HUBICKI ASSOCIATES (1981) LIMITED
1500 HOPKINS STREET, WHITBY, ONTARIO
CANADA, L1N 2C3
(416) 868-9363 Fax: 868-0221
November 6th, 1990
Corporation of the
Town of Newcastle
40 Temperance Street
Bowmanvi11e, Ontario
L1C 3A6
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9 ~ NOV 17" )
! · 1990
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Attention: Lou Anne Birkett
Purchasing and Supply Agent
;.~;. .
Re: Roof Repairs
Newcastle Village Arena
Tender NW90-45
TSH Project No. 22-13025
Dear Lou Ann:
As requested in letter dated October 26th, 1990 we have reviewed the tenders
submitted for the above project.
.
The work involves replacement of the flat roof areas above the changerooms and
auditorium area at the Newcastle Village Arena. Five (5) tenders were received
and we understand that all tenders complied with the bidding requirements.
The low tender for the project was submitted by Barrs Roofing and Sheet Metal,
Newcastle, Ontario. We have checked with the references supplied by the low
bidder and are satisfied that they are qualified to carry out the work and are
familiar with the requirements of the project. Based on our review of the
tender submitted by Barrs Roofing, our discussions with his references, and a
review of the project with David Barr, we recommend that the Town accept the
tender in the amount of $29,800.00.
An alternate roofing material was submitted by Barrs Roofing for a mechanically
fastened single ply membrane. The alternate price was lower than the tendered
price for the specified roof system. The alternate system involves a
mechanically fastened PVC membrane adhered to rigid insulation board. Although
the alternate price of $27,440.00 is less than the tendered price for the
specified product, we do not believe that the alternate material is suitable
for use on the flat roof areas at the Newcastle Village Arena. We do not
recommend that the Town accept the alternate price.
ENGINEERS ARCHITECTS AND PLANNERS
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I trust that the above is satisfactory for your present requirements. Please
call if you have any questions or if we can be further assistance.
Yours very truly,
C. R. Howson, P. Eng.
CRH/an
C.C. J. Caruana, Director of Community Services
J. Cameron, Operations Superintendent
F. Horvath, Facilities Manager
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totten sims hubicki associates