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HomeMy WebLinkAboutTR-94-90 TOWN OF NEWCASTLE REPORT File # ! fJ ,~" ~ Res. # By-Law # f1TII rtJ: DATE: REPORT #: SUIll:CT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING November 5, 1990 TR-94-90 FILE #: PURCHASE CITY OF OSHAWA'S 1983 CHEVROLET HANDI TRANSIT VAN FOR THE NEWCASTLE DIVISION OF HANDI TRANSIT INC. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. That report TR-94-90 be received; and 2. That staff be authorized to approach the City of Oshawa's Fire Protection and General Purpose Committee to purchase for back up purposes the 1983 Chevrolet Van for the Newcastle Division of Handi Transit Incorporated; 3. That the funds to purchase the 1983 Chevrolet Van plus the upgrade costs be provided from Newcastle Handi Transit approved 1990 Budget BACKGROUND & COMMENTS At the October 15th Council Meeting, correspondence from Douglas Manuel, General Manager of Handi Transit Incorporated, Attachment "A", regarding the purchase of a 1983 Chev Van from the City of Oshawa for back up purposes was referred to the Treasurer for investigation and subsequent report to General Purpose and Administration Committee. The presently used 1980 back up van for the Newcastle Handi Transit area requires substantial repairs to the van body and mechanical lift to meet bus safety standards as required by the Ministry of Transportation. Mr. Manuel has obtained an estimate of mechanical repairs from Acton Mobile Auto Repairs, Oshawa. Please refer to Attachment "B", letter dated October 26th from Doug Manuel, comparing mechanical costs of the van from the City of Oshawa and the existing van used for the Newcastle HandiTransit. 101 TR-94-90 Paqe 2 The Newcastle Handi Transit have an approved 1990 Budget of $135,700.00. (Operating-$82,100 & Capital-$53,600) Mr. Manuel has advised Town staff that there will be sufficient funds in the operating budget to cover the purchase of the 1983 van from the City of Oshawa as well as the upgrade costs estimated at $1,335.00. There is a surplus in the operating budget because a new part-time driver's wages/benefits and operating costs for a new van were budgeted from June to December. These costs will not come into effect until late this December or January 1991 because the new van was tendered in October 1990. The new van is part of the $53,600 in the 1990 Capital Budget. Staff recommends the purchase of the newer model van because the passenger bus door entrance is more suitable for ambulatory disabled passengers and the general maintenance costs would be lower as Mr. Manuel has stated in his letter, Attachment "B". Also the new van would belong to the Newcastle Handi Transit and would therefore, have a trade in value when replacement of the back up van is necessary. The presently used 1980 van was donated by the Rotary Club to the Handi Transit Incorporated and is used in the Newcastle area for Handi Transit but does not belong to the Newcastle Division of Handi Transit. Staff recommends that the Newcastle Handi Transit be authorized to purchase the City of Oshawa's 1983 Chevrolet Van through the Town of Newcastle's Purchasing Division and that the funds (purchasing costs approximately $2000 and upgrade costs estimated at $1,335) be provided from Newcastle Handi Transit approved 1990 Budget. Respectfully submitted, Recommended for presentation to the Committee ~e A. Marano, H.BSc. Treasurer . Kotseff "nistrative Officer MAM/LG/ges Iii ,u ATTACHMENT A COUNCIL DIRECTION TEL. (416) 571-1222 D-2 &I HANDI TRANSIT INCORPORATED P.O. BOX 1278 STN. B OSHA W A, ONT. LIJ 5Z1 SEP 2t II 20 AM -.90 September 19, 1990 ~~~~O~[~ SEP 2 1 1990 TOWN OF NEWCASTLE MAVOR'S OFFICE Mayor and Council Corporation of the Town of Newcastle 62 Temperance Street Bowmanville, Ontario L1C 3A6 To Mayor and Council -~.' I am writing to request council's approval of a replacement vehicle for the presently used 1980 Newcastle Handi Transit back up van. This vehicle is in poor condition and will be costly to repair and upgrade to meet bus safety standards required by the Ministry of Transportation. , To he.lp keep the cost of a replacement vehicle at a reasonable amount I am recommending that the Town of Newcastle consider the purch~se of a 1983 Chevrolet Wheelchair van which is being sold by the City of Oshawa. This vehicle is equipped to carry four (4) wheelchairs and. would be less costly to purchase and make suitable for use as a back up van. I furthef" recomil1end that whiche~er vehicle you decide to use at this time for back up purposes, should be replaced in 1992. If council is interested in purchasing the 1983 Chevrolet van from the City of Oshawa, Mr. Jerry Barber, Senior Purchaser for the City of Oshawa, has advised me that the Town of Newcastle should make a request to the City of Oshawa' s Fire Protection and General Purposes Committee. I would appreciate hearing your decision with regard to this matter at your earliest convenience, because the City of Oshawa will be <;>ffering the 1983 Chevrolet for sale in the next four or five weeks. If you require further information please contact me. Sincerely, (j) cf;Uff ' Douglas Wanuel General Manager DM/ea 7 (j .\ , \.... ,~. ATTACHMENT B TEL. (416) 571-1222 HAND! TRANSIT INCORPORATED P.O. BOX 1278 STN. B OSHA W A, ONT. LlJ 5Z1 O~tober 26,1990 r..~'~1(~.~:',"~ i':-f..i}S;-;J~);_~.;.. "~'.'" ...', ". ,,', b \"~" lK,:.iJ:?i ,G.:~1 r::{ .! :?; / ,} Lorie Gordon, Treasur~ Corporation of the Town of Newcastle 40 Temperance Street Bowmanville, Ontario L1C 3A6 ocr "',' lS~'~ '!'(lit:'~':'J i}~ ~-.: r,: I ..:. ,;-, : ~ L .: " \ Dear Lorie: As requested, the following is a breakdown of the cost of upgrading a used Oshawa Handi Transit van for use as a back-up van compared to upgrading your existing vehicle. 1. 1983 Oshawa Handi Transit Van Repair Costs: Mechanical including the lift: OK Body work & painting $1,200.00 LetteriJlg: 135.00 Total $1,335.00 2. 1980 Newcastle Handi Transit Van Repair Cost: Mechanical including the lift $1,100.00 Body work & painting 1,500.00 Lettering 135.00 Total $2,735.00 In addition to lower repair costs, there are other advantages in purchasing the Oshawa van. Its passenger bus door entrance with exterior step and the van's interior height which is ten inches higher than that of the existing back-up van are a significant benefit to ambulatory disabled passengers. Also, the lift in the Newcastle van is badly worn while the lift in the Oshawa van is in good working order. 7 1\ L1 , u r ....._ A ..1"""_,......'""'"T" A ,..I"~f ,-1""'\.1""\ "T"I Ir" ~Ir" A MI r"n Page 2 I believe that purchasing and upgrading the newer Oshawa van would be well worth the cost. Estimated for mechanical repairs were submitted by Mr. Keith Acton of Acton Mobile Auto Repairs. I trust this will assist the Town of Newcastle in making a decision. If further information is required please contact me. Sincerely, Q. DOUgl~el General Manager DM/ea ~ ' ! I,~ J'