HomeMy WebLinkAboutTR-88-90
TOWN OF NEWCASTLE
REPORT
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Res. #
By-Law #
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DATE:
REFffiT #:
SURECT:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
October 1, 1990
'l'R-88-QO
FILE #:
TENDER NW90-38, KRESIA LANE AND GEARING LANE
SURFACE PAVING AND DITCHING
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. That Report TR-88-90 be received;
2. That Bennett Paving and Materials, Oshawa, Ontario,
with a total bid in the amount of $44,041.40, being
the lowest responsible bidder meeting all terms,
conditions and specifications of Tender NW90-38, be
awarded the contract forthwith, for Kresia Lane and
Gearing Lane Surface Paving and Ditching, as required
by the Department of Public Works; and
3. That funds required for the work be recovered by
drawing down the developer's Letter of Credit, in
accordance with the terms and conditions provided for
in the Subdivision Agreement between Gearing Farms
Limited and the Town of Newcastle.
BACKGROUND AND COMMENT:
Subsequent to Council's approval of Report WD-68-90, tender
specifications were provided by Totten Sims Hubicki Associates
for Kresia Lane and Gearings Lane, Surface Paving and Ditching as
required by the Department of Public Works. Copy of Report
WD-68-90 is attached.
Tenders were advertised in the local papers, as well as the Daily
Commercial News. Subsequently, tenders were received and
tabulated as per Schedule "A" attached.
I
Page - 2 -
TR-88-90
TENDER NW90-38, KRESIA LANE AND GEARINGS LANE
SURFACE PAVING AND DITCHING
The engineer's estimate for the contract was $42,800.00. Other
associated costs are estimated and detailed as follows:
Contract
Design and Tendering
Construction Administration
$ 44,041.40
1,500.00
500.00
Total Required Funds
$ 46,041.40
The amount in the Letter of Credit retained for development is
$46,531.58. Therefore, minor reductions in the quantity of base
course asphalt and changing of sodding to seeding were made to
the contract so that the net project cost will not exceed the
Letter of Credit.
Due to the approaching winter season, a forthwith approval is
requested.
The low bidder has previously satisfactorily performed for the
Town of Newcastle. See attached letters from Totten Sims Hubicki
Associates, marked Schedule "B" and "C".
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department
needs, specifications, etc., should be referred to the Director
of Public Works.
After further review and analysis of the bids by Public Works,
Totten Sims Hubicki Associates and Purchasing, it was mutually
agreed that the low bidder, Bennett Paving and Materials, Oshawa,
Ontario, be recommended for the contract for Kresia Lane and
Gearings Lane, Surface Paving and Ditching.
submitted,
LAB/hjl
Attachments
72
SCHEDULE "A"
TENDER NW90-38, KRESIA LANE AND GEARINGS LANE
SURFACE PAVING AND DITCHING
Bidder
Total Bid Amount
Bennett Paving and Materials
Oshawa, Ontario
$ 49,802.20
Harnden and King Construction
Brooklin, Ontario
$ 56,470.00
Mopal Construction Ltd.
Scarborough, Ontario
$ 57,811.00
!
CONSULTANTS
totten sims hubicki associates
Ms. Lou Ann Birkett
Purchasing and Supply Agent
Corporation of the Town of Newcastle
40 Temperance Street
BOWMANVILLE, Ontario
LIC 3A6
September 18, 1990
Dear Ms. Eirkett:
SCHEDULE "B"
G.L TOTTEN B,Sc" P,Eng,
R.E. SIMS BASe., P.Eng.
J.M. HUBICKI BASe., OM, P.Eng.
R.L. WINDOVER M.Sc., P.Eng.
P.C. EBERLEE BASe., P.Eng.
TOTTEN SIMS HUBICKI ASSOCIATES (1981) LIMITED
1A KING STREET EAST P.O. BOX 398, COBOURG
ONTARIO, CANADA K9A 4L1
(416) 372-2121
FAX (416) 372-3621
Re: Contract No. NW90-38, Heritage Farm Estates
Paving and Ditching - Corporation of the Town of Newcastle
Tenders for the above construction project were opened at the Municipal
Offices on Friday, September 14, 1990. The list of bidders with respective
bids are as follows:
Bennett Paving and Materials
Harnden and King Construction
Mopal Construction Limited
Engineers Estimate
$49,802.20
$56,470.00
$57,811.00
$42,800.00
We have checked the low bidder's tender and wish to advise that all requirements
have been duly completed.
Bennett Paving and Materials, a local firm, have completed a number of
contracts under our supervision, including work for the Town of Newcastle,
and we have no hesitation in recommending acceptance of their bid.
Scheduling of the contract calls for work to be underway by Monday, October
8, 1990, with completion within ten working days. We understand the amount
in the letter of credit still retained for the development is approximately
$46,000.00.
Based on the low bid, the overall contract costs are summarized as follows:
By Contract
Contract Preparation and Advertising
Contract Administration
Contingencies
ENGINEERS ARCHITECTS AND PLANNERS
$49,802.20
2,000.00
2,500.00
1,197.80
$55,500.00
Continued ... 2
7 ...~ 4.
.L
Ms. Lou Ann Birkett
NW90-38 Heritage Farm
September 18, 1990
Page 2
Although the low bid exceeded our estimate of the work by approximately
$6,000.00, we feel the low bid is realistic. It is very difficult to estimate
this type of remedial work due to the number of unknowns involved. The
approach to this kind of work is not comparable to normal reconstruction
projects.
It may be of assistance to the Town in considering this bid, to review
the recommendation to topsoil and sod ditches. Topsoil and seed would
be cheaper. A decision to change this item would of course require a review
with the low bidder.
Please advise if we can be of further assistance in the review of this
project.
Yours truly,
TOTTEN SIMS HUBICKI ASSOCIATES
<:?~ ?\ C~Lwf4~-
R. A. Kempton, P.Eng.
RAK/jam
cc: Mr. W.A. Evans, P.Eng., Director of Public Works
Mr. A.S. Cannella, C.E.T., Manager of Engineering
Mr. D. Patterson, Manager of Operations.
7 ? r)
totten sims hubicki associates
SEP-26-90 WED 10:59 TSH.COBURG FAX U 372 3621
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SCHEDULE "C"
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FACSIMILE TRANSMITTAL
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Eng~nee(s Ar~hicects & ?lanne~s
. DATE:
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. . Ms. Lou" Ann ,Birkett
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, .:.Corpot'at:l.on, of ,the Town of Newca8t1~
:,,4.9'. Teiiii>e~an~e . Sti~e't:
: BOWMANVILLE/ Ontado.
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. .'....:,:::!~Jl~ ':..'toub:a.ct No. NW90-38,
.",.;..:" .:.P~v1Dg ..and DitcJ?i~ ..:
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lle:-;:!.tage Parm Estates . .. .
Corporat:lon of the. Town of'~ewca.atle
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"'",,:,..Tend~rs':.fot'. the aboV'e,'conatt'uction project were opened :a.Ltne'. Municipal
'. .':i:.9~~1C~~':.?#.:':Friday,:. Septem.l?e.r14,. 1990. . The list .of' bidde~~ with resp~ctive
"\"b1da are:aS. follows: .
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, .::.Benri~tt" ~avirig and Matet'ia1s..
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. ,I;:' H~,rnden:.' and,: King. Cop,s truc don
,,/'~,O'pal':,'oon~'b:uction' ~Limi ted,
.\:.'::" ":"\ ,,:~':,<'i,'~':;I:'}~' '~I\~:" :"~\\, \:,::".", '\"<1,,, ".'
. '.' ~l'" :.:,':'Eng1neera' Est1ni'e:te'., . .' (,.
~';. ":':<:::::.(,;'::i:::". '~:<'.J:i:\:i,'.. ~ ::~.:'(~:".~'."'>',.". '.".'
" ":'IW~::'have ':,c~ec.ked :the!ow' b~dder.' s tender. and 'wisp. to advi~e tha.iall requirements.
....,::have be.ert'duly.con\ple'ted. .'
.' ,,:'i".:';::~'::>'::' ....'.. . ',.. :"'." "".: . ., . ::' "'.,"':' :'. ,. '
. ../ '(},::,"Be'nnett'. Pav1n'g. and'.:'Mate:r,:l.als', a. local: firm, have. cOMpleted a_nuro.beiof'. .
. " : .........:..::c9..ntrac,ts,:::I~nder.' our'"supe);'Yl~.ion,,' 'including work forth~;~,To(liJ;l..':~~:'.,~~wc~~tl"e,
,:" ...:':~and we :have'.no'heaitationiri ):'.ecommend1ng acceptance of':thefr'bid~ ':."
. ...::::::;' . ... :':?i:~~'~'~d~i~~'~~,~~1:~'~ t.~~:'.'~:~'~~~a~t""'c'ai'ls"f~'~,.'~~rk to' b~':~nd~rwa;',':b';"M6~~~Y" Oct6'~er
:.::';,,':.:',. ::..:'i;:8:,.,:19,90.,,'~~~h":c6~Pl'e.Uon\..wi~h1~ .ten',.;:w:o,r~~ng .da!.,s~.' ~.~:'.u~?)~~i~~~d :t1)e.:a~!?~nt..
.> ':':'~';''''';;',''~,<:'in.::the\~letter. of cr.edit still . retained' for tbe: development>is\approx!ma.tely..
;"'~""":':;""'$46 000 o'b, ' ..,. . '. . ..:.;,....'.,... .. ...:....,;:".:::..,~ .-.- .." .., ....' .
,:.::},.'.I.>':"::.:':;~;'~:,,:,:,:" '......::":,,.:<~,. ." :,,' . ':." '. '".. . ., .. ":..'; ;.::':
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, " '1 '4 "~f'~' ~' "/ " .,. ' -;::,:.' '<:>/jcyx:r~"t;:~iP:~~!.:;;..':t:.,{~,::":..,..:t.;>::...'.>..:....;.,;"., '."
:::,::,;;:,;;,,f,r,.~,k,;;::\?,~:.~/i"~:,>,":e::!:''1:':1i.Lc\(~l'n;' :t~"':r:;:j'cl{;tkr:."::~:L:~'~'.';.~,,:!:,:.,':. .~'.<;' ':.' ",~' .,....:.;>:'.:....,'.' ..',"'~.':,' ." :"'::..;,'~, .....(,149. 80' 2' 2'O't.<Uj;r:~~"":lM""{'J"'40" . .'~ ..,. \ "
Y Q ... . y 1 ." ': ~~~:'{~';};"ir~:"" ....,,'~~l)..~~.' ',",\ ,":":,',. ~. '.,'~.,.":.~'~; ", .,
ik,;.,\~~):/,,:S~::,,:!4~~~ii.Cont'raci\',p.!f~paratiqlf',and '~d~er.tising,:": . 2"OOO~OO:,;'~)../:~.t.:s,::d~:',;~~:'"," .'. .'
::.:;\A:~':;i;,r~l;~;A\i,i{i::ont:rac't\:;AdDlin1sh.atioo. :.. :"~. "2,500; OO.'':::':'''.':'5~';'''.''~~':':
:''/'k',~'..:>;?;:.,/dp~tinS'e~c(~s . ,', ,::' . 1, 197.~ 80, .~~j'7 ."-.' .../.
.... \~'\',', .; ,::.',:,::~;.;:,\,:..' "'::'~':<'I;~:ii:~'!,"- ,'" .;,' $55)500~OO',,+t;:,o 41~4e
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$49,802..20,
$56 ~ 470.00"
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TOWN OF NEWCASTLE
REPORT
Fi Ie #&tJ. %-/30.
Res. #
By-Law #
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE V
JULY 9, 1990
WD-68-90
FILE #:
GEARING FARMS LIMITED, PLAN 10M-751
COMPLETION OF OUTSTANDING WORKS
RECOMMENDATIONS:
~ -
ia-.~..,.
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. THAT Report WD-68-90 be received;
2. THAT the Director of Public Works be authorized FORTHWITH to issue
a Final Notification Letter to Gearing Farms Limited (Plan 10M-
751), and his solicitor, stating a completion deadline of
August 24, 1990 for all outstanding works;
3.
THAT upon expiration of the aforementioned deadline, the Director
be authorized to take all necessary actions to correct and complete
all outstanding works at the cost of the developer;
4.
THAT funds required for such works be. recovered by drawing down the
developer's Letter of Credit, in accordance with the terms and
conditions provided for in the Subdivision Agreement between
Gearing Farms Limited and the TOwn of Newcastle; and
5. THAT Gearing Farms Limited and the Royal Bank of Canada be advised
of Council's decision and be provided with a copy of Report
WD-68-90.
! 2 B IO~~.L 1
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"C_,..
REPORT NO.: WD-68-90
PAGE 3
2.5 Public Works staff have had ongoing discussions with the developer,
his solicitor and his engineering consultant regarding timing of
the completion of these deficiencies and the placement of surface
asphalt. These works remain outstanding and we have not received
a positive response to our concerns. We therefore, consider the
developer to be in default of his obligations under the terms of
the Subdivision Agreement.
2.6 In order to effectively expedite the correction of these
deficiencies and the completion of the surface asphalt this summer,
the provisions of the subdivision agreement, Section 5.17 shall be
invoked.
2.7 Under Section 5.17 of the Subdivision Agreement.(Attachment No.2)
the Director of Public Works has the authority to order the work
completed at the expense of the developer, subject to the approval
of Council and upon written 'Notice' being given to the developer
and his surety (refer to Attachment No.3).
2.8
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In the event the developer does not complete the outstanding works
by August 24, 1990, the Town will proceed with these works at the
expense of the developer. The Town currently holds a Performance
Guarantee to ensure the completion of these works, in the form of
an irrevocable Letter of Credit in the amount of $46,531.58, which
exceeds the value of the outstanding works which is estimated to
cost $30,000.
RECOMMENDATIONS
THAT the Director of Public Works be authorized FORTHWITH to issue
a Final Notification Letter to Gearing Farms Limited (Plan 10M-
751), and his solicitor, stating a completion deadline of
August 24, 1990 for all outstanding works;
3.2 THAT upon expiration of the aforementioned deadline, the Director
be authorized to take all necessary actions to correct and complete
all outstanding works at the cost of the developer;
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PEBBLESTONE
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BLOCK 28
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SUBJECT
SITE
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7 3 trrO~-li.
IOM-751
II DATE: JUNE 1990
ATIACHMENT NO, 1
\:JI)-68-90
c'
3.13 PAYi1illlT OF 1.illiIICIPAL COGTS
(1) EVC1-J provision of this L~recmcr:t by \.}hic~. t:1G O;:nG~ iz c:'ligcJ. in ~n;;
'-ICY shall be ceerued to inclu~:2 t!lC ~-]{Ji.:'clG "ut the e::pai..43C of t:'l~ O;l!.lCrtl u;'llenc
the conte:;:t othcruise require!).
(2) The <A'1nel" oh.::::.l1 reir:;bu::,se the TO\1:1 ~or ull 4enoon~blo i.c1;o.l e::pcnDCS
actually incurred for the prcpa~atio~ ~~d =etiiot~ation of t4io l~~c~ucnt, end
the legal GCLvices contct..~ple.tc(l by tho t:::;l.-~~tC of tl:in ':\[;l.'eei'l~cri..~t, \ild.ch shell
include rcvicH of perfOl'Y~\Q.r:.ce ~uorcnt~c ;:.e.ci tile 1.'i."C?cj:ctioi1 of Clij' rclcnnc.
(3) The eX1Uer shull ho.ve the j;;"i.C;ht to incpcct:, Hi:;on rccGor..able 11oti~e,
dUl"'inr; r-0[;ular busine:JG bourn, 3uch accounts, il.1voi~CD, th.:z ::ccOr(15 Ci":C. otbcr
docuoentG and cclculctiono of chc~.:::;cc for ,:.;hich the ~<h':ll ia SG01:it\J
reimbt.:rocl.lent.
(l~) The Dlmer shall pa)' to the Tom.. for all el~3:tl1eer)_:.1g "nrl im:pection
C05ts in clccorcl.~l1cc ui th the i=--ro'l/iciorlc of ncl:edulc "n" hereto.
3.14
lJ1~rAID CHtu:GES
TIle Due date of: {\;1Y GUt~ of: l.;oney p~Y2.ble herein, u:...:.lecc a nhorter tiEle is
specified, shall.be thirty (30) ~~ys after the dnte of the invoice. Interest
at one ~nd one-half per c~r.t (1 1/2:;;). pe~ l~O~lth sh~l:- oe pa:/.:i!lle. ~7 the, C~mcr
to the J.~I:n on all :H.tnlG 0:': 1~1oacy li.:iy.::.:ula ne:re~n, 'wll~cn UTe not pD..lC! on tnc due
dates, calculated from such due cnte.
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Mr. Paul Gearing
Gearing Farms Limited
Box 12
R. R. #3
Bowmanville, Ontario
L1C 3K4
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Dear Sir:
RE: GEARING FARMS LIMITED, PLAN 10M-751
COMPLETION OF OUTSTANDING WORKS
This will serve as notice, as stipulated in Section 5.17 of the
Subdivision Agreement between the Corporation of the Town of Newcastle
and Gearing Farms Limited, that in the opinion of the Director of Public
Works, you have defaulted in the completion of the outstanding works
relating to Plan 10M-751.
As such, you are hereby notified that you have until August 24, 1990,
to complete the outstanding works, which include, but are not limited
to the following:
4...
Repairs to road culverts
Repairs to base asphalt
Improvements to gravel shoulders
Placement of surface asphalt
Installation of boulevard trees
Regrading, tops oiling and sodding of section of ditch on
Gearing's Lane
Regrading of ditch on Tooley's Road at Kresia Lane.
:\ .,
This list may be reduced depending on the amount and quality of work
carried out by your forces prior to the stated deadline. All works are
to be to our approval and require the full time supervision of your
consulting engineers, D. G. Biddle & Associates.
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A IT ACHf:'ENT NO I 3
HD-68-90
CORPORATION OF THE TOWN OF NEWCASTLE
40TEMPERANCESTREET. BOWMANVILLE. ONTARIO. L1C3A6. (416)623-3379' FAX623-4169