HomeMy WebLinkAboutTR-74-90
TOWN OF NEWCASTLE
REPORT
File # Ie), c),~
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Res. #
By-Law #
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DATE:
REPan #:
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GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
July 23, 1990
TR-74-90
FILE #:
FIRE CHIEF'S CAR
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. That Report TR-74-90 be received;
2. That Tender NW90-26 for one (1) only mid size passenger
car be cancelled.
3. That the procedures set out in the Purchasing By-Law
#82-92, section 5, paragraph 04, be waived for this
particular transaction;
4. That the Fire Chief be authorized to negotiate and
purchase one (1) only mid size passenger car, as
required by the Fire Department;
5. That a purchase order, not to exceed the budget
allocation, be issued to the successful vendor; and
6. That the funds expended be provided from the approved
1990 Fire Department capital budget account
#7102-00001-0504.
BACKGROUND AND COMMENT:
In April of 1990, a tender was issued for one (1) only mid size
passenger car for the Fire Department as provided for in the 1990
capital budget. As a result of complaints received by several of
the bidders, regarding the specifications issued, the tender was
cancelled and the specifications re-written to ensure clarity.
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TR-74-90
FIRE CHIEF'S CAR
Because of this time delay, the deadline for the ordering of 1990
vehicles was missed, and subsequently, the specifications had to
be changed to request a 1991 vehicle. This also presented a
problem for the local dealers, in that 1991 pricing was not, and
in fact is still not available.
Subsequently, the revised tender, NW90-26 is not scheduled to
close until August 24, 1990, which was to ensure that all dealers
were given an equal opportunity to submit a bid on a 1991
vehicle. It is anticipated that even once this tender is awarded
that delivery of the required vehicle would not be until at least
October and possibly later.
Due to the extensive delays experienced, combined with the urgent
need of this vehicle, it is therefore proposed that the Tendering
By-law be waived, that the existing tender NW90-26 be cancelled,
and that the Fire Chief be authorized to negotiate with the area
dealers to purchase an "instock" or "off the lot" vehicle.
Funding in the amount of $25,000.00 ($20,000.00 vehicle plus
$5,000.00 radio, lights, etc.) is provided for in the 1990 Fire
Department Capital budget account #7102-00001-0504, as reflected
on page #88 of the capital budget.
Respectfully submitted,
Recommended for presentation
to the Committee,
~
. arano, H.B.Sc.,
Treasurer.
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M. Cr ighton,
Fire Chief.
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(--r. Lawrence E. Kotseff,
Chief Administrative Officer.
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