HomeMy WebLinkAboutTR-55-90
TOWN OF NEWCASTLE
REPORT
File # lo.;<..f!.
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By-Law #
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SUBJ:CT:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
June 18, 1990
TR-55-90
FILE #:
TENDER NW90-3, CONSTRUCTION OF MILL STREET CULVERT
AND APPROACHES, HAMPTON, ONTARIO
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. That Report TR-55-90 be received;
2. That R.T. Grills Construction Limited, Omemee, Ontario,
with a total contract bid in the amount of $345,035.60,
being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender NW90-3, be
awarded the contract for the Construction of Mill
Street Culvert and Approaches, Hampton, Ontario,
as required by the Department of Public Works;
3. That the funds in the amount of $75,000.00 be drawn
from the Public Works 1990 Capital Budget; Road Capital
Reserve Account #1110-00165-X (Capital Budget page 30);
and
4. That the additional funds required in an approximate
amount of $346,500.00 be drawn from Public Works Lot
Levies (total project cost $421,500.00 less $75,000.00
Road Capital Reserve $75,000.00 of which was identified
from Lot Levies through the 1990 Capital Budget
page 30).
BACKGROUND AND COMMENT:
Tender specifications were provided by Totten Sims Hubicki
Associates for the construction of Mill Street Culvert and
Approaches, Hampton, Ontario, as required by the Department of
Public Works.
Tenders were advertised in the local papers, as well as the Daily
Commercial News. Subsequently, tenders were received and
tabulated as per Schedule "A" attached.
715
Page - 2 -
TR-55-90
TENDER NW90-3, CONSTRUCTION OF MILL STREET CULVERT AND
APPROACHES, HAMPTON, ONTARIO
The engineer's estimate for the contract was $348,000.00. Other
associated costs are estimated and detailed as follows:
Contract
Contingencies
Design and Tendering
Construction Administration
Relocation of Utilities
Land Acquisition and Legal Fees
Total Required Funds
$ 345,035.60
10,714.40
21,250.00
34,500.00
5,000.00
5,000.00
$ 421,500.00
Due to the redesign of the project, the total required funds of
$421,500.00 are substantially over the budget allocation of
$150,000.00, reflected on Page 30 of the 1990 Capital Budget. It
is proposed that funds in the amount of $75,000.00 be drawn from
the Public Works Road Capital Reserve Account #1110-00165-X and
that the additional required funds of $3.iJ.6}!).OOZOOi ($75,000.00 +
$271,500.00), be drawn from Public Works Lot Levies.
The low bidder has not previously performed for the Town of
Newcastle. See attached letter from Totten Sims Hubicki
Associates, outlining their references, marked Schedule "B".
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department
needs, specifications, etc., should be referred to the Director
of Public Works.
After review and analysis of the bids by Public Works, Totten
Sims Hubicki Associates and Purchasing, it was mutually agreed
that the low bidder, R.T. Grills Construction Limited, Omemee,
Ontario, be recommended for the contract for the Construction of
Mill Street Culvert and Approaches, Hampton, Ontario.
Respectfully submitted,
(j
12{ I&:t:~r-
. ie Marano, H.B.Sc.,
~.
W.A. Evans, P. Eng.,
Director of Public Works.
Recommended for presentation
to ~. e Committee,
/1 /i r./.~.
/J/lf \,' l"m,,~' ~
./ ;1.() ~4'.l
ffawren~e/E. Kotseff,
Chief Administrative Officer.
LAB/hjl
Attachments
If)
SCHEDULE "A"
BID SUMMARY
TENDER NW90-3, CONSTRUCTION OF MILL STREET
CULVERT AND APPROACHES, HAMPTON, ONTARIO
BIDDER
TOTAL BID AMOUNT
R.T. Grills Construction Limited
Omemee, Ontario
$ 345,035.60
$ 353,670.55 **
$ 363,319.00
$ 370,844.60
$ 396,518.00
$ 472,296.65
Ron Robinson Limited
Oshawa, Ontario
Baltimore Development & Services Ltd.
Cobourg, Ontario
Dave Boyle Excavating Ltd.
Bowmanville, Ontario
G.C. Romano Sons (Toronto) Limited
Concord, Ontario
Logan Contracting Limited
Stratford, Ontario
** extension error
!
JUN- 1 1 -9121 t'10t.~
15:25 TSH.COBURG FAX ~ 6~L OOL~
,'.f::..I.L
SCHEDULE "B"
,a
CONSULTANTS
G.L. TOTleN 6.$0.. P.E!r'lg.
~,e, SIMS a,A,SO" P.Enil,
J,M. HU6lCKl BAse., OAA. P,!;;nQ,
R,t., WINOOVER M,Sc., FI.en\).
P,C. eaERLES B,A,So.. P.E"g.
totten sims hubicki associates
TOTl'f.H $tillS HUDlCKI A$SoelAT1!5 Ilill') LIMITED
'^ KING STAEET lAST P,O. 80X au, COflOURO
ON"l'AAIO, e~NADA I<vA 41.1
(41ft) 372-2121 FAX (41ft) 372~~1
FAX NO. 416-623~4169
Ms. Lou Ann Birkett
Purchasing & Supply Agent
Co:rporation of the Town of Newcastle
Municipal BUilding. 40 Tempe~ance Street
BOWMANVILLE, Onta~io LlC :3A6
June 11, 1990
Dear Ms. Birkett:
;;
Re= Contract No. NW90-3, Mill Street Culvert and Approaches, Uampton, Ontario
Tenders for the construction of the above project were opened at the Municipal
offices on Wednesday, June 6, 1990. The list of bidders with respective bids are
summarized as follows:
Logan Contracting Limited
G.e. Romano & Sons (Toronto) Limited
Dave Boyle Excavating
Baltimore Development Services Ltd.
Ron Robinson Limited
R.T. Grills Construction Limited
Engineer'S Estimate
$472,296.65
$396,518.00
$370,844.60
$363,319.00
$353,670.55
$.345,035.60
$348,000.00
We have checked the Low Bidder's tender and wish to advise that all requirements
have been duly completed and the appropriate certified deposit cheque accompanied
the tender.
R.T. Grills Construction Limited has completed a number of bridge projects in recent
years including Cattail Bridge, Canal Arch Bridge in Victoria County, and Taylor Drain
Culvert, Village of North Gcre.
All works were completed ~n a satisfactory manner and we recommend acceptance
of the lO~<l bid.
../2
ENGINEERS ARCHliECTS AND PLANNERS
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- 2 -
Coutract No. NU90~3, Mill St. Culvert & Approaches, Hampton, Ontario
June 11, 1990
Scheduling of the contract calls for the work to be completed by Friday, September 7,
1990.
Based on the low bid, the overall contract costs are summarized as follows:
By Contract
Land Acquisition and Legal Fees
Oesign and Contract Preparation
Layout and Contract Administration
Contingencies
Utility Relocation
Total
$345,035.60
$ 5,000.00
$ 21,250.00
$ 34,500.00
$ lO,714.40
$..2.t. 000.00
$421,500.00
All work on this contract is eligible for subsidy by the Ministry of Transportation
Ontado.
Yours very truly,
TOtTEN SIMS HUBICKl ASSOCIATES
-:k? 4~~
R.A. Kempton, P.Eng.
RA~/ag
cc: Mr. W.A. Evans, F.Eng.
Mr. A.S. Cannella, C.E.T.
Mr. O. Patte:t:son
719
totteD aims hublcki aasociatea