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HomeMy WebLinkAboutTR-52-90 TOWN OF NEWCASTLE REPORT File #/tJfo:1.); Res. # By-Law # run f{J: DATE: REfUn #: SUIU:CT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE June 18, 1990 TR-52-90 FILE #: TENDER NW90-20, ONE (1) ONLY GRADALL RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. That Report TR-52-90 be received; 2. That Amaco Construction Equipment Inc., Mississauga, Ontario, with a total bid in the amount of $140,400.00. being the lowest responsible bidder meeting all terms, conditions and specifications of Tender NW90-20, be awarded the contract to supply one (1) only Gradall, as required by the Town of Newcastle Department of Public Works; and 3. That the funds expended be provided from the approved 1990 Public Works Fleet Account (Capital Budget - Page 44) . BACKGROUND AND COMMENT Tenders were publicly advertised and five (5) potential bidders invited for the supply and delivery of one (1) only Gradall, as required by the Department of Public Works. I / Page - 2 - TR52-90 TENDER NW90-20, ONE (1) ONLY GRADALL Subsequently tenders were received and tabulated as follows: Bidder Total Bid Amount Less Trade-In Net Bid Amaco Construction Equipment Inc. Mississauga, Ontario $ 165,000.00 $ 35,000.00 $ 140,400.00 * (alternate bid option) $ 143,500.00 $ 35,000.00 $ 117,180.00 * (1989 demonstrator not as per specification) Ray Gordon Equipment Limited Weston, Ontario $ 153,500.00 No Trade-In $ 165,780.00 * includes Provincial Sales Tax With respect to the number of bids submitted, the three (3) other invited potential bidders have advised that they do not manufacture this equipment. With respect to the trade-in allowance offered for the 1985 Backhoe/loader J.D. 710B, bidders were advised that the Town of Newcastle reserved the right to accept or reject a trade-in allowance. It is staffs opinion, that the trade-in offered is reasonable and is likely in excess of any amount the equipment could be sold for at the Regional Auction Sale. The low bidder did submit an alternate bid, however, they were proposing to supply a 1989 demonstrator which was not in accordance with the requested specifications. After further review and analysis of the tender by Public Works and Purchasing, it was mutually agreed that Amaco Construciton Equipment Inc., Mississauga, Ontario, be recommended for the contract to supply and deliver one (1) only Gradall to the Town of Newcastle, as required by the Department of Public Works, and that the trade-in offered for the 1985 Backhoe/loader be accepted. The required funds will be provided from the approved 1990 Public Works Fleet Account, and are well within the $150,000.00 allocated, as indicated on page 44, item 7 of the Capital Budget. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc. should be referred to the Director of Public Works. The subject firm have previously performed satisfactorily for the Town Page - 3 - TR-52-90 TENDER NW90-20, ONE (1) GRADALL Respectfully submitted, ~ ( all. tf;;:;:r---- . Marano, H.BSc., Treasurer, Officer. ~ng. Director of Public Works LAB/ss 709 Recommended for presentation to the Committee, 1(?r ...Q 1\/ / f,\/ Lawrenc' Chief . Kotseff, inistrative I \