HomeMy WebLinkAboutTR-26-90
TOWN OF NEWCASTLE
REPORT
File # 10 ' ~ '
Res. #
By-Law #
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DATE:
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StRECT :
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
April 23, 1990
TR-26-90
FILE #:
TENDER NW90-11, ASPHALT AND SURFACE TREATMENT PULVERIZING
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. That Report TR-26-90 be received;
2. That Miller Paving, Unionville, Ontario, with a total
bid of $46,322.80, being the lowest responsible bidder
meeting all terms, conditions and specifications of
Tender NW90-11, be awarded the contract for Asphalt and
Surface Treatment Pulverizing; and
3. That the funds be drawn from the approved 1990
Department of Public Works Road Maintenance budget.
BACKGROUND AND COMMENT:
Tenders were publicly advertised in local papers, as well as the
Daily Commercial News.
In addition to advertising, seven (7) contractors were invited to
bid.
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Page - 2 -
TR-26-90
TENDER NW90-11, ASPHALT AND SURFACE TREATMENT PULVERIZING
Bids were received and tabulated as follows:
Bidder
Bid Amount
Miller Paving
Unionville, Ontario
$ 46,322.80
This is the fifth year that the Town of Newcastle has issued a
Tender for Asphalt and Surface Treatment Pulverizing. For the
first two (2) years, Miller Paving was the only bid received.
The greatest number of bids ever received for this contract is
two (2). The reason for this is that most contractors do not
have the necessary equipment to perform the work required.
Asphalt and Surface Treatment Pulverizing is still a relatively
new process and the required equipment is very expensive for
contractors to purchase.
The total funds required for Tender NW90-11, Asphalt and Surface
Treatment Pulverizing are included in the Department of Public
Works Road Maintenance budget. The total funds allocated for the
Pulverizing contract plus the Prime and Surface contract is
$577,500.00. Of this amount, $43,000.00 was estimated for the
Pulverizing portion. Although the total bid amount is slightly
over the estimate, the total funds required for Tender NW90-10,
Surface Treatment and Tender NW90-11, Asphalt and Surface
Treatment Pulverizing is $567,393.80 which is well within the
total budgeted amount of $577,500.00.
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Page - 3 -
TR-26-90
TENDER NW90-11, ASPHALT AND SURFACE TREATMENT PULVERIZING
The Treasurer has reviewed the funding requirements and concurs
with the recommendation. Queries with respect to department
needs, specifications, etc. should be referred to the Director of
Public Works.
The tendered unit prices represent an average fifteen percent
(15%) increase over the 1989 prices. This large increase is due
to the fact that there has been only one (1) other increase in
price since 1987.
See Schedule "A" attached for copy of specifications and list of
roads requiring Asphalt and Surface Treatment Pulverizing.
After review and analysis of the bids by both Purchasing and
Public Works, it was mutually agreed that Miller Paving,
Unionville, Ontario, be recommended for the contract for
Asphalt and Surface Treatment Pulverizing. Miller Paving is an
established reputable company which have a proven record with the
Town of Newcastle.
Respectfully submitted,
Recommended for presentation
to the Committee,
()~ W~
t Lawrence E. Kotseff,
U~ Chief Administrative Officer.
~
ie Marano, H.B.Sc.,
Treasurer.
W.A. Evans, P. Eng.,
Director of Public Works.
LAB/hjl
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