HomeMy WebLinkAboutTR-11-90
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TOWN OF NEWCASTLE
REPORT
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DATE:
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SUR.ECT :
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
March 5, 1990
TR-11-90 FILE #:
QUOTATION Q90-3,- MECHANICAL EQUIPMENT MAINTENANCE CONTRACT
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1. That Report TR-11-90 be received;
2. That Superior Plumbing and Heating, Oshawa, Ontario,
with a total bid price of $4,550.00 for Part "A",
$1,950.00 for Part "B" and a Journeyman hourly rate
of $48.00, be awarded the Mechanical Equipment
Maintenance Contract as required by the Town of
Newcastle; and
3. That the funds expe~ded be drawn from the respective
facilities 1990 Mechanical Equipment Maintenance
budgets.
BACKGROUND AND COMMENT:
Quotations were advertised and invited with bids being received
and tabulated as per Schedule "A" attached.
701
Page - 2 -
TR-11-90
QUOTATION Q90-3, MECHANICAL EQUIPMENT MAINTENANCE CONTRACT
The general scope of the work is to provide all necessary labour,
materials and equipment to perform service maintenance,
inspections, repairs, as requested and emergency calls on
Mechanical Equipment as required by the Town of Newcastle, for
the period March 1, 1990 to February 28, 1991.
Due to the variation in the type of equipment located at each
Town facility, the contract is divided into Part "A" and Part "B"
Part "A" covers the mechanical equipment located at the
following facilities:
Bowmanville
Newcastle Fitness Centre
Fire Department Building
Bowmanville Library
Bowmanville Recreation Complex
Bowmanville Museum
Orono
Orono Armouries and Hydro Office
Orono Fire Station
Orono Town Hall
Clarke Museum
Part "B" covers the mechanical equipment located at the
following facilities:
Bowmanville
Animal Control Shelter
Newcastle Village
Newcastle Fire Station
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Page - 3 -
TR-11-90
QUOTATION Q90-3, MECHANICAL EQUIPMENT MAINTENANCE CONTRACT
Darlington
Hampton Municipal Building
Courtice Fire Station
Under the general terms and conditions of Quotation Q90-3,
the Town, may without invalidating the bids, award the
contract in whole, or in part, whichever is in the best
interest of the Town of Newcastle.
For the information of Council, the total expenditure for
this contract for 1989 was approximately $16,000.00. Of
this total, only $ 3,900.00 was for preventative maintenance
with the balance of $12,100.00 being for emergency repairs, charged
at the hourly rate. Three (3) additional facilities which were
not part of the 1989 contract, have been added to the 1990
contract, namely the Bowmanville Recreation Complex, the Clarke
Museum and the Bowmanville Museum. It is therefore, anticipated
that the expediture required for emergency repairs will increase
accordingly. As any emergency repairs that may be required are
over and above the total bid amounts for Part "A" and Part
liB", it is staff's opinion that it would be in the best interest
of the Town to award the contract to the bidder with the lowest
hourly Journeyman rate.
The 1990 hourly rates represent approximately a nine percent (9%)
increase over the previous year.
The Treasurer has reviewed the funding and concurs with the
recommendation. Queries with respect to department needs,
703
Page - 4 -
TR-11-90
QUOTATION Q90-3, MECHANICAL EQUIPMENT MAINTENANCE CONTRACT
specifications, etc., should be referred to the Director of
Community Services.
After further review and analysis of the quotations, it was
mutually agreed by Purchasing and Community Services, that
Superior Plumbing and Heating, Oshawa, Ontario, be awarded
Part "A" and "B" of the Mechanical Equipment contract. The
subject firm have performed satisfactorily for the Town of
Newcastle in prior years.
Respectfully submitted,
Recommended for presentation
to the Committee,
Ma&~SC"
Treasurer.
~~t;1,
Lawrence. E. Kotseff,
Chief Adm~nistrative Officer.
of Community Services.
LAB/hjl
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