HomeMy WebLinkAbout2011-03-08 MinutesNewcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday March 8, 2011
In Attendance –
Gord Lee, Chair Larry Burke, Vice-Chair
Councillor, Willie Woo, Carol Little, Gary Oliver, Bob Holmes, Gord Blaker, Jo-Anne Raymond
Regrets –
Bryan Wiltshire, Arena Manager
1. Call to Order –
7:10 P.M.
2. Adoption of Minutes – Motion # 11-111
was proposed:
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THAT:
The minutes of February 8, 2011 is approved as presented by the chair.
MovedSeconded
by: Bob Holmes by: Carol Little
CARRIED
3. Arena Manager’s Report –
In Bryan’s Absence, the season –ending was
discussed. Ice was to be removed at the conclusion of the Men’s Sunday night
final games of April 3, 2011. Newcastle Figure Skating Carnival was scheduled
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for Saturday April 2, and Sunday April 3, would also be our annual Volunteer
Appreciation Day, in Memory of long time board member; Herman Valckx. The
Chair advised: We had already heard from family members of Herman to confirm
their attendance. Bob Holmes offered to contact Theresa, (Herman’s widow) to
have her attend. All four of his children were planning on skating and bringing
friends. They were also soliciting donations for DRH&SF, in memory of their
father. Gord offered to call and invite Frank & Betty Stapleton, close friends of
the Valckx family.
The Newcastle Minor Hockey Alumni were scheduled to play an exhibition game
with Kythe Baldwin’s Hockey for Heart Team. Arena Manager Bryan Wiltshire
had arranged and scheduled this game. All entry fees by each player – ($20.00)
would also be donated to the Durham Region Heart & Stroke Foundation, in
Herman’s name. Additional donations would be solicited from our Free Public
Skate, that day – scheduled for 12:00 to 1:30 P.M. The arena board will provide
all participants and guests that day; free Coffee or, Hot Chocolate during the
hockey game and public skate – 11:00 AM to 1:30 P.M. Revenue from the ice
rental had already been paid to us; through our contract ice for that day.
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Chair advised: Floor Hockey was scheduled to start the week of April 11, and
Clarington Lacrosse would follow with their first scheduled games planned for
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the week of April 18.
(2)
Arena and snack bar staff would be laid off, through that first week of April.
Bryan will keep Dan on the payroll until the end of April then, carry only one rink
attendant on a part-time basis through the summer, for fill-ins and minor
maintenance. Dan or whoever is re-hired for the fall will commence work in early
August. The Newcastle Family Connection will continue their schedule upstairs,
until the end of April.
4. Snack Bar Report –
Revenue from the snack bar since the start of the year-
(January) had seen a slight increase. Qualifying playoff teams going further in
their earlier rounds had helped sales. Playoff games bring more people to the rink
– parents, grandparents, siblings and neighbors. Sales to date: January to March
1st was $10,690.73, compared to $9,940.55 for the same period in 2010 –
(+$750.18).
Gary was still working on setting-up the new cash register and Gord advised: he
was meeting with Coca-Cola for future promotions and pricing. All product
selection and pricing will be discussed at a future meeting, prior to opening again
in the fall.
5. Financial Report –
Accounts Receivables and Payables were reviewed and
discussions on fall contract ice rates took place. With a number of arena
improvement projects on the agenda –Showers, Change Room Doors, Players
Bench Entry Doors and energy efficient lighting planned for the arena floor area,
the following motion was proposed:
Motion # 11-112 THAT:
Ice rates across the board for all user groups be
increase by $5.00 per hour.
Moved Seconded
by: Robert Holmes by: Gary Oliver
CARRIED
6. New and Unfinished Business & Projects –
Gord Blaker advise: he was still
attempting to get a commitment from the party that was going to build our lobby
bleachers and Handicap Seating area. He will keep trying and advise us at the next
meeting, in April. Gord also advised: we should take a look at Manvers Arena for
their lobby seating.
The chair advised: Fred Horvath had requested a meeting with him for this Friday -
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March 11. Gord would address the lighting, change room and bench doors with
Mr. Horvath. Financial assistance on any of these projects would be most welcome.
(3)
The Web Site is up and running. Over the summer we will use it as a work in progress
and make improvements, as we move forward. Schedules and programs should be
part of this, along with arena history and links to the municipal sites.
7. Next Meeting Date – Tuesday April 12, 2011 – 7:00 P.M. at the Arena
8. Adjournment – Motion # 11-113 THAT:
The meeting is adjourned
Moved Seconded
by: Larry Burke by: Jo-Anne Raymond
CARRIED