Loading...
HomeMy WebLinkAbout04/04/2011 Clarin ,_ding the W.y General Purpose and Administration Committee Minutes April 4, 2011 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, April 4, 2011 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal (attended until 11:11 a.m.) Councillor W. Partner Councillor C. Traill (attended until 2:28 p.m.) Councillor W. Woo Also Present: Acting CAO, M. Marano Director of Community Services, J. Caruana Director of Engineering Services, T. Cannella Director of Planning Services, D. Crome Parks Supervisor, Bob Genosko Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Clerk II, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Novak announced that, on Tuesday, March 29, 2011, she, Mayor Foster and Councillor Hooper attended the Shane Peacock book signing and reading as part of "Battle of the Books". Councillor Novak also announced that, on Wednesday, March 20, 2011, she attended a `post budget meeting' to discuss the Federal government budget impacts on municipalities. She attended the Rotary Club Auction on Friday, April 1, 2011 as well as the Horticultural Society's presentation of "Hotel California" the original tribute band of the Eagles. - 1 - General Purpose and Administration Committee Minutes April 4, 2011 Councillor Partner announced that, on Friday, April 1, 2011, she attended the Horticultural Society's presentation of Hotel California. She added the Ontario Trillium Foundation made a presentation of a grant in the amount of $123,400 towards the budget of $197,000 for the Newcastle Heritage Garden Project. On behalf of Council, Councillor Partner thanked Jeany Barrett and Fred Horvath for assisting in the fundraising event, which raised $9000. Councillor Partner also announced that, on Saturday, April 2, 2011, she and Councillor Novak attended the Orono Women's Breakfast, held at the Orono United Church. She added that the Toronto Star Writer, Jill McIntosh, author of the column "Women on Wheels" spoke on general vehicle maintenance. Councillor Woo announced that he and Mayor Foster attended, on Saturday, April 2, 2011, "An Evening of Hollywood Glamour", the Oshawa Parents and Friends of Lesbians and Gays (PFLAG) fundraiser event. He explained that PFLAG is an organization which assists with issues of sexual orientation of gender identity and that PFLAG was fundraising to pay for educational bursaries and a leadership camp. Councillor Woo also attended the Newcastle Skating Club Carnival on April 2, 2011. He reminded everyone that the Clarington Atom AAA hockey team will be hosting the OHF Atom AAA Championship at the Garnet B. Rickard Complex on April 7-10, 2011. Mayor Foster announced that he attended the Durham Hospice Beach Ball Gala at Deer Creek Golf and Banquet Facility in Ajax on Saturday, April 2, 2011. He also suggested, that since there will be no debate for the candidates of the Federal Election, that perhaps the media could arrange a candidates' debate. Mayor Foster informed those present that discussions are ongoing regarding the Morgan's Road fill dumping issue and that the Municipality is making progress with the issue. MINUTES Resolution #GPA-282-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on March 21, 2011, be approved, with the following correction on Page 2: Councillor Neal's announcement should be changed from: "Councillor Neal announced that he attended a Property Law Forum, in Ajax, last week." To: "Councillor Neal announced that he attended a Poverty Law Forum, in Ajax, last week." CARRIED - 2 - General Purpose and Administration Committee Minutes April 4, 2011 PRESENTATIONS Pam Lancaster, Stewardship Technician with the Ganaraska Region Conservation Authority (GRCA), was present regarding the Clean Water-Healthy Land Financial Assistance Program (CWHLFAP). She made a verbal presentation and a PowerPoint presentation. She provided the Committee with the history of the program, which was approved in October, 2006 by the GRCA. Ms. Lancaster further explained that the program, funded by the Regional Municipality of Durham, was initiated with the Municipality of Clarington together with the Ganaraska Region Conservation Authority. She explained that the goal of the CWHLFAP is to improve overall watershed health, through stewardship. She informed the Committee that the program provides funds to residents, community groups, schools, etc. Ms. Lancaster provided the Committee with the funding amounts and caps for each of the project categories. She noted that there is a review committee in place to evaluate the projects and approve the funding. Ms. Lancaster provided the Committee with a list of the program's accomplishments to date, which includes funding 55 projects since 2007. She noted the following 2011 projects approved to date, including: stream fencing project on Hunter Creek; 3 tree planting projects totalling 1,750 seedlings; and the shelter/education venue at Orono Crown Lands. Ms. Lancaster explained that landowner contact is a large part of the program. She concluded by noting that this program has many benefits to our natural environment. Resolution #GPA-283-11 Moved by Councillor Partner, seconded by Councillor Traill THAT the presentation of Pam Lancaster, regarding the Clean Water-Healthy Land Financial Assistance Program, be received with thanks. CARRIED Resolution #GPA-284-11 Moved by Councillor Neal, seconded by Councillor Partner THAT the Rules of Procedure be suspended. CARRIED - 3 - General Purpose and Administration Committee Minutes April 4, 2011 Resolution #GPA-285-11 Moved by Councillor Woo, seconded by Councillor Partner THAT the agenda be amended to change the order of the first three delegations to be as follows: a) Mary Ann Donohoe b) Don Igbokwe c) Carmela Marshall CARRIED DELEGATIONS Mary Ann Donahoe was present to voice her concerns regarding the sign for the proposed Newcastle Fire Hall. Ms. Donahoe noted that she has forwarded a letter voicing her concerns, to the Members of Council. She explained that a large sign was erected in the winter and now the building has been delayed for approximately a year. Ms. Donahoe asked that the sign be removed until the location of the building is finalized. She stated the sign is no longer accurate. At the very least, she requested that the sign be smaller. Resolution #GPA-286-11 Moved by Councillor Woo, seconded by Councillor Partner THAT the sign for the proposed Newcastle Fire Hall be removed until September, 2011, when the Municipality has a better idea of the location of the new Newcastle Fire Hall. CARRIED Don Igbokwe, Chair of the Multifaith World Religion Day Committee (MWRDC), presented a plaque to Council for their support of World Religion Day. Mr. Igbokwe introduced other members of the MWRDC who were in attendance at today's meeting. Mr. Igbokwe noted that over 300 people attended World Religion Day. He thanked Council for declaring January 16, 2011 as World Religion Day in Clarington and for attending World Religion Day activities. Carmela Marshall was present regarding the top ten risks of a commercial fill operation. She made a verbal presentation and a PowerPoint presentation. She informed the Committee that she was speaking on behalf of The Lakeridge Citizens for Clean Water (LCCW), which is a member of the STORM Coalition. She stated that her presentation was to inform the Committee that the Province has not given municipalities adequate regulatory tools to safely manage commercial fill operations and all the risks associated with them. Ms. Marshall informed the Committee that the LCCW became knowledgeable about commercial fill operations after Earthworx Industries started - 4 - General Purpose and Administration Committee Minutes April 4, 2011 dumping fill in a rehabilitated gravel pit on Lakeridge Road. She stated that in September, 2010, the Township of Scugog found that some of the soil tested contained concentrations of petroleum hydrocarbons, polyaromatic hydrocarbons and heavy metals above acceptable concentration levels. Ms. Marshall stated that as a result of the testing in October, 2010, the Township ordered the operation to stop dumping however, the trucks continue to arrive. She informed the Committee that there are provincial regulations regarding Brownfield sites, but not "clean fill" dump sites. Ms. Marshall noted that municipalities need to demand clear, effective regulations from the Province to deal with the movement of fill from Brownfield sites and the operation of large-scale commercial fill dump sites. She also asked that the Municipality of Clarington consider reviewing their fill by-law with a view to being more restrictive, using the Kawartha Region Conservation Area's guidelines. Ms. Marshall stated that Brownfield sites need to be cleaned up, not just dumped "somewhere else". She noted that municipalities need to declare fill operations as a "use of land" not a mere "site- alteration" and address this through their zoning by-laws. Ms. Marshall pointed out specific issues with Clarington's existing fill by-law. She concluded with a warning that property owners may describe their fill operations as an aerodrome which will cause municipalities more issues if not addressed through by-laws and regulations. Resolution #GPA-287-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT the delegation of Carmela Marshall, regarding the top ten risks of commercial fill operations, be referred to Staff for a report on how Ms. Marshall's comments pertain to Clarington's fill by-law. CARRIED Myno Van Dyke, from the Newcastle & District Historical Society, was present regarding Report EGD-017-11- Newcastle Memorial Park— Proposal to Rename. Mr. Van Dyke provided the Committee with the history of the Park and surrounding areas over the years. He noted that the Historical Society was unable to find, in their records, any evidence that the ball diamond park was ever formally dedicated to the veterans. Mr. Van Dyke explained that the park around the Newcastle Community Hall would be more appropriately named "Memorial Park". He informed the Committee that the former sign indicating `Memorial Park' was in disrepair and was removed (and never replaced) several years ago. Mr. Van Dyke stated that they have discovered a reference to the Park as being "Jubilee Park". He explained that it would be more appropriate to name the area surrounding the Library "Joseph E. Atkinson Park". - 5 - General Purpose and Administration Committee Minutes April 4, 2011 Resolution #GPA-288-11 Moved by Councillor Neal, seconded by Councillor Woo THAT the former Newcastle Ball Diamond Park be renamed "Joseph E. Atkinson Park" and that the area surrounding around the Newcastle Cenotaph be renamed "Newcastle Memorial Park". MOTION LOST Resolution #GPA-289-11 Moved by Councillor Novak, seconded by Councillor Partner THAT Report EGD-017-11 be referred to staff for further information; and THAT input be sought from various groups, including the Royal Canadian Legion Bowmanville Branch, on the history of Newcastle Memorial Park and dedicating a park to Joseph E. Atkinson". CARRIED Richard Ward was present regarding property standards circumstances he has experienced. Mr. Ward congratulated all the members of Council on being elected. Mr. Ward provided the Committee with background on the history of the issue where the Municipality removed $50,000 of Mr. Ward's property. He added that he believes that the action taken by the Municipality was an attempt to divert the attention of the Tim Horton's restaurant. Mr. Ward indicated that the action against him was unjustified. He stated that he believes that the contractor who was engaged to remove the material has a close association with the Municipal Clerk's Department. Mr. Ward asked that a criminal investigation be undertaken against staff and the CAO for breach of public trust. He informed the Committee that he has been observing municipal government for 20 years. Mr. Ward concluded with a request for an investigation in the matter of the property standards actions taken against him as he believes that his rights were violated. He noted that this action has cost him $18,000 and that the material taken was not classified as debris. Mr. Ward further noted that he was not given any notice prior to the material being removed. Resolution #GPA-290-11 Moved by Councillor Neal, seconded by Councillor Traill THAT the matter of Richard Ward's property standards compliance order be referred to Staff for a report. CARRIED - 6 - General Purpose and Administration Committee Minutes April 4, 2011 Councillor Neal left the meeting at 11:11 a.m. RECESS Resolution #GPA-291-11 Moved by Councillor Novak, seconded by Councillor Partner THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11:25 a.m. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Proposal to Amend the Official Plan to Reflect the Location of Provincially Significant Wetlands (PSW) Applicant: Municipality of Clarington Report: PSD-030-11 Anne Taylor Scott, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. Bert Weigel, local landowner, spoke in opposition to the application. As an affected property owner, he stated that he is concerned with the appearance that the Municipality is trying to control development by hiding behind Provincial regulations, in particular, the Green Belt regulations. Mr. Weigel stated that he is frustrated with trying to get answers. Mr. Weigel noted that he was concerned that there was no consideration of watershed problems in the areas of increased commercial development, but yet there is now a concern with regard to existing residential properties. He informed the Committee that, when he and his brothers purchased the property in 1984, there was only a small section of land which was protected, with the remainder of the land being woodlot. Mr. Weigel stated that, in 1984, planning staff made it clear that they wanted to control urban sprawl. Referring to maps depicting the Green Belt area, Mr. Weigel questioned if the Green Belt is truly Green Belt or a measure to control development. - 7 - General Purpose and Administration Committee Minutes April 4, 2011 Resolution #GPA-292-11 Moved by Councillor Hooper, seconded by Councillor Traill THAT the delegation time limit for Bert Weigel be extended for another 8 minutes. CARRIED Mr. Weigel stated that part of the process involves surveys and working with property owners, which he believes was not done in this matter. He added that it is curious that only the forested areas is where the wetlands are located and further that it ends at Highway #2. Mr. Weigel stated that 75% of the trees on his property are upland trees and therefore should not be considered part of the wetlands, according to the Provincial regulations. Mr. Weigel informed the Committee that there are other mechanisms that the Municipality can use in order to control development in this area, without designating as PSW. He added that the subject lands are already part of the Green Belt and therefore those mechanisms can also be used to control use of the land. Mr. Weigel informed the Committee that the Municipality of Ottawa, the Municipality of Niagara and Saint John, New Brunswick are currently experiencing problems with the wetland designations. Mr. Weigel stated he never received notification from either Central Lake Ontario Conservation Authority (CLOCA) or the Ministry of Natural Resources that a study was underway or seeking permission to enter and study his land. Roland Weigel answered questions from the Committee about communications from CLOCA and provision of permissions to allow people to walk on his property. Mr. Weigel stated that, despite not giving permission, an inspector for the study did appear on the property. He stated that he received a copy of the study, which he disputed through the Minister's office. Richard Ward spoke in opposition to the application. He stated that he is concerned that the mapping of the proposal is deleting hamlets. Mr. Ward provided the Committee with background on his property, where in 1996, he asked for a change in designation, which caused his property taxes to be increased. He added that, in 1996, his property was not included in the Oak Ridges Moraine. Mr. Ward stated that, at a later date, the Oak Ridges Moraine then included his property. He informed the Committee that the Green Belt designation was then added to his property. Mr. Ward asked the Committee to confirm whether his property has Oak Ridges Moraine, Green Belt and wetland designation. He stated that he was also concerned about a property, on Maple Grove Road, north of Nash Road. He had filed a complaint that they were running a commercial operation, clearing trees and building roads and manipulating the environmentally sensitive area within the wetlands. Mr. Ward asked why this other property was allowed to make the changes to the wetlands, regarding the complaint previously filed. - 8 - General Purpose and Administration Committee Minutes April 4, 2011 Karen Tremblay spoke in opposition to the application. She stated that she is a local landowner of a 107 acre parcel. Ms. Tremblay has submitted a written objection to the proposal. She informed the Committee that, when she bought the property in 2005 (and subsequently during a building permit process) she was not informed that there would be a change to the designation of her property. Ms. Tremblay added, during a flood issue, there was still no mention of the change. She acknowledged that part of the north part of their property is a wetland, but not in all of the property. She stated that she is concerned that a large portion of her land which will be affected by the change as designation. Ms. Tremblay informed the Committee that she does not believe that there are exotic species of flora and fauna on their property that would warrant a wetland designation. Ms. Tremblay stated that she has not received any contact about this issue and that the only way she and her husband have become aware of the issue was through an e-newsletter. She informed the Committee that she and her husband are in the process of seeking legal counsel. She believes her property value will decrease. The proposed designation will cripple their future operations. Ms. Tremblay asked Council to provide a reasonable amount of time for Ms. Tremblay to address the issue with the Ministry of Natural Resources. She concluded by asking for Council's support in this regard. Beth Meszaros spoke in opposition to the application. She stated that she was representing Clarington Citizens for Clean Water and Soil and that there was not a lot of protection for wetlands. Ms. Meszaros stated that it was important that all parties work together to ensure better protection for wetlands. Martin Gerkes, local property owner, spoke in opposition to the application. Mr. Gerkes stated that he is concerned about runoff in the area. Mr. Gerkes provided the Committee with the history of the property where he has been informed that the old railway was not drained properly and that this matter has been known since the 1940's. He asked that someone from the Municipality look into this. Mr. Gerkes stated that approximately 40% of his property will be declared as PSW, which he believes is not warranted. He informed the Committee that he grows apple trees, which do not grow in wetlands, yet a large part of his property has been declared wetland. Mr. Gerkes informed the Committee that his equity will be cut in half and therefore he will not be able to leverage the equity to expand his operations. He stated that he has retained a lawyer who has advised that he will be required to hire a costly consultant. Mr. Gerkes stated that he also has a property on Rundle Road which will be eliminated by a proposed road and now the PSW threatens his Maple Grove property. He requested that a detailed analysis is required to be done before changing the designation to PSW. Mr. Gerkes informed the Committee that someone from the Ministry of Natural Resources has been on his land, without his permission, in order to perform site visits. Mr. Gerkes stated that he is concerned that a 400 series highway can go through PSW lands, yet farmers cannot do anything on PSW. He informed the Committee that he has performed many water course improvements, including drainage ditches which now have been designated as wetlands. - 9 - General Purpose and Administration Committee Minutes April 4, 2011 RECESS Resolution #GPA-293-11 Moved by Mayor Foster, seconded by Councillor Woo THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 12:47 p.m. Brian Catherwood spoke in opposition to the application. He owns over 100 acres in the area. Mr. Catherwood stated that he had not received a letter from the Municipality. He heard about the issue from a neighbour. Mr. Catherwood informed the Committee that he contacted Municipal Property Assessment Corporation (MPAC) who informed him that his property has not had a wetland designation since 2004/2005. He asked that it be put back to active farm land, prime agriculture. Mr. Catherwood stated that he does not believe that the PSW is required as a tool. He confirmed that neither CLOCA nor MNR contacted him requesting the study. Walter Pingle, local property owner since 1979, spoke in opposition to the application. He informed the Committee that he has no wetland (other than a small portion) on his land and he is concerned about how the Ministry of Natural Resources has gone about deciding what properties are considered PSW. Mr. Pingle stated that the designation will affect his farming practices, in particular the herbicides, pesticides, etc. that he uses in his farm. He noted it is interesting that the PSW stops at a developer's property line. He added that he is concerned that residential properties can cut down trees and build on PSW, but that rural farmers have added restrictions. Mr. Pingle informed the Committee that no one has ever come onto his land to perform a study. He asked the Committee whether there is any chance of changing the PSW designation. Ted Meszaros, a local land owner, spoke in opposition to the application. Mr. Meszaros stated that he is concerned about the Morgan's Road situation, located on PSW, where the land owner is building a road and bringing in fill. He asked why the Municipality is in such a rush to designate the land as a PSW. Mr. Meszaros added that by designating land as PSW, it removes the Municipality's ability to have control over the land use. Heather Whalen, on behalf of her father William Wallace, spoke in opposition to the application. She stated that her father bought the property in 1961 and he worked hard to keep his land. She stated that her father's land has depreciated by half. She stated that she agrees with all the delegates who have spoken before her on this matter. She informed the Committee that they had not received any correspondence on this matter. - 10 - General Purpose and Administration Committee Minutes April 4, 2011 Kerry Meydam spoke in opposition to the application. She stated that, although she is in favour of protecting wetlands, she is concerned about the inconsistency of the maps. Ms. Meydam stated that the north Courtice area was not included, yet others were inexplicably included. She agreed with the speakers today, that the farmlands should not be designated. Ms. Meydam questioned why some of the designations stopped at a developer's property line. Roland Weigel spoke in opposition to the application. He spoke in support of his brother, Bert Weigel's comment, that the designation will affect the Municipality's ability to control development. Mr. Weigel distributed a map that he wished to be distributed to members of Council. He suggested that with more than 150 lots in the Maple Grove area, the Municipality might consider developing the area. Glenn Weigel spoke in opposition to the application. He informed the Committee that he was an area land owner. Mr. Weigel stated that he is concerned that many area residents may not have been notified and requested that the Municipality contact all affected area residents. Vicky MacBeth spoke in opposition to the application. She stated that she is a local resident. Ms. MacBeth asked whether landowners could be notified of public meetings using the tax bill system. No one spoke in support of the application. PLANNING SERVICES DEPARTMENT PROPOSED AMENDMENT NO. 80 TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN TO REVISE THE LIMITS OF THE ENVIRONMENTAL PROTECTION AREAS BASED ON THE IDENTIFICATION OF PROVINCIALLY SIGNIFICANT WETLANDS Resolution #GPA-294-11 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD-030-11 be received, THAT Clarington Official Plan Amendment (COPA 2011-001) continue to be processed, including the preparation of a subsequent report considering all agency comments and concerns raised at the Public Meeting; and THAT all interested parties listed in Report PSD-030-11 and any delegations be advised of Council's decision. CARRIED - 11 - General Purpose and Administration Committee Minutes April 4, 2011 REQUEST FOR EXTENSION OF DRAFT APPROVAL - 1-37 KINGS COURT, BOWMANVILLE Resolution #GPA-295-11 Moved by Mayor Foster, seconded by Councillor Woo THAT Report PSD-031-11 be received, THAT the request to extend the lapsing date for the draft approved Plan of Condominium until April, 2016 be approved, THAT the by-law authorizing the entering into an Condominium Agreement between the Owner of the lands and the Municipality of Clarington be approved as contained in Attachment 2 to Report PSD-031-11; and THAT all interested parties listed in Report PSD-031-11 and any delegations be advised of Council's decision. CARRIED ADDITION TO MUNICIPAL REGISTER OF PROPERTIES OF CULTURAL HERITAGE VALUE OR INTEREST - 5658 BETHESDA ROAD AND 7500 HIGHWAY 351115 Resolution #GPA-296-11 Moved by Councillor Partner, seconded by Councillor Traill THAT Report PSD-032-11 be received, THAT the properties identified as 5658 Bethesda Road and 7500 Highway 35/115, be added to the Municipal Register of properties of cultural heritage value or interest; and THAT all interested parties listed in Report PSD-032-11 and any delegation be advised of Council's direction. CARRIED - 12 - General Purpose and Administration Committee Minutes April 4, 2011 DURHAM/YORK RESIDUAL WASTE PROJECT INTEGRATED WASTE MANAGEMENT COMMITTEE Resolution #GPA-297-11 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report PSD-033-11 be received, THAT a copy of Report PSD-033-11 and Council's decision be forwarded to the Region of Durham, the Region of York, and the Ministry of Environment, THAT Attachment 2 to Report PSD-033-11, the revised terms of reference for the EFW Waste Management Advisory Committee, be endorsed as Clarington's comments and suggestions for the terms of reference; and THAT all interested parties listed in Report PSD-033-11 and any delegations be advised of Council's decision. CARRIED Councillor Traill chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT HUNTINGTON SUBDIVISION PHASE 1, COURTICE, PLAN 40M-1929, `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAWS', FINAL WORKS INCLUDING ROAD AND OTHER RELATED WORKS Resolution #GPA-298-11 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report EGD-016-11 be received, THAT the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plans 40M-1929, 10M-773 (part of) and 10M-824 (part of), and THAT Council approve the by-laws attached to Report EGD-016-11, assuming certain streets within Plans 40M-1929, 10M-773 (part of), and 10M-824 (part of) as public highways. CARRIED - 13 - General Purpose and Administration Committee Minutes April 4, 2011 NEWCASTLE MEMORIAL PARK — PROPOSAL TO RENAME This Report was considered by the Committee earlier in the meeting. See Resolution #GPA-289-11. RECESS Resolution #GPA-299-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Committee recess for 30 minutes. CARRIED The meeting reconvened at 2:16 p.m. Councillor Woo chaired this portion of the meeting. OPERATIONS DEPARTMENT CEMETERY TARIFF OF RATES FOR 2011 TO 2014 Resolution #GPA-300-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report OPD-005-11 be received, THAT the proposed tariff of rates as outlined in Attachment No. 2, Schedules A through D, of Report OPD-005-11 be approved for the years 2011 through 2014, THAT the draft by-law (Attachment No. 2 to Report OPD-005-11), being a by-law to amend By-law 2006-152 be approved; and THAT the proposed tariff of rates as outlined be forwarded to the Ministry of Consumer Services for approval. CARRIED EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. - 14 - General Purpose and Administration Committee Minutes April 4, 2011 COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Partner chaired this portion of the meeting. CLERK'S DEPARTMENT APPOINTMENTS TO HALL BOARDS Resolution #GPA-301-11 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report CLD-010-11 be received, THAT the appointment of the following individuals to the Orono Arena Board be confirmed: Orono Amateur Athletic Association Representative Gord Lowery Orono Amateur Athletic Association Representative Laverne Boyd Durham Central Agricultural Society Representative Elaine Dillon, THAT Councillor Partner be appointed as a Council representative on the Orono Arena Board, THAT the appointment of the following individuals to the Solina Community Centre Board be confirmed: Jennifer Bowman Viola Ashton Karen Dair David Best Sue Olsen, THAT By-law 2008-039 be amended to change the composition of the Tyrone Hall Board from 13 citizen representatives to nine citizen representatives, - 15 - General Purpose and Administration Committee Minutes April 4, 2011 THAT the appointment of the following individuals to the Tyrone Hall Board be confirmed: Mark Canning Alvin Hare Corinne Van deGrootevheen Larry Quinney Kim Panokeok; Don Wilks Denise Franklin Paul Rowan Laurie Lafrance THAT Councillor Traill be appointed as a Council representative on the Tyrone Hall Board; and THAT Councillor Woo be appointed as a Council representative on the Newcastle Arena Board. CARRIED ALTER THE AGENDA Resolution #GPA-302-11 Moved by Mayor Foster, seconded by Councillor Traill THAT the agenda be altered to consider the Addendum to Report CLD-001-11 at this time. CARRIED PROPOSED FENCE CONSTRUCTION COST SHARE BY-LAW Resolution #GPA-303-11 Moved by Councillor Traill, seconded by Councillor Woo THAT the Addendum to Report CLD-001-11 be received, THAT Report CLD-001-11 be received, - 16 - General Purpose and Administration Committee Minutes April 4, 2011 THAT the By-law to provide for the apportionment of costs of Division Fences attached to the Addendum to Report CLD-001-11, as Attachment 1, be approved, as amended by removing the following words from the definition of "Agricultural Fence": "with a strand of barbed wire set 15.2 cm (6 inches) above the top strand of page wire", and THAT the Agricultural Advisory Committee be advised of Council's decision, forwarded a copy of the Addendum to Report CLD-001-11, and thanked for their input into this matter. CARRIED Councillor Traill left the meeting at 2:28 a.m. Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT RFP2010-12 ENERGY AUDIT SERVICES Resolution #GPA-304-11 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report COD-010-11 be received, THAT VIP Energy Services Inc., Waterloo, ON with a total bid in the amount of $27,862.91 (net HST rebate), being the highest rated bidder meeting all terms, conditions, and specifications of Request for Proposal #RFP2010-12, be awarded the contract for the provision of services as required to complete energy audits at 18 Municipal facilities operated by the Operations and Community Services Departments, THAT the expenditure in the amount of $25,000.00 (net of HST rebate) be charged to account 100-16-130-00000-7160; and THAT the additional funds required of $2,862.91 be drawn from the Municipal Government Enterprise Reserve Fund. CARRIED FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. - 17 - General Purpose and Administration Committee Minutes April 4, 2011 SOLICITOR'S DEPARTMENT The Solicitor's Confidential memo, listed on the Agenda under Unfinished Business, was considered under the Confidential Reports section, later in the meeting. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS CONFIDENTIAL MEMORANDUM FROM THE MUNICIPAL SOLICITOR— HOST COMMUNITY AGREEMENT (REFERRED FROM THE COUNCIL MEETING OF MARCH 28, 2011). Resolution #GPA-305-11 Moved by Councillor Novak, seconded by Councillor Partner THAT the matter of the confidential memorandum from the Municipal Solicitor, regarding the Host Community Agreement, be moved to the end of the agenda to be considered in "closed session". CARRIED OTHER BUSINESS CORRESPONDENCE FROM DONNA MIDDLETON REGARDING THE MORGAN'S ROAD DUMPING ISSUE Councillor Partner read correspondence from Donna Middleton regarding the Morgan's Road dumping issue. Resolution #GPA-306-11 Moved by Councillor Novak, seconded by Councillor Woo THAT the correspondence from Donna Middleton regarding the Morgan's Road dumping issue be forwarded to the Planning Services Department, John O'Toole, M.P.P. and the Ganaraska Region Conservation Authority. CARRIED - 18 - General Purpose and Administration Committee Minutes April 4, 2011 HEALTH IMPACTS OF THE CERTIFICATE OF APPROVAL FOR THE ENERGY- FROM-WASTE PROPOSAL Resolution #GPA-307-11 Moved by Councillor Woo, seconded by Councillor Partner THAT the Director of Planning Services be directed to advise Senes Consultants to expand the scope of the Peer Review of the Certificate of Approval for the Energy-from- Waste proposal to address PM2.5, to a maximum cost of $3000. CARRIED RESIGNATION OF BROCK TOWNSHIP'S MAYOR Mayor Foster announced that Larry O'Connor resigned from his elected position of Mayor, Brock Township. COMMUNICATIONS CORRESPONDENCE FROM PAUL AND KAREN TREMBLAY IN OBJECTION TO THE APPLICATION TO AMEND THE OFFICIAL PLAN TO REFLECT THE LOCATION OF PROVINCIALLY SIGNIFICANT WETLANDS, THE SUBJECT OF THE PUBLIC MEETING — REPORT PSD-030-11 Resolution #GPA-308-11 Moved by Councillor Hooper, seconded by Councillor Novak THAT the correspondence from Paul and Karen Tremblay in objection to the application to amend the Official Plan to reflect the location of provincially significant wetlands, the subject of the Public Meeting — Report PSD-030-11, be referred to the Planning Services Department for processing. CARRIED - 19 - General Purpose and Administration Committee Minutes April 4, 2011 CLOSED SESSION CONFIDENTIAL MEMORANDUM FROM THE MUNICIPAL SOLICITOR— HOST COMMUNITY AGREEMENT Resolution #GPA-309-11 Moved by Councillor Partner, seconded by Councillor Hooper THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a confidential memo from the Municipal Solicitor regarding the Energy-From-Waste Host Community Agreement, a matter that deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED RISE AND REPORT The meeting resumed in open session at 3:07 p.m., with Mayor Foster in the Chair. The Mayor advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. Resolution #GPA-310-11 Moved by Councillor Hooper, seconded by Councillor Novak THAT the Municipal Solicitor be directed to advise the Region of Durham of the Municipality's position in relation to the Host Community Agreement by sending the letter attached to the confidential memorandum dated March 24, 2011. CARRIED - 20 - General Purpose and Administration Committee Minutes April 4, 2011 ADJOURNMENT Resolution #GPA-311-11 Moved by Councillor Partner, seconded by Councillor Woo THAT the meeting adjourn at 3:10 p.m. CARRIED M DEPUTY CLERK - 21 -