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HomeMy WebLinkAbout03/10/2011 SpecialADOPTED AS AMENDED Special Council Meeting Minutes MARCH 10, 2011 Minutes of a special meeting of Council held on March 10, 2011, at 8:30 a.m. at the Courtice Community Complex. ROLL CALL Present Were: Mayor A. Foster left the meeting from 1:15 p.m. until 2:50 p.m. Councillor R. Hooper Councillor J. Neal left the meeting at 4:39 p.m. Councillor M. Novak Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Deputy Fire Chief, M. Berney Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Manager of Communication and Marketing, J. Cooke Director of Planning Services, D. Crome Executive Director, Clarington Board of Trade, Sheila Hall Library Director, E. Hopkins attended until 10:30 a.m. Director of Operations, F. Horvath Director of Corporate Services and Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency Services/Fire Chief, G. Weir Municipal Clerk, P. Barrie The Special meeting of Council was convened for the purpose of commencing work on the Strategic Business Plan for this term of Council and to review Report ESD-004-11 – Implications of a Minimum of Four Firefighters on a Fire Truck. Mayor Foster called the meeting to order. DISCLOSURE OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. Council Meeting Minutes - 2 - March 10, 2011 PRESENTATION Mayor Foster introduced Peter Spratt, ROCG Consulting, facilitator for the day. Mr. Spratt welcomed everyone, advising that the municipality’s leadership team was coming together to set a blueprint for the community for the next number of years. He stressed that our thoughts were not to be confined to the term of Council, but beyond the next four years also. Mr. Spratt introduced Ron Collis and Jesse Parsons of Collis & Reed Research Inc., who undertook a survey of the community to determine the public’s perception of the strengths and weaknesses of the municipality. Mr. Collis outlined the strategy behind the survey and indicated that the 218 responses received were proportionally consistent with the population demographics. Common themes which emerged from the survey were: people want to be able to live, work and play in the municipality; communication; and quality of life balance (urban/rural, large/small, receiving services/keeping things affordable). COMMUNITY STRATEGIC PLAN Mr. Spratt led the group through a lengthy discussion on the municipality’s mission statement and vision, being the foundation of our strategic plan. Each participant then commenced working on their own list of what they believe Clarington’s priorities are or should be. Resolution #C-140-11 Moved by Councillor Neal, seconded by Councillor Partner THAT Council recess for lunch until 12:30 p.m. “CARRIED” The meeting reconvened at 12:30 with the participants working in small groups to share their ideas of priorities. The most significant priorities were shared with the entire group, creating goals for each cluster of priorities. Eight major areas were identified as priorities to be focused on. Councillor Novak chaired the meeting during Mayor Foster’s absence. Mayor Foster reassumed the Chair. Council Meeting Minutes - 3 - March 10, 2011 Resolution #C-141-11 Moved by Councillor Novak, seconded by Councillor Partner THAT the work achieved on the priorities of the Municipality be referred to staff for review and preparation of a report back to Council, identifying a plan and timeframe for addressing all items. “CARRIED” Resolution #C-142-11 Moved by Councillor Novak, seconded by Councillor Partner THAT Council recess for 10 minutes. “CARRIED” The meeting reconvened at 3:46 p.m. Resolution #C-143-11 Moved by Councillor Woo, seconded by Councillor Traill THAT Report ESD-004-11 be received for information. “CARRIED” The Director of Emergency Services/Fire Chief was requested to report back to the General Purpose and Administration Committee meeting scheduled to be held on May 9, 2011, addressing the questions posed by the Fire Fighters’ Association 3139, as well as a complete breakdown of 2010 calls and explanation of the information provided by the Ontario Fire Marshal with respect to appropriate response resources and to provide an explanation of the “insufficient manpower button” not working. CONFIRMING BY-LAW Resolution #C-144-11 Moved by Councillor Hooper, seconded by Councillor Traill THAT leave be granted to introduce By-law 2011-029, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a special meeting held th on the 10 day of March, 2011; and THAT the said by-law be approved. “CARRIED” Council Meeting Minutes - 4 - March 10, 2011 ADJOURNMENT Resolution #C-145-11 Moved by Councillor Traill, seconded by Hooper THAT the meeting adjourn at 4:44 p.m. "CARRIED"