HomeMy WebLinkAbout03/21/2011
General Purpose and Administration Committee
Minutes
March 21, 2011
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, March 21, 2011 at 9:30 a.m. in the Council Chambers.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor J. Neal
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Present: Acting CAO, M. Marano
Municipal Solicitor, A. Allison
Director of Community Services, J. Caruana
Director of Engineering Services, T. Cannella
Director of Planning Services, D. Crome until 3:03 p.m.
Deputy Treasurer, L. Gordon
Director of Operations, F. Horvath
Manager of Development Review, C. Pellarin starting at 3:03 p.m.
Director of Emergency & Fire Services, G. Weir
Deputy Clerk, A. Greentree
Clerk II, J. Gallagher
Mayor Foster chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
Councillor Hooper indicated that he would be declaring an interest regarding Ron
Richard’s delegation and Addendum to Report to PSD-017-11.
Councillor Neal indicated that he would be declaring an interest in Report EGD-010-11.
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ANNOUNCEMENTS
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Councillor Hooper announced that he and Councillor Traill attended the 36 Annual
Purple Woods Maple Syrup Festival which was very successful. He noted that most of
Council also attended the opening of two new businesses in the downtown core: Touch
of Dutch and Salon Amara on Saturday, March 19, 2011. Councillor Hooper also
announced that the Clarington Older Adults Association (COAA) “Euchre
Extravaganza”, held on March 19, 2011 broke attendance records with 50 tables of four
people each for a total of 200 people. The COAA Board Meeting was held on March
18, 2011 and he noted that the COAA has increased their membership to 1400 people.
Councillor Neal announced that he attended a Poverty Law Forum, in Ajax, last week.
Councillor Partner announced that on March 16, 2011 she attended the “Raise the
Roof” fundraising event, held at the Orono Rebekka Hall, to raise funds to replace the
roof. She added that they have raised over $12,000 to date and the goal is to raise
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$25,000. She reminded everyone that the dinners are held every 3 Wednesday and
tickets can be purchased from Connie Hooey. Councillor Partner announced that she
dropped the puck at the recent Orono Juvenile All Ontario Playoff Game 3 hockey
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game. On Sunday, March 20, 2011, she attended a 90 birthday celebration for Meda
Stapleton and presented her with a recognition certificate on behalf of Mayor Foster and
Council. Councillor Partner also announced that she had received a thank you from
Wally Boughen thanking Council for the picture of the old Town Hall which was
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presented to him on his 80 birthday.
Councillor Woo announced that he and Mayor Foster attended the citizenship
ceremony, on March 16, 2011 at the Region of Durham, where 40 new Canadians were
sworn in.
Mayor Foster reminded those present that on Saturday, March 26, 2011 everyone is
requested to wear purple for Epilepsy awareness. Mayor Foster, on behalf of Council,
conveyed Council’s thoughts and prayers for the victims of the recent disaster in Japan.
MINUTES
Resolution #GPA-236-11
Moved by Councillor Hooper, seconded by Councillor Woo
THAT the minutes of the Special meeting of the General Purpose and Administration
Committee held on February 25, 2011, be approved.
CARRIED
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Resolution #GPA-237-11
Moved by Councillor Woo, seconded by Councillor Novak
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on February 28, 2011, be approved.
CARRIED
PRESENTATIONS
There were no presentations.
DELEGATIONS
Councillor Hooper declared a pecuniary interest with respect to the delegation of Ron
Richards speaking to the Addendum to Report PSD-017-11 as he owns property in
downtown Bowmanville, which may be impacted by the proposed development.
Councillor Hooper left the room and did not participate in discussions and voting on this
matter.
Ron Richards, R.G. Richards & Associates was present regarding Addendum to Report
PSD-017-11, a proposed Zoning By-law Amendment to permit the development of a
food store of 2,829m² and two smaller buildings of 783m² and 185m² respectively for
retail/service commercial uses. Mr. Richards indicated that his company has met with
staff and that he is in favour of the recommendations contained in the Addendum to
Report PSD-017-11.
Councillor Hooper returned to the meeting.
Gary Jeffrey, Chair of the Agricultural Advisory Committee of Clarington (AACC), was
present regarding the AACC Annual Report for 2010. Mr. Jeffrey noted that Council has
been distributed a copy of the AACC 2010 Accomplishments. He noted that new
officers have been elected and meetings are held on the second Thursday of each
month at 7:30 p.m. and hopes to see Members of Council attend at least one meeting
each year. He thanked previous members for their contributions. Mr. Jeffrey
highlighted the following accomplishments: DEAC Award (to Algoma); Zone 2 Soybean
Production Award (to Ceresmore Farms); DFRA received Trillium funding for
Agricultural Awareness Program; and the runner-up Premier’s Award (to Algoma). He
noted that the Committee is currently focussing on such issues as buffers between
agricultural and urban, input on various agricultural issues, and comments on road
design and 407 issues. He thanked Council for setting up the AACC, which has
become a role model for other municipalities. Mr. Jeffrey confirmed that the Farm Tour
will be held in Uxbridge in September.
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Resolution #GPA-238-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the delegation of Gary Jeffrey, Chair of the Agricultural Advisory Committee of
Clarington (AACC), regarding the AACC 2010 Accomplishments, be received with
thanks; and
THAT Members of Council are very interested in the AACC’s activities and request,
from the AACC, dates of upcoming events.
CARRIED
Kim Gavine, Executive Director, Oak Ridges Moraine Foundation (ORMF), was present
regarding Eight Different Reports which the Foundation is working on and the
Effectiveness of the Oak Ridges Moraine Conservation Plan (ORMCP) and the
Foundation. She made a verbal presentation to accompany a PowerPoint presentation.
Ms. Gavine noted that there is currently approximately $50 million dollars worth of
projects across the Oak Ridges Moraine (ORM). She noted that, in 2009, funding
stopped from upper levels of government and they had considered closing. Ms. Gavine
stated that, due to overwhelming response from stakeholders, they are continuing their
work and have changed their focus. She informed the Committee that the ORMF began
preparation for the 2015 ORMCP review. She noted that this began with the
stakeholder survey, which indicated that the ORMCP is a good plan, but changes were
needed by 2015. Eighty percent of the stakeholders felt that the ORMF has provided
positive contributions, but that there are weaknesses, including: promotion of successes
and achievements, partnerships with development, and aggregate industry. She noted
that one of the key findings centred around compliance, including the fact that some
municipalities have not completed their watershed plans. Ms. Gavine stated that
another key finding concerns the ecological health of the ORM, including the watershed
context within the ORM. She informed the Committee that there have been
improvements to the Oak Ridges Moraine Trail, but that there is still more work to be
done. Ms. Gavine noted that more than 5,582 acres of conservation lands have been
protected through acquisition, donation and conservation easements. She stated that
ORMF has supported research efforts and education programs. Ms. Gavine noted that
the provincial obligations have not been met, in particular: a data management system,
monitoring program for the Greenbelt, insufficient provincial assistance regarding
interpretation and application of policies, lack of provincial oversight or tracking of
decision-making to comply with requirements. She informed the Committee that the
following items still have to be done: the trail is not completely an independent trail,
continued land restoration, securement to protect key water resources, continued
education/research, and monitoring in preparation for 2015. Ms. Gavine concluded by
explaining the continued role that the ORMF has to play leading up to the 2015 review.
She added that there is currently an $11 million request to the Province to cover policy,
monitoring, land restoration and securement, and education and outreach.
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Ms. Gavine requested that the Committee forward a letter of support to the Province
regarding the ORMF.
Resolution #GPA-239-11
Moved by Councillor Novak, seconded by Councillor Partner
THAT the request of the Oak Ridges Moraine Foundation for a letter of support be
referred to the Council meeting of March 28, 2011.
CARRIED
Councillor Traill chaired the following portion of the agenda.
PUBLIC MEETINGS
Subject:
(a) Public Meeting Regarding the Proposed Building By-law
Amendments for New Regulations and Increases to the Building
Permit and Inspection Fees
Report:
EGD-011-11
Rick Pigeon, Chief Building Official, made a verbal and PowerPoint presentation to the
Committee regarding the proposed building by-law amendments for new regulations
and increases to the building permit and inspection fees. He spoke to most of the
issues outlined in Report EGD-011-11.
No one spoke in opposition to or support of the proposed changes.
Councillor Novak chaired the following portion of the agenda.
Subject:
(b) Application to Amend the Clarington Zoning By-law
Applicant:
Dunbury Developments (Courtice) Ltd.
Report:
PSD-025-11
Lisa Backus, Senior Planner, made a verbal and PowerPoint presentation to the
Committee regarding the application.
Phyllis Milburn, local resident, spoke in opposition to the application. She presented a
neighbourhood petition, containing 132 signatures, as well as letters from Shannon
Newman, Missy Miller, Gary Lambert, and Tiffany Wilbur. Ms. Milburn stated that she is
extremely upset that she has to attend a meeting, during the day, to defend her home.
She informed the Committee that she has already forwarded a letter to the Planning
Department outlining her concerns. Ms. Milburn informed the Committee that she is
concerned about the construction of the driveway. She stated that, with this proposal,
her home will decrease in value due to lack or privacy, air quality, storage/use of
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hazardous materials and noise issues. Ms. Milburn also stated that she will not be able
to enjoy her backyard. She informed the Committee that the Ministry of Environment
has frequent reports, from similar businesses, with regard to accidental spills of
materials which have run off the property, affecting other properties and having potential
health affects. Ms. Milburn stated that she is concerned that the application has not
addressed any of the health issues, including air quality. She noted that there are
already similar businesses close by and this addition will add to potential health
problems. Ms. Milburn stated that she believes that a 3m fence will not solve the noise
problem. She stated that the traffic congestion is already a problem and is getting
worse. Ms. Milburn suggested that the proposal will add to the traffic congestion. She
informed the Committee that this area is not an appropriate location for this type of
business. Ms. Milburn informed the Committee that she has had her home broken into
three times and that she is concerned that the addition of this business will invite more
break-ins. She added that this proposal will add to the garbage problem which will
affect her family’s quality of life. Ms. Milburn concluded by urging the Committee to not
approve the proposal.
Steven Onanis, local property owner, spoke in opposition of the application. He
appreciated the fact that property owners have the right to request a rezoning, but he
hoped that Council will be cognizant of the implications of decisions of Council. Mr.
Onanis stated that he has similar concerns to Ms. Milburn and questioned what
measures have taken place to address the concerns, and in particular, the
environmental issues.
Kevin Bidgood, General Manager of Shoeless Joes, spoke in opposition of the
application. He stated that Shoeless Joes is concerned about the current traffic
congestion and future congestion as a result of the proposal. Mr. Bidgood informed the
Committee that he is also concerned about the change in the location of the parking for
the restaurant patrons. He added that the patio consists of approximately 30% of their
business. The patio will be facing the Master Mechanic, and he believes his customers
may not appreciate the view of a Master Mechanic. He concluded that he
acknowledges that another development in the location may happen, but that a Master
Mechanic is not compatible with the restaurant.
Terry Choloniuk, owner of Valeo Draperies, spoke in opposition of the application. He
stated that he is concerned about parking. Mr. Choloniuk confirmed that currently
Shoeless Joes customers park in his tenants’ parking lot. He also noted that his
shipping door is blocked on a regular basis and is concerned that this problem will be
compounded. Mr. Choloniuk added that he is also concerned about the noise and
environmental concerns which have already been raised.
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Missy Miller, local resident, spoke in opposition of the application. Her main issue with
the proposed development is privacy as she has a pool which backs onto the subject
property. Ms. Miller added that she is also concerned about the noise and
environmental concerns, previously stated by the other delegates.
No one spoke in support of the application.
Steve Goldenberg, the applicant and owner of the property, informed the Committee
that the image showing the parking plan is not correct as the overlay was not properly
scaled. As such, Shoeless Joes parking will not be impacted as shown in the incorrect
image. He confirmed that with, the Shoeless Joes parking spots (45) and the proposed
parking for the Master Mechanic (12), there should not be any further overflow parking
issues currently experienced by neighbouring business.
RECESS
Resolution #GPA-240-11
Moved by Mayor Foster, seconded by Councillor Hooper
THAT the Committee recess for 10 minutes.
CARRIED
The meeting resumed at 11:28 a.m.
PLANNING SERVICES DEPARTMENT
TO PERMIT THE CONSTRUCTION OF A SIX-BAY MOTOR VEHICLE REPAIR
GARAGE
APPLICANT: DUNBURY DEVELOPMENT (COURTICE) LIMITED
Resolution #GPA-241-11
Moved by Mayor Foster, seconded by Councillor Partner
THAT Report PSD-025-11 be received;
THAT the rezoning application submitted by Dunbury Developments (Courtice) Limited
continue to be processed by staff and that a further report be prepared following the
receipt of all outstanding agency comments; and
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THAT the interested parties listed in Report PSD-025-11 and any delegations be
advised of Council’s decision.
CARRIED
MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR
THE MEETING OF MARCH 3, 2011
Resolution #GPA-242-11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Report PSD-026-11 be received; and
THAT Council concurs with the decisions of the Committee of Adjustment made on
March 3, 2011 for applications A2011-0001 to A2011-0003, and that Staff be authorized
to appear before the Ontario Municipal Board to defend the decisions of the Committee
of Adjustment.
CARRIED
GO EXTENSION TO BOWMANVILLE
ENVIRONMENTAL ASSESSMENT
Resolution #GPA-243-11
Moved by Mayor Foster, seconded by Councillor Hooper
THAT Report PSD-027-11 be received;
THAT Council endorse the staff comments noted in Section 4.0 of Report PSD-027-11
as the Municipality’s comments on the Oshawa to Bowmanville Rail Service Expansion
and Rail Maintenance Facility Environmental Assessment Study Report dated January
2011;
THAT the Municipality of Clarington support the recommendation of the Environmental
Assessment Report to extend the GO Train Service to Bowmanville, with the
understanding that the comments contained in Report PSD-027-11 will be satisfactorily
addressed prior to the conclusion of the EA approval process;
THAT the Municipality of Clarington request the Province and Metrolinx Board to move
forward with the implementation of expansion of the GO train service to Bowmanville as
soon as possible by completing the Transit Project Assessment Process, detailed
design and constructions with all necessary funding earmarked at an early stage in GO
Transit’s Ten Year Capital Plan;
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THAT staff be authorized to approach GO/Metrolinx to negotiate a cost sharing
agreement for the Green Road grade separation; and
THAT all interested parties listed in Report PSD-027-11 and any delegations be advised
of Council’s decision.
CARRIED, AS AMENDED
(See following motion)
Resolution #GPA-244-11
Moved by Councillor Woo, seconded by Councillor Hooper
THAT the foregoing resolution #GPA-243-11 be amended to add the following clause,
after paragraph 3:
THAT the Province and Metrolinx be requested to confirm that the Oshawa to
Bowmanville rail service expansion will be undertaken as one phase.
CARRIED
The foregoing resolution #GPA-243-11 was then put to a vote and carried as amended.
REQUEST FOR INFORMATION ON DRAFTING AND IMPLEMENTING AN AIR
QUALITY BY-LAW
Resolution #GPA-245-11
Moved by Mayor Foster, seconded by Councillor Woo
THAT Report PSD-028-11 be received;
THAT The Municipality, through the GTA Clean Air Council, monitor the progress being
made by the Ministry of Environment on the cumulative impact assessment, PM policy
2.5
framework, and development of components of the Comprehensive Air Management
System (CAMS);
THAT the Region of Durham Health Department be requested to become more involved
in air quality issues, especially as they relate to health issues, on a Region wide basis;
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THAT if Council determines that air quality improvement should be identified as a
priority in the Strategic Business Plan, the issue be referred to the 2012 budget for
municipal initiatives; and
THAT all interested parties listed in Report PSD-028-11 be advised of Council’s
decision.
CARRIED, AS AMENDED
(See following motions)
Resolution #GPA-246-11
Moved by Councillor Traill, seconded by Councillor Neal
THAT Report PSD-028-11 be tabled until the Council meeting of March 28, 2011.
MOTION LOST
Resolution #GPA-247-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT the foregoing resolution #GPA-245-11 be amended by deleting the words “in the
Strategic Business Plan” from Paragraph 4.
CARRIED
The foregoing resolution #GPA-245-11 was then put to a vote and carried as amended.
APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: MAPLE WOODS LAND CORPORATION
Resolution #GPA-248-11
Moved by Mayor Foster, seconded by Councillor Hooper
THAT Report PSD-029-11 be received;
THAT the request for removal of Part Lot Control with respect to Block 26, in Plan
40M-2265; and Block 137, in Plan 40M-2337 be approved and that the attached Part
Lot Control By-law be passed pursuant to Section 50 (7.1) of the Planning Act; and
THAT all interested parties listed in Report PSD-029-11, any delegations and the
Regional Municipality of Durham Planning Department be advised of Council’s decision.
CARRIED
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REVIEW OF REGION OF DURHAM’S APPLICATION FOR CERTIFICATE OF
APPROVAL FOR ENERGY-FROM-WASTE FACILITY
Resolution #GPA-249-11
Moved by Councillor Partner, seconded by Councillor Hooper
THAT the Director of Planning Services be authorized to re-engage SENES Consultants
Ltd. to prepare comments on the application to the Minister of Environment for
Certificates of Approval for the Energy-From-Waste facility at a cost of approximately
$15,000 with a report and presentation to the General Purpose and Administration
Committee; and
THAT the funds be allocated from account # 100-00-000-00000-2926, Consulting and
Professional Fees Reserve.
CARRIED
(See following motions)
Resolution #GPA-250-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT the foregoing resolution #GPA-249-11 be amended, by adding the following
clause at the end of the motion:
“THAT Council formerly adopt the comments made by SENES Consultants Ltd.,
which were made as part of the Energy-From-Waste Peer Review process of
2009.”
MOTION LOST
Resolution #GPA-251-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT the foregoing resolution #GPA-250-11 be amended by adding the following
clause at the end:
“THAT the 2009 Energy-From-Waste Peer Review process comments by
SENES Consultants be addressed at the time of the SENES Consultants report
regarding the Certificate of Approval.“
MOTION LOST
The foregoing resolution #GPA-249-11 was then put to a vote and carried.
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ALTER THE AGENDA
Resolution #GPA-252-11
Moved by Councillor Woo, seconded by Councillor Partner
THAT the agenda be altered to discuss the matter of the Addendum to Report
PSD-017-11 at this time.
CARRIED
PROPOSED ZONING BY-LAW AMENDMENT TO PERMIT THE DEVELOPMENT OF
A FOOD STORE OF 2,829M² AND TWO SMALLER BUILDINGS OF 783M² AND
185M² RESPECTIVELY FOR RETAIL/SERVICE COMMERCIAL USES – 680
LONGWORTH AVENUE, BOWMANVILLE
APPLICANT: 1804603 ONTARIO INC.
Councillor Hooper declared a pecuniary interest with respect to the Addendum to
Report PSD-017-11 as he owns property in downtown Bowmanville, which may be
impacted by the proposed development. Councillor Hooper left the room and did not
participate in discussions and voting on this matter.
Resolution #GPA-253-11
Moved by Mayor Foster, seconded by Councillor Partner
THAT Addendum to Report PSD-017-11 and Report PSD-017-11 be received;
THAT the rezoning application submitted by 1804603 Ontario Inc., be approved and
that the proposed Zoning By-law contained in Attachment 2 to Addendum to Report
PSD-017-11 be passed;
THAT the Holding (H) provision on the zone be removed once the owner has entered
into a site plan agreement with the Municipality; and
THAT the interested parties listed in Report PSD-017-11 and any delegations be
advised of Council’s decision.
CARRIED
Councillor Hooper returned to the meeting.
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HARD COPIES OF CERTIFICATE OF APPROVAL DOCUMENTS FOR THE
ENERGY-FROM-WASTE FACILITY
Resolution #GPA-254-11
Moved by Councillor Traill, seconded by Councillor Neal
THAT the Municipality of Clarington make available, upon request, hard copies of the
Certificate of Approval documents for the Energy from Waste facility.
WITHDRAWN
(See following motions)
Resolution #GPA-255-11
Moved by Councillor Neal, seconded by Councillor Traill
THAT the foregoing resolution #GPA-254-11 be amended to add the following:
“THAT a hard copy of the Certificate of Approval documents be made
available for review, in the Municipal Clerk’s Department.”
WITHDRAWN
The amending motion (#GPA-255-11) was withdrawn by the mover and immediately
thereafter, the main motion (#GPA-254-11) was also withdrawn.
Resolution #GPA-256-11
Moved by Councillor Traill, seconded by Councillor Neal
THAT a hard copy of the Certificate of Approval documents be made available, for
review, in the Municipal Clerk’s Department; and
THAT three hard copies of the Certificate of Approval documents be made available for
the public, on a first come first serve basis.
MOTION LOST
Resolution #GPA-257-11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT a hard copy of the Certificate of Approval documents be made available, for
review, in the Municipal Clerk’s Department;
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THAT copies of the Certificate of Approval documents, or excerpts, be provided upon
request in accordance with the photocopy fees as prescribed in By-law 2010-142; and
THAT electronic copies (CD’s) be made available, for free upon request, through the
Municipal Clerk’s Department.
CARRIED
ENGINEERING SERVICES DEPARTMENT
PROPOSED GOODYEAR DAM FISH PASSAGE IMPROVEMENT PROJECT
COLLABORATIVE AGREEMENT
Resolution #GPA-258-11
Moved by Councillor Hooper, seconded by Councillor Woo
THAT Report EGD-009-11 be received;
THAT Council authorize the Mayor and Municipal Clerk to execute the Collaborative
Agreement; and
THAT all partners in the Collaborative Agreement be advised of Council’s action.
CARRIED
RECESS
Resolution #GPA-259-11
Moved by Councillor Partner, seconded by Mayor Foster
THAT the Committee recess for 30 minutes.
CARRIED
The meeting resumed at 2:04 p.m.
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Councillor Traill chaired this portion of the meeting.
LONGWORTH ESTATES SUBDIVISION PHASE 2, BOWMANVILLE, PLAN
40M-2242, ‘CERTIFICATE OF ACCEPTANCE’ AND ‘ASSUMPTION BY-LAW’, FINAL
WORKS INCLUDING ROADS AND OTHER RELATED WORKS
Councillor Neal declared a pecuniary interest with respect to Report EGD-010-11 as he
acts for the applicant, Mr. Veltri. Councillor Neal left the room and did not participate in
discussions and voting on this matter.
Resolution #GPA-260-11
Moved by Councillor Hooper, seconded by Councillor Partner
THAT Report EGD-010-11 be received;
THAT the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which include final stage roads and other related
Works, constructed within Plan 40M-2242; and
THAT Council approve the by-law attached to Report EGD-010-11, assuming certain
streets within Plan 40M-2242 as public highways.
CARRIED
Councillor Neal returned to the meeting.
BUILDING PERMIT AND INSPECTION FEE AMENDMENTS AND NEW BUILDING
BY-LAW
Resolution #GPA-261-11
Moved by Mayor Foster, seconded by Councillor Woo
THAT Report EGD-011-11 be received;
THAT the Building By-Law be revised to reflect the changes necessitated by the new
provisions of the Building Code;
THAT the building permit fee and inspection fee structure as detailed in the new
Building By-Law be approved;
THAT the Building By-Law be revised to include the annual indexing percentage of 3%,
effective January 1st each year;
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THAT the new Building By-Law be effective April 4, 2011;
THAT the Building By-Law attached to Report EGD-011-11 as Attachment 1, be
recommended to Council for approval to rescind and replace By-Law 2005-145, as
amended; and
THAT all recorded interested parties be notified of Council’s decision.
CARRIED
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JANUARY, 2011
Resolution #GPA-262-11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Report EGD-012-11 be received for information.
CARRIED
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR FEBRUARY, 2011
Resolution #GPA-263-11
Moved by Mayor Foster, seconded by Councillor Neal
THAT Report EGD-013-11 be received for information.
CARRIED
PROPOSAL TO CLOSE AND CONVEY A PORTION OF A ROAD ALLOWANCE
(GIVEN ROAD) SITUATED IN LOT 30, CONCESSION 2, FORMER TOWNSHIP OF
CLARKE
Resolution #GPA-264-11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Report EGD-014-11 be received;
THAT Council approve in principle the closure and conveyance of Given Road from
Rudell Road to the east limit of future Pedwell Street, situated in Lot 30, Concession 2,
former Township of Clarke (Attachment 1 to Report EGD-014-11);
THAT Council authorize the publication of a notice that Council intends to declare part
of the road allowance (Attachment 1 to Report EGD-014-11) to be surplus and to pass a
by-law to close that part of the road allowance;
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THAT the applicant pay all legal, advertising, appraisal and land costs associated with
this transaction; and
THAT Lidvest Properties (Clarington South) Ltd. be advised of Council’s decision.
CARRIED
CLARINGTON BOULEVARD AND STEVENS ROAD INTERSECTION
- BOWMANVILLE
Resolution #GPA-265-11
Moved by Councillor Hooper, seconded by Mayor Foster
THAT Report EGD-015-11 be received;
THAT Council approve the proposal for the construction of traffic signals at the
intersection of Clarington Boulevard and Stevens Road;
THAT construction of the recommended traffic signals be completed in 2011;
THAT funding for the works be reallocated from the following completed projects from
previous Capital Budget years: Baseline Road/Spry Avenue Signalization Project –
account #110-32-330-83312-7401 ($56,000), Bloor Street Sidewalks – account
#110-32-331-83343-7401 ($41,200), Prestonvale Road Sidewalks – account
#110-32-331-83346-7401 ($47,800), and Courtice Road Sidewalks – account
#110-32-331-83345-7401 ($55,000); and
THAT Council approve the proposal to remove the unwarranted all-way stop at the
intersection of Clarington Boulevard and Uptown Avenue at the same time that traffic
signals are installed at the intersection of Clarington Boulevard and Stevens Road.
CARRIED
Councillor Woo chaired this portion of the meeting.
OPERATIONS DEPARTMENT
2010 WINTER REPORT
Resolution #GPA-266-11
Moved by Councillor Novak, seconded by Mayor Foster
THAT Report OPD-004-11 be received for information.
CARRIED
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General Purpose and Administration Committee
Minutes
March 21, 2011
Mayor Foster chaired this portion of the meeting.
EMERGENCY AND FIRE SERVICES DEPARTMENT
There were no reports to be considered under this section of the Agenda.
COMMUNITY SERVICES DEPARTMENT
There were no reports to be considered under this section of the Agenda.
CLERK’S DEPARTMENT
There were no reports to be considered under this section of the Agenda.
CORPORATE SERVICES DEPARTMENT
CL2011-08, OSBORNE STREET RECONSTRUCTION & ENERGY DRIVE
CONSTRUCTION
Resolution #GPA-267-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Report COD-009-11 be received;
THAT Hard-Co Construction Ltd., Whitby, ON with a total bid in the amount of
$2,512,297.64 (net HST rebate), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2011-08, be awarded the contract for
Osborne Street Reconstruction and Energy Drive Construction as required by the
Engineering Department;
THAT the funds required in the amount of $3,624,000.00 (which includes $2,512,297.64
for tendering, design contract administration and contingencies) be drawn from the
Account # 110-32-330-83334-7401 and Letter of Credit #G198126;
THAT the tender award be subject to the approval of the Regional Municipality of
Durham for Regional infrastructure; and
THAT the Mayor and the Clerk be authorized to execute the necessary agreement.
CARRIED
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General Purpose and Administration Committee
Minutes
March 21, 2011
MUNICIPAL EMPLOYEE BENEFITS
Resolution #GPA-268-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the benefit consulting firm who recently undertook the comprehensive market
review and analysis of the Municipality of Clarington’s benefit program, be requested to
provide a report to advise if the benefits provided by the Municipality of Clarington’s
benefit program are reflective of standard and comparable benefits in the municipal
sector and, if it is possible, this statement also include some comparable private
companies.
CARRIED
FINANCE DEPARTMENT
MAYOR AND COUNCILLORS’ REMUNERATION AND EXPENSES FOR 2010
Resolution #GPA-269-11
Moved by Councillor Hooper, seconded by Councillor Partner
THAT Report FND-005-11 be received for information.
CARRIED
BUILDING PERMIT FEES ANNUAL REPORT FOR 2010
Resolution #GPA-270-11
Moved by Councillor Novak, seconded by Councillor Partner
THAT Report FND-006-11 be received for information.
CARRIED
REQUEST FOR REPORT – WEEKLY PAYMENT OF PROPERTY TAXES
Resolution #GPA-271-11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the Director of Finance prepare a report on whether or not a weekly payment
program for payment of residential property taxes may be instituted.
CARRIED
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General Purpose and Administration Committee
Minutes
March 21, 2011
SOLICITOR’S DEPARTMENT
CLARINGTON ATS. ST. MARY’S CEMENT
COURT FILE NO: 09-CV-375276
Resolution #GPA-272-11
Moved by Councillor Woo, seconded by Councillor Partner
THAT Report LGL-004-11 be received for information.
CARRIED
CHIEF ADMINISTRATIVE OFFICER
There were no reports to be considered under this section of the Agenda.
UNFINISHED BUSINESS
CORRESPONDENCE FROM KAYLIN MORISSETTE AND JULIE CRYDERMAN,
REQUESTING FUNDING FOR THEIR PARTICIPATION AT THE U19 WORLD
CHAMPIONSHIP – WOMEN’S FIELD LACROSSE IN HANOVER, GERMANY IN
AUGUST, 2011
Resolution #GPA-273-11
Moved by Councillor Hooper, seconded by Councillor Neal
THAT the correspondence item from Kaylin Morissette and Julie Cryderman be lifted
from the table.
CARRIED
Resolution #GPA-274-11
Moved by Councillor Neal, seconded by Councillor Partner
THAT Kaylin Morissette and Julie Cryderman be advised that their application for
funding for their participation at the U19 World Championship of Women’s Field
Lacrosse does not qualify under Clarington’s Community Grant Program; and
THAT the applicants be invited to consider having the team to apply for funding.
WITHDRAWN
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General Purpose and Administration Committee
Minutes
March 21, 2011
Resolution #GPA-275-11
Moved by Councillor Woo, seconded by Councillor Hooper
THAT the request from Kaylin Morissette and Julie Cryderman for funding for their
participation at the U19 World Championship of Women’s Field Lacrosse be denied;
and
THAT the Municipality of Clarington wish Ms. Morissette and Ms. Cryderman well in
their endeavours.
CARRIED
OTHER BUSINESS
CHANGE OF COUNCIL MEETING DATE
Resolution #GPA-276-11
Moved by Councillor Novak, seconded by Councillor Partner
THAT the Council meeting of June 6, 2011 be rescheduled to June 7, 2011 to
accommodate the Members of Council attending the Federation of Canadian
Municipalities conference.
CARRIED
EARTH HOUR
Resolution #GPA-277-11
Moved by Councillor Novak, seconded by Councillor Partner
WHEREAS climate change and energy consumption are two of the biggest
environmental threats to our planet;
WHEREAS participating in Earth Hour is about creating and demonstrating leadership
for making a difference towards climate change and energy conservation by switching
th
out lights for one hour on the 26 of March 2011;
WHEREAS participation in Earth Hour is a symbolic gesture that recognizes the threat
of climate change, recognizes that it is a global problem, recognizes that individuals can
help to mitigate the problem, and that collectively we can make a difference;
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General Purpose and Administration Committee
Minutes
March 21, 2011
WHEREAS participating in Earth Hour would demonstrate the Municipality’s
commitment to reducing greenhouse gas emissions and energy consumption and
highlight how small conservation efforts can add up to substantial energy savings and
reductions in greenhouse gas emissions;
WHEREAS Earth Hour provides Clarington with the occasion to build a positive image
and demonstrate environmental leadership;
THEREFORE BE IT RESOLVED THAT, at 8:30 pm on March 26, 2011, the Municipality
of Clarington will join other cities around the world in literally “turning out the lights” by
shutting off all non-essential lighting in all of its buildings, where feasible, and without
jeopardizing safety, for one full hour; and
THAT the Municipality of Clarington’s participation in Earth Hour be widely promoted in
order to raise awareness about this important issue and in order to encourage every
individual, household and business in Clarington, and beyond, to join in by turning off
their lights for one hour at 8:30 pm on March 26, 2011.
CARRIED
FIRE FIGHTERS IN LISTOWEL
Councillor Hooper noted that two volunteer fire fighters lost their lives in Listowel
recently and that the thoughts and prayers of Council are with their families.
PROCEDURAL BY-LAW AMENDMENT REGARDING NOTICE OF MOTION
Resolution #GPA-278-11
Moved by Councillor Woo, seconded by Councillor Novak
WHEREAS a ‘Notice of Motion’ delivered before Council forces the introduction of an
item on the following Council agenda, without discussion, debate or staff input;
AND WHEREAS good and meaningful governance requires fulsome debate, due
consideration, and open public consultation;
THEREFORE BE IT RESOLVED THAT the Procedural By-law, By-law 2011-016, be
amended by deleting Sections 7.12.1, 7.12.2 and 7.12.3 ‘Notices of Motion’, and related
sections, to remove the opportunity to introduce new motions at Council without
suspending the rules.
CARRIED
(See following)
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General Purpose and Administration Committee
Minutes
March 21, 2011
Prior to calling the vote on the foregoing resolution #GPA-278-11, Councillor Neal rose
on a Point of Order requesting Mayor Foster yield the Chair as he believed him to be
entering debate on the matter.
The Chair ruled that it is within his rights, as outlined in the Procedural By-law, to
provide his opinion while in the Chair.
Councillor Neal immediately appealed the ruling of the Chair.
The Question “will the ruling of the Chair be sustained?” was put to a vote. The ruling of
the Chair was sustained.
COMMUNICATIONS
CORRESPONDENCE FROM LOCAL RESIDENTS AS WELL AS A PETITION
REGARDING THE DUNBURY DEVELOPMENT APPLICATION (ZBA 2011-0001)
Resolution #GPA-279-11
Moved by Councillor Hooper, seconded by Councillor Novak
THAT the correspondence from Roy Nichols, Phyllis Milburn, Shannon Newman, Missy
Miller, Gary Lambert, and Tiffany Wilbur, as well as the petition, regarding the Dunbury
Development application (ZBA 2011-0001) be referred to the Planning Services
Department for processing with the application.
CARRIED
CONFIDENTIAL REPORTS
CONFIDENTIAL VERBAL REPORT FROM THE MUNICIPAL SOLICITOR
REGARDING THE ENERGY-FROM-WASTE HOST COMMUNITY AGREEMENT
Resolution #GPA-280-11
Moved by Councillor Partner, seconded by Councillor Woo
THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing a confidential verbal report from the
Municipal Solicitor regarding the Energy-From-Waste Host Community Agreement, a
matter that deals with advice that is subject to solicitor-client privilege, including
communications necessary for that purpose.
CARRIED
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General Purpose and Administration Committee
Minutes
March 21, 2011
RISE AND REPORT
The meeting resumed in open session at 4:40 p.m., with Mayor Foster in the Chair.
The Mayor advised that one item was discussed in "closed" session in accordance with
Section 239(2) of the Municipal Act, 2001 and one resolution was passed.
ADJOURNMENT
Resolution #GPA-281-11
Moved by Councillor Partner, seconded by Councillor Woo
THAT the meeting adjourn at 4:41 P.M.
CARRIED
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