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HomeMy WebLinkAbout03/21/2011 General Purpose and Administration Committee Minutes March 21, 2011 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, March 21, 2011 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Acting CAO, M. Marano Municipal Solicitor, A. Allison Director of Community Services, J. Caruana Director of Engineering Services, T. Cannella Director of Planning Services, D. Crome until 3:03 p.m. Deputy Treasurer, L. Gordon Director of Operations, F. Horvath Manager of Development Review, C. Pellarin starting at 3:03 p.m. Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Clerk II, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Hooper indicated that he would be declaring an interest regarding Ron Richard’s delegation and Addendum to Report to PSD-017-11. Councillor Neal indicated that he would be declaring an interest in Report EGD-010-11. - 1 - General Purpose and Administration Committee Minutes March 21, 2011 ANNOUNCEMENTS th Councillor Hooper announced that he and Councillor Traill attended the 36 Annual Purple Woods Maple Syrup Festival which was very successful. He noted that most of Council also attended the opening of two new businesses in the downtown core: Touch of Dutch and Salon Amara on Saturday, March 19, 2011. Councillor Hooper also announced that the Clarington Older Adults Association (COAA) “Euchre Extravaganza”, held on March 19, 2011 broke attendance records with 50 tables of four people each for a total of 200 people. The COAA Board Meeting was held on March 18, 2011 and he noted that the COAA has increased their membership to 1400 people. Councillor Neal announced that he attended a Poverty Law Forum, in Ajax, last week. Councillor Partner announced that on March 16, 2011 she attended the “Raise the Roof” fundraising event, held at the Orono Rebekka Hall, to raise funds to replace the roof. She added that they have raised over $12,000 to date and the goal is to raise rd $25,000. She reminded everyone that the dinners are held every 3 Wednesday and tickets can be purchased from Connie Hooey. Councillor Partner announced that she dropped the puck at the recent Orono Juvenile All Ontario Playoff Game 3 hockey th game. On Sunday, March 20, 2011, she attended a 90 birthday celebration for Meda Stapleton and presented her with a recognition certificate on behalf of Mayor Foster and Council. Councillor Partner also announced that she had received a thank you from Wally Boughen thanking Council for the picture of the old Town Hall which was th presented to him on his 80 birthday. Councillor Woo announced that he and Mayor Foster attended the citizenship ceremony, on March 16, 2011 at the Region of Durham, where 40 new Canadians were sworn in. Mayor Foster reminded those present that on Saturday, March 26, 2011 everyone is requested to wear purple for Epilepsy awareness. Mayor Foster, on behalf of Council, conveyed Council’s thoughts and prayers for the victims of the recent disaster in Japan. MINUTES Resolution #GPA-236-11 Moved by Councillor Hooper, seconded by Councillor Woo THAT the minutes of the Special meeting of the General Purpose and Administration Committee held on February 25, 2011, be approved. CARRIED - 2 - General Purpose and Administration Committee Minutes March 21, 2011 Resolution #GPA-237-11 Moved by Councillor Woo, seconded by Councillor Novak THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on February 28, 2011, be approved. CARRIED PRESENTATIONS There were no presentations. DELEGATIONS Councillor Hooper declared a pecuniary interest with respect to the delegation of Ron Richards speaking to the Addendum to Report PSD-017-11 as he owns property in downtown Bowmanville, which may be impacted by the proposed development. Councillor Hooper left the room and did not participate in discussions and voting on this matter. Ron Richards, R.G. Richards & Associates was present regarding Addendum to Report PSD-017-11, a proposed Zoning By-law Amendment to permit the development of a food store of 2,829m² and two smaller buildings of 783m² and 185m² respectively for retail/service commercial uses. Mr. Richards indicated that his company has met with staff and that he is in favour of the recommendations contained in the Addendum to Report PSD-017-11. Councillor Hooper returned to the meeting. Gary Jeffrey, Chair of the Agricultural Advisory Committee of Clarington (AACC), was present regarding the AACC Annual Report for 2010. Mr. Jeffrey noted that Council has been distributed a copy of the AACC 2010 Accomplishments. He noted that new officers have been elected and meetings are held on the second Thursday of each month at 7:30 p.m. and hopes to see Members of Council attend at least one meeting each year. He thanked previous members for their contributions. Mr. Jeffrey highlighted the following accomplishments: DEAC Award (to Algoma); Zone 2 Soybean Production Award (to Ceresmore Farms); DFRA received Trillium funding for Agricultural Awareness Program; and the runner-up Premier’s Award (to Algoma). He noted that the Committee is currently focussing on such issues as buffers between agricultural and urban, input on various agricultural issues, and comments on road design and 407 issues. He thanked Council for setting up the AACC, which has become a role model for other municipalities. Mr. Jeffrey confirmed that the Farm Tour will be held in Uxbridge in September. - 3 - General Purpose and Administration Committee Minutes March 21, 2011 Resolution #GPA-238-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT the delegation of Gary Jeffrey, Chair of the Agricultural Advisory Committee of Clarington (AACC), regarding the AACC 2010 Accomplishments, be received with thanks; and THAT Members of Council are very interested in the AACC’s activities and request, from the AACC, dates of upcoming events. CARRIED Kim Gavine, Executive Director, Oak Ridges Moraine Foundation (ORMF), was present regarding Eight Different Reports which the Foundation is working on and the Effectiveness of the Oak Ridges Moraine Conservation Plan (ORMCP) and the Foundation. She made a verbal presentation to accompany a PowerPoint presentation. Ms. Gavine noted that there is currently approximately $50 million dollars worth of projects across the Oak Ridges Moraine (ORM). She noted that, in 2009, funding stopped from upper levels of government and they had considered closing. Ms. Gavine stated that, due to overwhelming response from stakeholders, they are continuing their work and have changed their focus. She informed the Committee that the ORMF began preparation for the 2015 ORMCP review. She noted that this began with the stakeholder survey, which indicated that the ORMCP is a good plan, but changes were needed by 2015. Eighty percent of the stakeholders felt that the ORMF has provided positive contributions, but that there are weaknesses, including: promotion of successes and achievements, partnerships with development, and aggregate industry. She noted that one of the key findings centred around compliance, including the fact that some municipalities have not completed their watershed plans. Ms. Gavine stated that another key finding concerns the ecological health of the ORM, including the watershed context within the ORM. She informed the Committee that there have been improvements to the Oak Ridges Moraine Trail, but that there is still more work to be done. Ms. Gavine noted that more than 5,582 acres of conservation lands have been protected through acquisition, donation and conservation easements. She stated that ORMF has supported research efforts and education programs. Ms. Gavine noted that the provincial obligations have not been met, in particular: a data management system, monitoring program for the Greenbelt, insufficient provincial assistance regarding interpretation and application of policies, lack of provincial oversight or tracking of decision-making to comply with requirements. She informed the Committee that the following items still have to be done: the trail is not completely an independent trail, continued land restoration, securement to protect key water resources, continued education/research, and monitoring in preparation for 2015. Ms. Gavine concluded by explaining the continued role that the ORMF has to play leading up to the 2015 review. She added that there is currently an $11 million request to the Province to cover policy, monitoring, land restoration and securement, and education and outreach. - 4 - General Purpose and Administration Committee Minutes March 21, 2011 Ms. Gavine requested that the Committee forward a letter of support to the Province regarding the ORMF. Resolution #GPA-239-11 Moved by Councillor Novak, seconded by Councillor Partner THAT the request of the Oak Ridges Moraine Foundation for a letter of support be referred to the Council meeting of March 28, 2011. CARRIED Councillor Traill chaired the following portion of the agenda. PUBLIC MEETINGS Subject: (a) Public Meeting Regarding the Proposed Building By-law Amendments for New Regulations and Increases to the Building Permit and Inspection Fees Report: EGD-011-11 Rick Pigeon, Chief Building Official, made a verbal and PowerPoint presentation to the Committee regarding the proposed building by-law amendments for new regulations and increases to the building permit and inspection fees. He spoke to most of the issues outlined in Report EGD-011-11. No one spoke in opposition to or support of the proposed changes. Councillor Novak chaired the following portion of the agenda. Subject: (b) Application to Amend the Clarington Zoning By-law Applicant: Dunbury Developments (Courtice) Ltd. Report: PSD-025-11 Lisa Backus, Senior Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. Phyllis Milburn, local resident, spoke in opposition to the application. She presented a neighbourhood petition, containing 132 signatures, as well as letters from Shannon Newman, Missy Miller, Gary Lambert, and Tiffany Wilbur. Ms. Milburn stated that she is extremely upset that she has to attend a meeting, during the day, to defend her home. She informed the Committee that she has already forwarded a letter to the Planning Department outlining her concerns. Ms. Milburn informed the Committee that she is concerned about the construction of the driveway. She stated that, with this proposal, her home will decrease in value due to lack or privacy, air quality, storage/use of - 5 - General Purpose and Administration Committee Minutes March 21, 2011 hazardous materials and noise issues. Ms. Milburn also stated that she will not be able to enjoy her backyard. She informed the Committee that the Ministry of Environment has frequent reports, from similar businesses, with regard to accidental spills of materials which have run off the property, affecting other properties and having potential health affects. Ms. Milburn stated that she is concerned that the application has not addressed any of the health issues, including air quality. She noted that there are already similar businesses close by and this addition will add to potential health problems. Ms. Milburn stated that she believes that a 3m fence will not solve the noise problem. She stated that the traffic congestion is already a problem and is getting worse. Ms. Milburn suggested that the proposal will add to the traffic congestion. She informed the Committee that this area is not an appropriate location for this type of business. Ms. Milburn informed the Committee that she has had her home broken into three times and that she is concerned that the addition of this business will invite more break-ins. She added that this proposal will add to the garbage problem which will affect her family’s quality of life. Ms. Milburn concluded by urging the Committee to not approve the proposal. Steven Onanis, local property owner, spoke in opposition of the application. He appreciated the fact that property owners have the right to request a rezoning, but he hoped that Council will be cognizant of the implications of decisions of Council. Mr. Onanis stated that he has similar concerns to Ms. Milburn and questioned what measures have taken place to address the concerns, and in particular, the environmental issues. Kevin Bidgood, General Manager of Shoeless Joes, spoke in opposition of the application. He stated that Shoeless Joes is concerned about the current traffic congestion and future congestion as a result of the proposal. Mr. Bidgood informed the Committee that he is also concerned about the change in the location of the parking for the restaurant patrons. He added that the patio consists of approximately 30% of their business. The patio will be facing the Master Mechanic, and he believes his customers may not appreciate the view of a Master Mechanic. He concluded that he acknowledges that another development in the location may happen, but that a Master Mechanic is not compatible with the restaurant. Terry Choloniuk, owner of Valeo Draperies, spoke in opposition of the application. He stated that he is concerned about parking. Mr. Choloniuk confirmed that currently Shoeless Joes customers park in his tenants’ parking lot. He also noted that his shipping door is blocked on a regular basis and is concerned that this problem will be compounded. Mr. Choloniuk added that he is also concerned about the noise and environmental concerns which have already been raised. - 6 - General Purpose and Administration Committee Minutes March 21, 2011 Missy Miller, local resident, spoke in opposition of the application. Her main issue with the proposed development is privacy as she has a pool which backs onto the subject property. Ms. Miller added that she is also concerned about the noise and environmental concerns, previously stated by the other delegates. No one spoke in support of the application. Steve Goldenberg, the applicant and owner of the property, informed the Committee that the image showing the parking plan is not correct as the overlay was not properly scaled. As such, Shoeless Joes parking will not be impacted as shown in the incorrect image. He confirmed that with, the Shoeless Joes parking spots (45) and the proposed parking for the Master Mechanic (12), there should not be any further overflow parking issues currently experienced by neighbouring business. RECESS Resolution #GPA-240-11 Moved by Mayor Foster, seconded by Councillor Hooper THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 11:28 a.m. PLANNING SERVICES DEPARTMENT TO PERMIT THE CONSTRUCTION OF A SIX-BAY MOTOR VEHICLE REPAIR GARAGE APPLICANT: DUNBURY DEVELOPMENT (COURTICE) LIMITED Resolution #GPA-241-11 Moved by Mayor Foster, seconded by Councillor Partner THAT Report PSD-025-11 be received; THAT the rezoning application submitted by Dunbury Developments (Courtice) Limited continue to be processed by staff and that a further report be prepared following the receipt of all outstanding agency comments; and - 7 - General Purpose and Administration Committee Minutes March 21, 2011 THAT the interested parties listed in Report PSD-025-11 and any delegations be advised of Council’s decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF MARCH 3, 2011 Resolution #GPA-242-11 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report PSD-026-11 be received; and THAT Council concurs with the decisions of the Committee of Adjustment made on March 3, 2011 for applications A2011-0001 to A2011-0003, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED GO EXTENSION TO BOWMANVILLE ENVIRONMENTAL ASSESSMENT Resolution #GPA-243-11 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD-027-11 be received; THAT Council endorse the staff comments noted in Section 4.0 of Report PSD-027-11 as the Municipality’s comments on the Oshawa to Bowmanville Rail Service Expansion and Rail Maintenance Facility Environmental Assessment Study Report dated January 2011; THAT the Municipality of Clarington support the recommendation of the Environmental Assessment Report to extend the GO Train Service to Bowmanville, with the understanding that the comments contained in Report PSD-027-11 will be satisfactorily addressed prior to the conclusion of the EA approval process; THAT the Municipality of Clarington request the Province and Metrolinx Board to move forward with the implementation of expansion of the GO train service to Bowmanville as soon as possible by completing the Transit Project Assessment Process, detailed design and constructions with all necessary funding earmarked at an early stage in GO Transit’s Ten Year Capital Plan; - 8 - General Purpose and Administration Committee Minutes March 21, 2011 THAT staff be authorized to approach GO/Metrolinx to negotiate a cost sharing agreement for the Green Road grade separation; and THAT all interested parties listed in Report PSD-027-11 and any delegations be advised of Council’s decision. CARRIED, AS AMENDED (See following motion) Resolution #GPA-244-11 Moved by Councillor Woo, seconded by Councillor Hooper THAT the foregoing resolution #GPA-243-11 be amended to add the following clause, after paragraph 3: THAT the Province and Metrolinx be requested to confirm that the Oshawa to Bowmanville rail service expansion will be undertaken as one phase. CARRIED The foregoing resolution #GPA-243-11 was then put to a vote and carried as amended. REQUEST FOR INFORMATION ON DRAFTING AND IMPLEMENTING AN AIR QUALITY BY-LAW Resolution #GPA-245-11 Moved by Mayor Foster, seconded by Councillor Woo THAT Report PSD-028-11 be received; THAT The Municipality, through the GTA Clean Air Council, monitor the progress being made by the Ministry of Environment on the cumulative impact assessment, PM policy 2.5 framework, and development of components of the Comprehensive Air Management System (CAMS); THAT the Region of Durham Health Department be requested to become more involved in air quality issues, especially as they relate to health issues, on a Region wide basis; - 9 - General Purpose and Administration Committee Minutes March 21, 2011 THAT if Council determines that air quality improvement should be identified as a priority in the Strategic Business Plan, the issue be referred to the 2012 budget for municipal initiatives; and THAT all interested parties listed in Report PSD-028-11 be advised of Council’s decision. CARRIED, AS AMENDED (See following motions) Resolution #GPA-246-11 Moved by Councillor Traill, seconded by Councillor Neal THAT Report PSD-028-11 be tabled until the Council meeting of March 28, 2011. MOTION LOST Resolution #GPA-247-11 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing resolution #GPA-245-11 be amended by deleting the words “in the Strategic Business Plan” from Paragraph 4. CARRIED The foregoing resolution #GPA-245-11 was then put to a vote and carried as amended. APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: MAPLE WOODS LAND CORPORATION Resolution #GPA-248-11 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD-029-11 be received; THAT the request for removal of Part Lot Control with respect to Block 26, in Plan 40M-2265; and Block 137, in Plan 40M-2337 be approved and that the attached Part Lot Control By-law be passed pursuant to Section 50 (7.1) of the Planning Act; and THAT all interested parties listed in Report PSD-029-11, any delegations and the Regional Municipality of Durham Planning Department be advised of Council’s decision. CARRIED - 10 - General Purpose and Administration Committee Minutes March 21, 2011 REVIEW OF REGION OF DURHAM’S APPLICATION FOR CERTIFICATE OF APPROVAL FOR ENERGY-FROM-WASTE FACILITY Resolution #GPA-249-11 Moved by Councillor Partner, seconded by Councillor Hooper THAT the Director of Planning Services be authorized to re-engage SENES Consultants Ltd. to prepare comments on the application to the Minister of Environment for Certificates of Approval for the Energy-From-Waste facility at a cost of approximately $15,000 with a report and presentation to the General Purpose and Administration Committee; and THAT the funds be allocated from account # 100-00-000-00000-2926, Consulting and Professional Fees Reserve. CARRIED (See following motions) Resolution #GPA-250-11 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing resolution #GPA-249-11 be amended, by adding the following clause at the end of the motion: “THAT Council formerly adopt the comments made by SENES Consultants Ltd., which were made as part of the Energy-From-Waste Peer Review process of 2009.” MOTION LOST Resolution #GPA-251-11 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing resolution #GPA-250-11 be amended by adding the following clause at the end: “THAT the 2009 Energy-From-Waste Peer Review process comments by SENES Consultants be addressed at the time of the SENES Consultants report regarding the Certificate of Approval.“ MOTION LOST The foregoing resolution #GPA-249-11 was then put to a vote and carried. - 11 - General Purpose and Administration Committee Minutes March 21, 2011 ALTER THE AGENDA Resolution #GPA-252-11 Moved by Councillor Woo, seconded by Councillor Partner THAT the agenda be altered to discuss the matter of the Addendum to Report PSD-017-11 at this time. CARRIED PROPOSED ZONING BY-LAW AMENDMENT TO PERMIT THE DEVELOPMENT OF A FOOD STORE OF 2,829M² AND TWO SMALLER BUILDINGS OF 783M² AND 185M² RESPECTIVELY FOR RETAIL/SERVICE COMMERCIAL USES – 680 LONGWORTH AVENUE, BOWMANVILLE APPLICANT: 1804603 ONTARIO INC. Councillor Hooper declared a pecuniary interest with respect to the Addendum to Report PSD-017-11 as he owns property in downtown Bowmanville, which may be impacted by the proposed development. Councillor Hooper left the room and did not participate in discussions and voting on this matter. Resolution #GPA-253-11 Moved by Mayor Foster, seconded by Councillor Partner THAT Addendum to Report PSD-017-11 and Report PSD-017-11 be received; THAT the rezoning application submitted by 1804603 Ontario Inc., be approved and that the proposed Zoning By-law contained in Attachment 2 to Addendum to Report PSD-017-11 be passed; THAT the Holding (H) provision on the zone be removed once the owner has entered into a site plan agreement with the Municipality; and THAT the interested parties listed in Report PSD-017-11 and any delegations be advised of Council’s decision. CARRIED Councillor Hooper returned to the meeting. - 12 - General Purpose and Administration Committee Minutes March 21, 2011 HARD COPIES OF CERTIFICATE OF APPROVAL DOCUMENTS FOR THE ENERGY-FROM-WASTE FACILITY Resolution #GPA-254-11 Moved by Councillor Traill, seconded by Councillor Neal THAT the Municipality of Clarington make available, upon request, hard copies of the Certificate of Approval documents for the Energy from Waste facility. WITHDRAWN (See following motions) Resolution #GPA-255-11 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing resolution #GPA-254-11 be amended to add the following: “THAT a hard copy of the Certificate of Approval documents be made available for review, in the Municipal Clerk’s Department.” WITHDRAWN The amending motion (#GPA-255-11) was withdrawn by the mover and immediately thereafter, the main motion (#GPA-254-11) was also withdrawn. Resolution #GPA-256-11 Moved by Councillor Traill, seconded by Councillor Neal THAT a hard copy of the Certificate of Approval documents be made available, for review, in the Municipal Clerk’s Department; and THAT three hard copies of the Certificate of Approval documents be made available for the public, on a first come first serve basis. MOTION LOST Resolution #GPA-257-11 Moved by Councillor Neal, seconded by Councillor Hooper THAT a hard copy of the Certificate of Approval documents be made available, for review, in the Municipal Clerk’s Department; - 13 - General Purpose and Administration Committee Minutes March 21, 2011 THAT copies of the Certificate of Approval documents, or excerpts, be provided upon request in accordance with the photocopy fees as prescribed in By-law 2010-142; and THAT electronic copies (CD’s) be made available, for free upon request, through the Municipal Clerk’s Department. CARRIED ENGINEERING SERVICES DEPARTMENT PROPOSED GOODYEAR DAM FISH PASSAGE IMPROVEMENT PROJECT COLLABORATIVE AGREEMENT Resolution #GPA-258-11 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report EGD-009-11 be received; THAT Council authorize the Mayor and Municipal Clerk to execute the Collaborative Agreement; and THAT all partners in the Collaborative Agreement be advised of Council’s action. CARRIED RECESS Resolution #GPA-259-11 Moved by Councillor Partner, seconded by Mayor Foster THAT the Committee recess for 30 minutes. CARRIED The meeting resumed at 2:04 p.m. - 14 - General Purpose and Administration Committee Minutes March 21, 2011 Councillor Traill chaired this portion of the meeting. LONGWORTH ESTATES SUBDIVISION PHASE 2, BOWMANVILLE, PLAN 40M-2242, ‘CERTIFICATE OF ACCEPTANCE’ AND ‘ASSUMPTION BY-LAW’, FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Councillor Neal declared a pecuniary interest with respect to Report EGD-010-11 as he acts for the applicant, Mr. Veltri. Councillor Neal left the room and did not participate in discussions and voting on this matter. Resolution #GPA-260-11 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report EGD-010-11 be received; THAT the Director of Engineering Services be authorized to issue a ‘Certificate of Acceptance’ for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-2242; and THAT Council approve the by-law attached to Report EGD-010-11, assuming certain streets within Plan 40M-2242 as public highways. CARRIED Councillor Neal returned to the meeting. BUILDING PERMIT AND INSPECTION FEE AMENDMENTS AND NEW BUILDING BY-LAW Resolution #GPA-261-11 Moved by Mayor Foster, seconded by Councillor Woo THAT Report EGD-011-11 be received; THAT the Building By-Law be revised to reflect the changes necessitated by the new provisions of the Building Code; THAT the building permit fee and inspection fee structure as detailed in the new Building By-Law be approved; THAT the Building By-Law be revised to include the annual indexing percentage of 3%, effective January 1st each year; - 15 - General Purpose and Administration Committee Minutes March 21, 2011 THAT the new Building By-Law be effective April 4, 2011; THAT the Building By-Law attached to Report EGD-011-11 as Attachment 1, be recommended to Council for approval to rescind and replace By-Law 2005-145, as amended; and THAT all recorded interested parties be notified of Council’s decision. CARRIED MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JANUARY, 2011 Resolution #GPA-262-11 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report EGD-012-11 be received for information. CARRIED MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR FEBRUARY, 2011 Resolution #GPA-263-11 Moved by Mayor Foster, seconded by Councillor Neal THAT Report EGD-013-11 be received for information. CARRIED PROPOSAL TO CLOSE AND CONVEY A PORTION OF A ROAD ALLOWANCE (GIVEN ROAD) SITUATED IN LOT 30, CONCESSION 2, FORMER TOWNSHIP OF CLARKE Resolution #GPA-264-11 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report EGD-014-11 be received; THAT Council approve in principle the closure and conveyance of Given Road from Rudell Road to the east limit of future Pedwell Street, situated in Lot 30, Concession 2, former Township of Clarke (Attachment 1 to Report EGD-014-11); THAT Council authorize the publication of a notice that Council intends to declare part of the road allowance (Attachment 1 to Report EGD-014-11) to be surplus and to pass a by-law to close that part of the road allowance; - 16 - General Purpose and Administration Committee Minutes March 21, 2011 THAT the applicant pay all legal, advertising, appraisal and land costs associated with this transaction; and THAT Lidvest Properties (Clarington South) Ltd. be advised of Council’s decision. CARRIED CLARINGTON BOULEVARD AND STEVENS ROAD INTERSECTION - BOWMANVILLE Resolution #GPA-265-11 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report EGD-015-11 be received; THAT Council approve the proposal for the construction of traffic signals at the intersection of Clarington Boulevard and Stevens Road; THAT construction of the recommended traffic signals be completed in 2011; THAT funding for the works be reallocated from the following completed projects from previous Capital Budget years: Baseline Road/Spry Avenue Signalization Project – account #110-32-330-83312-7401 ($56,000), Bloor Street Sidewalks – account #110-32-331-83343-7401 ($41,200), Prestonvale Road Sidewalks – account #110-32-331-83346-7401 ($47,800), and Courtice Road Sidewalks – account #110-32-331-83345-7401 ($55,000); and THAT Council approve the proposal to remove the unwarranted all-way stop at the intersection of Clarington Boulevard and Uptown Avenue at the same time that traffic signals are installed at the intersection of Clarington Boulevard and Stevens Road. CARRIED Councillor Woo chaired this portion of the meeting. OPERATIONS DEPARTMENT 2010 WINTER REPORT Resolution #GPA-266-11 Moved by Councillor Novak, seconded by Mayor Foster THAT Report OPD-004-11 be received for information. CARRIED - 17 - General Purpose and Administration Committee Minutes March 21, 2011 Mayor Foster chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. CLERK’S DEPARTMENT There were no reports to be considered under this section of the Agenda. CORPORATE SERVICES DEPARTMENT CL2011-08, OSBORNE STREET RECONSTRUCTION & ENERGY DRIVE CONSTRUCTION Resolution #GPA-267-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report COD-009-11 be received; THAT Hard-Co Construction Ltd., Whitby, ON with a total bid in the amount of $2,512,297.64 (net HST rebate), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2011-08, be awarded the contract for Osborne Street Reconstruction and Energy Drive Construction as required by the Engineering Department; THAT the funds required in the amount of $3,624,000.00 (which includes $2,512,297.64 for tendering, design contract administration and contingencies) be drawn from the Account # 110-32-330-83334-7401 and Letter of Credit #G198126; THAT the tender award be subject to the approval of the Regional Municipality of Durham for Regional infrastructure; and THAT the Mayor and the Clerk be authorized to execute the necessary agreement. CARRIED - 18 - General Purpose and Administration Committee Minutes March 21, 2011 MUNICIPAL EMPLOYEE BENEFITS Resolution #GPA-268-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT the benefit consulting firm who recently undertook the comprehensive market review and analysis of the Municipality of Clarington’s benefit program, be requested to provide a report to advise if the benefits provided by the Municipality of Clarington’s benefit program are reflective of standard and comparable benefits in the municipal sector and, if it is possible, this statement also include some comparable private companies. CARRIED FINANCE DEPARTMENT MAYOR AND COUNCILLORS’ REMUNERATION AND EXPENSES FOR 2010 Resolution #GPA-269-11 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report FND-005-11 be received for information. CARRIED BUILDING PERMIT FEES ANNUAL REPORT FOR 2010 Resolution #GPA-270-11 Moved by Councillor Novak, seconded by Councillor Partner THAT Report FND-006-11 be received for information. CARRIED REQUEST FOR REPORT – WEEKLY PAYMENT OF PROPERTY TAXES Resolution #GPA-271-11 Moved by Councillor Neal, seconded by Councillor Hooper THAT the Director of Finance prepare a report on whether or not a weekly payment program for payment of residential property taxes may be instituted. CARRIED - 19 - General Purpose and Administration Committee Minutes March 21, 2011 SOLICITOR’S DEPARTMENT CLARINGTON ATS. ST. MARY’S CEMENT COURT FILE NO: 09-CV-375276 Resolution #GPA-272-11 Moved by Councillor Woo, seconded by Councillor Partner THAT Report LGL-004-11 be received for information. CARRIED CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS CORRESPONDENCE FROM KAYLIN MORISSETTE AND JULIE CRYDERMAN, REQUESTING FUNDING FOR THEIR PARTICIPATION AT THE U19 WORLD CHAMPIONSHIP – WOMEN’S FIELD LACROSSE IN HANOVER, GERMANY IN AUGUST, 2011 Resolution #GPA-273-11 Moved by Councillor Hooper, seconded by Councillor Neal THAT the correspondence item from Kaylin Morissette and Julie Cryderman be lifted from the table. CARRIED Resolution #GPA-274-11 Moved by Councillor Neal, seconded by Councillor Partner THAT Kaylin Morissette and Julie Cryderman be advised that their application for funding for their participation at the U19 World Championship of Women’s Field Lacrosse does not qualify under Clarington’s Community Grant Program; and THAT the applicants be invited to consider having the team to apply for funding. WITHDRAWN - 20 - General Purpose and Administration Committee Minutes March 21, 2011 Resolution #GPA-275-11 Moved by Councillor Woo, seconded by Councillor Hooper THAT the request from Kaylin Morissette and Julie Cryderman for funding for their participation at the U19 World Championship of Women’s Field Lacrosse be denied; and THAT the Municipality of Clarington wish Ms. Morissette and Ms. Cryderman well in their endeavours. CARRIED OTHER BUSINESS CHANGE OF COUNCIL MEETING DATE Resolution #GPA-276-11 Moved by Councillor Novak, seconded by Councillor Partner THAT the Council meeting of June 6, 2011 be rescheduled to June 7, 2011 to accommodate the Members of Council attending the Federation of Canadian Municipalities conference. CARRIED EARTH HOUR Resolution #GPA-277-11 Moved by Councillor Novak, seconded by Councillor Partner WHEREAS climate change and energy consumption are two of the biggest environmental threats to our planet; WHEREAS participating in Earth Hour is about creating and demonstrating leadership for making a difference towards climate change and energy conservation by switching th out lights for one hour on the 26 of March 2011; WHEREAS participation in Earth Hour is a symbolic gesture that recognizes the threat of climate change, recognizes that it is a global problem, recognizes that individuals can help to mitigate the problem, and that collectively we can make a difference; - 21 - General Purpose and Administration Committee Minutes March 21, 2011 WHEREAS participating in Earth Hour would demonstrate the Municipality’s commitment to reducing greenhouse gas emissions and energy consumption and highlight how small conservation efforts can add up to substantial energy savings and reductions in greenhouse gas emissions; WHEREAS Earth Hour provides Clarington with the occasion to build a positive image and demonstrate environmental leadership; THEREFORE BE IT RESOLVED THAT, at 8:30 pm on March 26, 2011, the Municipality of Clarington will join other cities around the world in literally “turning out the lights” by shutting off all non-essential lighting in all of its buildings, where feasible, and without jeopardizing safety, for one full hour; and THAT the Municipality of Clarington’s participation in Earth Hour be widely promoted in order to raise awareness about this important issue and in order to encourage every individual, household and business in Clarington, and beyond, to join in by turning off their lights for one hour at 8:30 pm on March 26, 2011. CARRIED FIRE FIGHTERS IN LISTOWEL Councillor Hooper noted that two volunteer fire fighters lost their lives in Listowel recently and that the thoughts and prayers of Council are with their families. PROCEDURAL BY-LAW AMENDMENT REGARDING NOTICE OF MOTION Resolution #GPA-278-11 Moved by Councillor Woo, seconded by Councillor Novak WHEREAS a ‘Notice of Motion’ delivered before Council forces the introduction of an item on the following Council agenda, without discussion, debate or staff input; AND WHEREAS good and meaningful governance requires fulsome debate, due consideration, and open public consultation; THEREFORE BE IT RESOLVED THAT the Procedural By-law, By-law 2011-016, be amended by deleting Sections 7.12.1, 7.12.2 and 7.12.3 ‘Notices of Motion’, and related sections, to remove the opportunity to introduce new motions at Council without suspending the rules. CARRIED (See following) - 22 - General Purpose and Administration Committee Minutes March 21, 2011 Prior to calling the vote on the foregoing resolution #GPA-278-11, Councillor Neal rose on a Point of Order requesting Mayor Foster yield the Chair as he believed him to be entering debate on the matter. The Chair ruled that it is within his rights, as outlined in the Procedural By-law, to provide his opinion while in the Chair. Councillor Neal immediately appealed the ruling of the Chair. The Question “will the ruling of the Chair be sustained?” was put to a vote. The ruling of the Chair was sustained. COMMUNICATIONS CORRESPONDENCE FROM LOCAL RESIDENTS AS WELL AS A PETITION REGARDING THE DUNBURY DEVELOPMENT APPLICATION (ZBA 2011-0001) Resolution #GPA-279-11 Moved by Councillor Hooper, seconded by Councillor Novak THAT the correspondence from Roy Nichols, Phyllis Milburn, Shannon Newman, Missy Miller, Gary Lambert, and Tiffany Wilbur, as well as the petition, regarding the Dunbury Development application (ZBA 2011-0001) be referred to the Planning Services Department for processing with the application. CARRIED CONFIDENTIAL REPORTS CONFIDENTIAL VERBAL REPORT FROM THE MUNICIPAL SOLICITOR REGARDING THE ENERGY-FROM-WASTE HOST COMMUNITY AGREEMENT Resolution #GPA-280-11 Moved by Councillor Partner, seconded by Councillor Woo THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a confidential verbal report from the Municipal Solicitor regarding the Energy-From-Waste Host Community Agreement, a matter that deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED - 23 - General Purpose and Administration Committee Minutes March 21, 2011 RISE AND REPORT The meeting resumed in open session at 4:40 p.m., with Mayor Foster in the Chair. The Mayor advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and one resolution was passed. ADJOURNMENT Resolution #GPA-281-11 Moved by Councillor Partner, seconded by Councillor Woo THAT the meeting adjourn at 4:41 P.M. CARRIED ~ ~° c~ i9 ~'~___ I /~, DEPUTY Cl~ -24-